DMYPAugust2011Minutes 2

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					                                         MINUTES
                 Division on Ministries with Young People Executive Table
                                      August 4-6, 2011

The Division on Ministries with Young People convened August 4-6, 2011, in Nashville,
Tennessee. Will Green, the young adult co-chair, called the meeting to order after opening
worship.

Members Present: Bethany Amey, Sharon Austin, Francisco Bilog, Cesar Cauende, Jay
Clark, Shelia, Ace Claudio, Heather Cochran, David Cosmiano, Dani Diehl, Chris Dorr, Shawn
Foles, Jeremiah Garrigues-Cortelyou, Lauren Godwin, Will Green, Layne Jackson, Hank
Jenkins, Katherine Jolly, Lukas Kappaun, Viliami Koli, Candace Laxamana, Charlotta
Lundgren, Violet Mango, Nhoris Mbayo Ngoy, Molly McEntire, Grady Milligan, Weagba Nelson,
Rachel Nelson, Earlie Pasion, Moritz Reissing, Katharina Sautter, Stefanie Schutz, Lindsey
Seiberling, Daniel Sjanta, Brandon Smith, Miriam Snider, Dorothy Watson Tatem, William
Tolentino, Brad Whittemore, , Robert Zilhaver, and Charlene Zuill

Members Absent: Evaline Asmah, Diane Clark-Vogler, Bishop Sudarshana Devadhar, Katia
Guseva, Karin Hilton, Jeannie Jacques, Tshilayi Phaiten Kanonge, Cyrus Mavula, Adorée Tsha
Olela, Kiana Perez-Vega, Ken Schoon, Pauliasi Taumopeau

Staff Present: Hank Hilliard, John Hodges-Batzka, Truong Le, Armindo Mapoissa, Mike Ratliff,
Mighty Rasing, Sarah Smith, and Blake Thornell

Resource People Present: Joey Butler, DJ delRosario, Josh Tinley, Michelle Whittaker, and
Amanda Yau

Resource People Absent: Rachel Birkahn-Rommelfanger, Scott Carnes, Sharon Dean,
Kendra Dunbar, and Anna Guillozet,

Translators: Rukang Chikomb and Tobias Dierlin

Note on Attendance: All members and resource persons were sent an invitation and reminder
of the meeting. Those listed as absent either chose not to come to the meeting or had
indicated why they cannot attend.


Minutes: The Division on Ministries with Young People reviewed and received the minutesfrom
the July 2010 meeting.

YSF Recipients: The Division on Ministries with Young People reviewed and received the
recommended recipients of the YSF Grant. The total grant allotment is $55,000. For a
complete list please see Appendix A.

Young People’s Grant: The Division on Ministries with Young People reviewed and received
the recommended recipients of the Young People’s Grant. The total grant allotment is
$89,300.For a complete list please see Appendix B.

Legislation Report: Earlie Pasion presented a legislation report to update the members of
the DMYP on the actions taken by members of the board of the General
Board of Discipleship. The report was reviewed and received by the DMYP and can be found
in Appendix C.

International Scholarship: The Division on Ministries with Young People reviewed and
received the recommendations for recipients of the international scholarship totaling in
the amount of $3,000. Appendix D contains a complete list of the recipients and respective
amounts for each scholarship.

Site Visit Guidelines: Appendix E contains the site visit guidelines as reviewed and received
by the Division on Ministries with Young People.

YSF Grant Procedures: The Division on Ministries with Young People reviewed and received
the recommended procedures for the YSF Grant, which can be found in Appendix F.

Young People’s Procedures: The Division on Ministries with Young People reviewed and
received the procedures for the Young People’s Grants. These guidelines can be found as
Appendix G.

Scholarship Procedure: The Division on Ministries with Young People reviewed and
received the recommended procedures for the domestic and international scholarships. The
guidelines for the domestic scholarship can be found in Appendix H and the guidelines for
the international scholarship can be found in Appendix I.

Updated Matrix: Mike Ratliff presented an update on the Form C Matrix. A complete
version of the updated Matrix can be found in Appendix J.

Youth 2011 and A brief report was given on Youth 2011 and Global Convo. Between the
Global Convo        two Youth 2011 events, $12,304 was raised for YSF to disperse in next
year’s grant distributions. Both events were successful, and offered opportunities for
participants to become closer to God, further their relationship with Christ, and participate in the
connectional nature of the United Methodist Church. These events will be used to create “pros”
and “growing edges” for future events of the same nature.

Translation: The Division on Ministries with Young People approved the following motion for
grant and scholarship applications: “Translate the application and add a line to the application
that reads: ‘If you need assistance with your application or would like someone to review your
application before submission, then please contact (staff name/or Sarah Smith).’ Further,
applications need to be translated into appropriate languages.

Global AIDS Report: Molly McEntire shared reflection from the convocation on AIDS/HIV held
October 14-16, 2010 in Texas. She also encouraged participation at an event called “Lighten
the Burden” to be held in Tampa, Fl on April 23rd at a local church. Lastly, she also informed
the DMYP that there are good resources available at www.globalaids.org or you can utilize the
UMCOR website to find resources on HIV/AIDS.

Connectional Table: Bethany Amey and Stefanie Schutz gave a report from the Connectional
Table. The focus of the report was on the proposed legislation to restructure the church. In
response to this report, the Division on Ministries with Young People approved a motion to
empower the Executive Table to write an open letter addressing some of our concerns from the
perspective of young people. This letter is to be completed by September 1, 2011 and will be
submitted to GBOD leadership for approval before being disseminated.
Table and Network Each Table and Network took time to reflect on the successes of the
Reports             quadrennium as well as growing edges to help the next Division plan
better. For a summary of each table and network, please read Appendix K.

Executive Table Report: Will shared with the members of the Division the results of a
conference call with members of the Connectional Table about our concerns regarding some of
the data and implications in the study. The Executive Table will continue to work on this issue
for the duration of the Quadrennium. Will also uplifted the work on the legislation report and
encouraged everyone to reflect on the places of growth and successes of our Division. Lastly,
Will presented a change to the by-laws that the board of GBOD is asking the division to
consider. This report was received by the body unanimously.

By-laws: The Division on Ministries with Young People reviewed and received the
recommended change to our by-laws from GBOD. The Division made an amendment so that
only “and the communicator” is stricken from the appropriate section of the by-laws. This
decision was made because there is a powerful example in having two people work together to
represent and lead the Division. To see the suggested amendment in the by-laws, please see
Appendix L.

MIND Map: Mike Ratliff led the Division in completing a MIND Map to help identify what is of
most importance to Division members about the ministry we do together. To see the list and
their totals please see Appendix M.

Micro-Loan: The Division on Ministries with Young People reviewed and received the proposal
to approve two youth groups in Mozambique to receive funding through a micro-loan.The
proposal can be found as Appendix N.

