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									             CAREERS EDUCATION & PLACEMENT CENTRE




                                  Written Application
                                  MTRC & Town Gas

                                             29/11/00 (Wed)
                                          1:00 p.m. - 1:30 p.m.
                                         T6, Meng Wah Complex

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 Careers Education and Placement Centre


                                         Miss Cindy Chan
                                    Administrative Assistant

                   E-mail: cpychan@hkucc.hku.hk
                    Web: http://www.hku.hk/cepc

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                             Objective of this session

• what to include in your cover letter and resume
  using the available resources in the Careers
  Library
• what these employers look for
• how to target your application to address to
  these employers’ needs


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                           Format of a Cover Letter
                                                                                                                           Your Address
                                                                                                                           Date
The person’s name
Job tile
Employer name
Address

Dear (Mr/Mrs/Ms Surname),

Ref: (Position)

Introduction - Explain why you are writing


Middle paragraph/s - Match your qualification, experiences, and achievements
                     with the primary tasks of the appointee. Make them
                     interested in meeting you!

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         Format of a Cover Letter … cont’d
Penultimate paragraph - Say why are you attracted to this
                        employer, occupation, and/or
                        industry.


Closing paragraph - Leave the way open for further
                    communication.


Yours sincerely,


Your name
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                              Format of a Resume / CV
                                                      Name :
                                                      Address :
                                                      Contact Numbers :
Summary :
Career Objective :
Education :
Qualification :
Extra-Curricular Activities:
  Position, Organisation, Period, Statement of
  responsibilities (use action words to show skills)
  Statement of achievement (showing results)
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                  Format of a Resume / CV …cont’d
Work Experience :
 Position, Organisation, Period, Statement of
 responsibilities (use action words to show skills)
 Statement of achievement (showing results)
Hobbies and Interest :
Skills and other qualifications relevant to the employer
and post :
References :
  (Ideally three referees, not relatives, to comment on
  your ability, character, attitude to work, achievements)
Expected Salary : (unless asked for)
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                                         Available Resources
Books :
• 中英文(自傳…推薦)範例 (I.01.0045.1-1)
• 標準中英求職書信大傳 (I.01.0044.1-1)
• Letters for All Occasions (I.01.0042.1-1)
• The New Perfect Resume (I.01.0039 1-1)
• Montag Best resumes for $75,000 + executive job
  (I.01.0038.1-1)
• Damm Good Resume Guide (I.01.0036.1-1)
• Formatting Letters And reports (I.01.0035.1-1)
• Building a Great Resume (I.01.0034.1-1)
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                        Available Resources … Cont’d
Books :
•     中英應用文大全 (I.01.0033.1-1)
•     實用公文寫作大傳 (I.01.0032.1-1)
•     Sales Letter Ready to You (I.01.0021.1-1)
•     Successful CVs in a week (I.01.0020. 1-1)
•     The Australian Resume Guide (I.01.009.1-1)
•     中國現代應用文 (I.01.005.1-1)
•     應用文概說 (I.01.008.1-1)
•     Effective Writing (I.01.002.1-1)

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                     Available Resources … Cont’d
Videos :
• Write, give full details (I.03.0001.1-1)
• The Product is you: Creating a resume (I.03.0006.1-1)
• Paper job search Tools : From resumes to applications
  (I.03.0009.1-1)
• Miracle Resume, The (I.03.0014.1-1)
CEPC Homepage materials :
• Career Development Track
• Prospects Planner
• NETmatch – guidelines on how to write a resume
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                         What employers look for

MTRC - Graduate Trainee
• excellent academic results
• strong planning, organizing, analytical and
  problem solving abilities
• outstanding communication and interpersonal
  skills
• excellent spoken and written English and Chinese
• dedicated to develop a career in railway operations

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                         What employers look for

HK & China Gas Co Ltd - Graduate Trainee
•       good spoken and written English and Chinese
•       presentation skills
•       public affairs knowledge and sensitivity
•       good examination results
•       personality, leadership



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                                                                   Proof it!
Common mistake:
I am a self-starter with excellent planning skills. I
believe this will be an asset to your company.
Revision:
In my last summer job, I took the initiative to help
the supervisor set up a systemic filing system, ...This
system allows the team to retrieve information
easily and effectively.


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                                                                    Proof-it!

I live in hall so I have excellent communication
   :
and interpersonal skills.

Needs revision?

My hallmates always come to me when they need
to talk to someone this is because I can always
give them constructive advice on… and I am
always willing to offer my …….
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                 MTRC Application Form




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                                                Your Challenge

To show where you are different or
better than your competitors!

Add value - your experiences inside and
outside of school will set you apart from
your peers.

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                                                                Next Step
•       the format of a CV
•       the format of a cover letter
•       what to include in the CV
•       what to include in the cover letter
•       how to relate relevant achievements to employers
        using specific examples
•       how to say why you are attracted to the job
•       how to say why you are attracted by the employer
•       how to brief and specific
•       how to make the resume easy to read
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                                       Sample Letter




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                                                                        Recap

• what to include in your cover letter and resume
  using the available resources in the Careers
  Library
• what these employers look for
• how to target your application to address to
  these employers’ needs


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                                                                                                                   ANSWERS

QUESTIONS




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