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SPRING BRANCH INDEPENDENT SCHOOL DISTRICT
Duncan F. Klussmann, Ed.D., Superintendent of Schools
PURCHASING DEPARTMENT
1031 Witte Road, Building E, Houston, Texas 77055-6016
Phone 713.365.5223 Fax 713.365.5214
Date: AUGUST 25, 2008
NOTICE TO PROPOSERS
The SPRING BRANCH INDEPENDENT SCHOOL DISTRICT, hereinafter referred to as SBISD, is
accepting sealed proposals as specified in this document. Sealed proposals will be received at the
nd
office of the Director of Purchasing, SBISD, 1031 Witte Road, Building E (2 Floor), Houston, Texas
77055-6016 until:
ANNUAL CONTRACT FOR
SEPTEMBER 16, 2008 @ 10:00 A.M. for PLAYGROUND EQUIPMENT
Proposals will be publicly opened and read immediately following the deadline for receiving the
nd
proposals at 1031 Witte Road, Building E (2 Floor). Any questions pertaining to the proposal
procedure should be addressed to the Proposal Specialist at 713/365-5223, extension 2326. Any
questions pertaining to the proposal specifications should be directed to the Buyer, at 713/365-5223,
extension 2321.
PROPOSAL ENVELOPES SHALL BE PLAINLY MARKED
SEALED PROPOSAL FOR: PROPOSAL NO. 8716P
ANNUAL CONTRACT FOR PLAYGROUND EQUIPMENT
DO NOT OPEN UNTIL: SEPTEMBER 16, 2008 @ 10:00 A.M.
Any proposal received later than the specified time, whether delivered in person or mailed, shall be
disqualified.
The evaluation criteria specified herein will be used to determine which of the proposals provide the
best quality for SBISD at the most economical cost. SBISD reserves the right to request post-
proposal modifications, including best and final offers. SBISD reserves the right to accept or reject
any or all proposals, to waive all technicalities (informalities), and to accept the proposal(s) that is
determined to be the most favorable to SBISD. Recognizing that there are important considerations
other than price, SBISD may not necessarily award to the lowest Proposer.
Proposals must be effective for ninety days following deadline for the receipt of proposals.
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S C O P E OF P R O P O S A L
It is the intention of Spring Branch Independent School District, hereinafter referred to as SBISD or
Owner, to establish an annual contract for the purchase of replacement playground equipment, repair
and relocation services. Estimated annual expenditures for said products/services are approximately
$20,000.00. This estimate, however, should not be construed to be a guarantee of either minimum or
maximum quantities as purchases are dependent upon need and available funding.
The contract shall be for a period of one (1) year, October 1, 2008 through September 30, 2009, with
the option to renew annually for an additional two (2) years, providing any subsequent renewal is
agreed to in writing, by both parties.
All deliveries shall be made to locations within the District, which will be specified on the individual
SBISD Purchase Orders. For shipments designated on the purchase order to the SBISD Campuses
delivery hours are 8:00 a.m. to 2:00 p.m. NO DELIVERIES WILL BE ACCEPTED AFTER 2:00 P.M.
ADDENDA TO RFP. SBISD reserves the right to revise and amend the specifications prior to the
date set for the opening. Respondents are requested to clarify any ambiguity, conflict, discrepancy,
omission or other error(s) in the RFP in writing and request modification or clarification desired.
Revisions or amendments, if any, will be made by issuing an addendum. Every effort will be made to
send addenda issued to the parties known to have been furnished a complete copy of the RFP. All
questions must be received in writing by the Director of Purchasing and Contracts via fax
(713/365-5216) no later than noon on September 5, 2008. No addenda will be issued later than
September 9, 2008, except an addendum withdrawing the proposal or postponing the opening of the
proposal. It is the responsibility of each Proposer, prior to submitting the proposal, to contact the
Purchasing Department to determine if addenda were issued and, if so, to obtain such addenda for
attachment to the Proposal.
This Proposal will be awarded either on a group or an “all or none” basis, whichever is in the best
interest of SBISD.
SBISD reserves the right to award to Multiple Vendors.
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1.0.0 GENERAL TERMS AND CONDITIONS FOR PROPOSALS
1.1.0 APPLICABILITY – These conditions are applicable and form a part of the contract
documents in each equipment and/or service contract and a part of the terms of each
purchase order for items of equipment and/or service included in the specifications and
proposal forms issued herewith.