Jurisdictions and  Each Jurisdiction and Central Conference had an opportunity to meet
Central Conference and share the joys and concerns about ministries with young people
Reports:           in their contexts. A brief report was shared with the Division on Ministries
with Young People.




                                                   Respectfully submitted,


                                                   Earlie Pasion and Will Green
                                                   Co-chairs

                                                   Lauren Godwin
                                                   Communicator
                                         APPENDIX A
                           Division on Ministries with Young People
                                         YSF Grants

Mimic & Wow – Harvest Hands Community Development Corporation, Nashville,
Tennessee
Offers mentoring, spiritual & leadership development, employment & a pathway to college
though ministry; Mimic & Wow teens involved in program will learn to develop & grow coffee &
soap businesses in South Nashville. $4,000

Dying for Love – Bartley Temple UMC, Lakeland, Florida
Raises awareness of domestic violence & HIV for youth; programs include workshops on
domestic violence & a second component of HIV educational / intervention programs. This
project will provide professional counselors. $5,000

Good Samaritan Youth Project – Buen Samaritano UMC, Fort Worth, Texas
A service component to existing youth bible study for at-risk Hispanic youth in surrounding
neighborhoods; youth invite other youth to attend bible studies & volunteer around community;
also hope to collaborate with other Hispanic UMCs. $1,000

Girl At-Risk Empowerment Project – Women of Purpose International, Kampala, Uganda
An initiative in the slum areas around Kampala to help girls prevent or cope with the challenges
they face; hope to accomplish community educational program about issues girls face such as
abuse, pregnancy & disease. $4,000

Healthy Teen Mums for Healthy Kids – Kasijjagirwa Christian Fellowship, Masaka,
Uganda
A drop-in centre that will equip & empower the incapacitated & isolated teen moms in order to
help them cope with new parenting role; centre will provide pre & post pregnancy support &
counseling services in addition to education of effective parenting, nutrition & childcare. $3,000

Destiny Empowered Youth – Destiny Family Church, Tororo, Uganda
Ministry which helps youth experience God through music; once a singing ministry, it has now
expanded to include drama & dance in the church. Funds will help them record & publicize their
work. $3,000

Cambodia Methodist Youth Leadership Training – Cambodia Methodist Youth, Phnom
Penh, Cambodia
Training for district leaders so they may be sent out to share & teach new skills; this training will
create a grassroots network of youth leaders to continue work in a church lacking adult
leadership. $3,000

Equip Orphaned Youth to Develop Their Skill in the Future – Vorgounu Self-Help Project,
Accra, Ghana
Program which offers training & education to orphaned youth in Ghana. Training includes
leadership development, farming techniques, & batik-making skills. $3,000
Special Action Group Initiative – The UMC, Tarlac, Philippines
Music ministry which incorporates leadership development through speakers & lecturers in
order to influence others in church & community $4,000

Youth Empowerment Program – Worawora Methodist Church, Worawora, Ghana
Teaching young people vocational skills in order to keep them off the street & give them
purpose. $3,000

Role of Christian Youth in Urban Governance Enhancement – Tanzeem-e-Nau-jawana
(Youth Association), Faisalabad, Pakistan
Community based program that focuses on the strengthening of Christian faith. Use training,
mentoring & networking to build up youth leadership. $8,000

Empowering Young People to Lead Change – Agortime Methodist Youth Association, Ho,
Ghana
Aims to teach & strengthen young people, especially women, through educating & empowering
them in order to stand up to key issues affecting the community. Issues include: women’s
rights, education on HIV/AIDS, & learning about self-esteem. $3,000

Student Forum, “You are the Light of the World – 2012” – Youth Council, North-West
Russia & Belarus AC (Eurasia UMC)
A leadership development event which exists to strengthen faith & hold workshops to focus on
worship, spiritual exercises, media ministry, liturgy & dance. The goal is to nurture young adult
leaders for church ministry. $10,000

Empowerment of the Youth in the Vorga Community for Discipleship… – Action Youth
Fellowship, Accra, Ghana
A community outreach ministry with young people leading others to know God’s love. The
young people also want to help churches in community build up effective youth workers &
transformational leaders. $1,000


Information on Funded Projects
Total: 14 projects funded out of 37 reviewed

Breakdown
4 in Ghana
3 in Uganda
1 in Russia
1 in Pakistan
1 in Cambodia
1 in Philippines
2 projects in SEJ (Tennessee & Florida)
1 project in SCJ (Texas)

UM affiliated: 8 projects
Non- UM affiliated: 6 projects
                                          APPENDIX B
                            Division on Ministries with Young People
                                     Young People’s Grants

Mission Zimbabwe – University of Southern Mississippi Wesley Foundation, Hattiesburg,
Mississippi
An interactive experience for college students at the University of Southern Mississippi where
they will observe the Zimbabwe culture & learn what it takes to survive among the poverty; there
will be an opportunity to provide advocacy for the orphaned as well as raise money for
scholarships so that students in Africa might attend a university. $800

Youth Lounge - Broadway UMC, Chicago, Illinois
An outreach ministry to the marginalized community surrounding Broadway UMC that provides
relationship building with church; connecting youth to services (shelters, health, addiction); &
other cultural & trauma related information. $15,000

Seasons of Praise – St. Mark UMC, Chicago, Illinois

This ministry invests in people, utilizing martial arts & Scripture to help participants achieve
more of their potential spiritually, physically & intellectually, while providing opportunities to
share this investment with others. $5,000

UMYAFP National Discipleship & Leadership Summit 2012 – National UMYAFP, Quezon
City, Philippines
A gathering of leaders from the United Methodist Young Adult Fellowship in the Philippines to
conceptualize programs, learn from others & address issues young adults face. $5,000

Wholistic Outreach for the Urban Poor Families – National UMYAFP, Quezon City,
Philippines
A project that aims to help eradicate poverty by educating members of community on
awareness of common issues from urban poor communities, providing health services & proper
nutrition, & sharing the Gospel. $10,000

Bethany Student Ministries Intern Program – Bethany UMC, Austin, Texas
This program will allow young men & women who are considering a career in Student Ministry
to experience firsthand what each aspect of Student Ministry is like. $7,000

"Change the World" Micro-Grant Program – FIU-MDC Wesley Foundation, Miami Florida
6-month learning experience through Florida International Univ. & Miami Dade College where
young adults attend bimonthly meetings that focus on important topics for developing &
sustaining their organization or project; this program also gives its participants the opportunity to
grow & develop their gifts of leadership, organization & management $5,000

HYLA Summer Leadership Academy – Mexican American Program of Perkins School of
Theology- Southern Methodist Univ., Dallas, TX
Equips Hispanic youth & young adults for effective & relevant mission & ministry as they foster a
Wesleyan spirituality & recruit & develop identified Hispanic youth/YA leadership with a specific
focus on recruiting young Hispanic women & those called to ordained ministry. $10,000
The Well on Greene – Greene Street UMC, Columbia, South Carolina
Partnership between two churches where students & young adults are able to relate to one
another & connect with the older generations of the church; it incorporates small groups,
worship service, fellowship, mission & service $4,000

