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					       The Minutes of the Workshop Meeting of the Township Committee of the Township of Cranford,
County of Union, State of New Jersey on April 12, 2010 at 7:30 p.m. in Room 108.

THIS MEETING IS IN COMPLIANCE WITH THE “OPEN PUBLIC MEETINGS ACT” AS ADEQUATE NOTICE
OF THIS MEETING HAS BEEN PROVIDED BY FAXING THE ANNUAL SCHEDULE OF MEETINGS TO THE
CRANFORD CHRONICLE, UNION COUNTY LOCAL SOURCE, AND THE STAR LEDGER, BY POSTING
SUCH ANNUAL MEETING SCHEDULE ON A BULLETIN BOARD IN THE TOWN HALL RESERVED FOR
SUCH ANNOUNCEMENTS AND THE FILING OF SAID NOTICE WITH THE TOWNSHIP CLERK OF
CRANFORD. FORMAL ACTION MAY BE TAKEN AT THIS MEETING

Present:        Mayor Mark C. Smith
                Deputy Mayor Martha Garcia
                Commissioner Mark P. Dugan
                Commissioner David W. Robinson
                Commissioner Daniel J. Aschenbach
Absent:         None

There were three (3) members of the public present. James McEvoy represented Cranford Patch.com.

PAYMENT OF BILLS
Item carried to April 13, 2010 Conference Meeting.

PUBLIC COMMENTS
Mayor Smith opened the public comments portion of the meeting and asked if there were any questions or
comments.

Wayne Bruscio, 326 South Union Avenue, discussed issues with flooding in his neighborhood and a hole in
the ground that could be a liability to the Township. Informed the Township Committee that the Department
of Public Works has tried to address the matter by covering the hole with traffic cones and barrels, but kids
keep removing them. Mentioned that the last rainstorm washed the barrel away. Provided the Township
Committee with photographs of the hole and flooding of the area.

Mayor Smith informed Mr. Bruscio that he spoke with the Township Engineer about this issue and the
Engineer is currently obtaining cost estimates. Believes the problem will be addressed through the capital
budget.

Hearing no further comments, Mayor Smith closed the public comment portion of the meeting.

Review April 13, 2010 Official Meeting Agenda
Commissioner Robinson discussed a minor revision to Ordinance No. 2010-24, authorizing the appropriation
of $50,000 in connection with the Kids Recreation Trust Grant Program. Explained that the ordinance needs
to be amended to include fence installation to the improvements listed in the ordinance.

Mayor Smith informed the Township Committee of a presentation scheduled during the Conference Meeting
on April 13, 2010 with respect to the Property Government Strategy Group.

Proposed 2010 Budget – Municipal Library
John Malar discussed the Cranford Library’s request for an additional $15,515 in funding due to the
reduction in its annual funding. Discussed various expenditures that comprise the library’s budget. Also
discussed the library’s usage in 2009 and informed the Township Committee that last year’s usage was the
highest in its history. Feels this was due to the economy.

Mayor Smith discussed reductions in State Aid to school libraries which could impact the usage of the library
even further.

Library Board Chairman/President Pat Pavlak discussed the reduction in the school library personnel and
funding for books which she feels will cause higher usage for the Cranford Library.

Discussion held regarding various services provided by the Cranford Library.

No action taken. Further discussion necessary.

Update by DMC
DMC Chairman Michael Plick and DMC Director Kathleen Prunty were present.

DMC Director Prunty discussed various efforts of the DMC to promote the downtown. Also discussed a
zoning issue that still exists with respect to sign and façade enforcement within the Special Improvement
District (SID). Requested resolution to the matter, and feels all regulations concerning signs and facades need
to be reviewed.
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DMC Director Prunty also discussed an issue regarding the use of the first floor space in the SID. Feels
allowing a change in use could have long-term implications to the success of the downtown.

Mayor Smith discussed property owners’ desire for first floor office space because of the current retail
market.

DMC Director Prunty feels allowing first floor office space may further impact the retail market.

Discussion held concerning the change in the retail market due to the economy and the internet.

Commissioner Aschenbach expressed concern with the vacancies at Cranford Crossing and feels it needs to
be addressed by allowing other uses.

DMC Director Prunty also discussed issues with parking downtown and informed the Township Committee
that a review of the current restrictions along North and South Avenues has been requested.

DMC Chairman Plick discussed statistical information he provided with respect to vacant properties.

