"09 IOP 07 Amendment 1"
Solicitation Number: 09-IOP-07 State of South Carolina Date Issued: 05/08/2009 Procurement Officer: Erick Austin Amendment 1 Phone: 803-737-0555 E-Mail Address: firstname.lastname@example.org DESCRIPTION: Elevator Repair USING GOVERNMENTAL UNIT: South Carolina Budget and Control Board – Office of General Services The Term "Offer" Means Your "Bid" or "Proposal". Unless submitted on-line, your offer must be submitted in a sealed package. Solicitation Number & Opening Date must appear on package exterior. See "Submitting Your Offer" provision. SUBMIT YOUR SEALED OFFER TO EITHER OF THE FOLLOWING ADDRESSES: MAILING ADDRESS: PHYSICAL ADDRESS: Budget and Control Board Budget and Control Board Office of Internal Operations - Procurement Office of Internal Operations - Procurement 1201 Main Street, Suite 700 1201 Main Street, Suite 700 Columbia, SC 29201 Columbia, SC 29201 Attn: Erick Austin Attn: Erick Austin SUBMIT OFFER BY (Opening Date/Time): 05/22/2009 10:00AM (See "Deadline For Submission Of Offer" provision) QUESTIONS MUST BE RECEIVED BY: 05/18/2009 5:00 P.M. (See "Questions From Offerors" provision) NUMBER OF COPIES TO BE SUBMITTED: One (1) original in hard copy, three (3) copies in hard copy clearly marked “copy”, (1) redacted copy clearly marked “redacted”. CONFERENCE TYPE: Not Applicable LOCATION: Not Applicable DATE & TIME: (As appropriate, see "Conferences - Pre-Bid/Proposal" & "Site Visit" provisions) AWARD & The award, this solicitation, and any amendments will be posted at the following web address: AMENDMENTS http://www.state.sc.us/dio/OIOSolicitationsAmendmentsNoticesAwards.htm Unless submitted on-line, you must submit a signed copy of this form with Your Offer. By submitting a bid or proposal, You agree to be bound by the terms of the Solicitation. You agree to hold Your Offer open for a minimum of sixty (60) calendar days after the Opening Date. (See "Signing Your Offer" and "Electronic Signature" provisions.) NAME OF OFFEROR Any award issued will be issued to, and the contract will be formed with, the entity identified as the Offeror. The entity named as the offeror must be a single and distinct legal entity. Do not use the name of a branch office or a division of a larger entity if the branch or division is not a separate legal (full legal name of business submitting the offer) entity, i.e., a separate corporation, partnership, sole proprietorship, etc. AUTHORIZED SIGNATURE TAXPAYER IDENTIFICATION NO. (Person must be authorized to submit binding offer to contract on behalf of Offeror.) (See "Taxpayer Identification Number" provision) TITLE STATE VENDOR NO. (business title of person signing above) (Register to Obtain S.C. Vendor No. at www.procurement.sc.gov) PRINTED NAME DATE SIGNED STATE OF INCORPORATION (printed name of person signing above) (If you are a corporation, identify the state of incorporation.) OFFEROR'S TYPE OF ENTITY: (Check one) (See "Signing Your Offer" provision.) ___ Sole Proprietorship ___ Partnership ___ Other_____________________________ ___ Corporate entity (not tax-exempt) ___ Corporation (tax-exempt) ___ Government entity (federal, state, or local) COVER PAGE (NOV. 2007) 1 SAP SAP PAGE TWO (Return Page Two with Your Offer) HOME OFFICE ADDRESS (Address for offeror's home office / NOTICE ADDRESS (Address to which all procurement and contract principal place of business) related notices should be sent.) (See "Notice" clause) _________________________________________________ Area Code - Number - Extension Facsimile _________________________________________________ E-mail Address PAYMENT ADDRESS (Address to which payments will be sent.) ORDER ADDRESS (Address to which purchase orders will be sent) (See "Payment" clause) (See "Purchase Orders and "Contract Documents" clauses) ____Payment Address same as Home Office Address ____Order Address same as Home Office Address ____Payment Address same as Notice Address (check only one) ____Order Address same as Notice Address (check only one) ACKNOWLEDGMENT OF AMENDMENTS Offerors acknowledges receipt of amendments by indicating amendment number and its date of issue. (See "Amendments to Solicitation" Provision) Amendment No. Amendment Issue Amendment No. Amendment Issue Amendment No. Amendment Issue Amendment No. Amendment Issue Date Date Date Date DISCOUNT FOR 10 Calendar Days (%) 20 Calendar Days (%) 30 