Minutes of the sixty first Meeting of The Witham Third District Internal
Drainage Board held at the Reepham and Cherry Willingham Village Hall on
Tuesday 29th July 2008.
J C Smithson Esq ~ Chairman
J F Rainthorpe Esq ~ Vice Chairman
I M Clark Esq
W S Crane Esq
R Curtis Esq
Mrs M W Davidson
I G Fleetwood Esq
A H Frith Esq
J R Garner Esq
Mrs S P H Gorst
P Harness Esq
D C Hoyes Esq
Ms P Isaac
R W Jackson Esq
Mrs F M Martin
P Phillipson Esq
J G Porter Esq MBE
P A Spilman Esq
R J Weightman Esq
Clerk to the Board
Mr R Dewey (R & J Dewey – Operations Consultant)
2 Members of the Public
The Chairman announced the recent deaths of Board Members Mr. Ireland and
Mr. Howie; together with Mrs Roy who had been a Board Member for many
The Members stood in silent tribute.
Apologies for absence were received from Mr. Armstrong, Mr. Good,
Mr. P. Hoyes, Mr. Leaning, Mr. Thomas and Mr. Ward.
The Minutes of the Board Meeting held on 29th April 2008 were confirmed.
1633. RAILWAY PATHS (Minute 1595
It was reported that there had been no further progress.
1634. PRECEPTS (Minute 1596)
The Clerk reported that some progress was being suggested by the
Environment Agency but the appeals would not be withdrawn until the Board
were content with the proposals.
1635. OVERTOPPING OF MAIN RIVER FLOOD DEFENCES
- June 2007 (Minute 1597)
The Clerk read a letter received from the Environment Agency detailing
progress made to date.
1636. NEW CUT (Minute 1598)
It was reported that further CCTV investigations had revealed that a 130 metre
section of riparian owned culvert had collapsed. The site owner had been
advised accordingly and a programme of reinstatement works was awaited.
1637. BARDNEY FEN PUMP (Minute 1599)
Mr. Dewey reported that the electrical contractor had completed the raising of
the pump electrics.
1638. HUNTERS LANE, TATTERSHALL (Minute 1600)
The Clerk reported that the developer had verbally agreed to replace the
undersized and un-consented estate road culvert. Formal confirmation was
1639. METHODIST CHAPEL, TATTERSHALL THORPE (Minute 1603)
It was reported that no further communications had been received.
1640. JUNE / JULY 2007 FLOODING EVENT (Minute 1611)
It was reported that the additional culvert at Minting Village Green was to be
installed in mid-August.
Mr. Hoyes reported that the County Council Highways Department had
installed a new road culvert at Misers Row, Woodhall Spa to connect into the
Board’s extended watercourse network to complement work already
undertaken by the Board.
The Clerk confirmed that he had attended a meeting with Bardney Parish
Council to discuss flooding problems in the village. The Board continue to
examine the possibilities of providing additional protection to Abbey Road.
1641. INTERNAL AUDIT 2007-8
The Board discussed the strategy report, which had been previously circulated,
and confirmed that the proposals were acceptable.
1642. EXTERNAL AUDITORS CERTIFICATE 2005-6
The Clerk expanded upon the certificate, which had been previously circulated,
issued by the Audit Commission on 29th May 2008 for Board accounts
submitted two years previously. The Audit Commission had highlighted a
need for a formal Risk Assessment, together with an increase in fidelity
guarantee insurance cover. He confirmed that the Board’s insurers had
increased the cover to £750,000. The proposed Risk Assessment had been
previously circulated and was approved.
1643. GUIDANCE FOR DEVELOPERS
The Clerk explained the rationale behind the proposals to issue guidance and
expanded upon the draft report.
It was agreed to adopt the proposals without amendment.
1644. STATEMENT OF ACCOUNTS 2007-8
The Clerk presented the accounts, which had been previously circulated,
highlighting variances resulting from one of the most difficult operational years
in the recent history of the Board. Members raised questions relating to special
levies and the boundary review, insurance, highland water and other income.
It was proposed by Mr. Fleetwood, seconded by Mr. Harness and unanimously
RESOLVED to approve the accounts for 2007-8.