1.2.0 WITHDRAWAL OF PROPOSALS will not be allowed for a period of 90 days following the
proposal opening.
1.3.0 SPECIFICATIONS may be those developed by the Using Department or by the
Manufacturer to represent items of regularly manufactured products.
1.3.1 DISTRICT SPECIFICATIONS have been developed by the Using Department to
show minimal standards as to the usage, materials, and contents based on their
needs.
1.3.2 MANUFACTURER’S SPECIFICATIONS (Design Guide), Whenever an article in
this proposal is defined by description as either a proprietary product or by using
the name of a manufacturer, the Proposer is encouraged to offer an item which is
equal in quality, durability and in full compliance with our Specifications. If the
term “equivalent, alternate or equal” is not inserted it shall be implied. The
specified article or material shall be understood as descriptive, not restrictive.
1.4.0 QUESTIONS concerning this proposal shall be addressed to the Director of Purchasing
and Contracts, SBISD.
1.5.0 PROPOSALS SHALL BE SUBMITTED ON THESE FORMS. Deviations to any
Conditions and/or Specifications shall be conspicuously noted in writing by the Proposer
and shall be included with the proposal.
1.6.0 SEALED PROPOSALS ONLY ARE ACCEPTABLE. FAXED PROPOSALS will not be
accepted by SBISD since the fax process does not provide for the delivery of a sealed
proposal.
1.6.0 REQUIRED ADDENDA will be issued by SBISD Purchasing Department to all those
known to have received a complete set of proposal documents.
1.8.0 QUANTITIES REQUIRED are substantially correct. The District reserves the right to
purchase additional quantities above that stated at the same unit price unless otherwise
specified by the Proposer.
1.9.0 DELIVERIES required in this proposal shall be freight prepaid F.O.B. destination and
proposal prices shall include all freight and delivery charges. For shipments designated
on the purchase order to the SBISD Central Warehouse, delivery hours are 7:00 a.m. to
3:00 p.m. NO DELIVERIES WILL BE ACCEPTED AFTER 3:00 P.M.
1.10.0 WARRANTY CONDITIONS for all supplies and/or equipment shall be considered
manufacturer’s minimum standard warranty unless otherwise agreed to in writing.
Proposer shall be an authorized dealer, distributor or manufacturer for the product. All
equipment proposed shall be new unless clearly stated in writing.
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1.0.0 GENERAL TERMS AND CONDITIONS FOR PROPOSALS, continued
1.11.0 SAMPLES, when called for, shall be submitted with the proposal per instructions set forth
in the Special Terms and Conditions.
1.11.1 ADDITIONAL SAMPLES needed for a proposal to be evaluated properly shall
be delivered within (5) working days from the time the vendor is notified by the
Purchasing Department.
1.11.2 SAMPLE ITEMS from the successful Proposer may be retained for the purpose
of determining that the quality and workmanship of the delivered items are
comparable to the sample.
1.12.0 THOSE WHO DO NOT PROPOSE are requested to notify the SBISD Purchasing
Department in writing if they wish to receive future proposals. Failure to do so may result
in their being deleted from our prospective Proposer list.
1.13.0 EVALUATION OF PROPOSALS takes into account the following considerations: price,
quality, suitability for the intended use, probability of continuous availability, vendor’s
service, safety record, and date of proposed delivery and placement. It is not the policy of
the SBISD to purchase on the basis of low proposals alone.
1.14.0 DISCLOSURES - By signing this proposal, a Proposer affirms that he/she has not given,
offered to give, nor intends to give at any time hereafter any economic opportunity, future
employment, gift, loan, gratuity, special discount, trip, favor or service to a public servant
in connection with the proposal submitted.
1.14.1 PROPOSER SHALL NOTE any and all relationships that might be a conflict of
interest and include such information with the proposal.
1.14.2 By signing this proposal, a Proposer affirms that, to the best of his/her
knowledge, the proposal has been arrived at independently, and is submitted
without collusion with anyone to obtain information or gain any favoritism that
would in any way limit competition or give them an unfair advantage over other
Proposers in the award of this proposal.
1.15.0 FUNDING OUT CLAUSE. Any contract for the acquisition, including lease, of real or
personal property is a commitment of the District’s current revenue only:
1. The District retains the continuing right to terminate the contract at the
expiration of each budget period during the term of the contract.
2. The contract is conditioned on a best efforts attempt by the District to obtain
and appropriate funds for payment of the contract.”