Reclaim Gathering for Young Adults – Florida UMC Ministries with Young People,
Lakeland, Florida
An event to inspire, encourage, & connect young adults to pursue their callings for the mission
of Christ, through seminar breakout sessions offering training in Christian leadership, including
information for those interested in ordination within the UMC. $6,500
Relevance X 2012 – Desert Southwest Annual Conference, Las Vegas, Nevada
3-day leadership conference for young adults, focused on developing disciples within the faith
communities & in the world, empowering them to become & make new disciples. A focused
track will be run in conjunction with Relevance X 2012, titled, LEAD. This will be a conversation
focused on converging, innovating & transforming young adult ministry in the church. $15,000

Ministry with Emerging Adults – Clay UMC, South Bend, Indiana
A new worship service uniquely blending traditional worship elements (music & teaching), small
group fellowship & community-impacting service work in the church & the community. $6,000


Information on Funded Projects
Total: 12 projects funded out of 17 reviewed

Breakdown
4 Southeastern Jurisdiction = $16,300
2 South Central Jurisdiction = $17,000
3 North Central Jurisdiction = $26,000
1 Western Jurisdiction = $15,000

2 Philippines Central Conference: $15,000
                                         APPENDIX C
                           Division on Ministries with Young People
                                      Legislative Report

Total Number of Pages: 1

Suggested Title: Percentage on General Boards and Agencies

Discipline ¶ 705.3c

General Church Budget Implications: None

Global Implications: Yes



Amend ¶ 705.3c by substitution and addition to read:

It is recommended that the membership of general agencies, boards and the Connectional

Table include both youth (¶ 256.3) and young adults. It is recommended that, whenever

possible, at least 10 percent of the members of each general agency and board as well as the

Connectional Table be equally divided between youth and young adults. The youth and young

adult membership of each general board, agency and the Connectional Table shall be inclusive

(consistent with ¶ 705.3d and 2506.1).



Rationale: To ensure that general agencies and boards are inclusive of youth and young adult

voices and the general church is responsive to youth and young-adult needs.



Date: July 23, 2011

General Board of Discipleship

Charlene Kammerer

Karen Greenwaldt

Phone: 615-340-7567

petitions@gbod.org
Total Number of Pages: 1

Suggested Title: Grants for Ministries with Young People Membership

Discipline ¶ 1209.2

General Church Budget Implications: None

Global Implications: None



Amend ¶ 1209.2 to read:

…The committee shall may include one staff representative and two one board members each

from the General Board of Church and Society, the General Board of Discipleship, the General

Board of Global Ministries, and the General Board of Higher Education and Ministry….



Rationale:

To encourage greater inter-agency participation relating to Grants for Ministries with Young

People and the majority presence of young people in relationship to grant awards.



Date: July 23, 2011

General Board of Discipleship

Charlene Kammerer

Karen Greenwaldt

Phone: 615-340-7567

petitions@gbod.org



Total Number of Pages: 2

Suggested Title: Global Representation and Membership on the Division on Ministries

With Young People
Discipline ¶ 1207.1

General Church Budget Implications: None, already contained in submitted GBOD budget.

Global Implications: Yes



Amend ¶ 1207.1 by deleting sections a, b, c and d and replace them with the following:



a) Twelve youth--1 youth elected by the youth organization of each central conference

(according to the age definition of each central conference, but not to exceed the age of 35); 1

youth elected by the jurisdictional youth convocation (¶ 533) who are 16 or younger at the time

of election.



b) Twelve young adults--1 young adult elected by the young adult organization of each central

conference (according to the age definition of each central conference, but not to exceed the

age of 35); 1 young adult elected by the jurisdictional conference.



c) Twelve adult workers with young people--1 adult from each central conference, appointed by

the central conference nominating committee; 1 adult from each jurisdiction, elected by the

jurisdictional conference;



d) Additional Members:

(1) One member of the General Board of Discipleship;

(2) Two members of the United Methodist Student Movement steering committee (¶ 1412.2g);

(3) Up to 5 additional members who, as determined by the General Board of Discipleship, may

be nominated by the Division to ensure inclusiveness and expertise;

(4) One bishop selected by the Council of Bishops.
Rationale:

This legislation is submitted to ensure equitable representation of jurisdictional and central

conference youth, young adults, and young adult workers, as well as to create an efficient, focus

driven division with the capability to offer creative and efficient young people’s ministry. This

includes reducing number of GBOD members on DMYP.



General Board of Discipleship

Charlene Kammerer

Karen Greenwaldt

Phone: 615-340-7567

petitions@gbod.org



Total Number of Pages: 2

Suggested Title: Jurisdictional Representation and Membership on the Division on Ministries

With Young People

Discipline ¶ 533

General Church Budget Implications: None

Global Implications: None



Amend ¶ 533, third paragraph, as follows:

A responsibility of the jurisdictional youth ministry organization convocation shall be to elect two

one youth members to the Division on Ministries with Young People of the General Board of

Discipleship for a four year terms. At least one of the youth shall be a racial and ethnic youth.

In cooperation with the jurisdictional election of a young adult to the division, the jurisdictional

youth ministry organization should ensure that either the youth or young adult representative will

be a racial/ethnic young person. Youth elected to membership of the Division on Ministries with
Young People shall be age sixteen or younger at the time of appointment. At least one youth

shall be fifteen or younger. Nominations shall come from annual conference councils on youth

ministry or equivalent structure.



Rationale:

This legislation is submitted to ensure equitable representation of jurisdictional and central

conference youth, young adults, and young adult workers, as well as to create an efficient, focus

driven division with the capability to offer creative and efficient young people’s ministry.



Date: July 23, 2011

General Board of Discipleship

Charlene Kammerer

Karen Greenwaldt

Phone: 615-340-7567

petitions@gbod.org
                                        APPENDIX D
                          Division on Ministries with Young People
                                  International Scholarship


These funds are managed and dispersed by the General Board of Higher Education and
Ministry. Awarded funds are sent to the university listed.

Amos Jay Tabelisma – Manila, Philippines
      Amos is a full-time student at the Philippine Christian University. He is studying Hotel
and Restaurant Management. $800

Kahenga Tabitha – Kinshasa, Democratic Republic of the Congo
       Kahenga will be a first year, full-time student studying Economic Development at the
Catholic University of Congo. $425

Joseph Wilson – Accra, Ghana
        Joseph      will be enrolled as a student at Regent University College of Science. He
is studying Human Development & Psychology $500

Jacqueline Nyaga – Chogoria, Kenya
      Jacqueline will be enrolled as a first year, full-time student studying Education Arts at the
Chuka University College. $700

Lenildo Nhanombe – Maputo, Mozambique
       Lenildo will be a first year, part-time student. He will be attending Eduardo Mondlane
University & studying Administration & Management. $575


7 applications were reviewed and 5 were awarded funding equaling $3,000. The amount
awarded may vary based upon need and available funds.

