TOWN OF NORRIDGEWOCK

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					                                       TOWN OF NORRIDGEWOCK
                                        SELECTMEN’S MEETING                      Approved
                                              MINUTES                            April 18, 2012
                                       WEDNESDAY APRIL 4, 2012
                                               6:00 PM

Attendance: Chairman Ronald Frederick, Selectman Matthew Everett, and Sallie Wilder. Absent: Vice Chairman
                                          Jim Hilton. Town Manager
    Michelle Flewelling, Office Clerk Sharon Dodge and citizens listed on the attached attendance sheet.

   1.    CALL TO ORDER

         The meeting was called to order at 6:00 PM by Chairman Frederick.

   2.    PLEDGE TO THE FLAG.

   3.    REVIEW/APPROVE MINUTES OF MARCH 21, 2012.

         Selectman Wilder made a motion to approve the minutes of March 21, 2012. Seconded by Selectman
         Everett. Motion Passed.

   4.    SELECTMEN’S REPORTS.

            Sallie said someone said the Town did a very nice job on Oak Hill Rd.

            Ron said regarding the issues around putting Charlotte on the Board of Selectmen, the auditor has
            been contacted and will be coming in next week to do the audit.
            He also said the payment policies will be discussed on item #9 and when those things are complete
            they will be doing a settlement with Charlotte Curtis as Treasurer and she will be able to join the
            Board of Selectman.

   5.    TOWN MANAGER’S REPORT.

         See Attached.

   6.    DISCUSSION/ACTION ON BRUCE MANZER AND THE MARTIN STREAM RD PROJECT.

         Michelle pointed out information which Selectmen have in their packets, which is also attached to these
         minutes.
         Jim Lord of Dirigo Engineering – Martin Stream had been constructed 10 years prior to 2010 to be a
         paved road, but was never paved. Bruce Manzer came in and did some gravel resurfacing and paved the
         road. A large crack appeared in the pavement near the beginning of the project. It was discovered that
         the crack was caused by the existing materials in the road bed. So the crack was not caused by the
         workmanship of Bruce Manzer and his crew. The Town paid Manzer for the work based on the unit costs
         of the Martin Stream Rd construction contract.
         Bruce Manzer – states he took his actual costs of the project and marked it up 10% however he was paid
         less than his costs for the job and feels he should be paid more money.

         Jim Lord – states his field engineer went out and there were some discrepancies between Bruce Manzers
         bill and what the field engineers felt it should be.
     Sallie asked why Dirigo Engineering didn’t see the flaw in the road before the work was done. Jim stated
     they were not hired to inspect the condition of the existing road, but to develop a plan for the paving.
     Bruce Manzer said it was one spot and no one could have seen it if inspected before hand.

     Selectman Everett made a motion to approve the additional cost of $2852.49 to meet Bruce Manzer’s
     costs for a total of $6442.87. Seconded by Selectman Wilder. Motion Passed.

7.   DISCUSSION/ACTION ON ROAD PROJECTS WITH THE ROAD COMMITTEE.

                         a. Ward Hill Road

                         Jim Lord, Dirigo Engineering: Dirigo went out last year and did soil evaluations on
                         Ward Hill Road and it came back extremely fine, extreme spider cracking and ruts.
                         They recommended a full depth reconstruction project. They came up with 4 different
                         options on what could be done. Looking at the 4 options, they found that over a 30
                         year life cycle it is more cost effective to do full depth reconstruction.

                         b. Sandy River Road

                         Jim Lord, Dirigo Engineering: Sandy River Road, reconstruction was done last year by
                         NF Luce. Because of the late start of this project, and time of year they would finished
                         up, in December, the question of the final road surface (dirt or pavement) was never
                         finalized. The intention has always been to pave it. They recommended bringing it
                         back to a paved road as it originally was.

                         c. Additional projects

                         Paul Nichols of the Road Committee, stated the Road Committee recommends that
                         they move swiftly on getting the Ward Hill Rd. and Sandy River Rd. projects approved
                         and to put the bids out. For additional projects, they are meeting again to make
                         recommendations.

  Selectman Wilder asked why they can’t just leave the roads dirt roads. Michelle explained the Board can do
  that if the choose. Michelle, Paul Nichols and Jim Lord all spoke on the benefits and costs of paved roads
  over dirt roads. Paul stated the Road Committee was there to work along with the engineers to save the
  Selectmen time by coming back and making recommendations.

