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                                                    HEMINGFORD GREY PRIMARY SCHOOL
             STANDING ORDERS FOR THE GOVERNING BODY AND COMMITTEES OF THE GOVERNING BODY 2011/12

                                                                                                                               GUIDANCE ADOPTED?
                              STATUTORY                                        GOOD PRACTICE GUIDANCE                          Y/N OR ALTERNATIVE
                                                                                                                                (PLEASE SPECIFY)

    1. Election and Removal of Chair and Vice Chair (Regulation 5)

         The Governing Body must decide the length of office             Governing bodies may wish to consider           Term of office 1 year
          of the Chair and Vice-Chair, a period not less than 1           retaining the one-year term of office for
          year and not greater than 4 years.                              Chair and Vice-Chair, as it gives flexibility   Term of office expires at the first
                                                                          and avoids a possible deterrent effect of       full GB meeting of the academic
            [A Chair/Vice Chair may resign at any time and a new
                                                                          a longer term.                                  year
            Chair/ Vice Chair elected.]

                                                                          the Chair / Vice-Chair resigns mid-
                                                                          term the new Chair / Vice-Chair will
                                                                          be elected for the full term of office
         Election procedures need to be decided by the                   agreed by the Governing Body.
                                                                          The Clerk should manage the election            Clerk to manage process? Yes
          Governing Body.
                                                                          procedures.
         Any governor who is paid to work at the school may                                                              Nominations written /oral? Oral
          not be Chair or Vice Chair of the Governing Body.               Written or oral nominations should be
                                                                          notified to the Clerk before the meeting at
                                                                          which the election will take place.
         All candidates must withdraw whilst the election                                                                Additional nominations accepted?
          process is undertaken and shall not vote. (Regulation           Additional nominations can be received
                                                                          on the day.                                     No – unless no nominations
          14 & Schedule)                                                                                                  received beforehand
                                                                          All nominations can be self-nomination or
                                                                          nominations from colleagues.                    Secret Ballot Yes
                                                                          Elections should be by secret ballot.
                                                                          If only one candidate the ballot should
                                                                          accept/decline candidate.

                                                                          In the event of a tie the decision will be
                                                                          based on the toss of a coin.


Adopted from Cambridgeshire Governor Services Model Standing Orders – Guidance Note 1
                                                                                                                                       Page 2 of 6


                                                                                                                            GUIDANCE ADOPTED?
                              STATUTORY                                        GOOD PRACTICE GUIDANCE                       Y/N OR ALTERNATIVE
                                                                                                                             (PLEASE SPECIFY)

    2. Urgent Action (Regulation 6)
                                                                                                                      Yes
    The Chair (or the Vice Chair if the Chair is absent) may take         A meeting can be called in less that 7
    urgent action in circumstances where a delay may be                   days in an emergency and therefore
    seriously detrimental to the interest of:                             ‘delay’ should be interpreted as anything
                                                                          that cannot wait until such a meeting
         the school;                                                     could be called.
         any pupil at the school (or his or her parent);
         any person who works at the school.                             Emergency action should be only be
                                                                          used in extreme circumstances.

    3. Appointment and Removal of the Clerk (Regulation 8)

    The Governing Body shall appoint the Clerk to the Governing           A full job description for Clerks is        Name of Clerk:
    Body.                                                                 available from the LEA or Governornet.      Rachel Brown

    The Clerk to the Governing Body must not be:

            a) A governor;
            b) An associate member;
            c) Head teacher of the school.

            [In an emergency a governor (not the head teacher)
            may Clerk for that meeting only.]

    The Governing Body may remove a Clerk from office by                  Seek HR (Personnel) advice from the         Yes
    resolution.                                                           school’s personnel provider.