1.16.0 ALL CONTRACTS AND AGREEMENTS between Merchants and SBISD shall strictly
adhere to the statutes as set forth in the Uniform Commercial Code as last amended in
2001 by the American Law Institute in the National Conference of Commissioners on
Uniform State Laws. Reference: Uniform Commercial Code, 2002, or latest, Official Text.
1.16.0 CONTRACTS FOR PURCHASE will be put into effect by means of a purchase order(s)
executed by the Director of Purchasing and Contracts after proposals have been awarded.
1.17.1 Any additional agreements/contracts to be signed by SBISD shall be included
with the proposal.
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1.0.0 GENERAL TERMS AND CONDITIONS FOR PROPOSALS, continued
1.17.2 Prices for all goods and/or services shall be negotiated to a firm amount for the
duration of this contract or as agreed to in terms of time frame.
1.17.3 Tax Exemption: SBISD is exempt from payment of taxes under Chapter 20,
Title 122A, Revised Civil Statutes of Texas, for the purchase of tangible
personal property.
1.18.0 ASSIGNMENTS AND SUBCONTRACTING: No part of this order may be assigned or
subcontracted without the prior written approval of SBISD. Payment can only be made to
the Supplier named in this order.
1.19.0 TERMINATION OF CONTRACT. It is understood that the District retains the option to
terminate this Agreement for any reason at the end of each contract year without
pecuniary risk or penalty or at any point during the contract term with evidence of just
cause. The District agrees that it will provide written notice of termination no later than
thirty (30) days prior to the end of the contract year or for just cause. The termination will
become effective and this Agreement shall terminate thirty (30) days following written
notification of intent.
1.20.0 CONFIDENTIAL INFORMATION OR TRADE SECRETS (Government Code, Article
252.049). If any of the information is considered to be confidential or a trade secret
belonging to the Proposer and, if released would give advantage to a competitor or
Proposer, that information should be filed with the proposal in a separate envelope
marked “CONFIDENTIAL – DO NOT DUPLICATE WITHOUT PERMISSION”.
1.21.0 VENDOR NON-PERFORMANCE. If at any time, the vendor fails to fulfill or abide by the
terms and conditions or specifications of the contract, SBISD reserves the right to:
1. purchase on the open market and charge the vendor the difference between
contract price and actual purchase price, or
2. deduct such charges from existing invoice totals currently due, or
3. cancel within thirty (30) days written notification of intent and remove the vendor
from the active proposal file for a period of time not less than one (1) year.
4. re-Proposal the service/product.
5. award to next lower responsible Proposer, if accepted by same.
1.22.0 OTHER REQUIREMENTS. Any problems or discrepancies that are not covered by the
above requirements should be directed to the Director of Purchasing and Contracts for a
determination or clarification prior to any action taken on said problem or discrepancy. If
the Contractor fails to make such request, no excuse will thereafter be entertained for
failure to carry out the work in a satisfactory manner.
1.23.0 PROPOSAL DOCUMENTS. Proposals shall be submitted by the Proposers in triplicate;
one (1) original and two (2) copies, marked as such.
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2.0.0 SPECIAL TERMS AND CONDITIONS
2.1.0 2.1.0 TEXAS HAZARD COMMUNICATIONS ACT
It is the policy of the Spring Branch Independent School District to comply with the
Texas Hazard Communications Act. Therefore, it is necessary to require that all
suppliers and users provide SBISD with a Material Safety Data Sheet for all
chemicals sold to or used at an SBISD facility. This information shall be provided on
an OSHA Form 20 Material Safety Data Sheet or a suitable equivalent. A separate
sheet shall be provided for each individual item when purchase is made or before
item is used at an SBISD facility.
2.2.0 SCHEDULING of installation shall be coordinated through the Spring Branch
Independent School District Maintenance Department located at 1066 Gessner, Bldg.
A, Houston TX 77055, Telephone (713) 365-5700, Extension 107
Fax (713) 356-8351, Attn.: Vinod Bahl, Director of Maintenance, or his designee.
2.3.0 PURCHASE OF EQUIPMENT shall be on an as needed basis and by the execution
of a purchase order.
2.4.0 PROPOSAL SUBMITTAL REQUIREMENTS that shall accompany the Proposal:
2.4.1 Certification from the manufacturer that the playground equipment Proposal
meets or exceeds all current ASTM standards and CPSC guidelines.
2.4.2 Current catalog(s).
2.4.3 Letter from manufacturer of the playground equipment Proposal stating their
policy regarding their upgrade of equipment installed under this contract to
meet new standards and/or guidelines, in the event standards and/or
guidelines change.
