November Comox Valley School District

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					Grade Configuration
Consultation Meeting

   SD 71 Comox Valley

                  Jordan Tinney, Jan. 23, 2007
        Our purpose tonight
 To  provide feedback on which grade
  structure you feel is the best for all
  children in the Comox Valley School
 To help identify key issues and
  information as we move forward.
 To inform the public about our
  processes and the issues we face.
Timeline for configuration decisions
   November 2006 – January 2007
   Paper on grade configuration – soliciting feedback and
    advertising forums through local media:
    – Two public forums;
    – One small working group – to collate discussions;
    – Participation and feedback requested online as well;
   February 2007
    – Working group collates results/comments and suggests
      options for district grade configuration.
    – Superintendent writes report complete with recommendations.
   March 2007
    – Committee of the Whole public discussion on
    – Board meeting – Board decision on grade configuration.
Timeline for configuration decisions
   April, 2007
    – Initiation of Policy 3050 complete with identification of
      schools proposed for closure.
    – Public information on the timelines of potential school
   April-June, 2007
    – Initiation of school closure and consolidation processes.
   September – November, 2007
    – Public consultation regarding school closures as per
      policy 3050.
   November 27, 2007
    – Board decision regarding school closures for June, 2008
      at the earliest.

It isn’t all about us…it’s
      about all of us.
                      The past…
   Declining Enrolment Task Force March,
    2003 recommendations:
        Closing   Black Creek School in Sept. 2003 or Sept.
        Closing Union Bay School in Sept. 2003 or Sept.
        Closing Tsolum Elementary in Sept. 2006; and

        Reexamining the current grade structure and school
         boundaries in the district over the next five years in
         the best interests of students rather than to fill
One of the issues…consistency
 Highland Secondary grades 10-12
 Mark R. Isfeld Secondary grades 9-12

 G.P. Vanier grades 9-12

 Lake Trail, Cumberland Jr., Cape Lazo,
  Aspen grades 7-9
 Courtenay Jr. grades 7-8
                            One of the issues - demographics
                                                  Enrolment Projections vs. Actual
                                        Source: Declining Enrolment Task Force January, 2003



Headcount Students




                              2002   2003                    2004                    2005      2006
   Where do they come from and who is
    –   Birth registry of BC;
    –   Canada Customs and Revenue Agency;
    –   Human Resource Development Canada;
    –   Historic Family Allowance files;
    –   Child Tax Benefit system;
    –   Statistics Canada Small Area Data Division;
 Used across entire province;
 Strong history of accuracy.
              Past and Future
                        District Total





                                                       District Total




       2005    2006   2008               2009   2010
          Our Middle Schools

  School        Capacity   Enrolment 06      Seats
  Lake Trail      550           423           -127
Cumberland Jr     275           219           -56
 Aspen Park       400           249           -18
    -Fr Imm                     133
 Cape Lazo        400           303           -97
Courtenay Mid     600           486           -114

    Note: in each of these demographic slides, a
 negative number indicates the number of students
                  below capacity.
    Our Secondary Schools

 School       Capacity   Enrolment 06   Seats
G.P. Vanier     1125         1154        29
 Highland       800          654         -68
   -Fr Imm                    78
Mark Isfeld     850          653        -197
    Elementary Zones - Comox

     School        Capacity     Enrolment 06     Seats
Airport                   380              275      -105
Brooklyn                  290              303           13
Comox                     330              176      -154
Robb Road-Fr Imm          380              348       -32
Village Park              215              197       -18
Elementary Zones - Courtenay

    School       Capacity     Enrolment 06     Seats
Arden                   315              261       -54
Courtenay               480              261      -219
Puntledge Park          570              195      -169
  -Fr Imm                                206
 Elementary Zones – North/Central

     School     Capacity     Enrolment 06     Seats
Glacier View           355              239      -116
Huband Park            390              374       -16
Miracle Beach          265              238       -27
Valley View            430              432           2
    Elementary Zones - Islands

    School      Capacity     Enrolment 06        Seats
Denman Island          115                  59       -56
Hornby Island          165                  45      -120
             Elementary Zones –

    School     Capacity     Enrolment 06     Seats
Cumberland            275              219       -56
Royston               265              177       -88
 Total Elementary Seats Empty
 1863   in all elementary schools;
 We get $5830/student;

