Office Descriptions for Elections or Appointments

Document Sample
Office Descriptions for Elections or Appointments Powered By Docstoc
					                          Elected and appointed positions for Team Pittsburgh

Officers. The officers of the Corporation shall be President, Vice President, Secretary and
Treasurer, In-house Director and Travel Director. The only required offices will be President,
Secretary and Treasurer. Members of the Executive Board cannot hold more than one position on
said board. Officers of the Executive Board will be known as Directors. The President, Vice
President, Secretary and Treasurer shall be elected from a slate of nominees, each of which shall
be a Director. The In-house Director and Travel Director will be appointed by a majority vote of
the 4 primary Executive Board members.


President. The President of the Corporation shall: (1) Be accountable to the Executive Board,
but shall be administratively responsible for daily operations and shall have the usual powers of a
President of a not-for-profit corporation organized and existing under the laws of the
Commonwealth of Pennsylvania. (2) Further have responsibility for general supervision over the
business and operations of the Corporation. (3) The President shall sign, execute and
acknowledge in the name of the Corporation, deeds, mortgages, bonds, contracts, and other
instruments authorized by the Executive Board; and in general shall perform all duties incidental
to or described herein for the office of President and such other duties from time to time as may
be assigned by the Executive Board as well as keep in safe custody the corporate seal of the
Corporation.

Vice President. The Vice President of the Executive Board, if there be one, shall act as President
of the Executive Board in the absence of the President of the Executive Board and when so
acting, shall have the power and authority of the President of the Executive Board. In the case of
the absence of both the President and Vice President of the Executive Board, the Directors in
attendance at a meeting shall appoint one of the Executive Board members to preside.

Secretary. The Secretary shall: (1) Attend all meetings of the Executive Board and members,
record all the votes at any such meeting, and keep the minutes of all such meetings in a book to
be kept for that purpose; (2) Perform like duties for the other committees of the Executive Board,
when required; (3) Give or cause to be given notice of all meetings of the Executive Board; (4)
Perform such other duties as may be prescribed by the Executive Board or the President.

Treasurer. The Treasurer shall: (1) Keep full and accurate accounts of receipts and
disbursements of funds of the Corporation, (2) Maintain a system in place such that all monies
and other valuable effects are deposited in the name and to the credit of the Corporation in such
depositories as shall be designated by the Executive Board, (3) Provide to the Directors at the
regular meetings of the Executive Board or whenever they may require it, a report of the
financial condition of the Corporation and such information concerning the financial condition of
the Corporation as may be requested, and (4) Perform such other duties as may from time to time
be assigned by the President or the Executive Board. In case of his or her death, resignation,
retirement or removal from office, all books, papers, vouchers, money and other property of
whatever kind in his or her possession or under his or her control belonging to the Corporation




Amended March, 18, 2012                                                                          1
shall be handled by the President until a new Treasurer is in place either by election or
appointment.

In-house Director. The In-house Director is appointed by the Executive Board. The In-house
Director shall serve a two year term. The In-house Director shall: (1) Appoint all of the
administrators for each age group as groups are determined by the in-house board. The In-house
Director may also be an administrator but carries only one vote on any voting issues. All other
positions deemed to be part of the “in-house” program (e.g. concession, referee, score keeper,
scheduler, uniforms, other), will be determined by the majority vote of those administrators. All
positions for the “in-house” board will be Administrators and carry an equal share of authority
and responsibility. (2) Have regular meetings with their board to promote, address any issues and
further the purposes of Team Pittsburgh. (3) Prepare updates for the Executive Board meeting
including all positive issues and/or challenges regarding their program. (4) Appoint, as they feel
necessary, any committee(s) required to further promote and assist with any of the above related
activities.

Travel Director. The Travel Director is appointed by the Executive Board with. The Travel
Director shall serve a two year term. The Travel Director shall: (1) Recommend to the Executive
Board all candidates for positions of head coach. This will include selection for ALL teams. (2)
Organize a committee, from the resources at their disposal, to determine the rules, procedures
and structure that will be used uniformly across all teams to promote the travel program. (3)
Coordinate, post, announce and solicit, from interested parties, anyone so interested in the
position of head coach for any and all travel teams. (4) Coordinate with head coaches, all
activities associated with tryouts for all travel teams including announcements and postings. (5)
Explore options for, and when appropriate, book housing and transportation for all teams
participating in out-of-town tournaments. (6) Appoint, as they feel necessary, any committee(s)
required to further promote and assist with any of the above related activities.