1645. ANNUAL GOVERNANCE STATEMENT
The Annual Governance Statement in respect of the financial year 2007-8 was
1646. JOINT ADMINISTRATION EXTENSION
A prolonged discussion ensued on the merits of extending the current joint
administration arrangement with Witham First IDB to include Upper Witham
IDB. After considerable debate on joint administration and amalgamation
proposals from the Minister, Mr. Fleetwood proposed and Mrs Martin
seconded a proposal to withdraw from negotiations. A subsequent amendment
proposed by Mr. Crane, seconded by Mrs Isaac to continue negotiations was
supported by 9 votes to 8.
The Board Members were adamant that the Board operated efficiently as an
independent but jointly administered unit and requested that the Clerk convey
their thoughts through the national association.
1647. 2007 FLOODS UPDATE
The Clerk outlined the works completed to date:-
Langworth – small floodbank constructed and flap valve fitted to riparian
watercourse. The Board’s engineer had confirmed that the levels were
sufficient to provide a 150mm freeboard cushion should a similar event occur.
A letter had been received from the parish council recording their appreciation
of the Board’s work but expressing concern at proposals for further housing
development in Lincoln.
Newball – riparian owners had been persuaded to improve and reinstate
Misers Row, New Cut, Minting and Abbey Road, Bardney had been discussed
earlier in the Meeting.
Ings Drain, Horncastle – The Board were awaiting the re-working of the
Environment Agency Horncastle Capital Scheme before lobbying for
alternative proposals. Some enforcement work at the upper end of the Ings
catchment was beginning to bear fruit.
The Clerk reported that the Board had received considerable praise at meetings
of West Lindsey District Council’s flooding group due to the pro-active
A long discussion ensued on the Environment Agency’s lack of maintenance
on rivers in and around Horncastle.
The Clerk confirmed that the Board were collaborating with East Lindsey
District Council to resolve long standing drainage problems in the
Stixwould Road / King Edward Road area of Woodhall Spa.
1648. ENVIRONMENT AGENCY CATCHMENT FLOOD
MANAGEMENT PLAN – River Witham
The Clerk highlighted proposals to further reduce maintenance within the
Witham catchment. The Members expressed deep concern at the proposals and
instructed the Clerk to contact the local MP’s and object strongly to the
1649. DRAINAGE RATES
It was reported that 65.5% of direct rate income for 2008-9 had been collected
1650. CATCHMENT ’08
The Clerk confirmed that the event, previously known as the
‘ADA Demonstration’ would be held at Peterborough on
17 and 18 September. He offered to arrange transport for any Members
wishing to attend.
1651. CONTRACTING RATES
It was reported that contracting rates for 2008-9 had been calculated as
Excavator & Operator £41.50 per hour
Tractor / Flail & Operator £44.00 per hour
Operator £19.00 per hour
1652. WATER FRAMEWORK DIRECTIVE
The Clerk reported that following attendance at a Hydromorphology GEP
Classification workshop, he had completed the classification database assisted
by the finance officer.
The resulting information classified all Board water-bodies to be in satisfactory
1653. CATCHMENT CO-ORDINATION COMMITTEE
The Clerk outlined the proposed role of the recently formed committee.
The Clerk confirmed that rainfall within the Board’s catchment was just below
average for May and June.
1655. MET. OFFICE PILOT
The Clerk confirmed that he was participating in trials run by the Met. Office
in an attempt to improve flood forecasting.
1656. MEMBER TRAINING
The Clerk confirmed the provisional arrangements for the study tour for
10th – 13th May 2009.
The Clerk reported two incidents involving members of the workforce, neither
of which had resulted in damage to the employee or Board equipment.
1658. MEMBER APPOINTMENTS
The Clerk confirmed receipt of correspondence from Lincoln City Council,
West Lindsey District Council and East Lindsey District Council detailing
members appointed following their respective annual meetings.
1659. OPERATIONS CONSULTANT’S REPORT
Mr. Dewey expanded upon his report, which had been previously circulated,
and responded to Members questions.
1660. SCHEDULE OF ACCOUNTS
The Schedule of Accounts for the period 1st April to 30th June 2008 amounting
to £278540.26p was examined and approved.
1661. SCHEDULE OF PLANNING APPLICATIONS
The Schedule was examined and the actions taken were approved.
1662. REGISTER OF INTERESTS
The Clerk confirmed that there were a handful of forms outstanding which he
would take up with the individuals concerned.
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