2.4.4 Verification that minimum warranties have been met as specified in section
6.2.0 of this document.
2.4.5 Letter from manufacturer or supplier of playground equipment Proposal
stating that Proposer is qualified installer of equipment Proposal.
2.5.0 FALL ZONE MATERIALS, other than resilient surface materials, will be provided by
SBISD, and installed by the successful Proposer. See Section 6.4.0.
2.6.0 THE SPRING BRANCH INDEPENDENT SCHOOL DISTRICT reserves the right to
alter design and/or substitute components, as necessary, to provide for the physical
and educational needs of individual facilities. Said alterations or substitutions will be
from the catalog(s) and price list(s) listed in section 7.3.0 of this document. Any
associated cost will be added or deducted from item base bids.
2.6.0 ALL ITEMS PROPOSAL, OTHER THAN THE DESIGN GUIDE, shall be submitted
for approval a minimum of five (5) days prior to Proposal opening. Submittals shall
include detailed drawings and specification sheets. Submittals shall show that the
playground equipment Proposal meets or exceeds all the requirements of these
specifications.
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2.0.0 SPECIAL TERMS AND CONDITIONS, continued
2.8.0 THE FOLLOWING MINIMUM INSURANCE shall remain in force for the entire length
of this contract. Certificates of Insurance shall be filled at the address indicated in
section 2.2.0 of this document before any work is performed.
PLAYGROUND EQUIPMENT MANUFACTURER
General Liability for products and completed operations $1,000,000.00 aggregate
$1,000.000.00 occurrence
INSTALLER
Workers Compensation statutory
Employee Liability
a. Bodily Injury by accident $1,000,000.00 occurrence
b. Bodily injury by disease $1,000,000.00 per employee
c. Policy Limit $500,000.00
General Liability for products and completed operations $1,000,000.00 aggregate
$500,000.00 occurrence
Contractual Liability
Underground Property Damage
Explosion and Collapse Property Damage
Personal Injury
Commercial General Liability $2,000,000.00 aggregate
2.9.0 ALL WORK SHALL BE DONE by the successful Proposer and shall not be
subcontracted without prior written permission of the Director of Maintenance, or his
designee, Ms. Sharine Lemley, at 1066 Gessner Rd. Bldg. A., Houston, TX 77055,
Phone: 713-365-5700 Fax: 713-356-8351Email:sharine.lemley@springbranchisd.com.
2.10.0 Inasmuch as SBISD has several Manufacturer’s equipment on our various sites, it
would be highly desirable if the Proposer would provide a list of equipment
manufacturers whom they represent with a (. ) in the appropriate spot for whom the
Proposer is an Authorized Dealer or Distributor. (see Section 7)
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3.0.0 FELONY CONVICTION NOTICE
th
State of Texas 74 Legislative Session of 1995, Chapter 260, Section 76, added Education Code,
Section 44.034, Notification of Criminal History of Contractor:
Subsection (a) states “a person or business entity that enters into a contract with a school district
must give advance notice to the district if the person or an owner or operator of the business entity
has been convicted of a felony. The notice must include a general description of the conduct
resulting in the conviction of a felony”.
Subsection (b) states “a school district may terminate a contract with a person or business entity if the
district determines that the person or business entity failed to give notice as required by Subsection
(a) or misrepresented the conduct resulting in the conviction. The district must compensate the
person or business entity for services performed before the termination of the contract”.
Subsection (c) states “ This section does not apply to a Publicly-Held Corporation.
I, the undersigned agent for the firm named below, certify that the information concerning notification
of felony convictions has been reviewed by me and the following information furnished is true to the
best of my knowledge.
Vendor’s Name:
Authorized Company Official’s Name (Printed):
A. My firm is not owned or operated by anyone who has been convicted of a felony.
Signature of Company Official:
B. My firm is owned or operated by the following individual(s) who has/have been convicted of a
felony:
Details of Conviction(s):
C. My firm is a publicly held corporation; therefore, this reporting requirement is not applicable.
Signature of Company Official:
Signature of Company Official:
Date:
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4.0.0 CERTIFICATE OF RESIDENCY
The State of Texas has passed a law concerning non-resident contractors. This law can be found in
Texas Government Code under Chapter 2252, Subchapter A.
http://www.capitol.state.tx.us/statutes/go/go0225200.html#go001.2252.001. This law makes it
necessary for the SBISD to determine the residency of its bidders. In part, this law reads as follows:
“Section: 2252.001
(3) ‘Non-resident Proposer’ refers to a person who is not a resident.
