TOWNSHIP OF WEST DEPTFORD by jSa9s5

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									                                 WEST DEPTFORD BOARD OF EDUCATION
                                         REGULAR MEETING
                                     MONDAY, NOVEMBER 8, 2004
                                              7:00pm
                                   WEST DEPTFORD MIDDLE SCHOOL

I          Meeting Called to Order.

II         Pledge of Allegiance to Flag.

III        Moment of Silence.

IV         President’s Announcement of Meeting Notice: A Notice of this meeting has been provided by letter dated 03
           May 2004 to the Gloucester County Times, Camden Courier Post and West Deptford Municipal Clerk. Public
           notice was also posted in the West Deptford Municipal Building on 03 May 2004.

V          President’s Remarks.

VI         Courtesy Extended to Visitors. (15-minute limit; agenda items only)

                      The public is reminded that they should attempt to resolve problems and/or complaints through initial contact
                      with the appropriate administrators, director or staff member. Such matters should only be brought to the
                      Board after all avenues within the chain of command have been exhausted.

VII        Solicitor’s Report.

VIII       Superintendent’s Report.

IX         GENERAL BUSINESS

           (A)        FINANCE - GOTCHEL, Hicks, Budd (Alternate: Szymborski)

                      1.          To approve the regular bill list of November 8 totaling $794,167.83, with funds available as
                                  documented in the Board Office, pending final review by the Finance Committee
                                  Chairperson.

                      2.          To approve the October 31, 2004 end-of-the-month bill list totaling $77,699.09 with funds
                                  available as documented in the Board Office, pending final review by the Finance Committee
                                  Chairperson.

                      3.          To approve the payroll of October 2004 totaling $1,244,788.62, with funds available as
                                  documented in the Board Office.

                      4.          To approve the October 2004 cafeteria bill list totaling $33,696.47, with funds available as
                                  documented in the Board Office.




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A)         FINANCE – cont.

           5.         To approve the September Expenditure and Revenue Reports as enclosed and to approve and certify
                      that the September Expenditure Reports, after review of the secretary's monthly financial report
                      (appropriations sections), and upon consultation with the appropriate district officials, to the best of
                      our knowledge contain no major accounts or funds which have been overexpended in violation of
                      NJAC 6:23-2.11(b) and that sufficient funds are available to meet the District's financial obligations
                      for the remainder of the fiscal year.

           6.         To approve the report of the Secretary and Treasurer of School Monies for the month of September
                      2004; that said reports are in agreement.

           7.         To approve the transfers for September 2004.

           8.         To approve the supplemental transfers for June 2004.

           9.         To approve Thomas Sullivan, Director of Special Education for the Paulsboro School District, to
                      conduct an analysis of the District’s speech services’ data to make recommendations for the
                      program; at a cost of $250.00 (5 hours @ $50 per hour); monies to come from the Special
                      Education consultation budget.

                      NOTE:
                      Additional information is enclosed in the back-up materials packet.

           10.        To approve rescinding the motion of the Special Meeting of June 14, 2004 approving $228,500 to
                      American Athletic Courts to do the High School track, due to lack of funds.




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B)         CURRICULUM – ECKLEY, Crawford, Szymborski (Alternate: Budd)

           1.         To approve a field trip to Wheelabrator in Gloucester for the Middle School symposium students; at
                      a cost to the Board of Education for transportation.

                      NOTE:
                      (1)   Students will leave the Middle School at 12N and return at 2:30pm; date to be determined.
                      (2)   This is a budgeted item.

           2.         To approve a workshop “Working with At-Risk Students in the Everyday Math Classroom,” to be
                      presented by Conrad Follmer, math consultant, on Tuesday, November 30, 2004 from 8:30-
                      11:30am, for in-class support aides, Grades 2, 3 and 4; to be funded by NCLB Title II-A monies;
                      total cost, $500.




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C)         TEACHERS & PERSONNEL - BUDD, Eckley, Hill (Alternate: Hicks)

           1.         To approve the Observation Instrument for Librarians.

                      NOTE:
                      A copy of this instrument is enclosed in the back-up materials packet.

           2.         To approve clinical experiences (student teaching) for the below-listed students from Rowan
                      University and Stockton College.