In-House Officers. The officers of the In-house Board shall be the Director, the Administrator of
the Chipmunks, Administrator of Penguins, Administrator of Beaver, Administrator of Cadets,
Administrator of Freshmen and Administrator of the concession stand, Dek Administrator,
Maintenance Administrator, Head Referee, Score Keeper Scheduler and Uniform Administrator.
Members of the In-house Board cannot hold more than one position on said board and will be
known as Administrators. The Director will be appointed by the Executive Board in the time
frame between the Executive Board election and November 30th. The Administrators will be
appointed by the in-house Director from a list of viable candidates who expressed interest in any
of the positions. Interested candidates must submit their interest annually between the election of
the Executive Board and December 15th. All new terms begin January 1st. With the exception of
the In-house Director, all other administrators ARE eligible to hold any position on the Travel
Board but not the Executive Board.

In-house Director. The In-house Director shall: (1) Do everything possible to promote the
integrity and ideals of Team Pittsburgh. (2) Attend all Executive Board meetings. (3) Be
responsible for any and all issues and dealings with the day to day operation of the in-house
program. (4) Appoint as described above, any and all Administrators for the in-house program.
(5) Organize “regular” (to be self-defined) meetings with the rest of the In-house Board as



Amended March, 18, 2012                                                                          2
necessary to coordinate the operations of the program. (6) Select dates and times for
registrations, post the information and organize and hold the draft. (7) Order the uniforms as
needed. (8) Work with the Master Scheduler and pass out schedules to the administrators for
their distribution. (9) Post all information and schedules at the concession stand.

In-house Administrators (all ages). The In-house Administrators shall: (1) Work closely with
and report to the In-house Director to coordinate everything involving the teams of their age
group. (2) Be responsible for the day to day operation of their age groups. (3) Promote and
organize registrations with the help of the Director. (4) Select the head coaches for their age
group based on ability. (5) Pass out schedules. (6) Handle any additional players post draft to
keep the teams as equal as possible. (7) Address any challenges presented. E.g. discipline,
suspensions, parents, spectators, referees etc. (8) Conduct a uniform day for uniform distribution.
(9) Commit at least one evening per week and/or a shift on Saturday to be responsible for the dek
operations. The Administrators will also have the authority to form committees to assist with any
of the things listed above. Administrators MAY also be a head coach.

Concession Stand Administrator. The Concession Stand Administrator shall: (1) Work closely
with and report to the In-house Director to coordinate everything involving the concession stand
(2) Be responsible for the overall operation and upkeep of the concession stand building. (3)
Create a schedule for the In-house Administrators and Executive Board members to cover the
dek operations. (4) Make purchases necessary to stock and supply all items for sale. (5) Create
and post the schedule for the concession stand workers to make sure all times are covered. (6)
Keep all aspects of the building clean, clutter free and in order (mop and sweep floors, keep
storage rooms organized, wash dishes, clean countertops, clean equipment, clean bathrooms).
Concession Stand Administrator has the authority to appoint as many committees as necessary to
fulfill these obligations.

Dek Administrator. The Dek Administrator shall work closely with and report to the In-house
Director to coordinate dek times for every event requiring dek time. This includes all games
scheduled by the Master Scheduler, team practices for in-house and travel as well as any other
requests from the neighborhood, the City or other viable groups. This coordinator is appointed by
the in-house Director.

Maintenance Administrator. The Maintenance Administrator shall: (1) Be responsible for any
and all maintenance, repair and upkeep of the dek area and immediate surrounding area. This
will include repair of the player’s box, dek surface, dek boards and any other related repairs
associated with the ability for teams to be able to play or practice. (2) Be responsible for any and
all snow and leaf removal on the dek, in the player’s box as well as the surrounding areas and
parking lot. (3) Advise the Executive Board of equipment and supplies needed to accomplish
these tasks. The Maintenance Administrator will have complete authority to appoint or assemble
as large of a committee to help and assist with these duties.

Head Referee. The Head Referee shall: (1) Work closely with and report to the In-house Director
to coordinate everything involving the referees (2) Be responsible for scheduling any and all
referees for the in-house games as well as any and all tournaments (iron-man, host) at our
facility. (3) Will notify the referees by e-mail and/or text at least a week in advance. (4) Will



Amended March, 18, 2012                                                                           3
send the schedule to the appointed person to prepare and print to place in the concession stand.
The Head Referee has the authority to appoint committees as needed.

Master Scheduler. The Master Scheduler shall: (1) Work closely with and report to the In-house
Director to coordinate everything involving the schedules for the dek and will be responsible for
producing the complete in-house master schedule for the regular season and playoffs. (2) Work
with the dek coordinator to be sure there are no conflicts concerning the in-house games, practice
schedules, neighborhood needs and any tournaments. The Master Scheduler has the authority to
appoint committees as needed.