Calendar Days (%) _____Calendar Days (%) PROMPT PAYMENT (See "Discount for Prompt Payment" clause) PREFERENCES - SC RESIDENT VENDOR PREFERENCE OFFERORS REQUESTING THIS PREFERENCE (June 2005): Section 11-35-1524 provides a preference for offerors MUST INITIAL HERE. ______________. that qualify as a resident vendor. A resident vendor is an offeror that (a) is authorized to transact business within South Carolina, (b) *ADDRESS AND PHONE OF IN-STATE OFFICE maintains an office* in South Carolina, (c) either (1) maintains a minimum $10,000.00 representative inventory at the time of the solicitation, or (2) is a manufacturer which is headquartered and has at least a ten million dollar payroll in South Carolina, and the product is made or processed from raw materials into a finished end-product by such manufacturer or an affiliate (as defined in section 1563 of the Internal Revenue Code) of such manufacturer, and (d) has paid all ____ In-State Office Address same as Home Office Address assessed taxes. If applicable, preference will be applied as required ____ In-State Office Address same as Notice Address by law. (check only one) PREFERENCES - SC/US END-PRODUCT (June 2005): Section 11-35-1524 provides a IF THIS PREFERENCE preference to vendors offering South Carolina end-products or US end-products, if those APPLIES TO THIS products are made, manufactured, or grown in SC or the US, respectively. An end- PROCUREMENT, PART VII product is the item identified for acquisition in this solicitation, including all component (BIDDING SCHEDULE) WILL INCLUDE A PLACE TO parts in final form and ready for the use intended. The terms made, manufactured, and CLAIM THE PREFERENCE. grown are defined by Section 11-35-1524(B). By signing your offer and checking the OFFERORS REQUESTING appropriate space(s) provided and identified on the bid schedule, offeror certifies that the THIS PREFERENCE MUST end-product(s) is either made, manufactured or grown in South Carolina, or other states CHECK THE APPROPRIATE of the United States, as applicable. Preference will be applied as required by law. SPACES ON THE BIDDING SCHEDULE. PAGE TWO (NOV. 2007) End of Page Two 2 AMENDMENT 1 BVB # 09-IOP-07, Elevator Repair Clarification and Opening Date Change This amendment contains important reference information which was gathered since the site meeting held on Wednesday, May 6, 2009. Included for your information are: 1. A copy of the U.S. Elevator / Thyssen Elevator submittals for Elevator No. 3 from the 1995 State House renovation. 2. Section 14242 from the S&W Project Manual for the 1995 State House renovation. 3. Clipped copies of Elevator No. 3 shaft section and location on plan taken from S&W drawings for the 1995 State House renovation. The above are provided as general information only. Although it is the best description of existing conditions currently available, the Owner does NOT guarantee its accuracy. The successful Offeror will be expected to field verify conditions as needed to effect a successful repair to Elevator No. 3. Responsibilities and Obligations The overall scope of work shall include all cleaning, repair, and replacement of elevator system components as needed to restore Elevator No. 3 to good working order and safe operation. The successful offeror will be responsible for the removal and disposal of contaminated materials and any related environmental clean up that may be required. In short, the successful Offeror must be able to deliver a ‘turn-key’ job to the Owner – including any environmental remediation work which he assigns to properly qualified and licensed subcontractors. BASE BID COST: Offerors will submit a cost proposal to perform a complete replacement of the hydraulic jack assembly and hydraulic oil at Elevator No. 3. This ‘BASE BID’ cost shall reflect the following: Does NOT include cost for environmental clean up of contaminated ground or inter-casing fill materials. See below for “Separate Negotiated Costs.” Does NOT include cost for re-drilling of the well hole. See below for “Separate Negotiated Costs.” Does NOT include cost for removal of auxiliary steel outer casing. See below for “Separate Negotiated Costs.” DOES include the cost for removing the existing cylinder, PVC protective casing and all other associated hydraulic jack components as required to effect a complete replacement of the hydraulic jack