Proposed expansion of Special Improvement District
Mayor Smith discussed a proposal to expand the SID along North and South Avenue to the Garwood border
and discussed his support for the expansion.

DMC Chairman Plick discussed various retail businesses that have been developed along North and South
Avenue and agrees with the proposal to expand the SID. Also discussed the potential for including the
eastern end of North Avenue in the SID in the future.

DMC member Bob Puhak requested clarification regarding the properties to be included in the expansion.

DMC Director Prunty explained that the expansion would be on both sides of North and South Avenue to the
Garwood border. Also informed the Township Committee that only one residence exists within the proposed
expansion area.

Commissioner Robinson discussed his opposition to the proposed expansion. Stated that there have been
improvements made to the existing SID which do not benefit the properties in the proposed expansion area.
Feels an expansion is merely allowing additional properties to be taxed.

Discussion held.

DMC Director Prunty discussed her involvement in the Walgreen’s development on South Avenue.
Explained that this was a critical piece of property in Cranford and without that involvement it would have
been a less desirable project. An expansion of the SID would ensure that businesses would have to comply
with certain design standards.

DMC Member Puhak discussed his support for the proposed expansion. Feels there are inequities that exist
and that there is a need for consistency. Also discussed issues with SID enforcement.

Further discussion April 26, 2010.

Update re: SID Enforcement
Mayor Smith provided an update regarding SID enforcement.

Proposed DMC Budget
Discussion held concerning the proposed 2010 DMC Budget.

Township Administration Schmid discussed the salary and wages budget proposed for the DMC. Feels it
requires open session discussion.

DMC Director Prunty discussed the proposed budget for marketing and communications and maintenance.
Also discussed the proposed salary and wage budget for the DMC. Discussed the sharing of her salary
between DMC and the Township. Discussed other salary and wage requests.

Mayor Smith discussed the proposed SID assessment and asked if the DMC has received feedback from
property owners concerning the proposed assessment.

DMC Chairman Plick feels property owners are supportive of the proposed assessment.

DMC member Barry O’Donovan feels property owners would support an increased assessment, provided the
funds are used for marketing and other functions that would help increase revenue for businesses. Feels
marketing the downtown is extremely important, especially through use of the internet.
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Discussion held regarding the impact an expansion of the SID would have on the SID assessment.

Mayor Smith requested that DMC Chairman Plick discuss the proposed SID expansion with the DMC at its
next meeting.

Discussion held regarding the proposed budget for holiday decorations.

Discussion held regarding the proposed budget for downtown maintenance.

Further discussion April 26, 2010.

On motion of Deputy Mayor Garcia, seconded by Commissioner Dugan and passed, the following resolution
was adopted by roll call vote:

Resolution No. 2010-98.19: BE IT RESOLVED that the Township Committee will go into closed session
at 9:00 PM to discuss the following, the minutes of which will be released at some time in the future at the
discretion of the Township Committee:
Personnel matters
     Information Technology
     Engineering Department
Contractual matters
     Contractual negotiations
Legal matters
     Cranford Building Associates v. Township of Cranford
     Lehigh Acquisitions v. Township of Cranford
     Cranford Development Associates v. Township of Cranford

Recorded vote:
Aye: Mayor Smith, Deputy Mayor Garcia, Commissioners Dugan, Robinson and Aschenbach
Nay: None
Abstained: None
Absent: None

On motion of Deputy Mayor Garcia, seconded by Mayor Smith and passed, the Township Committee
returned to open session at 11:15 PM.

RESOLUTIONS – By Roll Call Vote

On motion of Commissioner Robinson, seconded by Commissioner Dugan and passed, the following
resolution was adopted:

Resolution No. 2010-152A:
WHEREAS, there exists within the Engineering Department of the Township of Cranford the position of
Engineering Aide 1/Auto CAD Draftsman; and
WHEREAS, the Township Committee has determined for reasons of economy and efficiency that the
position of Engineering Aide 1/Auto CAD Draftsman is no longer necessary.
NOW, THEREFORE, BE IT RESOLVED that the position of Engineering Aide 1/Auto CAD Draftsman
be and hereby is abolished, effective immediately.
Recorded Vote:
Aye: Mayor Smith, Deputy Mayor Garcia, Commissioners Dugan, Robinson and Aschenbach
Nay: None
Abstained: None
Absent: None

On motion of Commissioner Robinson, seconded by Commissioner Dugan and passed, the following
resolution was adopted:

