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KINGTON ST MICHAEL PARISH COUNCIL
MINUTES OF A MEETING OF THE PARISH COUNCIL HELD ON THE
24TH JUNE 2010 AT THE VILLAGE HALL, KINGTON ST MICHAEL THAT
COMMENCED AT 8.00 PM
Present: Councillor: Mrs L Durno – Chairman
Mrs J Atack, Mrs J Charge, Mrs M Hall, Mr B Isaac,
Mr R Sealy
In Attendance: Mrs C Sutton (Clerk), PC Heather Barham and 3 members of the public
Public Question Time
A question was asked about the certificate of lawful use application at Tallywacker Farm, and it was
noted this would be discussed under the agenda.
MINUTES
10/072 Apologies
Apologies had been received from Cllr C Marlow, Cllr R Squires and Cllr H Greenman (WC).
10/073 Declarations of Interest
Name Item Type of Reason for Action taken
Interest interest
Cllr Durno Web-site contract Prejudicial Financial Left room
interest in during
contract discussions
and vote.
Cllr Atack Recreation Field Personal Member of None
working
group.
10/074 Minutes of Last Meeting
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The minutes of the meeting held on 13 May 2010 were received approved as a correct record
before being signed by the Chair.
10/075 Minutes of the Annual Parish Meeting
Receipt of these minutes was deferred until the next meeting.
10/076 Receipt of the Chairman’s declaration of office
This was presented and received.
10/077 Report on Actions from last meeting
(i) Submission of Annual Report for 2009/10. It was reported that this had been done on
time, and that no queries had yet been received from the external auditors.
(ii) Valuation of Recreation Field. WALC had advised that values on the asset register
should be consistent, ie if some were insurance values, then all should be based on
insurance values. The initial purchase price of the field was thought to be £20-25k,
plus the costs of the recent levelling works. The Clerk was asked to contact the
insurers and find out whether they had any view as to how the field should be valued,
and whether any change in value would affect premiums. ACTION CLERK.
(iii) Neighbourhood Watch signage. The Neighbourhood Watch co-ordinator had been
asked to advise as to the location and number of signs required.
(iv) Goal Posts. It was reported that these had been delivered and were awaiting
installation.
(v) Deep water sign. This was pending.
(vi) Grants Policy. This was on the agenda for discussion later.
(vii) Woodland Trust. The Woodland Trust had sent a grant form, Cllr Atack agreed to
complete this with details of the forthcoming camp out. ACTION CLLR ATACK
(viii) Proposed closure of A350 / C123 junction. Responses had been submitted, and WC
had advised that it was unlikely that this proposal would now go ahead.
(ix) Attendance of Vicky Walsh at a PC meeting. Vicky had indicated she could attend the
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meeting on 29 July, and the Clerk was asked to arrange this. Councillors were
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asked to send any questions to the Clerk by 22 July. ACTION CLERK
10/078 Policing
PC Barham discussed the recent spate of suspected arsons. The Wiltshire Police web site has
been updated to allow members of the public to have a say about the NPT. She assured
Councillors that public sector spending cuts should not affect the Neighbourhood Policing Teams,
although there would be no wage rises for PCSO’s for 2 years. There would be a new PCSO –
Val Wagstaff, who would be taking over from PCSO Steve Butler for 3 months.
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Cllr Durno explained that someone had been shot at with a BB gun on 12 June in the village. It
was noted that there was no legislation to stop the use of these guns, but that the Police were able
to confiscate them.
PC Barham explained that there was a focus on rogue trading at the moment, with police working
to reduce crimes which included bullying and panicking householders. She explained that if
anyone had concerns about a vulnerable neighbour they should call the team and an officer would
come out.
10/079 Planning Matters
(i) WC Decisions received
a. No decisions had been received.
(ii) Planning Applications received
a. Tallywacker Farm – It was reported that the certificate of lawful use would be issued,
with a proviso that the occupant must be employed for agricultural purposes at
Tallywacker Farm.
b. N/10/01509/TCA – Removal of a Cotoneaster Tree at 18 Folly Row. It was noted that
the application had been granted.
c. N/10/01730/FUL – New detached cattle feed and store shed, Lower Swinley Farm.
Concerns were raised about the incremental and continued development at this site. The
question was also raised as to whether there had ever been a change of use from
agricultural to pallet storage. The Clerk was asked to respond to WC raising concerns
about the overall level of development on the site. ACTION CLERK.
(iii) Enforcement
a. Update on temp stables at Honey Knob Hill. The owner of the site had informed that
Clerk that one stable would be moved as required, and the other would be completely
removed. Wiltshire Council had asked to be kept advised of the situation.
b. Malt End Cottage satellite dish. It was noted that the satellite dish was still in place,
and WC had been emailed to let them know, and to request enforcement action.
10/080 Highway Matters
(i) Update from Transport Project Group
An email from Cllr Squires was read out. It was noted that a reply was still awaited from
Wiltshire Council to the letter raising various issues. This had been passed to a different
person within the council, and the Clerk was asked to chase a response. ACTION
CLERK.
A letter had been received from Westlea Housing Association on parking at Honeyknob
Hill, and explaining that they felt there was little they could do, but offering to meet on site
with Councillors. It was agreed that the invitation should be accepted, and Cllr Greenman
should be asked to attend also. Cllr Durno and Cllr Hall also expressed an interest in
attending, and Cllr Durno agreed to contact Cllr Squires to set up the meeting. ACTION
CLLR DURNO. It was noted that information would be requested about the ownership of
the garden area, and which houses on Honeyknob Hill were in private ownership.