Score Keeper Scheduler. The Scorekeeper Scheduler shall: (1) Work closely with and report to
the In-house Director to coordinate everything involving the scorekeepers (2) Be responsible for
working with the head coaches from each team to contact parents or adult volunteers to arrange
to have a scorekeeper from each team responsible for each game played. The Scorekeeper
Administrator has the authority to appoint committees as needed.

Uniform Administrator. The Uniform Administrator shall: (1) Work closely with and report to
the In-house Director to coordinate everything involving the in-house uniforms (2) Will
inventory every season and make arrangements to replace those uniforms used in the previous
season. (3) Will coordinate with the Administrators of each age group a day for distribution of
uniforms for each season (uniform day). (4) Separate and store the uniforms not in use in a
location to keep them dry and clean. The Uniform Administrator has the authority to appoint
committees as needed.


Travel Officers. Officers of the Travel Board shall be the Director, the Master Head Coach, all
head coaches of each travel team sponsored by Team Pittsburgh, Tournament Director and
Uniform Administrator. Members of the Travel Board cannot hold more than one position on
said board, will be known as Administrators and will be appointed by the Director. The Director
will be appointed by the President of the Executive Board in the time frame between the
Executive Board election and November 30th. The head coaches will be recommended by the
Travel Director from a list of viable candidates who expressed interest in any of the positions.
Interested candidates must submit their interest annually between the election of the Executive
Board and December 15th. Head coaches will be appointed by the primary Executive Board
members at their December meeting. All new terms begin January 1st. With the exception of the
Travel Director, all other administrators ARE eligible to hold any position on the In-house Board
but not the Executive Board.

Travel Director. The Travel Director shall: (1) do everything possible to promote the integrity
and ideals of Team Pittsburgh whether playing locally or traveling to other tournaments. (2)
attend all Executive Board meetings (3)be responsible for any and all issues and dealings with
the regular operation of the travel program. (4) develop, maintain in writing and submit a copy to
the Executive Board, with the rest of the Travel Board input, the procedures, rules and processes
under which the travel program will function. (5) recommend as described above, any and all
head coaches for the travel program to the Executive Board for appointment. (6) organize
“regular” (to be self-defined) meetings with the rest of the Travel Board as necessary to



Amended March, 18, 2012                                                                         4
coordinate the operations of the program. (7) select dates and times for tryouts, post the
information and work with the dek coordinator as needed for tryouts and practices. (8) organize
the selection of the teams. (9) order the uniforms as needed. The Travel Director has the
authority to appoint committees as needed.

Master Head Coach. The Master Head Coach shall: (1) develop a master plan, system and
coaching scheme to be shared with all head coaches and any assistant coaches interested. (2)
conduct informational and training sessions as necessary at the dek or in a meeting format to
convey the plan developed. The Master Head Coach IS eligible to coach a team of their own if
appointed by the Executive Board.

Travel Head Coach. All Travel Head Coaches shall: (1) be appointed by the Executive Board (2)
do everything possible to promote the integrity and ideals of Team Pittsburgh whether playing
locally or traveling to other tournaments. (3) will attend any and all meetings of the Travel
Director as well as the Master Head Coach. (4) will learn and play the system and coaching
scheme developed by the Master Head Coach to the best of their ability. (5) will adhere to any
directives of the Travel Director. (6) has autonomy for selection of any assistant coach(es). (7)
will provide input to the development of the procedures and follow the same once adopted. Any
intentional neglect or violation of these standards may result in dismissal as a Head Coach by the
Executive Board. It is imperative that all teams play the same shared system developed by the
Master Head Coach.

Tournament Administrator. The Tournament Administrator shall: (1) work closely with and
report to the Travel Director. (2) schedule all tournaments at our facility including but not limited
to “ironman” and host tournaments. (3) plan all aspects of the tournaments including advertising,
soliciting, scheduling, referees and prizes. (4) will coordinate the with the In-house Director and
In-house Administrator operation of the concession stand, as well as the Dek Administrator. The
Tournament Administrator has the authority to appoint committees as needed.

Uniform Administrator. The Uniform Administrator shall: (1) Work closely with the Travel
Director and head coaches to secure sizes and numbers for the shirts and shorts and give to the
Travel Director for ordering. (2) Distribute shirts directly to the head coaches. (3) Handle any
and all challenges with the uniforms, pass any issues up to the Director and has the authority to
appoint committees as needed.




Amended March, 18, 2012                                                                            5

				
DOCUMENT INFO
Shared By:
Categories:
Tags:
Stats:
views:0
posted:10/5/2012
language:English
pages:5