(4) ‘Resident Proposer’ refers to a person whose principal place of business is in this state,
including a contractor whose ultimate parent company or majority owner has its principal
place of business in this state.
Section: 2252.002
A governmental entity may not award a governmental contract to a nonresident Proposer
unless the nonresident underbids the lowest proposal submitted by a responsible resident
Proposer by an amount that is not less than the amount by which a resident Proposer would
be required to underbid the nonresident Proposer to obtain a comparable contract in the state
in which the nonresident’s principal place of business is located.”
I certify that
(Name of Company Bidding)
is, under Section: 2252.001 (3) and (4), a
Resident Proposer Non-resident Proposer
My or Our principal place of business under Section: 2252.001 (3) and (4), is in the city of
in the state of .
Signature of Authorized Company Representative
Print Name
Title Date
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5.0.0 NO PROPOSAL NOTIFICATION
SPRING BRANCH INDEPENDENT SCHOOL DISTRICT
Purchasing Department
1031 Witte Road Building E, Houston, Texas 77055-6016
SBISD is interested in receiving competitive pricing on all items it proposals. We place significant
value on quality vendors and we also desire to keep your firm as a Proposer and a supplier of
materials, equipment and/or services; therefore, it is important for us to determine why you are not
proposing on this contract item. We will analyze your response and attempt to determine if future
changes are necessary in our specification development and procedures.
I/WE DID NOT SUBMIT A PROPOSAL FOR THE FOLLOWING REASONS:
(Please place an X by one or more of the reasons listed below.)
1. Do not supply the requested product/service.
2. Quantities offered or scope of job is TOO SMALL to be supplied by my company.
3. Quantities offered or scope of job is TOO LARGE to be supplied by my company.
4. Specifications are “too tight” or appear to be written around a proprietary product. (Please
elaborate on this item.)
5. Cannot proposal against MANUFACTURER on this item.
6. Cannot proposal against JOBBER on this item.
7. Time frame for proposing was too short. (Please elaborate on your primary reason for this
judgment.)
8. Other
IF YOU DID NOT PROPOSE and wish to remain on the SBISD Proposal list for this item, please
indicate:
I wish to remain on the Proposal list.
I do not wish to remain on the Proposal list.
VENDOR SIGNATURE DATE
PRINTED NAME, TITLE PROPOSAL NO.
COMPANY NAME A/C - PHONE NO.
ADDRESS CITY STATE ZIP A/C - FACSIMILE NO.
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6.0.0 SPECIFICATIONS
6.1.0 ALL EQUIPMENT SHALL BE Challenger Type 1 as manufactured by Playworld
Systems of New Berlin, Pennsylvania or equal and shall conform to the following
general specifications.
6.1.1 SUPPORT POSTS, CROSS RAILS, SWING TOP RAILS AND HAND TREK
RAIL: These components shall be fabricated from 3-1/2 inches O.D. 13-
gauge ASTM-A90 galvanized steel tubing. Yield strength shall be 45,000 psi
or greater, with a tensile strength of 48,000 psi or greater. Tire swing top rail
shall be 3” X 5” 1/8” rectangular tubing. Posts shall comply with ASTM
Specifications: A-315, 1-500 and 1-513.
6.1.2 Support posts shall carry a factory applied marker to indicate the level of
protective surfacing material to be maintained and shall have a factory
installed cap. Pipe cap shall be cast of 319 type aluminum alloy, complying
with ASTM specification: B-179-86 and B-26-88 and Federal specification:
QQ-A-601E and QQ-A-371F.
6.1.3 DECKS: Shall be all welded assemblies fabricated of 12 gauge hot rolled,
pickled and oiled flat steel. Deck surfaces and sides shall be die formed from
a single sheet of 12-gauge hot rolled, pickled and oiled flat steel, with ¾”
diameter perforated holes. Deck surfaces shall be at a minimum for square
decks - 1,268 square inches, triangular decks - 542 square inches, half
hexagonal decks – 1,644 square inches, hexagonal decks - 3300 square
inches and long decks – 2,536 square inches. Entire deck assembly shall
have a polyvinyl chloride coated finish of 80 to 100 mils. Polyvinyl chloride
coating punch test - 80 lb. Minimum.