Committee members:      David Cosmiano (Philippines)
                      Cesar Cauende (Angola)
                      Moritz Reissing (Germany)
                                         APPENDIX E
                           Division on Ministries with Young People
                                     Site Visit Guidelines


Grant Site Visit Guideline
Division on Ministries With Young People

Purpose
1.To provide donors with an accurate picture of how young people are actively engaged in
ministry throughout the world as a result of funding support through Young People’s Ministries
Grant Programs.

2. To ensure that funds awarded through YPM grant programs are being used as intended.

3. To learn from projects allowing successes to be multiplied in other places.

Site Visit Mode
     Site visit may be made by Grants Administrator.
     Site visit may be made by other staff that are in the vicinity of project sites for other YPM
       ministry.
     Site visits may be made by division members when sites are within members’ area of
       representation or travel.
     Site visits may be made virtually through online means.

Criteria
     Assure balance of U.S. and International project visits.
     Assess project sustainability.
     Consider years funded.
     Assess project success and potential for replication.

Site Visit Elements
     Take pictures and video.
     Interview Program Coordinator.*
     Interview volunteers.*
     Interview participants.*

Process
    Sites should be selected from awarded grants.
    Dates are confirmed with project coordinator.
    Visit is made.
    Report is prepared and submitted to division members and placed in project’s file.
    Information sharing, project replication, and project expansion possibilities are explored.
    Future grant applications are considered in light of information gathered during site visit.


*Interviews should utilize grant application goals to assess results.
                                       APPENDIX F
                         Division on Ministries with Young People
                              YSF Project Review Procedures

The Project Review Committee shall be comprised of Division on Ministries with Young People
members as delineated in the Book of Discipline (¶1208). This committee has the responsibility
to review and recommend grant applications submitted to the division for a Youth Service Fund
grant.


   1. The approved Youth Service Fund (YSF) application is uploaded onto
       www.globalyoungpeople.org.
   2. Applicant downloads and completes application.
   3. Once application is complete, all requested documents are submitted to Young People’s
       Ministries postmarked by the annual June 1 deadline.
   4. Upon application submission, the Grants Administrator will review the application to
       verify that all criteria (from grant application) are met.
   5. A review committee is formed based on criteria established in Book of Discipline
       (¶1208).
   6. Each eligible project is summarized and categorized by the Grants Administrator for
       review.
   7. The Grants Administrator will email summary statements to project review committee
       members prior to division meeting.
   8. The Project Review Committee is convened in conjunction with the annual meeting of
       the Division on Ministries with Young People. Summaries and completed application
       forms are available for use during discussion and allocation of funds.
   9. The committee will review and select projects for funding for the following calendar year.
   10. Funding available for YSF projects is seventy percent of the previous year’s total
       income.
   11. A committee member will be responsible for recording minutes during project review.
   12. Upon completion of discussion, selection and allocation of funds, the recorded minutes
       will be submitted to the division communicator and the Grants Administrator
   13. The Grants Administrator will create a report listing the YSF projects recommended for
       funding, which will be presented for 1st approval by DMYP division members.
   14. Those projects approved by the DMYP will then be recommended to the GBOD Board of
       Directors for final approval.
   15. The applicants for YSF grants receiving final approval from GBOD’s Board of Directors
       will be notified of their awards by the Grants Administrator, as will applicants not
       receiving funding.

       *Minutes must include committee members absent and present.
                                       APPENDIX G
                         Division on Ministries with Young People
                        Young People’s Project Review Procedures

The Project Review Committee shall be comprised of Division on Ministries with Young People
members as delineated in the Book of Discipline (¶1209). This committee has the responsibility
to review and recommend grant applications submitted to the division for a Grants for Ministries
with Young People grant.


   1.   The approved Grants for Ministries with Young People application is uploaded onto
       www.globalyoungpeople.org.
   2. Applicant downloads and completes application.
   3. Once application is complete, all requested documents are submitted to Young People’s
       Ministries postmarked by the annual June 1 deadline.
   4. Upon application submission, the Grants Administrator will review the application to
       verify that all criteria (from grant application) are met.
   5. A review committee is formed based on criteria established in Book of Discipline
       (¶1209).
   6. Each eligible project is summarized and categorized by the Grants Administrator for
       review.
   7. The Grants Administrator will email summary statements to project review committee
       members prior to division meeting.
   8. The Project Review Committee is convened in conjunction with the annual meeting of
       the Division on Ministries with Young People. Summaries and completed application
       forms are available for use during discussion and allocation of funds.
   9. The committee will review and select projects for funding for the following calendar year.
   10. A committee member will be responsible for recording minutes during project review.
   11. Upon completion of discussion, selection and allocation of funds, the recorded minutes
       will be submitted to the division communicator and the Grants Administrator. *
   12. The Grants Administrator will create a report listing the DMYP projects recommended for
       funding, which will be presented for 1st approval by DMYP division members.
   13. Those projects approved by the DMYP will then be recommended to the GBOD Board of
       Directors for final approval.
   14. The applicants for DMYP grants receiving final approval from GBOD’s Board of Directors
       will be notified of their awards by the Grants Administrator, as will applicants not
       receiving funding.

        *Minutes must include committee members absent and present.
                                        APPENDIX H
                          Division on Ministries with Young People
                              Domestic Scholarship Procedure

A committee of division members shall review submitted recommended applications for the
Richard S. Smith and David W. Self Scholarships offered by Young People’s Ministries.

1. Scholarship applications are uploaded onto the www.globalyoungpeople.org
2. Applicant downloads and completes application
3. Once application is complete, all requested documents are submitted to Young People’s
   Ministries postmarked by the annual June 1 deadline.
4. Upon application submission, the Grants Administrator will review the application to verify that
   all criteria (from scholarship application) are met.
5. The Grants Administrator will assemble a committee of youth which will review the completed
   scholarship application
6. The committee will be comprised of youth age division members
7. They will review and discuss the application(s) received and decide whether or not
   applicant(s) should be considered for funding.
8. During the review committee, minutes & members present/absent will be documented and
   handed in to the division member residing as secretary in addition to the Grants Administrator
9. The Grants Administrator will add the David W. Self & Richard S. Smith scholarship
   recipient(s) to a report that will be presented to the YPM division members for approval.
10.       If approved by majority, the awarded candidate(s) will be presented to the GBOD board
   members for final approval.
11.       If the GBOD board members approve of selected candidate(s), the Grants Administrator
   will notify awarded candidate(s) in addition to candidates not selected.
 Grants Administrator will then send the required information to GBHEM so they may distribute
funds to individual
                                        APPENDIX I
                         Division on Ministries with Young People
                           International Scholarship Procedures


A committee comprised of members from the Division on Ministries with Young People shall
review submitted qualifying applications for the International Scholarship offered by Young
People’s Ministries. The annual amount available to award is determined by Young People’s
Ministries staff in consultation with GBHEM staff who manage the funds. The amount awarded
to individuals is decided based on need communicated on application and discussion from
scholarship review committee.


