Wire Transfer Request Form - Download as Excel

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					                     PAYROLL WIRE TRANSFER REQUEST - INSTRUCTIONS
                              THE UNIVERSITY OF MICHIGAN
                                   CASH MANAGEMENT


     The following instructions are for the preparation of a Wire Transfer Request Form.

A.   Preparer Information - required
     Enter the full name, department, telephone, and fax numbers.

B.   Contact Person Information - required
     Enter the full name, telephone number, and e-mail address. This assists the Cash Management
     Office to contact someone if there are questions or problems with the requested wire transfer.

C.   Wire Recipient Information - required
     Enter the individual's name or the department to whom form should be addressed.

     1.   When a payment needs to be wired to a vendor, this wire request form should be addressed
          to Accounts Payable and attached to the vendor invoice along with a non-PO voucher when
          submitted by the department.

     2.   Sometimes another area of Financial Operations approves the payment prior to the wire transfer.
          If this is the case, address this form to that area and submit with any required attachments.

     3.   In all other cases, this form should be addressed to the Cash Management Office directly.

D.   Type of Wire Transfer - required
     Enter the type of wire transfer, either foreign or domestic.

     1.   If the final receiving point for payment is a foreign bank (non-U. S.), then the wire is a foreign wire.

     2.   If the final receiving point for payment is a domestic bank (U. S.), then the wire is a domestic wire.

E.   Currency Type and Amount - required
     Enter the type currency in which the wire should be sent and the amount in that currency to be paid.

     1.   If the vendor requires payment in a foreign currency, it should be stated on the invoice.

     2.   The currency type field must be completed. If another currency is not entered, payment will be
          made in U. S. dollars.

F.   Receiving Bank Information
     Certain items are required to process a wire transfer payment. Every attempt should be made to acquire
     this information from the beneficiary prior to submitting this form to Financial Operations. Having this
     information prior to wire transmission will expedite vendor payment and help avoid incurring additional
     fees of currency conversion losses for traced or returned wires.

     If any required information is missing, payment by wire transfer will be held until all necessary information
     is received. Before completing the receiving banks information, choose the type of transfer from the
     three options listed below. Then follow the steps for the option chosen.

     1.   Domestic Wire Transfer
          For a domestic wire, when payment is wired to a domestic bank, complete only the Domestic
          Receiving Bank Information section. Enter all available information in the spaces provided.
          a) Both the bank name and the branch name (if there is one) are required.
                                                            Page 1 of 6
                     PAYROLL WIRE TRANSFER REQUEST - INSTRUCTIONS
                              THE UNIVERSITY OF MICHIGAN
                                   CASH MANAGEMENT


          b)   The address is optional.
          c)   The city and state where the bank/branch is located is required.
          d)   The Routing # is a specific 9-digit code that identifies the bank.
          e)   If there are any other codes listed on the invoice or other support, enter the type of code and
               then the code itself. As an example for a bank code, enter "Bank Code: 004".
          f)   If there are any references or other information provided, enter it in the "Other Originator to
               Beneficiary Information" section starting in column B.

     2.   Foreign Wire Transfer via Domestic Bank
          For a wire to a foreign bank that has a corresponding bank in the U. S., both the Domestic and
          Foreign Receiving Bank Information sections must be completed.
          a) Domestic Bank section
               1) Both the bank name and the branch name (if there is one) are required.
               2) The address is optional.
               3) The city and state where the bank/branch is located is required.
               4) The Swift Codes is a specific code that identifies the bank.
               5) If there are any other codes listed on the invoice or other support, enter the type of code
                     and then the code itself. As an example for a bank code, enter "Bank Code: 004".
               6) If there are any references or other information provided, enter it in the "Other Originator
                     to Beneficiary Information" section starting in column B.
          b) Foreign Bank section
               1) Both the bank name and the branch name (if there is one) are required.
               2) The address is optional.
               3) The city, state, and country where the bank/branch is located is required.
               4) The Swift Code is a specific code that identifies the bank.
                     A swift code is required for a foreign bank wire transfer.
               5) If there are any other codes listed on the invoice or other support, enter the type of code
                     and then the code itself. As an example for a bank code, enter "Bank Code: 004".
               6) If there are any references or other information provided, enter it in the "Other Originator
                     to Beneficiary Information" section starting in column B.

     3.   Foreign Wire Transfer - no corresponding Domestic Bank
          For a foreign wire, when payment is wired directly to a foreign bank, complete only the Foreign
          Receiving Bank Information section. Enter all available information in the spaces provided.
          a) Both the bank name and the branch name (if there is one) are required.
          b) The address is optional.
          c)   The city, state, and country where the bank/branch is located is required.
          d) The Swift Code is a code that identifies the bank.
               A swift code is required for a foreign bank wire transfer.
          e) If there are any other codes listed on the invoice or other support, enter the type of code and
               then the code itself. As an example for a bank code, enter "Bank Code: 004".
          f)   If there is any other information provided, enter it in the "Other Originator to Beneficiary
               Information" section starting in column B.

G.   Beneficiary Information
     The beneficiary is the individual receiving payment.

     1.   Name on Bank Account - required
          Enter the name exactly as it is listed on the account to which the payment should be wired. This
          assists the receiving banks to match up the wire with the appropriate bank account to be credited.
                                                            Page 2 of 6
                     PAYROLL WIRE TRANSFER REQUEST - INSTRUCTIONS
                              THE UNIVERSITY OF MICHIGAN
                                   CASH MANAGEMENT


          If the name on the account is not the name of the individual or department for whom the money is
          to benefit, enter that person's name in the "Other Originator to Beneficiary Information" section
          starting in column B.

