"JAN 2011 - White Springs, Florida - Land of the Swannee River"
The Town of White Springs met Tuesday, January 11, 2011 in the Conference Room at 7:00 p.m. for regular monthly meeting. Mayor Miller called the meeting into order. Councilman Lofton offered the invocation followed by the Pledge of Allegiance to the Flag. Roll Call; Present were Mayor Miller, Vice Mayor McKenzie, Council Members Brown, Lofton and McNeal. Also present were Town Manager Robert Townsend, Town Clerk Shirley Heath, Attorney Fred Koberlein, Police Chief Ken Brookins, Fire Chief Steve Stith and concerned citizen Tom Moore. CITIZENS FROM THE FLOOR: (FIVE MINUTE TIME LIMIT) AFTER RECOGNITION FROM THE CHAIR, STATE NAME AND ADDRESS None CONSENT DOCKET: APPROVAL OF MINUTES REGULAR MEETING DECEMBER 14, 2010 Motion made by Vice Mayor McKenzie and seconded by Councilwoman Brown to waive the reading of the minutes and approve them as presented. 5/0 AUTHORIZATION TO PAY ACCOUNTS PAYABLE AS DUE AND FUNDS AVAILABLE Motion made by Vice Mayor McKenzie and seconded by Councilman McNeal to authorize accounts payable as due and funds available. 5/0 APPROVAL OF AGENDA Mayor Miller added under old business, Item I. Stray Dogs, J. Study of public services/infrastructure needs (5yr) compatible with economic development master plan by volunteer Dean Dietrich, and under new business Item C. Interchange planning scenarios and other options. Motion made by Vice Mayor McKenzie and seconded by Councilman McNeal to approve the agenda with the additional items. 5/0 SPECIAL EVENTS REPORT Vice Mayor McKenzie reported the committee met last night and they decided the Festival of Lights Parade will be held on Friday, December 2nd with Breakfast With Santa the following Saturday, December 10th. The committee is working on the Wild Azalea Festival plans. OLD BUSINESS: FIRST READING ORDINANCE 11-01 STREET ABANDONMENT The ordinance was read in its entirety by the Manager. Motion made by Vice Mayor McKenzie and seconded by Councilman McNeal to pass Ordinance 11-01 abandoning a portion of Broad Street, upon its first reading. 5/0 Vice Mayor McKenzie added information to the Special Events Committee report about an upcoming town-wide yard sale and swap meet. UPDATE ON COUNTY STREET PAVING PROJECT Mr. Townsend reported the county street paving project should begin in March which will give the town time to raise the manholes and valves. Page 1 UPDATE ON DEVELOPMENT AUTHORITY GRANT Mr. Townsend reported that the town will send a letter requesting an Interlocal Agreement with the county for the paving. The town will purchase the material and the county will use their equipment. The paving will not interfere with the Wild Azalea Festival. Mr. Townsend also reported that he found a solution to the Bridge Street drop off in front of the Adams Country Store. All expenditures for the project will be approved by the council. Mr. Townsend also informed the Council that an elevation survey will be needed and he will contact three local engineers for their bid which is in compliance with our S. O. G. Phase II of the project will consist of repair of sidewalks, installation of a banner pole on Bridge Street, and construction of the pavilions and restroom. UPDATE ON AFTER SCHOOL PROGRAM – COUNCILMAN LOFTON Councilman Lofton reported that they now have 65 kids. January 26th they will have a field trip to meet Maya Angelou. Dottie Price will have Yoga Classes with the kids one day a week. Tom Moore reported that he found an optometrist that will conduct free eye exams and provide free glasses to kids who are on Medicare. Councilman Lofton also reported Ms. Fouraker will conduct athletics in the school gym one day a week. Three teachers are nominated for the State Instructional Materials Committee. UPDATE ON ADULT EDUCATION PROGRAM – COUNCILWOMAN BROWN No report UPDATE ON CAMP FAMILY DONATION OF WAREHOUSE AND ARTIFACTS Mr. Townsend reported that 85 to 90% of the artifacts have been removed and the grounds cleaned of the debris. UPDATE ON CARVER SCHOOL PROPERTY Mr. Townsend reported that we are waiting on the signature from the school board for the deed. Mr. Townsend met with Steven Dicks at Rural Development and they are working the grant process. LAWSUIT UPDATE Mr. Koberlein reported the email to Mr. Griffin did not go out until today. The court date is January 26 th and he suggested that the town not wait past January 21st for a settlement with Mr. Griffin. It was conscience of Council that the Mayor and Manager communicate with Mr. Griffin