    4. Meetings and proceedings of the Governing Body (Regulation 10)


Adopted from Cambridgeshire Governor Services Model Standing Orders – Guidance Note 1
                                                                                                                                       Page 3 of 6


                                                                                                                             GUIDANCE ADOPTED?
                              STATUTORY                                        GOOD PRACTICE GUIDANCE                        Y/N OR ALTERNATIVE
                                                                                                                              (PLEASE SPECIFY)

    The following persons have a right to attend all meetings of          The Governing Body may invite other           Meetings will be open to the
    the Governing Body:                                                   persons to attend at their discretion (e.g.   public? No
                                                                          Officers of the LEA).
          Head teacher;
          All governors (unless suspended);                              The Governing Body should decide
          Clerk;                                                         whether meetings are open to the public
          Associate members of the governing body (unless the            for non-confidential matters.                 Associate members:
           Governing Body requires them to leave for items                                                              None
           relating to an individual member of staff or pupil)
         In certain circumstances the LEA may also have a
           right to attend.
        (See also Regulation 14 & Section 8, below)
    The Governing Body decides whether to have associate
    members and who they shall be.
    (Regulation 11)
    There must be at least 3 meetings of the full Governing BodyMost schools hold six meetings per year                 Number of planned meetings per
    each school year.                                           but this depends of the way in which                    term? 6 in total per year
                                                                Governing Body and its committee
    Meetings of the full Governing Body must be convened by the meetings are organised. Fewer meetings
    Clerk.                                                      of the full governing body may be                       Autumn 2
                                                                appropriate if more responsibilities are                Spring 2
                                                                delegated to committees.                                Summer 2
    The agenda /reports /papers shall be sent to the governors            Ideally items for the agenda should be
    7 days before the meeting.                                            notified to the Chair or Clerk two weeks
                                                                          before the meeting.
    A governor who without the consent of the Governing Body              A record (in the minutes of the meeting) of   Agreement for absence is a
    fails to attend full Governing Body meetings for a period of 6        Governing Body consent or otherwise for       standard item on Governing Body
    months is disqualified. (School Governance (Constitution)             absence is essential in order to invoke       agenda?
    (England) Regulations 2003: Regulation 20 & Schedule 6)               disqualification.                             Yes
                                                                          If no apology is received then no consent
                                                                          can be granted.




Adopted from Cambridgeshire Governor Services Model Standing Orders – Guidance Note 1
                                                                                                                                    Page 4 of 6


                                                                                                                            GUIDANCE ADOPTED?
                              STATUTORY                                        GOOD PRACTICE GUIDANCE                       Y/N OR ALTERNATIVE
                                                                                                                             (PLEASE SPECIFY)

    5. Quorum (Regulation 12)

    From 1st April 2004 the quorum needs to be calculated as              If the governing body is carrying a large The quorum for our Governing
    50% of only those governors in post, rounded up to the                number of vacancies resulting in a very Body is: 8
    nearest whole number. Vacancies need no longer be                     low quorum it is recommended that
    included in the calculation.                                          governing bodies try to ensure that
                                                                          attendance is generally above the
    Associate members must not be included in the calculation             minimum quorum level.
    for quorum.

    6. Voting (Regulation 12)

    All matters are decided by a majority vote. In the event of a                                                     Yes
    tie the Chair (or Acting Chair) has an additional (casting) vote.

    7. Minutes and Papers (Regulation 13)

    Minutes should be prepared by the Clerk and signed minutes            Draft minutes that have been approved       The Governing Body’s minutes will
    must be available for public inspection.                              by the Chair should be made available as    be available:
                                                                          soon as possible after the meeting.
                                                                          These should be marked ‘subject to            On the school notice board No
                                                                          ratification’. [Excluding confidential         (in GB Information folder)
                                                                          items.]                                       Website Yes
                                                                                                                        From the school office No
    [Excluding confidential items:                                        Confidentiality should be restricted to a     Other No
                                                                          few very sensitive items.
         items which refer to an individual parent pupil or
          member of staff                                                 The way individual governors vote, and
         other items the Governing Body deems confidential.]             their opinions should be regarded as
                                                                          confidential.