Resolution No. 2010-152B:
WHEREAS, there exists within the organization of the Township of Cranford the position of Information
Systems Technician; and
WHEREAS, the Township Committee has determined for reasons of economy and efficiency that the
position of Information Systems Technician is no longer necessary.
NOW, THEREFORE, BE IT RESOLVED that the position of Information Systems Technician be and
hereby is abolished, effective immediately.
Recorded Vote:
Aye: Mayor Smith, Deputy Mayor Garcia, Commissioners Dugan and Robinson
Nay: Commissioner Aschenbach
Abstained: None
Absent: None
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On motion of Commissioner Dugan, seconded by Commissioner Aschenbach and passed, the following
resolution was adopted:

Resolution No. 2010-152C:
WHEREAS, the Township Committee has abolished the position of Engineering Aide 1/Auto CAD
Draftsman within the Engineering Department of the Township of Cranford for reasons of economy and
efficiency; and
WHEREAS, Frank A. Scerbo currently holds the title of Engineering Aide 1/Auto CAD Draftsman within
the Cranford Engineering Department; and
WHEREAS, it is necessary to terminate Frank A. Scerbo’s employment with the Township of Cranford as a
result of the elimination of the position he currently holds.
NOW, THEREFORE, BE IT RESOLVED by the Township Committee of the Township of Cranford that
Frank A. Scerbo’s employment with the Township of Cranford be and hereby is terminated, effective the
close of business May 7, 2010; and
BE IT FURTHER RESOLVED that Frank A. Scerbo will be on administrative leave effective April 13,
2010 and ending May 7, 2010; and
BE IT FURTHER RESOLVED that Frank A. Scerbo will receive full pay and benefits during said
administrative leave.

Recorded Vote:
Aye: Mayor Smith, Deputy Mayor Garcia, Commissioners Dugan, Robinson and Aschenbach
Nay: None
Abstained: None
Absent: None

On motion of Commissioner Dugan, seconded by Deputy Mayor Garcia and passed, the following resolution
was adopted:

Resolution No. 2010-152D:
WHEREAS, the Township Committee has abolished the position of Information Systems Technician within
the Township of Cranford for reasons of economy and efficiency; and
WHEREAS, Emmanuel Chiobi currently holds the title of Information Systems Technician within the
Township of Cranford; and
WHEREAS, it is necessary to terminate Emmanuel Chiobi’s employment with the Township of Cranford as
a result of the elimination of the position he currently holds.
NOW, THEREFORE, BE IT RESOLVED by the Township Committee of the Township of Cranford that
Emmanuel Chiobi’s employment with the Township of Cranford be and hereby is terminated effective the
close of business July 10, 2010; and
BE IT FURTHER RESOLVED that Emmanuel Chiobi will be on administrative leave effective April 13,
2010 and ending July 10, 2010; and
BE IT FURTHER RESOLVED that Emmanuel Chiobi will receive full pay and benefits during said
administrative leave.

Recorded Vote:
Aye: Mayor Smith, Deputy Mayor Garcia, Commissioners Dugan and Robinson
Nay: Commissioner Aschenbach
Abstained: None
Absent: None

2010 Federal Fire Act Grant Program
Fire Chief Dolan discussed the 2010 Assistance to Firefighter Federal Grant Application and requested
authorization to apply for grant funding to replace a rescue truck and radio equipment. Explained that the
grant program is a 90/10 match and the Township would be obligated to pay 10% of the award. Further
explained that the project would need to be included in the capital budget due to the cost of the truck. Also
mentioned that if the Township is awarded less than 90% of the award, the Township may be required to
fund more than 10% of the cost.

The Township Committee was agreeable to Fire Chief Dolan’s request to make application to FEMA in
connection with the Federal Fire Fighter Act Grant Program. Resolution authorizing application to be
adopted April 13, 2010.

On motion of Deputy Mayor Garcia, seconded by Commissioner Dugan and passed, the following resolution
was adopted by roll call vote:

Resolution No. 2010-98.20: BE IT RESOLVED that the Township Committee will go into closed session
to discuss the following, the minutes of which will be released at some time in the future at the discretion of
the Township Committee:

Personnel matters
    Construction Code Office
4/12/10                                                                                                   5



Contractual matters
    Tax appeal legal services

Legal matters (continued)
    OPRA request for release of closed session minutes

Real Estate Matter
    Proposed acquisition of property

Minute Review
    Closed session minutes of March 22, 23 and April 5, 2010

Recorded vote:
Aye: Mayor Smith, Deputy Mayor Garcia, Commissioners Dugan, Robinson and Aschenbach
Nay: None
Abstained: None
Absent: None

On motion of Deputy Mayor Garcia, seconded by Mayor Smith and passed, the Township Committee
returned to open session at 12:15 PM.