6.1.4 Deck frames for resilient cushion decks shall be fabricated from 2” X 3” X
3/16” angle sides, 3/16” X 1-1/2” flat bar supports, and 3 /4” X 9-gauge
expanded metal base. Entire deck frame shall have a powder-coated finish.
6.1.5 The resilient cushion sections shall be 1 3 /4” thick and dimensioned for
either the square or triangular frames. Cast from rubber granules and an
adhesive binder, the granules are dyed before mixing to ensure color
consistency. Resilient cushion sections shall be mechanically fastened to
the frame, adhesives are not acceptable.
6.1.6 Tiles shall meet Consumer Product Safety Commission (CPSC) guidelines at
a minimum of five (5’) foot drop height and ASTM specification: D-2859-76.
6.1.7 STEEL TUBING: All steel tubing shall be manufactured in accordance with
ASTM A-90 and shall be tested in accordance with ASTM E-8 and ASTM B-
117. Tie rods, climbing rungs, hand rungs, chinning/turning bar, activity
barrier, pipe wall barrier, and slide barriers shall be fabricated from 1-1/16”
O.D. 14-gauge galvanized steel tubing. Sliding pole, swinging bridge
handrails, arch bridge, slide handrails, barrel roll tie rod, and chain net
support rod shall be 1/5/16” O.D. 14-gauge galvanized steel tubing. Steel
slide support legs, arch climber side rails, and spiral climber mounting
assembly shall be 1-5/8” O.D. 13-gauge galvanized steel tubing. Arch bridge
support rails, banister slide and spiral climber support post shall be 1-7/8”
O.D. 12-gauge galvanized steel tubing. Parallel bars, horizontal ladder side
rails, “C” or “S” horizontal side rails, and support legs shall be constructed of
2-3/8” O.D. 12-gauge galvanized steel tubing.
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6.0.0 SPECIFICATIONS, continued
6.1.8 ATTACHMENT FITTING: Pipe clamps, T-clamps, swing hangers, hand trek,
hand grips, and deck hangers shall be high tensile strength Almag alloy
aluminum. They shall comply with ASTM B-179-73, ASTM B-72, ASTM B-
26-72, ASTM B-108-73, QQA-371F, QQA-601D and QQA-596E. All clamps
shall be hinged and fitted on one side to facilitate installation. Swing hangers
shall be fitted with an oil-impregnated bronze bearing. Pipe end caps and
retainers shall also be cast from aluminum alloy.
6.1.9 270 / 360 DEGREE SPIRAL SLIDE: Slide and slide barrier shall be
rotationally molded from linear low-density, UV stabilized polyethylene. This
section design shall be ¼” nominal thickness, double wall construction with
molded-in place longitudinal ribs and textured outside surfaces. Spiral slides
shall include an entrance canopy, which extends out over the sliding surface
and shall have a minimum side rail height of 15-1/2”. The interlocking joint
design and 3/8”-16 T-nut inserts shall be molded into each piece. The plastic
sections shall be supported by 4-1/2” O.D.X.120” wall galvanized tubing.
6.1.9.1 Slide platform shall be all welded construction with 1-1/2”X2-
1/2”X3/16” steel angle side rails, 3/16”X1-1/2” flat bar supports and
1/8”X1” open steel floor grating to create a flat surface. The entire
weldment shall be coated with a ploy vinyl chloride finish to an
average thickness of 125 mils. Platform design shall allow for full
viewing of users at the spiral slide exit section.
6.1.10 STRUCTURAL PLASTIC PARTS; Wall panels, oval tubes, oval crawl tubes
and all plastic slide chutes shall be low density linear polyethylene, which
contains UV inhibitors and will resist color fading. Plastic components shall
be formed by rotational molding process with compounded color pigments.
Plastic components shall have a tensile strength of 2,250 psi or greater at 2-
inch minutes. Bubble sections of wall panels shall be formed of a clear
Lexan plastic or approved equal.
6.1.11 TRACK GLIDE: Track glide rail assembly shall be fabricated from 3-1/2”
O.D. 13-gauge ASTM-A90 galvanized steel tubing and welded on 11-gauge
galvanized steel plate lower rails. Trolley shall be powder coated steel with
plastic roller.
6.1.12 CHAIN: All chain, except chain for swing bridge shall be a choice of 4/0
galvanized finish or 5/0 plastisol vinyl coated to a thickness of 30 to 50 mils.
Swinging bridge chains shall be 5/16” galvanized finish.