It was agreed that Cllr Charge and Cllr Hall would go through the transport group map and
list any minor works that could be easily carried out.
10/081 Recreation Field
(i) Kick Wall
It was noted that Jon Allen had been contacted to replace the kick wall fencing, and was
hoping to give a new quote shortly. ACTION CLERK.
(ii) Proposals for Shading
The shading proposals were being re-costed, and it was still hoped this could be done for
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under £1,000.
(iii) Goal Posts
It was reported that Kevin Henderson was organising a working party to install the goal
posts, hopefully before the summer holidays. Help would be needed!
(iv) Padlock on Gate
It was reported that the padlock on the gate should have been replaced earlier in the day
by Mick Atack. It was noted that he was unable to continue doing very much work like
this, and alternatives should be sought.
(v) Camp Out update
A risk assessment had been carried out on the proposed archery activity, and insurance
details had been received from the providers. There would also be a hog roast,
orienteering through the Millennium Wood, a BBQ, a bar, and a supervised bouncy castle.
It was proposed, seconded and unanimously RESOLVED that the recreation working
group be thanked for arranging the camp out and be authorised to go ahead with the
archery activity. ACTION CLLR ATACK
10/082 Village Maintenance
(i) Parish Stewards
Cllr Durno reported that the stewards had seven items on the list for June’s visit; however
the steward had been off work for one day, and had therefore prioritised dealing with the
nettles on the path near the school. These had been successfully dealt with, and the
steward was hoping to return to deal with the other matters on a floating day.
10/083 Allotments
It was noted that 5 requests had been received for allotments to be provided under the Small
Holdings and Allotments Act s 23 (2). It was reported that the Council is only under an obligation
to investigate the provision of allotments if at least 6 residents make a request, although it was
anticipated that a sixth request would be made.
It was agreed that the provision of allotments should be investigated. As preliminary measures
the Clerk was asked to speak with Wiltshire Council re funding and to check with local landowners
as to whether they had any land available. ACTION CLERK.
It was also suggested that the Clerk should purchase a book on Allotment Law. ACTION CLERK.
10/084 Web-Site
Review of web-site agreement ;
Cllr Durno, having already declared a prejudicial interest left the meeting, and Cllr Hall
chaired this item. It was noted that Mrs Durno had been managing the web-site for a
number of years, and had a contract for expenses incurred. It was noted that the current
contract had been in place for 4 years, with no increase on the £400 paid. If the web-site
provider Vision were to provide the same service they would charge £720 per annum, and
update every 3 days, whilst Mrs Durno often updated daily. It was proposed seconded
and unanimously RESOLVED that Mrs Durno provided a service which was efficient and
value for money, and that the contract should be renewed for 1 year at a rate of £500. Cllr
Durno then rejoined the meeting.
Web-Site report
Cllr Durno gave the report which was discussed and accepted. A copy is attached to
these minutes.
10/085 Councillor Vacancy
It was noted that there had been no request for a poll, and the vacancy could now be filled by co-
option. A questionnaire for prospective Councillors was circulated and amendments made. It was
agreed that a notice inviting applicants to contact the Clerk for a pack should be widely circulated.
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ACTION CLERK. A special meeting would be held on 9 September (Clerk to check availability
for Cllrs Marlow & Squires as Cllrs Atack and Sealy would be unable to make the meeting
ACTION CLERK), to interview and appoint candidates. The Clerk was asked to contact the
school and book the hall. ACTION CLERK.
10/086 Policies
A draft grants policy was discussed. It was proposed, seconded and unanimously RESOLVED
that the policy be adopted. Cllr Durno agreed to put it on the web-site. ACTION CLLR DURNO
A draft sole employee policy was discussed. It was agreed that the Council should approach
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Wiltshire Council for advice in the absence of the Clerk. With this amendment it was proposed
seconded and unanimously RESOLVED that the policy be adopted.
It was noted that current back-up arrangements were unsatisfactory and left the Council exposed
to the consequences of data loss. It was agreed that the Clerk should investigate the provision of
an online backup service, and that this should be done before the next meeting under the Clerk’s
delegated authority. ACTION CLERK
10/87 Banking
The Clerk reported that she was still awaiting some information, and this was deferred until the
next meeting.
10/088 Financial Matters
The report for May / June 2010 was reviewed and approved.
10/089 Exchange of information / reports from members
Cllr Durno reported that Mrs Avril Balmforth had asked her to pass on her thanks to the Parish
Council for the donation to Wiltshire Air Ambulance following Ivan’s death.
It was reported that The Pound had become very overgrown. Apparently Mr Albert Millard had
been cutting it but was no longer able to do so. It was agreed that Mr Millard should be thanked
for his efforts, and that Wiltshire Council should be asked to include it in their cutting schedule.
ACTION CLERK.
It was noted that neither the Pond not the Pound were registered, and the Clerk was asked to
progress this with the Land Registry. ACTION CLERK.
It was reported that the Clerk had now moved, and new contact details would be circulated.
ACTION CLERK.
Playbuilder – it was reported that Cllr Atack and Nikki Willows had prepared a report and were
contacting equipment manufacturers following their meetings with the children. Once responses
had been received, they would be reporting back to the children and the PC.
10/090 Correspondence
Correspondence received was available for inspection at the meeting, and a schedule was
circulated.
It was noted that an email had been received from Gerry Elms about the WC consultation on
travellers, and the Clerk was asked to respond. ACTION CLERK.
Meeting closed at 9.50pm
Next meeting;
8.00pm 29th July 2010, Village Hall
NB This meeting will be preceded by a short meeting with Vicky Walsh from
WC, to explain more about the work of the Area Boards. This session will
start at 7.15pm.
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