GTL eader Job Description

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                                Global Youth Volunteer Network
                                                          E-Mail: swontario@gyvn.ca
                                                                   Web: www.gyvn.ca
                                             Registered Charity #: 85207-7163-RR0001




    Leader Job Description - 2012/2013
Global Team Leader Job Description
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Position Title: Global Team Leader
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Organization: Global Youth Volunteer Network
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Reports to: Regional Coordinator
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Employment: Effective September 2012 – July 2013
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Summary of Position:
The  Global Team Leader performs volunteer services for or on behalf of Global Youth Volunteer
Network (Global). The Team Leader is a returning Global Team Intern/Leader who exhibits
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exemplary leadership skills and capabilities for responsibility before, during, and after a Global
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Team trip.
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The  position of Global Team Leader is one of great responsibility and as such requires an
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individual who is reliable, self-motivated, and capable of functioning both independently and
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within a group setting. One must possess exceptional leadership skills and be willing to commit
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his/her efforts to the enhancement of Global and its programs. The scope of the position includes
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logistical, supervisory, programming, educational, conflict resolution, team dynamic, financial and
risk 
     management duties. Hours are irregular and include daytime, evenings and weekends, and
vary from approximately 2-20 hours/week.
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This person will make up one part of the leadership team, and their responsibilities, among others,
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will include:
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•Promoting and advertising the Global Teams program;
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•Planning and facilitating meetings and fundraising events for the Global Team;
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•Supervising a group of approximately 6-15 team members traveling abroad, including mentoring
and managing members’ personal safety and well-being;
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•Managing and enforcing all of Global’s rules (no drugs, no drinking, no exclusive relationships
and  traveling on your own);
     no
•Encouraging team members to develop strong and supportive relationships amongst each other;
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•Mentoring Interns by familiarizing them with the duties and responsibilities of the Leadership
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Team and encouraging the development of their leadership abilities;
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•Maintaining a high level of visibility and accessibility for team members and Leadership Team
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before and after departure to the Host Country;
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•Participating in and/or supporting Global initiatives;
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•Attending educational events such as Leader’s Retreat, Orientation and Leader’s Debrief.
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[continued on next page]
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Global Team Leader Job Description
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Duties and Responsibilities:
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1. Supervision and Team Management [continued]
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•Monitor team dynamics and attempt to maintain a positive atmosphere for all members;
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•Assist, guide, mediate and monitor individual and team conflicts;
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•Encourage courteous, respectful and inclusive behaviour while in the Host Country;
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•Manage and distribute team finances;
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•Keep a log of all events, daily spending, and injuries incurred throughout the time abroad;
•Know, observe, model, and enforce all Global rules and regulations as outlined by the Regional
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Coordinator.
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•Ensure team members are familiar with and agree to abide by all Global rules and regulations. These
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should be reviewed periodically both before and during travel;
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•Know and execute emergency procedures, when deemed necessary;
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•Provide regular updates to the team and Host Country Contact regarding changing schedule;
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•Adhere to policy and procedural decisions made by
•Bea representative of Global.
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2. Pre-departure Training and Development
•Attend all Global meetings and training sessions, including:
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•Team meetings every second week;
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•Leadership meetings with all regional Leadership Teams and your Regional Coordinator;
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•Facilitate events or speaker series for team members prior to departure to educate and prepare for trip;
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•One weekend of leadership training at the beginning of January;
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•Three days of pre-departure training prior to leaving for Host Country;
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•Two day debrief event upon return from Host Country.
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•Become certified in Standard First Aid and CPR A that is minimally valid from pre-departure to end of
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contract.
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3. Pre-departure Duties
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•Promote and advertise Global during Global Teams Recruitment;
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•Host information sessions prior to the team member application process;
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•Interview and hire team members suitable for the Global experience;
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•Facilitate team meetings;
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•Contact organizations in Host Country to introduce team to contact and share information.
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•Maintain regular contact with Host Contacts prior to departure;
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•Understand schedule and budget of Host Country as given by Global;
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•Collect all required fees and documentation and submit to your Regional Coordinator, adhering to
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timelines provided, including deposit, half fees, final fees, Medical Form, Airline Ticket Purchase Form,
Release of Liability, Passport Photocopy; proof of First Aid Certification;
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[continued on next page]
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Global Team Leader Job Description
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Duties and Responsibilities:
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3. Pre-departure Duties [continued]
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•Encourage and monitor team members and Interns via the updates from staff during the
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fundraising process, including organizing a team fundraiser, brainstorming fundraising ideas, and
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providing general assistance where necessary;
•Organize the acquisition of visas if necessary to do so pre-departure;
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•Ensure all team members have proper documentation prior to trip departure, including valid
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passport and visas;
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•Determine whether vaccinations are recommended and/or required for travel to Host Country and
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discuss with and organize your team accordingly;
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•Through Foreign Affairs Canada, monitor the host country’s status for travel warnings and register
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all team members and the trip with the local embassy or consulate.
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4. Duties in Host Country
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•Ensure the safe arrival of all team members and luggage in Host Country;
•Obtain visas if required to do so upon arrival in Host Country;
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•Execute all financial transactions (keeping all receipts), including accommodation expenses, meal
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expenses, transportation expenses and team outings;
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•Organize transportation for all team members including to and from the airport, volunteer
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Contacts, weekend excursions, etc;
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•Facilitate daily leadership meetings to balance the team’s expenses;
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•Conduct daily team debrief discussions;
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•Administer and log First Aid as required;
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•Maintain weekly contact with Global via e-mail and/or telephone;
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•Remain accessible for discussion with team members as much as possible;
•Maintain regular contact with team members, Host Family or Contact, and follow up in a timely
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and  efficient manner to requests or questions;
•Facilitate team debriefing discussions and exercises upon conclusion of travel experience.
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5. Duties upon return
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•Ensure all formal evaluations and forms are completed by team members before their departure
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from the airport;
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•Assure the safe arrival of all team members and luggage;
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•Facilitate a final farewell among team members in the airport, before team members are able to see
and  leave with their families;
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•Submit all final documentation and finances to Global staff before leaving the airport;
•Attend the final Leader’s Debriefing session, a few days after returning to Canada.
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•Hold another team meeting after returning focusing on post-trip debriefing.
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