6.1.13 BELT AND TOT SWING SEATS: Slash-proof seats shall be made of pliable
molded rubber enclosing spring steel core. All fittings shall be hot dipped
galvanized.
6.1.14 ENCLOSED EXPANDED METAL LADDERS: One-piece step sections shall
be formed of 11 gauge steel side channels, #9X3/4” expanded metal steps
and 3/16” steel plates. Step sections shall be plastisol vinyl coated to a
thickness of 125 mils. Handrails shall be constructed of 1-5/16” O.D. 14-
gauge galvanized steel tubing.
6.1.15 FINISH: All metal components after fabrication shall be free of weld spalls,
excess weld and burrs. Parts shall be washed and rinsed with Oakite 33 and
then with Berley #909 solvent prior to being powder coated.
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6.0.0 SPECIFICATIONS, continued
6.1.16 EXTERIOR COLOR FINISH: An exterior powder coated color finish shall be
applied to the majority of all metal and aluminum components. Color finish
shall be electrostatically applied polyester dry powder, oven cured at a
temperature between three hundred—seventy five (375) F and four hundred
(400) F. Polyester powder shall comply with ASTM specifications, B-117, D-
2794, D-2247, D-822, D-3363, D-3359-B and D-2454. Urethane, lacquer,
enamel, epoxy, and hybrid paints will not be accepted.
6.1.17 HARDWARE: All connecting hardware such as bolts, nuts, set screws, etc.
shall be yellow zinc dichromate plated steel. All capped lock nuts which
cover bolt shafts shall be supplied. All spring pins shall be stainless steel.
Tamper proof bolts shall be supplied for all clamp assemblies and shall be
tightened with a tool not commercially available. A minimum of two (2) tools
shall be supplied to SBISD Maintenance with each structure.
6.1.18 INSTALLATION: Installation shall be performed by manufacturer’s
approved contractor for the installation of their equipment. Equipment
manufacturer shall provide detailed scale top view drawings and footing
drawings plus written instructions to the installer to insure proper installation
of equipment. Copies of these drawings and instructions shall be supplied to
SBISD at the address specified in section 2.2.0 of this document. Under no
circumstances shall installations be started with out prior approval of the
SBISD Maintenance Department.
6.1.19 ADA REQUIREMENTS: Play structures shall fully comply with the
Americans with Disabilities Act (ADA) for accessibility, including a resilient
play surface to the play structure and at all impact areas a physically
challenged individual would utilize.
6.1.20 RESILIENT SURFACE AND INSTALLATION: Resilient surface shall be
Playworld Systems CushionPlay or equal and shall conform to the following
general specifications.
6.1.20.1 Surfacing and installation shall meet all Americans with Disabilities
Act (ADA) requirements and either meet or exceed all Consumer
Product Safety Commission (CPSC) guidelines for shock absorption,
two hundred (200)-g Max, and HIC tests. Resilient surface shall be
installed using resilient surface manufacturer’s adhesive and
installation specifications.
6.1.20.2 Resilient surface shall be installed over a concrete base. Concrete
base surface shall be a minimum of three and one half (3 ½”) inches
in depth. Reinforcement shall be No. 10 welded wire, using a five (5)
sack mix of concrete. Finish will be lightly broomed to accept
resilient tile adhesive.
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6.0.0 SPECIFICATIONS, continued
6.2.0 WARRANTY: The following minimum warranties shall be required.
6.2.1 Clamps shall have a lifetime warranty against structural failure due to
corrosion, deterioration, or workmanship.
6.2.2 All post caps, spring mate casings and spring mate springs shall have a 25
year warranty against structural failure due to corrosion, deterioration or
workmanship.
6.2.3 All support posts shall have a 15 year warranty against structural failure due
to corrosion, deterioration or workmanship.
6.2.4 All decks, rails, loops and rungs shall have a ten (10) year warranty against
structural failure due to corrosion, deterioration or workmanship.
6.2.5 All polyethylene components including, but not limited to, slides, tubes,
panels, tic-tac-toe cubes shall have a five (5) year warranty against structural
failure or workmanship.
6.2.6 Resilient play surface shall have a five (5) year warranty against structural
failure due to deterioration or workmanship.
6.2.7 All moving parts, swings seats or other parts or products not specifically
covered by sections 6.2.1 through 6.2.5 shall have a one (1) year warranty
against failure.
6.2.8 Installer shall be factory certified by the equipment manufacturer and shall
warrant his workmanship for one (1) year from the date of acceptance by
SBISD Maintenance Department.