                 DATES                  COLLEGE/                STUDENT                                        COOPERATING
              REQUESTED                   UNIV.                   NAME                   GRADE/SUBJ.              TEACHER           SCHOOL
               1/18-5/6/05                Rowan               Stacey Ridinger             Kindergarten         Laurie McCormick   Green-Fields
               1/18-5/6/05                Rowan                Steven Rieder                 Grade 5            Paula Dearlove    Middle School
             January-April ‘05           Stockton              Stacey Lyons                  Grade 2            Roxane Turiano      Oakview

           3.         To approve amending the start date in the motion of October 11, 2004 for Suzanne Maxwell,
                      Elementary Substitute Replacement Art Teacher, to reflect a start date of October 15, 2004.

                      NOTE:
                      Ms. Maxwell began on October 15 instead of November 4 due to an earlier-than-expected leave date
                      for Mrs. Kate Mathiesen.

           4.         To approve the below-listed teachers, Grades 1, 2 and 3, to conduct a “Strategies for Parents with
                      Everyday Math,” night on November 16, 2004 at Red Bank School; total of 3 hours (1.5 hours’ prep
                      time) @ $36.00 per hour x 9 teachers; to be funded by district Staff Development monies; total cost,
                      $972.

                                  Kristy McGlinn                               Roxane Turiano                 Jamie Schwantes
                                  Carole Pizzillo                              Noreen Mikulski
                                  Abbe Newman                                  Jill Zbikowski
                                  Melanie Gligor                               Michele Elliott

           5.         To approve hiring, effective November 9, 2004, Michael Mazur as Oakview Night Custodian, at a rate
                      of $11.05 per hour, with benefits.

                      NOTE:
                      Mr. Mazur has been serving in the capacity of substitute custodian.

           6.         To approve amending the motion of April 28, 2003 regarding the child-rearing leave of absence of
                      Cheryl Micciche, Red Bank Grade 4 Teacher, to reflect a termination date for the leave of December
                      31, 2004.

                      NOTE:
                      (1)   Ms. Micciche’s original termination date for her child-rearing leave of absence was June 30,
                            2005.
                      (2)   Petition is enclosed in the back-up materials packet.




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C)         TEACHERS & PERSONNEL – cont.

           7.         To approve hiring Cheryl Micciche, effective January 3, 2005, as Red Bank Grade 2 Teacher, for the
                      balance of the 2004-2005 school year, and to establish compensation for services at M.A. +30 Level
                      11; $55,682.

                      NOTE:
                      Mrs. Micciche will replace Bernice Murray who retired effective December 31, 2004. She has taught
                      first and fourth grades at Red Bank during her career in West Deptford.

           8.         To approve the transfer, on a voluntary basis, effective November 9, 2004, of Tonya Shoemaker,
                      Middle School Special Education Aide, to the position of Oakview Special Education (1:1) aide, and
                      to continue compensation at 30 hours per week; $14.65 per hour with benefits.

           9.         To approve the transfer, on a voluntary basis, effective November 9, 2004, of Darla Cassidy,
                      Oakview Special Education (1:1) Aide to the position of Middle School Instructional (Special
                      Education) Aide, and to continue compensation at 30 hours per week; $14.65 per hour, with
                      benefits.

           10.        To approve, effective November 15, 2004, a ¾ of a year overload for Michele Delgiorno, High
                      School Special Education Teacher; and to establish compensation for services at $3,000.

                      NOTE:
                      Presently, Britt Huckaby (newly-hired High School Special Education Teacher) is teaching a
                      combination of Math-9 and Math-12 during period 3 with a total of 7 students. In order to be in
                      compliance with federal regulations relative to classroom instruction, Mrs. Delgiorno will teach the
                      9th grade students and Ms. Huckaby will instruct the 12th grade students.

           11.        To approve on a non-pay status, the petition of Holly Zeigler, Middle School Instructional (Special
                      Education) Aide, for the period February 17, 22, 23, 24 and 25, 2005, for the purpose of her
                      wedding.

           12.        To approve on a non-pay status, the petition of Susan Degnen, Middle School Instructional (1:1)
                      Aide, for the period November 19, 22, 23 and 24, 2004, for the purpose of an out-of-state family
                      wedding.

           13.        To approve retroactively, on a non-pay status, the petition of Michele Livewell, Middle School
                      Instructional (CAP) Aide, for the period November 2 and 3, 2004, for the purpose of a family
                      vacation.




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D)         NEGOTIATIONS, PUPIL PLACEMENT, PROGRESS & WELFARE - HILL, Szymborski, Gotchel (Alternate:
           Douglas)

           1.         To approve the acceptance of J.G. (d/o/b 7-22-95), a homeless tuition student in a fourth grade
                      class at Oakview School, for the 2004-2005 school year, at the B.O.E.-approved tuition rate of
                      $8,538.