   1. The approved scholarship application is uploaded onto www.globalyoungpeople.org.
   2. Applicant downloads and completes application.
   3. Completed application and all requested documents are submitted to Young People’s
       Ministries by June 1.
   4. Each scholarship application is evaluated by Grants Administrator to assure
       completeness and fulfillment of criteria.
   5. The International Scholarship Review Committee, comprised of one member of the
       Division on Ministries with Young People from each central conference region and the
       Grants Administrator, will be convened annually to review the qualifying scholarship
       applications.
   6. The committee will review qualifying application(s) and recommend applicant(s) to be
       awarded scholarship(s) to the full Division on Ministries with Young People.
   7. The committee’s work will be documented through minutes recorded by a division
       member serving as secretary.
   8. Recommendations for approval of recipient(s) of the international scholarship will be
       presented to the full DMYP in a report prepared by the Grants Administrator based on
       minutes from the meeting of the International Scholarship Review Committee.
   9. Recommended recipient(s) approved by the DMYP will be submitted to the Board of
       Directors of the GBOD for final approval.
   10. Applicant(s) approved by the GBOD Board of Directors will be notified by the Grants
       Administrator of the scholarship award by September 1, with funding to be dispersed in
       the fall term by GBHEM. Candidate(s) not selected will also be notified in a timely
       manner.
   11. The DMYP Grants Administrator will communicate the required information to GBHEM
       for disbursement of funds to the school/university of each approved recipient.
   12. Information related to recipients will be posted on www.globalyoungpeople.org under
       the grants and scholarships tab.
                                        APPENDIX J
                          Division on Ministries with Young People
                                      Matrix C Update

                          Division 0n Ministries with Young People
                                    Form C Matrix Update
                                        June 30, 2011

1.2.1d. - Parenting of Youth resources/training/etc.
               Currently have information on a number of resources available on the Resource
               Hub.

1.3.1a. – Safe Sanctuaries.
               Transitioned responsibility for this to Chris Wilterdink from Susan Hay. Website is
               being updated; two Safe Sanctuaries webinars will be offered this fall.

1.10.1a&b. - Assist leaders in congregational youth/young adult ministries gain
knowledge in faith formation.
           General leadership development work with jurisdictional, annual conference,
              district, and local church leaders through leadership training events, online
              webinars, and work with Leadership Ministries on faith formation (Generation to
              Generation) event for 2011.
           Two churches are participating in an ecumenical cohort group to learn from Fuller
              Seminary’s “Transitions” research project. Will work with those churches to
              disseminate learnings across the denomination.


1.10.1e – Identify 20 new leaders in every age and stage.
              This will be rolled out as a part of the Field Guide program; identifying leaders in
              the field who will commit to be available to others for consultation, training, and
              leadership.

1.12.1 –   Sustainable system for resource development in the Central Conferences.
            a. Will be enlisting Central Conference staff and division members to evaluate
              materials.
            Continuing to expand training using Africa Training Manual. Initial training was
              done with conference youth leaders in West Angola in May. It is being adapted
              for use in the Philippines after having been piloted in several Schools for
              Christian Youth Development last summer. We will now be developing specific
              resources for the Philippines. Chapters will become single-topic resources for
              multiple areas of the church where they are applicable.
            DMYP staff will assist Sustainable Resource Development program in the
              Philippines. We need to have specific conversations with Steve Bryant about this.
            Worked with GBGM for a March, 2011 East Africa Youth Network development
              meeting.

1.12.1e – Develop Africa Training Manual with GBGM.
            Africa Training Manual is completed and in use.
1.12.1f – Local Resource Development in Central Conferences.
            Will be consulting with Steve Bryant about this.

1.12.2 – Young Adult Network in the CC.
            Informally happening as an outgrowth of events (example : GYPC) and formal
             and informal network development(EAYN, WAYN, EMYC, etc)..
            Coordinating connections for Epworth League in Central Conferences.
            Work has shifted from the projected intern to Central Conference division staff.

1.12.3 - Increase presence of YA network ecumenically.
              The Young Adult Network is now a part of www.globalyoungpeople.org and will
              be promoted in all areas where we are involved ecumenically and internationally.


1.13.1 - 20% increase in trained leaders.
            Year-to-date Young People's Ministries staff has been in leadership with 5235
              youth, young adults, and adult leaders during 2011. That is a 54.7% increase in
              comparison with the same period in 2010, and a 653.2% from 2008, our base
              year. This means over 19,000 people have benefitted during the first two and
              one-half years of this quadrennium.
            b. This is being done through support and resourcing of leaders in young
              people’s ministries throughout the connection. The Young Adult Summit held in
              2009 and planned for October 2011 is an effort to establish a central
              training/sharing event for Young Adult Ministries in the United States..
            c. Youth Leadership Training program, Leadership Lab, is now available. It is
              already being used in a variety of places. We are currently working on a younger
              youth version, young adult version, and will ask division members to evaluate for
              use in central conference settings.
            e. The Resource Hub has been our most visited portion of the website. The
              downloadables are being put into a common template, categorized, and edited to
              be made available in a consistent form. The hub has been reconfigured to make
              it more user friendly. We are working on a “pipeline” for resources to be used in
              the downloadable section.

1.14.1 – Strengthening the bridge between youth and young adult involvement.
            Division meetings, events like GYPC-LA, and our sponsored participation of 37
              UMs in the emerging adulthood conference at Princeton in November 2010 all
              are a part of this effort. Due West United Methodist Church and Pulaski Heights
              United Methodist Church are participating in Fuller’s 2011 Sticky Faith cohort to
              apply the research, and then we’ll utilize their experiences as pilots for further
              dissemination of learnings and application. These churches will complete their
              involvement in October of 2011 and work will begin on how to multiply the benefit
              for other churches within the UM connection.
1.14.2 – Increase involvement in YA Network.
            This has been migrated to the completely redesigned and updated
              www.globalyoungpeople.org . The online devotions area is the most used part of
              this site.

1.14.3 – Stewardship and Young Adults.
            Have done preliminary consultation on this. Looking at ways to incorporate this
              into other areas of Young Adult ministry.

1.15.1 – Adult Pilgrimages.
              Adult Worker table of DMYP have had conversations about working to discover
              alternate funding. Looking at alternate possibilities in conjunction with Upper
              Room.


1.16.2 – Global Convo
            320 participants.
            Referred legislation has been acted upon by Executive Table and GBOD.
            Beginning to look at possibilities for 2014. Have initial information about the
              possibility of Israel and have looked at venues in the Philippines.