6.3.0 CONCRETE SIDEWALK AND RAMP ACCESS shall be inclusive of this Proposal
and executed based on need. To include all materials, labor, equipment, forming,
form removal, excavation and site cleanup.
6.3.1 All sidewalks shall be at a minimum three and one half (3 ½”) inches in
depth, width to conform to City of Houston code requirements or a minimum
of forty eight (48”) inches, whichever is greater.
6.3.2 Sidewalks shall be level and excavated to grade.
6.3.3 Reinforcement shall be #10 welded wire placed throughout.
6.3.4 Concrete shall be a five (5) sack cement mix.
6.3.5 Sidewalks that cross drain paths shall have at a minimum two (2) each four
(4”) polyvinyl chloride (PVC) pipes placed to accommodate drainage.
6.3.6 Ramps shall conform to ADA requirements, and have curbing. All ramps
shall measure a minimum of forty eight (48”) between curbs.
6.3.7 Sidewalk and ramp finish shall either meet or exceed all ADA requirements.
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6.0.0 SPECIFICATIONS, continued
6.4.0 FALL ZONE INSTALLATION shall be inclusive of this Proposal for all equipment.
To include all labor, equipment, material transportation and site cleanup.
6.4.1 Fall zones shall be constructed of molded linear low-density, UV stabilized
polyethylene 6” X 3” x 72 “timbers”, 3/8” reinforcing rod hold down pins and
fall zone materials supplied by the SBISD, see Section 2.5.0.
6.4.2 Fall zones shall be installed to the size required by the manufacturer of the
playground equipment Proposal.
6.4.3 Fall Zone material shall be placed, raked and leveled to the indication line of
the playground equipment supplied, repaired or relocated by the contractor.
6.4.4 The contractor shall be careful to remove any foreign objects or sharp wood
limbs from the fall zone materials.
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6.0 DISCLOSURE: CONFLICT OF INTEREST STATEMENT
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8.0.0 PROPOSAL FORM
Having carefully examined the Proposal Notice, Terms, Conditions, Specifications and Proposal
Form, the undersigned hereby proposes and agrees to furnish goods and/or services in strict
compliance with the specifications and conditions at the prices quoted unless noted in writing.
GROUP 1
8.1.0 REPAIR OF PLAY EQUIPMENT
8.1.1 Minimum repair cost $_____________________
8.1.2 Percentage mark-up on parts. %_____________________
8.1.3 Hourly labor rate Foreman (Supervisor) $_____________________
8.1.4 Hourly labor rate Worker $_____________________
8.1.5 Hourly labor rate Apprentice $_____________________
8.1.6 Mileage Rate $__________________Mile
8.1.7 Is time being charged while traveling to the SBISD job site? Yes ٱ No ٱ
8.1.7.1 If answered “Yes” $_________________Hour
8.2.0 RELOCATION OF PLAY EQUIPMENT
8.2.1 Cost per footing $_________________Each
8.3.0 FALL ZONE INSTALLATION
8.3.1 Cost per square foot $________________Sq. Ft
Contingent on SBISD supplying all the bark mulch or
fall zone cushion wood materials.
8.3.2 Cost per each for black plastic timber including anchor pins $_______________Each
8.4.0 SIDEWALK AND RAMP ACCESS
8.4.1 SIDEWALK Cost per linear foot $ L Ft.
8.4.2 RAMP Cost per linear foot $ L Ft.
8.5.0 EQUIPMENT MANUFACTURERS REPRESENTED
8.5.1 NAME IF MANUFACTURER (see 2.10.0) DLR DIST
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8.0.0 PROPOSAL FORM, continued
GROUP 2
8.6.0 CATALOG AND PRICE LIST
Identification of catalog(s) and price list(s) to be used under this contract for related
purchases.
Percent of Discount (plus or minus)
The undersigned affirms that they are duly authorized to execute this proposal and that this company,
corporation, firm, partnership or individual has not prepared this proposal in collusion with any other
Proposer.
ADDENDA, if any: If issued in accordance with this document, the undersigned acknowledges receipt
of Addenda Nos. dated .
The undersigned agrees to deliver all goods and/or services within __________ calendar days after
receipt of order.
FIRM NAME
ADDRESS
CITY/STATE/ZIP
TELEPHONE NO.
FACSIMILE NO
EMAIL ADDRESS
AUTHORIZED SIGNATURE
TYPED/PRINTED NAME
POSITION WITH COMPANY
REPRESENTATIVE'S NAME
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