     2.   Address - required

     3.   City, State, Zip, Country - required

     4.  IBAN or Account Number - required
         Enter the bank account number to which the payment should be wired.
         If an IBAN is available, it is preferred.
H.   Other Originator to Beneficiary Information - optional

     1.   As mentioned in previous sections, this section might include the beneficiary name of an individual
          or department who's name is not listed on the bank account.

     2.   It could also include any other reference information from the vendor, such as invoice number or
          date, or purpose of vendor payment, such as "Research supplies", "Accommodations", etc.

I.   Department Reference - optional
     Enter an optional 10 digit alpha numeric reference

J.   Approver Name - optional
     Enter the approver's name. The name will appear in the box where the approver is
     required to sign on the wire transfer form. An approver may be the Project Director,
     the Department Manager or the Department Manager's Higher Administrative Authority.

K.   ChartField Combinations - Payroll Fund
     Do not enter chartfield combination

L.   Amount - special
     If the wire being completed is in US dollars, then enter the net amount in the Amount column .
     If the net amount is not known, please contact the Payroll Office.
     If the wire being transferred is in a foreign currency , leave the Amount column blank. These amounts
     must be completed by the Cash Management area once the US dollar equivalent is known.

M.   Printing Wire Transfer Request Form
     This file has three spreadsheet tabs: an instructions tab, a data entry sheet tab, and the wire
     request form tab. It is not necessary to print the data entry sheet information. When printing the
     form, use the gray print macro buttons at the top of either the Enter Data Here tab or the Wire
     Request Form tab. The buttons are labeled "Print Completed Wire Request Form".

     There is a second macro button on the data entry sheet labeled "Clear Wire Request Data Entry
     Sheet". This will clear all the data from the form to prepare a new wire.

     Note:
         After the wire transfer is complete, there will be no notification to the originator of that fact.
         If there are any questions or concerns regarding a transfer, please contact the Cash
         Management Office:


                                                             Page 3 of 6
PAYROLL WIRE TRANSFER REQUEST - INSTRUCTIONS
         THE UNIVERSITY OF MICHIGAN
              CASH MANAGEMENT


Telephone:    (734) 764-7119
Fax:          (734) 763-2201
E-mail:       cash.manager@umich.edu




                           Page 4 of 6
                                    M-PATHWAYS WIRE TRANSFER REQUEST
                                                      DATA ENTRY SHEET
                 PART - I

Full Name of Preparer
   Department Name
   Phone Number
   Fax Number


Full Name of Contact Person                                           Person FinOps should contact with questions
   Phone Number
   E-mail Address


Fin Ops-Recipient Name                   Karen Moran-Woloszyn
   Department                                     Payroll
   Phone Number                               734-763-1115
   Fax Number                                 734-647-3983


Type of Wire Transfer                                                 (Foreign or Domestic)


Currency Type                                                         (USD, GBP, HKD, etc.)


Amount                                                                Required Field


Date transfer to be made                                              Required Field


Domestic Receiving Bank Information - Please read the instructions carefully before completing this section
   Bank Name and Branch Name
   Address
   City, State
   Routing # (ABA)                                                                Do NOT enter bank account numbers here
   Other Bank or Branch Codes                                                     (please specify--eg. Type "Bank Code: 004")


Foreign Receiving Bank Information - Please read the instructions carefully before completing this section
   Bank Name and Branch Name
   Address
   City, State, Country
   Swift Code                                                                     Do NOT enter bank a/c numbers here unless
   Other Bank or Branch Codes                                                     it is the foreign bank's a/c with domestic bank.
                                                                                  (please specify--eg. Type "Bank Code: 004")
Beneficiary Informaiton - (company or individual to received funds)
   Name on Bank Account
   Address
   City, State, Zip, Country
   IBAN or Account Number


Other Originator to Beneficiary Information




Department Reference


                 PART - II

Approver Name
                                                       The University of Michigan
                                                            Payroll Office
                                               Wire Transfer Request Form

TO:                 Karen Moran-Woloszyn                                          FROM:
                    Payroll
                    Phone:   734-763-1115                                                       Phone:
                    Fax:     734-647-3983                                                       Fax:
                                                                                                Date:
SUBJECT:            Wire Transfer --

CURRENCY TYPE                                                                                          AMOUNT
                                                                                      Requested Transfer Date:
RECEIVING BANKS                              Domestic Bank
    Bank & Branch Names
    Address
    City, State
    Routing #
                                             Foreign Bank
    Bank & Branch Names
    Address
    City, State, Country
    Swift Code
BENEFICIARY INFORMATION
    Name on Account
    Address
    City, State, Country
    IBAN or Account Number
ORIGINATOR TO BENEFICIARY INFORMATION




Line Description:   Wire -                                                                        Department Reference:

Please provide the appropriate chartfield combination(s) (bolded items are required):
  Account (6)        Fund (5)   DeptID (6)     Program (5)      Class (5)     Budget Prd (4)       Project/Grant (0-15)          USD Amount
    112156           99900       000500          10000                             2013

For further information, please contact at or .
By signing, the individual is certifying that he/she is authorized on the ChartField combinations, that the charges
are appropriate to the ChartField combinations being charged, and the charges are legitimate expenses with the
University Guidelines.
                                                             Passed by Financial Operations/Treasury                      Date


Approver Signature                           Date
(Project Director, Department Manager or Department Manager's Higher Administrative Authority)




Cash Management 04/22/01                                                           http://www.umich.edu/~finops/formsreports/forms/wirerqst.xls

				
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