 This is approx. $10.8M in revenue
  that is lost given our current space.
 Of this $10.8M, about half would be
  available for other programs and
  staff beyond our current staffing
           The overall plan
 Consolidate grades;
 Propose school closures;

 Consolidate facilities;

 Dispose of assets – including properties
  deemed surplus to educational need;
 Adjust resource levels to strengthen
  school programs;
 Draft firm 3-5 year district plan with
  projection for 10 years.
                Disposal of assets
   Properties currently held (roughly $3-4M):
      Lot B , Harmston Avenue               Courtenay           .94 acres
      Lot A, Harmston Ave,                 Courtenay,          2.78 acres,
      Lot 2, Mission Rd,                   Courtenay,           2 acres
      8369 Island Highway,          Black Creek, Halbe Hall,   1.5 acres,
      7614 Island Highway,                Fanny Bay,           1.02 acres,
      Parcel H, 4830 Vanier Dr,          Courtenay,            28 acres .
      Mottishaw Road,                     Courtenay,           20 acres,
      Crown Isle, Atlas Rd,               Courtenay,           4.5 acres,.
      Black Creek Elem,                  Black Creek,           4.0 acres,
      Lot 3, Linshart Road,                 Comox,              5 acres,
      Lot 1, Block E, Guthrie Rd,           Comox,             3.9 acres,.
      Comox Elem, Wallace Av,               Comox,             0.43 acres,
      Cumberland Elem, Egremont Rd,       Cumberland,          2.71 acres
      Union Bay Elem                       Union Bay
      Tsloum Elem                        Courtenay North
              Disposal of assets
   Example of use: Sold the property behind the
    Board Office = $1.4 million;
   We got to keep it all which is not always the rule.
   It went to:
    – Computers and computer labs – elementary schools
    – Technology Education ($180,000);
    – Fine Arts ($100,000); and
    – We are trying to extend these budget items to complete
      all our upgrades. The balance is in local capital reserve
      and also can be used to cover other cost items like
     The basic issues…

Too many seats, too few kids…

   Programs vs. facilities…
 Understanding potential closures
 Closing  the full school and not the
  empty one
 All of the students in Arden could go
  to Courtenay El and Puntledge Park.
     School       Capacity     Enrolment 06     Seats
 Arden                   315              261       -54
 Courtenay               480              261      -219
 Puntledge Park          570              195      -169
   -Fr Imm                                206
 Understanding potential closures

  All of the students in Village Park
could go to Comox El. (with reclaiming
      the 2 external classrooms).
        School        Capacity     Enrolment 06     Seats
   Airport                   380              275      -105
   Brooklyn                  290              303           13
   Comox                     330              176      -154
   Robb Road-Fr Imm          380              348       -32
   Village Park              215              197       -18
 Understanding potential closures
 Allof the students in Hornby could
  go to Denman or…all the students on
  Denman could go to Hornby.
    School      Capacity     Enrolment 06        Seats
Denman Island          115                  59       -56
Hornby Island          165                  45      -120
   Understanding potential closures
   You could close Cape Lazo:
(412-97= 315 empty seats and 127+56+18+114 = 315 spots for
                       303 students)