assembly. The ‘BASE BID’ cost proposal must include all costs normally associated with a hydraulic jack replacement in which any leaked hydraulic oil is still contained within the cylinder and/or its PVC protective casing. Note: The cost to remove and properly dispose of this, still contained, existing, hydraulic oil must be included in the “BASE BID” cost. The cost for replacement of the PVC casing as well as the sand and resin inter-casing fill materials must also be included. Offeror can assume for the BASE BID proposal that these fill materials are dry and uncontaminated. The only costs not to be included in the “BASE BID” cost are listed in the “Separate Negotiated Costs.” section below. Separate Negotiated Costs: 1. There is a possibility that the cylinder and/or the PVC casing may be damaged and that oil has leaked into the surrounding inter-casing fill materials and ground. Once the cylinder has been removed, the successful Offeror will notify the Owner’s Agency Coordinator (OAC) so that the 3 latter can have the site checked by an environmental specialist. (The successful Offeror will include a 7 calendar day delay in the schedule to allow for this investigation). Once the extent of the contamination is known and a remediation plan has been developed by the Owner’s environmental specialist… The successful Offeror will obtain cost proposals for the remediation from appropriately qualified and licensed firms. The additional cost for the remediation will be incorporated into the successful Offeror’s contract by negotiated change order. Once a change order cost is agreed upon, the successful Offeror will retain the selected remediation firm(s) as a subcontractor(s) to perform said remediation work in accordance with EPA and SCDHEC standards and regulations as required by law. The successful Offeror will allow for a 20 calendar day minimum delay in their schedule for the procurement and execution of the remediation work. 2. The Owner does not anticipate the need to remove or replace the outer steel well hole casing. Should that become necessary, however, the cost for this work – including any re-drilling if necessary -- shall be added to the successful Offeror’s contract by negotiated change order. SCHEDULE: All work must be completed, fully tested, and approved by the regulatory authorities for use by the public no later than November 20, 2009. The Owner shall deduct from the contract, liquidated damages in the amount of $250.00 for each calendar day past November 20, 2009 that the elevator is not ready for safe operation and use by the public. NOTE: Should remediation work require more time than what is already to be allowed for in the schedule (See “Separate Negotiated Costs” section above) then an extension of time will be considered and, if necessary, added to the successful Offerer’s contract via negotiated change order. INFORMATION FOR OFFERORS TO SUBMIT -- GENERAL (JAN 2006) Offeror shall submit a signed Cover Page and Page Two. Offeror should submit all other information and documents requested in this part and in parts II.B. Special Instructions; III. Scope of Work; V. Qualifications; VIII. Bidding Schedule/Price Proposal; and any appropriate attachments addressed in section IX. Attachments to Solicitations. [04-4010-1] 1. Cost proposal for “BASE BID” as described above. 2. Company information including: history, size, location, and related experience on similar projects. 3. Proposed sequence of operation for performing repair including steps that will be taken to protect the building and its occupants. 4. List of references with contact information. EVALUATION FACTORS -- BEST VALUE BID (JAN 2006) Offers will be evaluated using only the factors stated below. Numerical weightings are provided for each evaluation factor. All evaluation factors, other than cost (which must be at least 60%), will be considered prior to determining the effect of cost on the score for each offeror. Once evaluation is complete, all responsive offerors will be ranked from most advantageous to least advantageous. [06- 6060-1] Bids will be evaluated by a review panel on the basis of the following criteria. A. Cost: 60% B. Background, Qualifications, Relevant Experience, and proposed sequence of operation: 30% C. References: 10% 4 New Opening Date The new opening date for the soliciatation will be May 22, 2009 at 10:00am. 5