1.17.1 – Youth 11
            Registration of 4800 for both events.
            Will have report from staff and division members.

1.17.2 – Young Adult Summit/other events
            Held a pilot YA retreat in January 2009.
            Held a Young Adult Summit November 2009.
            YA Summit scheduled for October 21-23, 2011 in Austin Texas.
            Mike, Abby, and Lydia facilitated a group of 37 UM YA leaders at the Princeton
             emerging adult event in November 2010.
            Partnered with Desert SW on their YA event – Relevance X – as a model for
             other conferences in February. Will promote expansion of event in 2012.

1.17.3 – Adult Workers
           We held a pilot training with Barefoot Ministries in Nashville in September 2009.
              We have decided not to go forward with a partnership with Barefoot.
           Participating in planning, leadership, and participation of the NCC Youthworker
              Summit December 2010. United Methodist comprised the largest denominational
              group.
           Held an adult worker training in Manila in September 2009. Participated in an
              ecumenical youth ministry congress in Manila in October 2009.
           Ongoing adult leader support and training provided through Mighty Rasing's work
              in the Philippines.
           Led training events in DRC, Mozambique, Malawi, Liberia (for West Africa Youth
              Network), South Africa, Angola (East Africa Annual Conference). (Armindo
              Mapoissa, Mike Ratliff)
             Africa Region leaders supported by the work of Armindo Mapoissa in person and
              through consultations.
             Online training launched in September and will continue the last Thursday of
              each month at 3pm (CS/DT). Webinars are being archived and are accessible to
              anyone.
             Added Lydia Munoz as YPM staff in the Northeast Jurisdiction. Lydia has
              resigned because of the need to concentrate on her New Church Start and we
              are currently advertising for someone for NEJ.
             Added Rori Blakeney as YPM staff in the Southeast Jurisdiction.
             Continue to seek applicants for European YPM position.
             All program staff met with US 30 conference leaders in young people’s ministries
              at Lake Junaluska in October 2010. This was extremely valuable relationship
              building and resourcing time. We now provide space for this group to share
              resources on www.globalyoungpeople.org.
              US leaders supported through regional staff in ongoing consultations\ training.

1.17.4 – Ongoing training and support for young people in the Central Conferences
           Working collaboratively with GBGM on plans for 2011 trainings and events in
             Africa. (a., b., c.)
           Hank represented DMYP at the European Methodist Youth (and children’s)
             Council meeting in Ireland (2010). Mike will participate in this meeting in
             September (2011). Several DMYP members also serve on this council.
           Armindo Mapoissa participated with GBGM staff and young leaders on
             strengthening the East Africa Youth Network in March, 2011 and we facilitated
             the involvement of the southern DRC Youth Director as a beginning for
             organizing a network in that central conference or inclusion in another.
           Mike participated in the West Angolan “Youth General Conference” in May, 2011.
           Mike will connect with East African leaders in Uganda and Kenya in August 2011.
           Africa Training Manual continues to be used more widely and is available in
             English, French, and Portuguese.
           d, e, & f, Need to monitor how these may be happening through other agencies.

1.18.1,2,3 – Grants and Scholarships
            Launched YSF cards as beginning of program to connect YSF fundraising with
               where it is spent. They have been sent to the largest 200 UM churches. We
               continue expanding the number and distribution of the cards.
            Have begun new focus on youth donating $2 per year to YSF.
            First Central Conference scholarships will be awarded this year.

1.19.1 – Fund Development
            Had some success in raising approximately $40,000 in scholarships for GYPC-
              LA.
            Met with Vance Ross and others to begin to shape participation in agency wide
              fund development. Board is being asked to make commitments to fund
              development camapign.
            Met with Wayne Meisel about possible Young Adult communities’ (USA) ministry.
              Has funding through Lilly Foundation. Have identified a pilot community and are
              following up.
1.101.1,
    2,4 – Interns to promote youth, young adults in ministry.
            This goal pertains to GBHEM. A design team has been developed out of the
               interagency Leadership Table to work on this. Mighty Rasing and Carl Gladstone
               are participating from Young People's Ministries staff.


1.109.1 – Increasing Young People’s involvement in missions
            a. We will continue the Youthworks program next summer. So far over 1000
              youth and their leaders have participated this quadrennium. Youthworks
              southeastern office will be located in the YPM office space beginning in August
              2011 and we are being asked to consider expanding our involvement with them.
            We are working with several possibilities for young adult spring break mission
              opportunities in 2012.
            b. GBGM has developed a mission study – Embracing the World – and DMYP
              has developed a follow up resource for Youthworks participants. It is being
              generalized for broader use and should be available in the Fall, 2011.

3.1.1. – Microloans/young people’s business development in the central
         conferences.
           Plans are in place to launch two pilot micro-enterprise projects in Mozambique in
              the fall of 2011.


1.104.3 – Young Adult stewardship – assigned to GBGM, but has connections to our
       1.14.3.
                                        Appendix K
                          Division on Ministries with Young People
                                 Table and Network Reports

CRN            The CRN discussed the joys and frustrations in the nature of being a global
               church. Mainly, the committee realizes it is difficult to produce resources that are
               desperately needed by many in the church due to the lack of funding and
                technology. The CRN thought it would be helpful to have a staff person attend
               their meetings as well as have a more tangible way to view or understand the
               “Form C Matrix.”

Resources      The Resource table saw the fruits of its labor this quadrennium with the
               presentation of procedures for the international scholarship. Further, it would
               be helpful for a packet to be developed for the next division that explains the
               purpose of the DMYP, its structure, the larger structure and key names of
               groups in The United Methodist Church, and the goals to focus on for the
               quadrennium.
.

Advocacy       The Advocacy table discussed their accomplishments by seeing a draft of a
                sexuality resource as well as legislation being submitted to General Conference.
               For the future, the Advocacy table would like to suggest a list of guidelines
               around social justice issues. In order to develop this resource as a guide for the
               next Division a conference call will be held on October 8, 2011 at 8:00 AM EDT.

Outreach &     The Outreach & Diversity table uplifted the following statement as their mission
Diveristy      statement: “We are a diverse group of young people called together to build
               Christ centered relationships through inclusiveness and building bridges
               throughout our United Methodist connections by promoting DMYP, being
               intentionally inclusive, strengthening relationships, making disciples of Christ,
               building bridges between cultures across the connections, and developing
               partnerships by paying special attention to representation from all central
               conferences and ethnic caucuses.” The Outreach & Diversity table hope that the
               goals in the mission statement as well as the following: support, relationships,
               and expanding diversity and equal representation will continue to be the focus of
               the table in the next Quadrennium. It would be helpful for the next division to tell
               more people about the DMYP and the ministry we do. It would also be important
               to continue to be the voice for young people as well as give specific information
               to better inform each table of the work and expected goals they will have for the
               quadrennium.