Adopted from Cambridgeshire Governor Services Model Standing Orders – Guidance Note 1
                                                                                                                                    Page 5 of 6


                                                                                                                          GUIDANCE ADOPTED?
                              STATUTORY                                        GOOD PRACTICE GUIDANCE                     Y/N OR ALTERNATIVE
                                                                                                                           (PLEASE SPECIFY)
    8. Restrictions on Participation (Regulation 14 & Schedule)
    Governors must complete a register detailing pecuniary
    interests or conflicts of interest and withdraw from the              An annual register of interests must be   Date for annual update of register:
    meeting if appropriate.                                               established and updated annually          September

    Each governor must declare at the start of any meeting if
    there is an item on the agenda which poses a potential
    conflict of interest or where a fair hearing is required and
    his/her impartiality is in doubt. In such a case, the governor
    concerned must withdraw from the discussion and may not
    vote.

    In the event of a dispute the Governing Body decides
    whether the individual should withdraw.
    9. Suspension (Regulation 15)

    A Governing Body can suspend a member of the Governing                This should be used as a last resort.     Code of Conduct adopted by all
    Body for a limited number of prescribed reasons for a period                                                    governors? Yes
    not exceeding 6 months (refer to Regulations).

    10. Delegation to Committees and Individuals (Regulations 16 & 17)
                                                                                                                    Yes – GB delegation decision
    The full Governing Body, in accordance with regulations,              Ref. Regulations                          planner is approved at first full
    must annually decide any delegation to committees or                                                            GB meeting of the academic
    individuals.                                                                                                    year

    These requirements do not apply to other working groups               Ref. Staffing Regulations                 Yes
    without delegated powers.

    The Governing Body shall establish every year such
    committees as are required in accordance with the
    regulations.




Adopted from Cambridgeshire Governor Services Model Standing Orders – Guidance Note 1
                                                                                                                                      Page 6 of 6


                                                                                                                            GUIDANCE ADOPTED?
                              STATUTORY                                        GOOD PRACTICE GUIDANCE                       Y/N OR ALTERNATIVE
                                                                                                                             (PLEASE SPECIFY)
    (Regulation 20)
    The committee shall decide the quorum which must be at
    least 3 governors.

    (Regulations 20, 22 & 23)
    A chair shall be appointed annually to each committee by the          All governors should be notified of the      All committee meetings open to all
    Governing Body or elected by the committee, as determined             committee agendas and be able to             governors Yes
    by the Governing Body.                                                contribute in writing or by attending with
                                                                          the permission of the committee chair.
    The Governing Body must agree the names of associate
    members of committees and whether they have been granted
    voting rights (associate members must not outnumber the
    governors).

    Associate members may not vote on the following issues:
    admissions; pupil discipline; appointment of governors; budget
    and financial commitments.

    (Regulation 21)                                                       Minutes of all committee meetings to be
    All committees must be Clerked but this can be undertaken             circulated to all governors.                 Name of committee Finance &
    by a governor who is a member of the committee or an                                                               Premises
    associate member. The Head Teacher is not permitted to                Confidential minutes are confidential to     Name of Clerk Rachel Brown
    Clerk a committee.                                                    those present at the meeting only.
                                                                                                                       Name of committee Human
                                                                          Delegated decisions taken by committees      Resources
    Seven days notice must be given for all Committee meetings            should be reported to the Governing Body     Name of Clerk Rachel Brown
    and Agendas circulated.                                               but not re-debated except where a
                                                                          rescission is being considered.              Name of committee Curriculum
                                                                                                                       Name of Clerk Rachel Brown
                                                                          It is recommended that the Governing
                                                                          Body appoint and pay a trained Clerk (or
                                                                          receiving training).




Adopted from Cambridgeshire Governor Services Model Standing Orders – Guidance Note 1

				
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