          School        Capacity   Enrolment 06   Seats
          Lake Trail      550          423        -127
        Cumberland Jr     275          219         -56
         Aspen Park       400          249         -18
            -Fr Imm                    133
         Cape Lazo        400          303         -97
        Courtenay Mid     600          486        -114
  The importance of research and
 Ifdemographics, funding, and the
  need to sustain programs force you
  to reexamine the configuration of
  your schools, then the decisions
  should be based on:
  – Academic research about which
    structures are most supportive of
    students; and
  – Careful planning and consideration for
    the future and sustainability.
             The Trillium Report
   Recommendations:
    – Adopt a grade 6-8 middle school model;
    – Initiate process for closure of Tsolum and Union Bay;
    – Proceed with the implementation of the 6-8 middle
      school model when secondary enrolments have declined
    – Initiate the process for considering the closure of Cape
      Lazo Middle, Comox Elementary, Village Park
      Elementary, Glacier View Elementary, and Courtenay
      Elementary by 2009.
    – Explore opportunities to consolidate district programs in
      one surplus facility;
    – Explore opportunities to sell a surplus school to the
      Conseil Scolaire Francophone;
    – Proceed with the disposition of properties that are
      surplus to District needs.
         Masters Study - 2005
   Recommendations:
     •   Develop a consultative process with secondary school teachers
         so they will feel involved in the process;
     •   Mandate professional learning communities in the three
         secondary schools;
     •   Share key research on middle school configurations;
     •   Standardize middle and secondary school configurations;
     •   Consider alternate structures for secondary schools (multiple
         campuses, self-paced learning);
     •   Appoint a leader for the change process whose job it is to
         ensure changes are implemented and who will be accountable
         for progress in the secondary system;
     •   Establish networks with other schools and districts that are
         involved in change and improvement programs;
     •   Appoint “lead learners” in schools who will help train and
         implement changes;
     •   Engage in systems thinking – create schools that serve students
         better. Encourage schools to share their ideas and methods with
         those that are under-performing.
         Masters Study 2005
•   Improve awareness throughout our district as to the moral purpose
    of schools to improve satisfaction and achievement levels. “Raise
    the bar and close the gap” – most importantly, we need to make
    people believe there is an urgent need to improve our system.
•   Investigate how Assessment for Learning can give a ready focus to
    the professional learning communities set up in our schools; and
•   Develop a small-school philosophy. Ensuring numbers are not
•   Ensure feeder schools are sending their students to a single school;
•   Reconfiguration needs to be based on long-term goals;
•   Give careful thought to the transition process;
•   Choosing a secondary school model is less important than ensuring
    support for change and establishing clear direction for those
•   Work toward greater integration of North Island Distance Education
    School; and
•   Establish a transition committee made up of members from all
    stakeholder groups, and empower them to make decisions about
    the long-term direction for SD #71.
          Possible Scenarios
   Comox Valley School District could close all of
    our middle schools and reconfigure the district
    in a K-8 and 9-12 model. The capacity in our
    elementary and secondary schools is sufficient
    to accommodate all students. This would mean
    the closure of Cape Lazo, Ecole Aspen Park,
    Lake Trail, Courtenay Middle and Cumberland
    Junior schools. It would be reasonable to
    assume that the subsequent elementary
    populations would be dispersed to the newer
    buildings and the older facilities closed. For
    example, Cape Lazo and Ecole Aspen Park could
    hold the combined populations of Brooklyn,
    Village Park, and Comox Elementary.
        Possible Scenarios
   Comox Valley School District could
    reconfigure for a standard 6-8 and
    9-12 grade configuration. In the
    Trillium report, this possible
    scenario included the potential
    closures of Glacier View
    Elementary, Comox Elementary,
    Village Park Elementary, and Cape
    Lazo Middle School.
          Possible Scenarios
   Comox Valley School District could continue
    with the grade 7-9, 10-12 model with
    adjustments to have consistent grade
    configurations in buildings. In the Trillium
    Report, this possible scenario included the
    potential closures of Comox Elementary, Cape
    Lazo Middle, and Vanier Secondary School. It is
    important to note that in this model you would
    not have to wait until 2015 to close Vanier as
    the enrolment decline is sufficient by 2010 to
    justify the closure of Vanier with a subsequent
    sale and upgrade to Highland and Mark R.
    Isfeld to accommodate the additional students.
        Possible Scenarios
 Inconsistency in grade structures;
 Independent directed studies
  secondary school;
 Multiple campus single secondary
 Retain our surplus properties if the
  community feels that is a priority;
 …others?
                       Follow - up
   All notes taken and added to district web site;
   Any emails welcomed as further information
   Public Forums – Dec. 12, Jan 23rd;
   Hornby Island – Jan. 15th;
   Student working group – Jan 23rd
   Community working group - ;
   Aboriginal Education Council – Feb. 1st
   Teacher working group – Feb. 5th;
   District Leadership Team – Feb. 7th;
   Management Team – Dec. 7, Jan 11, Feb. 8th;
   Town of Comox – Jan. 31st
   Committee of the whole discussion – Feb 13, March 13.
   District Configuration Working Group – Feb. 8, Feb 21st.
   Superintendent’s Report expected release to Board – March 6th.
                     Our task…
    Briefly review research;
    Answer 4 questions to begin:
    1.   What is the most important educational issue for the
         district to consider in moving to a consistent grade
    2.   Which grade configuration do you prefer?
    3.   What research or information do you have to support
         your preference for grade structure?
    4.   What do you feel is the most important non-
         educational issue for the district to consider as we
         move to have consistency in our grade structures?
–    Return and report out – 1 common theme from
     each table.

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