The Board of Directors requires all students enrolled in this school to attend school regularly in
accordance with the laws of the State. The Academy's educational program is predicated upon the
presence of the student and requires continuity of instruction and classroom participation. The regular
contact of students with one another in the classroom and their participation in a well-planned
instructional activity under the tutelage of a competent teacher are vital to this purpose.
EXCUSABLE REASONS FOR ABSENCE
The Academy accepts only the following as reasonable excuses for time missed at school. Each absence
shall be explained by the student's parents. The excuse shall be submitted to the principal and filed as
part of the student's school record.
Parents are permitted three (3) excused absences per year without documentation. All subsequent
absences must be documented.
An excuse for absence from school may be approved only for one (1) or more of the following reasons or
A. Personal Illness
This exception applies to documented illnesses – a note from a physician or other health care
provider is required. Any absence due to illness is unexcused unless supporting documentation is
B. Illness in the Family Necessitating the Presence of the Child
This exception applies to rare circumstances in which a family member is suffering from a serious
illness or effects from an accident or other tragedy.
C. Death in the family
This is limited to a period of three (3) days unless a reasonable cause may be shown for a longer
D. Observation or Celebration of a Bona Fide Religious Holiday
Any student shall be excused for the purpose of observing or celebrating a bone fide religious
holiday consistent with his/her creed or belief.
E. Absence During the School Day for Professional Appointments
Parents are to be encouraged to schedule medical, dental, legal, and other necessary
appointments other than during the school day. Since this is not always possible, when a student
is to be absent for part of the day:
a. the student shall bring a signed statement from the doctor, dentist, lawyer, counselor, etc.
to the effect that s/he reported promptly for the appointment;
b. the student shall report back to school immediately after his/her appointment if school is
still in session.
G. Other Emergency Circumstances
The Principal shall determine whether the reason for the absence constitutes good and sufficient
Bus suspensions are not excused absences. It will be the responsibility of parents/guardians to
provide transportation to the school.
Student absences from school have significant negative effects on a student and the Academy’s ability to
educate him or her effectively. General low attendance is among our school’s most pressing problems.
For this reason, the Academy has established the following rigorous procedures for follow-up and will be
diligent in addressing absences and truancy.
1. Instances of tardiness to school without a valid reason and documentation accumulate as partial
unexcused absences. See Late Arrival to School section, below.
2. When a student is absent without notification by the parent, office staff will call the home to
determine the reason for the absence, and let the parent know that students are permitted three
unexcused absences before referral to the truancy officer for closer monitoring. If the parent
cannot be reached by the tenth consecutive absence, the Academy will consider the student
3. When a student is absent without valid reason (‘valid reason’ means it is documented or
documentation is not necessary because it is one of the three or less during the year), the
absence is considered unexcused. After three unexcused absences, the AA will refer the matter
to the Attendance Office.
Parents must provide proper documentation not later than three (3) days after an absence. If this
is not feasible, the parent should contact the Attendance Office as soon as possible.
4. Unexcused absences 4 – 8: The truancy officer will make contact with the parent by phone or in
person, or by letter if personal contact cannot be made, and do and document all of the following:
a. Inform the parent that the child has been referred to him/her as the truancy officer
because their child has four unexcused absences during a year,
b. Advise the parent that s/he will be monitoring the child’s attendance going forward,
c. Ask if there is anything the Academy can do to resolve the child’s low attendance,
d. Let the parent know that attendance is key to academic success,
e. Remind the parent that Michigan law requires daily school attendance, and that our policy
is to report to the county prosecutor when a child has ten (10) unexcused absences.
5. On the 9 absence, the Attendance Office will send a Truancy Notification Letter via regular mail.
The letter requests contact from the parent or guardian within 48 hours. This is the final attempt to
address the student’s absence before the Wayne County Prosecutor’s office is contacted. On the
10 absence, the Prosecutor will request, via regular mail, an appearance at the Wayne County
Assistant Prosecutor’s office for a Hearing. The Assistant Prosecutor and Attendance Coordinator
will attempt to secure a commitment (a signed attendance improvement contract from
parents/guardians, attendance coordinator and student if applicable) and provide assistance
and/or resources as the Academy is able.
6. If the student accumulates three (3) additional absences after the Prosecutor Hearing, a violation
notification will be sent via regular mail. If any absences occur after this point, the truancy officer
is required to send the following to the Wayne County Prosecutor’s Office:
a. COPY OF TRUANCY NOTIFICATION LETTER
b. SCHOOL TRUANCY REFERRAL FORM
c. SCHOOL CUSTODIAN OF RECORDS AFFIDAVIT
d. ATTENDANCE RECORDS
e. ALL CORRESPONDENCE RELATING TO CHILD’S ATTENDANCE
f. RECORDS OF ALL CONFERENCES AND PHONE CALLS RELATING TO
g. ACADEMIC TRANSCRIPT
Once these materials are received, the Assistant Prosecutor is required by law to begin the
Warrant Recommendation process.
If the child is making satisfactory academic progress, defined as earning not less than a “B” in all
courses in grades 2-8 or substantially similar marks in ELA and math in grades K and 1, the
attendance officer shall make clear these facts in the letter to the prosecutor. The principal shall
approve all notification letters to the prosecutor.
7. The truancy officer will report all subsequent absences to the prosecutor’s office on the day of the
absence and report same to superintendent and principal.
8. The attendance officer will ensure that a child’s classroom teacher is kept abreast of
developments, including any parent communication, agreements and correspondence.
Student vacations during the school year not excused absences.
Late Arrival to School
Tardiness to school negatively impacts the student’s education and that of his or her classmates. A late
entering student disrupts class and draws attention away from classroom activity. Our expectation is that
students will arrive on time every day.
It is necessary for the Academy to set rules governing our treatment of late arrivals. These are explained
Grade Level Time Arrived in Office Treatment
K-4: 8:41 a.m. – 8:55 a.m. Considered on time
8:56 a.m. – 10:00 a.m. Considered tardy to school
10:01 a.m. – 1:00 p.m. Absent half day
1:01 p.m. – 4:00 p.m. Absent full day
Grade Level Time Arrived in Office
5-8: 7:46 a.m. – end of day Tardy to school – count as 1/3
Three tardy to school violations count as one unexcused absence.
Promoting and fostering desired student attendance habits requires a commitment from the
administration, faculty, and parents. No single individual or group can - in and of itself - successfully
accomplish this task.
The Academy and its staff commit to consistently, frequently emphasizing every day attendance
by all students. The Academy will continually promote good (95%+) attendance by all students,
celebrate students with good attendance and those with improved attendance, communicate
throughout the year both the Academy’s attendance policy and the critical importance of regular
attendance, and our building and district-wide improvement progress.