  Jim Lord states that Selectmen decided many years ago that any new road projects would be paved and not
  gravel.

  Ron Frederick said it is spring time and we need to look at making some of these roads that are not passable.

  Selectman Wilder states she doesn’t know a lot about roads but she just feels it should be cheaper to maintain
  a gravel road than a paved road.

  Laura Lorette asked to speak. The chairman stated that the discussion wasn’t open to public comment, but
  allowed her to continue. Laura said she remembers when sitting on the board for the last several years and
  that what she recalls, very clearly is that the intention was to leave Sandy River Rd a dirt road. She feels they
  are sitting without a 5 member board and they are making some crucial decisions without a full Board.
   Chairman Frederick says he doesn’t like making a decision without a full board either but he also doesn’t like
   costing the Town Money either and he feels this needs to go out to bid right away.

   Selectman Everett says putting it out to bid keeps the ball moving forward. This will come back to the Board
   once the bids are in and it will be up to the Board whether to accept the bids or not. He feels we should keep
   the ball rolling and put it out to bid.

   Selectman Everett made a motion to put Ward Hill out to bid. Seconded by Selectman Wilder. Motion
   Passed.

   Chairman Frederick asked Jim Lord if it would be ok to wait on a decision regarding the Sandy River Road.
   Jim said it was a different kind of job and it could potentially wait.

   The Board agreed to take no action on the Sandy River Road at this time.

   Chairman Frederick told Paul Nichols he wanted to thank the Road Committee for the work they do. Paul
   said he would pass that on.

 8.   DISCUSSION/ACTION ON MDOT BEACON AGREEMENT.

      See Attached MDOT Municipal/State Agreement.
      The Town will be responsible for paying for the electricity and the maintenance of the beacon.

      Selectman Wilder made a motion to sign the agreement with MDOT. Seconded by Selectman Everett.
      Motion Passed.

 9.   DISCUSSION/ACTION ON PAYMENT POLICIES.

      Selectman Everett made a motion to approve the Property Tax Payment Policy as written. Seconded by
      Selectman Wilder. Motion Passed.

      Selectman Everett made a motion to approve the Sewer Payment Policy as written. Seconded by
      Selectman Wilder. Motion Passed.

10.   DISCUSSION/ACTION TO APPROVE MARCH 21, 2012 WARRANTS.

      Selectman Everett made a motion to approve the March 21, 2012 Warrants. Seconded by Selectman
      Wilder.

11.   OTHER BUSINESS/PUBLIC COMMENT. (LIMITED TO 2 MINUTES)

      Diane Gogan asked how they determine what roads get fixed. Ron said by the Road Committee and
      Engineering recommendations. Paul Nichols said based on the condition of the roads and safety issues.
      She said Bigelow Hill goes straight to the hospital and some years it is not passable so she wondered how
      they decide priority.
      She said they graded Bigelow Hill Road this week, Joe Bishop was on the grader, she talked to him and
      she had an issue with a drop off by her mail box. She said Joe fixed it for her when he came back by and
      she wanted to thank him for it.
      Jake Siros stated he told Harry Norton years ago regarding paving dirt roads, it took them 30 years to get
      those speed bumps in there and now they want to take them out. Jake also stated that there was no
      representation from Towns people regarding the land fill expansion. Matt asked if he was against the
      landfill expansion. Jake agreed

      Diane Gogan, issue with neighbor last year that went on and on. Wanted to know if there is anyway they
      can stop neighbor from bringing in more live stock. She wants to know if there is an ordinance that can
      be adopted to stop people from bringing livestock into a residential area.

12.   EXECUTIVE SESSION PER 1.MRSA 405 6A PERSONNEL MATTER.

      Selectman Wilder made a motion to go into executive session at 7:22 PM. Seconded by Selectman
      Everett. Motion Passed.

      Selectman Wilder made a motion to come out of executive session at 7:59 PM. Seconded by Selectman
      Everett. Motion Passed.

      Selectman Wilder made a motion to have the Chairman of the Board sign the Union job description
      addendum. Second by Selectman Everett. Motion Passed

13.   ADJOURNMENT.

      Selectman Wilder made a motion to adjourn at 8:00 PM. Seconded by Selectman Everett. Motion
      Passed.

				
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