Instructions for Completing
Animal Use Protocol Forms in Microsoft Office 2007
This is an Office 2007 form and should be completed using Office 2007 or later versions. Before you begin PLEASE read the
following instructions; it will save you much time and grief in the long run.
1. With Word 07 open, right click anywhere in the Word ribbon which is where the tabs are located just to the bottom right of the
Microsoft Office Button.
2. From the drop down menu that appears, select “Customize Quick Access Toolbar” and you will see this window:
3. From this drop-down list select “All Commands” and from the list of commands that appears, scroll down the list to “Show
Field Shading.” When you have selected “Show Field Shading,” click on the “Add” button to move it to the Quick Access
Toolbar list. Click the “OK” button to exit this window.
4. You should now see the “Field Shading” icon on your Quick Access Toolbar. If you have added other commands to the Toolbar,
they will appear there as well.
5. When you turn on “Field Shading” by clicking on this icon, all form fields in the document will appear grey, as in the example
below. This makes it easier to see where there are fields to be filled in as you write your protocol.
6. When you have finished writing your protocol, remember to turn off the field shading by clicking on the icon on your Quick
Access Toolbar. When you do so, the grey areas will disappear, leaving a clean document that prints without large grey shaded
1. All blank protocol forms have been “protected” so that nothing can be changed or added except in a form field. If you type your
information into a form field and then need to change what you have typed, as long as the document is protected, you may delete
your text and the blank form field will reappear, allowing you to type in new text.
2. You can tell if protection is turned on by selecting the “Developer” tab on the Word Ribbon.
3. When you click on “Protect Document,” you will see this window.
4. If you click on “Restrict Formatting and Editing,” a column should appear next to your document (see next page).
When protection is turned ON, the column will show this message. When you are
completing a protocol form, you always want the protection turned ON.
The only exception to this is if you want to add rows to any of the tables in the
5. To turn protection off, click on the “Stop Protection” button, and a
small window will pop up asking for a password.
6. All Animal Use Protocol forms use the same password. Please remember to use the same password to start protecting the
document again when you have finished adding rows to your tables. This is very important, because if the document is not
protected, form fields will be deleted when you delete text you have typed into them, and editing your protocol will be difficult.
The case sensitive password is:
7. When you enter the password and click “OK,” protection will be turned OFF and you will be able to add rows to tables if you
need to do so.
ADDING TABLE ROWS
1. To add rows to any table on a protocol form, place the cursor AFTER the text (or, in some cases, check box) in the last cell of the
last row in the table. Hit the TAB key on your keyboard, and a new row will appear. You may add as many rows as necessary
2. Your new rows will NOT be formatted like the existing rows.
3. To add formatting to new rows, place the cursor at the beginning of
the first cell in a formatted row and drag the cursor to the end of the
row. This selects the contents of the formatted row. Right click
anywhere in the selected row and select “Copy” from the menu.
4. Next, place the cursor at the beginning of the first cell in a new row that
you have added to the table, and drag the cursor to the end of that row.
The row should be selected and appear grey.
Right click anywhere in the new selected row and select “Paste Cells”
from the menu.
All of the form fields and formatting should now be added to your new
RE-START DOCUMENT PROTECTION
1. When you have finished adding rows to a table, you will need to re-start document protection by going back to the “Developer”
tab on the Word Ribbon and selecting “Protect Document.”
2. When you click on “Protect Document,” the column should appear next to your document again, this time with the menu of
options for restricting or protecting the document.
Under “Editing restrictions,” check the box and select “Filling in forms” from
the drop-down list.
Then click on “Yes, Start Enforcing Protection.”
3. A small window will pop up asking for the protection method and the password. Always use password protection; enter the
password, and click OK. Remember to use “iacuc” as the password.