on the settlement. Mr. Koberlein will assist with the amount. Added Item I. Stray Dogs Mayor Miller informed everyone that she has received phone calls in reference to dogs at Fat Belly’s and Stormants and dogs chasing cars on 41. Mayor Miller suggested a round-up as was previously suggested by Chief Brookins. Mr. Townsend reminded everyone that we have an agreement with Jasper and they will get right on it. Added Item J. Study of public services/infrastructure needs (5 yr.), compatible with economic development master plan with volunteer Dean Dietrich. Mayor Miller reported Dean Dietrich volunteered to conduct a study to incorporate the Fire and Police Services in the Master Economic Development Plan. Page 2 Mayor Miller informed everyone that the Fuel Bank has split approximately 35 to 40 tons of wood. Scrap metal that was found at the Camp Warehouse will be made into wood stackers. NEW BUSINESS: CONSIDER PLANNING FOR F.D.O.T. 2014 ENHANCEMENT PROJECT Mr. Townsend informed the Council the F. D. O. T. Enhancement Project will need public in-put on the lighting and posts. Mayor Miller suggested incorporating this into the next Focus Group Meeting. Mayor Miller and Mr. Townsend will meet with F. D. O. T. February 10, 2011 to discuss the project. CONSIDER APPOINTMENT TO THE PLANNING AND ZONING BOARD RESOLUTION 11-01 Resolution was read in its entirety by the Manager. Motion made by Councilman McNeal and seconded by Councilwoman Brown to pass and adopt Resolution 11-01 appointing members to the Planning and Zoning Board. 5/0 Added Item interchange planning scenarios. Mayor Miller stated that that the town needs to be working toward growth at the I-75 & 136 Interchange, 25 A and U. S. 41 north. Mr. Townsend informed the Council Ms. Terika Owens has identified all the parcels at the interchange including property owners and the information was sent to the Florida Department of State. REPORTS: POLICE DEPARTMENT Chief Brookins reported that he was unable to conduct the background checks for the after school employees but he did find a company that can do them for $39.95. Chief Brookins will give Councilman Lofton the information. Chief Brookins also reported the department accomplishments for 2010: Drug sweep Grant money was used to purchase new tasers, shotguns and mobile data equipment Neighborhood Watch established Great Partnerships with surrounding departments Appointed as Vice President of Third Circuit Police Chief’s Association Goals for 2011: Increase training for the department Reserve Officers working more FIRE DEPARTMENT Chief Stith reported 152 calls for 2010 most of which were medical calls. John Greene has completed Fire Fighter 1 and 2 Training as well as State Certified EMT. Chief Stith also reported that the county is talking about offering EMT Program and Forestry may offer free 40 hour class. Chief Stith and the department are working on a fire grant to provide smoke detectors, CO 2 detectors and fire extinguishers. The chief will also look into the possibility of acquiring a Safety Trailer for training. Page 3 ATTORNEY Nothing further Chief Brookins stated he needed to add to his report that in light of the recent violence in Arizona, and the School Board incident he will conduct security training for our council meetings one night prior to the council meeting. MANAGER Agreement between the Town and Suwannee River Economic Council for the weekly meals for the elderly. Lobbying Team sign up with expenses paid by the Suwannee River League of Cities. After discussion the dates in April would be the best. CDBG Grant cycle will open in April and Mr. Townsend has informed our consultants to have the application ready. Mr. Townsend also is pushing the consultants about a ECO Grant for Fire and Police Attended the Legislative update meeting Monday and presented our Master Plan and was asked if this was dreams or plans and Mr. Townsend informed them it was plans for the future. Congressman Crenshaw and or his aide will be at Town Hall Wednesday from 1:00 to 3:00 p.m. Mayor Miller informed everyone there will be another legislative meeting next week and she plans to attend. Vice Mayor McKenzie stated the town should do an article about the scheduled meetings with our representatives in April stating what we will be talking about and send the representatives a copy of the advertisement. Mayor Miller suggested attaching a copy of the Master Plan. Meeting Adjourned at 8:15 p.m. Respectfully Submitted _________________________ Shirley Heath, Town Clerk Page 4