Hours of operation – garbage haulers
Mayor Smith discussed issues with the start time for garbage hauling. Discussed a survey conducted by
Health Officer Hehl regarding start times in other municipalities.

Commissioner Dugan feels the Police Department’s Traffic Division should be notified for input prior to
changing the start time for pick up.

Commissioner Robinson informed the Township Committee that a change in the start time could impact the
haulers ability to get to the landfill or incinerator by the required time.

Mayor Smith proposed a start time of 7:00 AM in all areas of the Township.

The Township Committee was agreeable. Ordinance to be introduced April 27, 2010. The Board of
Education and Police Department to be notified of the change.

Request to begin promotional process – Police Department
Township Administrator Schmid discussed a request by Chief Mason to begin the promotional process due to
the upcoming retirement of a Police Sergeant.

Commissioner Robinson asked if “acting” pay would be required if the position were to remain vacant.

Township Administrator Schmid to follow up with Police Chief Mason. Further discussion April 26, 2010.

RVSA proposed alternative billing methodology
Discussion held regarding the RVSA’s proposed alternative billing methodology.

Commissioners Dugan and Aschenbach to attend the next RVSA meeting.

Finance Director Grady discussed a proposed change in the billing of RVSA expenses to Cranford residents.

Township Attorney Woodward suggested the Township consider one annual billing for this expense.
Discussed the proposed ordinance establishing a rate structure.

Discussion held as to the amount for annual service charges and an amount to charge for water usage.

The Township Committee was agreeable to a tiered rate structure and one annual billing.

Township Attorney Woodward to prepare an ordinance for introduction April 27, 2010.

Discussion held regarding sewer connection charges. Township Attorney Woodward feels the Township’s
current charges are too low and should be amended. Provided a sample ordinance from another municipality
with respect to sewer connection charges.

The Township Committee was agreeable to amending the sewer connection charges. Ordinance to be
prepared by Township Attorney Woodward for consideration by the Township Committee.
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Email/Correspondence

Proposed ordinance to establish parking requirements for hair salons and pizzerias downtown
Commissioner Robinson informed the Township Committee that the Parking Committee discussed the
request to establish parking requirements for hair salons and pizzerias and does not support the proposal.
Also mentioned that the Zoning Officer feels this proposal is problematic for various reasons.

Township Administrator Schmid to provide the Township Committee with the opinion prepared by the
Zoning Officer with respect to this proposal.

Proposed resolutions in connection with changes to the Open Public Records Act
Discussion carried to April 26, 2010.

Proposed resolution opposing Senate Bill 458
Mayor Smith discussed a proposed resolution opposing Senate Bill No. S458 regarding the holding of a
binding statewide referendum by County on whether responsibility for certain municipal functions should be
assumed by County government.

Further discussion April 26, 2010.

Proposed resolution requesting a reduction in the Open Space Preservation Trust Fund tax
Mayor Smith discussed a proposed resolution requesting a reduction in Open Space Preservation Trust Fund
tax.

Commissioner Aschenbach discussed his opposition to the resolution. Feels the Township may jeopardize
future grant awards.

Resolution to be adopted by roll call vote April 13, 2010.

COMMISSIONER REPORTS

Commissioner Robinson
    Discussed an incident that occurred on April 7, 2010 at Cranford High School. Informed the
      Township Committee that the students behind the incident were caught and may be charged by the
      County Prosecutor.

Commissioner Aschenbach
    Informed the Township Committee that he attended a Union County Freeholder meeting and $5,000
      would be provided to Cranford for fireworks this year. Also mentioned that the Centennial Avenue
      Corridor Study is moving forward;
    Provided an update of the Municipal Alliance. Explained that the schools are requiring students to
      watch a film regarding underage drinking and to prepare an essay on the topic.

Minute Approval
The approval of the closed session minutes of March 22, 23 and April 5, 2010 was carried to the April 13,
2010 Conference meeting.

On motion of Commissioner Dugan, seconded by Commissioner Aschenbach and passed, the Township
Committee adjourned at 1:05 AM.

                                                             Respectfully submitted,



                                                             Tara Rowley, RMC
Dated: April 12, 2010                                        Municipal Clerk

				
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