Y/YA Workers The Youth and Young Adult Workers Network spent time discussing the sexuality
             resource and suggest that more than one author be used if it is going to be
             utilized across the connection. They also highlighted the importance of having
             more inter-generational ministries and relationships, like mentoring or prayer
             partners. A concern highlighted for the next Division would be to do all possible
             to get delegates from Central Conferences to the first meeting. Also a starter
             packet would be an important tool to have at the first meeting, and then given to
             people that join the division at later points.
Youth         The youth spent time reflecting on the connectional nature of the church and its
              role in the ministry that the see the Division carrying out. Further, they spent
              time reviewing the new sexuality resource and suggest that it be contextualized
              and translated for other contexts to utilize. They also highlighted the
              importance of the Leadership Lab and also would like to see it translated as
              well as noted how it could be utilized to train leaders of all ages. .

Young Adult   The Young Adults focused their conversations around the importance of
              preparing leaders for relational ministry. Some of the ways this can be done is
              to make sure training is provided for people around sexuality, family life,
              conflict resolution, mentoring programs, addiction support/programs, and how
              to help those transition back to civilian life after war. Further the group
              discussed the importance of events like the Young Adult Summit and
              encouraged further partnership with events happening like the Young Adult
              Summit across the connection.
                                     Appendix L
                       Division on Ministries with Young People
                            Proposed Amended By-Laws


 Meetings
 1.   The Division on Ministries with Young People’s first meeting of the quadrennium
      shall be held in conjunction with the organizational meeting of the Board of
      Directors of the General Board of Discipleship in September/October immediately
      following General Conference. The Division on Ministries with Young People,
      herein after referred to as the Division, is a division of GBOD.
 2.   There shall be annual Division meetings.
 3.   The annual meetings shall be composed of voting and non-voting members.
        a. Voting members are those specified in The Book of Discipline.
        b. Non-voting members are composed of the Associate General Secretary and
            division staff, general agencies representatives and all other present in the
            meeting as described in The Book of Discipline.
      The simple majority number of the registered voting members in a meeting to
      officially approve an action shall constitute a quorum.
  4. A proposed agenda of meetings and minutes and reports shall be circulated at
      least one month prior to meeting dates.
  5.    The annual meetings of the division shall have the following functions:
           a. study and adopt the program thrust for the ensuing quadrennium based
                on the needs of the whole youth and young adult ministry connection as
                reported by the jurisdictional and central conference representatives, and
                networks and tables chairs;
           b. hear, accept, discuss and approve the reports of the Executive Table,
                networks and tables;
           c. hear the reports of the boards, agencies and other bodies connected to
                the division;
           d. develop ministry tables based of the needs of the division considering
                matters that will benefit the whole youth and young adult ministry
                connection and consequently draft specific plans of action; and
           e. elect or appoint members to assume leadership positions.

The Executive Table
  1.   There shall be an Executive Table that acts on behalf of the annual meeting while
       the latter is in recess.
  2 A. The Executive Table shall be composed of not more than fifteen (15) voting
       members of the Division as follows:
       a. Youth Co-chair
       b. Young Adult Co-chair
       c. Communicator
       d. Chairpersons of the three networks
       e. Chairpersons of the four ministry tables
       f. Connectional Table representatives
       g. GBOD Board of Directors representative
       h. Episcopal representative from GBOD Board of Directors.
       i. No more than two additional members elected to provide for racial and
           ethnic, gender, age, and/or geographic balance.
     B. The Associate General Secretary and staff members of the GBOD (as deemed
       appropriate) shall be ex-officio members with voice but not vote.

3.   The Executive Table shall meet in connection with the regular annual meetings of
     the Division. There shall be a standing meeting of the Executive Table in-between
     the annual meetings of the Division. Additional meetings may be called by the Co-
     chairs or by one-third of the voting members of the Executive Table upon written
     request to one or both chairs.
4.    The Executive Table shall act on behalf of the Division in the interim between
      annual meetings of the, except that it shall not change or repeal actions previously
      taken by the Division. The Executive Table shall transmit minutes in any way
      possible to all Division members, and shall make a full report of its interim actions
      to the Division at the beginning of the next annual meeting.
5.    The Executive Table shall be responsible for shepherding the work of the Tables
      and Networks to ensure that it is fulfilling the broad vision set by the annual
      meeting of the Division.
6.    The Division may commit to its Executive Table such other powers and duties as it
      may determine.
7.    The quorum of the Executive Table shall be those present at a scheduled meeting
      and a majority of voting members for specially called meetings – such as e-mail,
      conference call, or in person.
8.     Decisions and actions of the Executive Table must be referred to GBOD for review,
       receipt, adoption, and/or referral.

Leadership Positions
1.   To assume a leadership position, the person shall be a member of the Division and
     duly elected by the annual meeting.
2.   The leadership positions are the Youth Co-chair, Young Adult Co-chair,
     Communicator, Networks Chairpersons, Tables Chairpersons, Connectional Table
     Representatives and GBOD Board of Directors Representatives.
3.   Youth Co-chair
      a. shall be selected from three prioritized youth names submitted to GBOD
          nominations committee
      b. shares responsibility for presiding during Division and Executive Table
         meetings with young adult co-chair;
      c. serves in an advisory role with the Associate General Secretary of the
         Division; and
      d. represents the Division as needed throughout the connection.

4.     Young Adult Co-chair
       a. shall be selected from three prioritized youth names submitted to
           GBOD nominations committee.
        b. shares responsibility for presiding during Division and Executive
           Table meetings with youth co-chair;
        c. serves in an advisory role with the Associate General Secretary
           of the Division; and
        d. represents the Division as needed throughout the connection.
5.  Communicator
      a. shall record and provide accurate minutes of the annual Division and Executive
         Committee meetings to the Division and the GBOD;
      b. shall circulate minutes 60 days after a meeting; and
      c. ensures regular communication among division members.
6. Networks Chairpersons
      a. shall be selected by their respective network members.
      b. preside over networks meetings;
      c. follows up on assignments from meetings;
      d. ensures regular communication among network members;
      e. works as staff partner to accomplish network responsibilities; and
      f. shall submit a report quarterly to the communicator, co-chairs, and
         Associate General Secretary.
 7. Chairpersons of Ministry Tables
      a. shall be selected by their respective network members.
      b. preside over table meetings;
      c. follow up on assignments from meetings;
      d. ensure regular communication among tables members;
      e. work in partnership with staff to accomplish tables
         responsibilities.; and
      f. shall submit a report on the 1st of every month to the communicator, co-chairs,
         and Associate General Secretary.
 8. Connectional Table Representatives
      a. There shall be two persons, one youth and one young adult, elected to
          represent the Division to the Connectional Table meetings.
 9. GBOD Board of Directors
      a. There shall be three persons elected to represent the Division to the GBOD
          Board of Directors, one of which is a co-chair serving on the GBOD Executive
         Committee.
      b. The two others include one adult worker and one person to represent the group
           (youth/young adult) not represented by the co-chair.

The Networks
1. There shall be three networks: youth, young adults, and adult workers with young
    people.
2. The networks shall
      a. serve as an avenue for the Division members to meet with their age group
         representative to discuss programs and concerns in their context;
      b. be responsible for action items from the annual Division meetings as well as
          the individual network vision;
      c. elect a chair who will represent them in the Executive Table; and
      d. shall meet during the annual Division meetings; and as deemed necessary by
         the chair or majority of its members in any means possible while the annual
         meeting is at recess.

The Ministry Tables
1. The ministry tables shall be composed of representatives from each network; staff
    and at large members shall serve as resource persons. The Division shall ensure that
    there is a partnership among youth, young adult and adult worker with young people
    in each table.
2.    Division members, however, are given opportunity to participate in tables that would
      best benefit from their gifts and graces.
3.   The ministry tables shall
     a. serve as program arms of the Division;
     b. be responsible for action items from the annual Division meetings as well as
        the individual table vision.
     c. elect a chair who shall represent them in the Executive Table; and
     d. shall meet during the annual Division meetings and as deemed
        necessary by the chair or majority of its members in any means possible while
        the annual meeting is at recess.

Electoral Procedures
1. Election for leadership positions shall take place during the organizational meeting.
2. All positions except the chairpersons of the networks and tables shall be elected in
plenary.
3. Any voting member of the Division is eligible for election.
4. A committee which shall facilitate the election procedures shall be created at the
annual meeting. The committee shall be composed of one youth, one young adult, one
adult worker with young people, one staff person and one resource person.
5. The election shall be conducted in the following manner:
    a. The Division shall set a time for discernment of potential leaders. There shall be an
        orientation where the job descriptions of the leadership positions are explained.
    b. An eligible candidate shall be endorsed by two member of the Division to the
       committee. The endorsers shall submit on a piece of paper the name of the
       candidate with his/her consent, personal details and reasons why they believe
       he/she shall be elected.
    c. Endorsement forms shall be made available within a period of time set by the
       committee.
    d. The committee shall present all endorsed names to the plenary.
    e. One of the endorsers shall be given opportunity to state before the plenary the
       reason for the endorsement.
    f. Each candidate shall be allowed to speak openly and briefly about their visions
       and plans for the Division.
    g. After all the candidates have spoken, the committee shall facilitate the election
       through secret balloting.
  6. For the co-chairs, the names of youth and young adult who got first three highest
     votes shall be submitted to the committee of nominations of the GBOD for formal
    election.
  7. The election process of the chairpersons of networks and tables shall be determined
     by the group concerned.

Term of Office
  1. The term of office of the elected leaders shall commence immediately after their
     election and end at the termination of the quadrennium. Elected leaders who take a
     vacant position shall start their term immediately upon their election and shall be
     co-terminus with the incumbent leaders.
  2. Co-chairs and the communicator of the previous quadrennium shall preside at the
      organizational meeting of the incoming quadrennium until the election of co-chairs
      and a communicator.
  3. If a member of the Executive Table does not perform his/her assigned duties for six
     (6) consecutive months, then he/she shall be involuntarily terminated after proper
     consultation with the co-chairs of the Division.
3.   Upon the occurrence of vacancy within the Executive Table, the Executive Table
     shall announce the existence of the vacancy and in consultation with the table or
     network concerned may appoint a temporary replacement until the annual Division
     meeting where election is conducted.

Adoptions and Amendments:
  1. As a living document, the by-laws shall be adopted upon a quorum vote of the
     annual Division meeting pending the approval of the General Board of Discipleship.
  2. Amendments shall be made as needed upon a quorum vote of the annual meeting
     of the Division and recommended to General Board of Discipleship for approval.
                                       Appendix M
                         Division on Ministries with Young People
                                       MIND Map



The two highest ranked were relationships and diversity.

Overall Results:
Diversity and Equal Representation - 16
Relationships - 14
Relationships between current and future DMYP members - 4
Telling people about DMYP - 8
Checklist of what we want to accomplish - 2
GYPCLA - 14
EMYC resource hub joint with DMYP's - 6
Regional/Jurisdictoinal Staffs relate to DMYP members in their area - 5
Central Conference/ Jurisdictional reports @beginning of meeting - 12
Orientation info packets for DMYP members - 6
Clear purpose for tables - 4
Resources for central conferences (print and online) - 7
Communication systems/strategies to sub-groups in DMYP/Social Media and Communication
for Jurisdiction and Central Conferences - 3
Clear Roles for staff and DMYP members - 1
Education for potential DMYP members - 7
Team/Relationship building - 4
Joint leadership development - 0
                                        Appendix N
                          Division on Ministries with Young People
                               Micro Enterprise Pilot Project



Micro Enterprise Pilot Project

Fall 2011
Mozambique

Purpose
To provide a sustainable income source for two youth ministries in the South Mozambique
Annual Conference where electricity is not available.

Enterprise Model
Utilize solar cell phone chargers to provide sustainable income to two youth groups in
Mozambique.

Process
1.Two youth ministries selected by conference leadership in consultation with Young People’s
Ministries Africa staff will be chosen for this pilot project.
2. Leadership of these groups will submit a proposal including the following:
• A plan for number of cell phones per week to be charged and amount each person whose
phone is charged will pay.
• Agreement to set aside one-half of the income to pay for the equipment by the date projected
in the group’s proposal.
• Agreement to utilize the other half of the income for ministry purposes by the participating
youth group.
• A proposed timeline for completing the purchase of the equipment.
• Agreement to return equipment to Young People’s Ministries Africa staff if it is not paid for by
the date projected in the group’s proposal.
• Agreement that the equipment, when payment is completed, and any income derived from the
equipment, will remain the property of the youth ministry who is named in the project proposal.
• An identified responsible adult advisor for the project who will work with youth leadership to
ensure that the above agreements are satisfied.
3. Upon submission of proposal and agreement between the submitting youth group,
conference youth ministry leadership, and Young People’s Ministries Africa staff, one solar
charger and adaptors for charging cell phones will be given to the approved youth group. The
approved proposal will be signed by the President of the local youth group, adult advisor,
conference youth director, and Young People’s Ministries Africa staff.

4. The youth group/adult advisor will submit an email report to the conference youth director and
Young People’s Ministries Africa staff by the last day of each month during the equipment
repayment period.
5. One month prior to the end of the repayment timeline, there will be a meeting of those signing
the proposal to determine progress, consider adjustments to the timeline, and evaluate the
project.

6. At the end of the agreed upon timeline, funds will be submitted for the cost of the equipment,
or the equipment will be returned to be used by another youth group.

7. All funds derived from the equipment will be reinvested in additional equipment to enable
other youth groups to become a part of the program.

				
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