           2.         To approve the acceptance of J.G. (d/o/b 4-17-93), from Jamison, PA, as a homeless tuition student
                      in the sixth grade class at the Middle School, for the 2004-2005 school year, at the B.O.E.-approved
                      tuition rate of $8,869.

           3.         To approve the acceptance of J.B. (d/o/b 2-21-93), from Jamison, PA, as a homeless tuition student
                      in the eighth grade class at the Middle School, for the 2004-2005 school year, at the B.O.E.-
                      approved tuition rate of $8,869.

           4.         To approve 10 hours of home instruction weekly for M.B. (d/o/b 11-6-96), classified Eligible for
                      Special Education and Related Services-M.D.; services to begin November 15, 2004 and continue
                      through January 15, 2005; instruction to be provided by Karen May, Elementary Special Education
                      Teacher, Danielle Romeo, Middle School Grade 5 Teacher, and Joy Hill, Speech-Language Specialist;
                      reimbursement for services at a rate of $36 per hour as per negotiated guide.

                      NOTE:
                      Additional information is enclosed in the back-up materials packet.

           5.         To approve $134.90 per day for the Special Education Program for A.L. (d/o/b 6-15-88), classified
                      Eligible for Special Education and Related Services-E.D., in the residential substance abuse program
                      at Daytop, New Jersey; A.L. will be at Daytop for approximately six months to a year, services to
                      begin the week of November 15, 2004.

                      NOTE:
                      (1)   This is not a budgeted expense.
                      (2)   Additional information is enclosed in the back-up materials packet.




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E)         ATHLETIC, BAND & CAFETERIA - HICKS, Gotchel, Douglas (Alternate: Crawford)

           1.        To approve the Middle School Winter Athletic Schedule for the 2004-2005 school year.

                     NOTE:
                     The schedule is enclosed in the back-up materials packet.

           2.        To approve an NJSIAA-sanctioned “Open Gym” at West Deptford High School, to be available on
                     Monday and Tuesday evenings beginning Tuesday, November 9th and ending Tuesday, November
                     23rd; the open gym will be supervised by High School Teacher Joel Robinson.

                     NOTE:
                     In accordance with NJSIAA guidelines, activities will be offered in basketball, table tennis, and
                     volleyball.

           3.        To approve amending the motion of June 28th approving Jennifer Villari as Freshman Girls Soccer
                     Coach at a Step 1 on the negotiated guide, to reflect a stipend of Step 2 on the negotiated guide;
                     $2,928.

                     NOTE:
                      Ms. Villari coached at Deptford High School in a paid capacity as an assistant soccer coach during
                     the school year 2003-2004.

           4.        To approve rescinding the motion of June 28, 2004 approving Michael May to the position of
                     Assistant Boys Basketball Coach for the 2004-2005 winter season.

                     NOTE:
                     Mr. May has obtained a teaching position at Penns Grove High School and will be unable to coach at
                     West Deptford.

           5.        To approve hiring Donald Clark, Elementary PE Teacher, to the position of Assistant Boys Basketball
                     Coach for the 2004-2005 season, and to establish compensation for services at Step 3 of the
                     negotiated guide; $3,879.

                     NOTE:
                     (1)   Mr. Clark is an experienced coach, having been a head coach at Audubon and Woodbury as
                           well as a recent assistant at Moorestown.
                     (2)   Additional information is enclosed in the back-up materials packet.

           6.        To approve hiring Robert Tender to the position of Boys Diving Coach for the 2004-2005 season, and
                     to establish compensation for services at Step 1 of the negotiated guide, $2,924.

                     NOTE:
                     (1)   Mr. Tender has been serving as a volunteer diving coach for our combined boys/girls diving
                           team for the last two years.
                     (2)   Additional information is enclosed in the back-up materials packet.

           7.        To approve hiring Ryan Sheppard, newly-hired High School Math Teacher, to the position of
                     Volunteer Winter Track Coach for the 2004-2005 season.

                     NOTE:
                     Mr. Sheppard has just completed his first season as Head Boys Cross Country Coach.


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E)         ATHLETIC, BAND & CAFETERIA – cont.

           8.        To approve a financial presentation to be conducted by Gregg Perry and Michael Odorisio, Jr., of
                     Morgan Stanley, after the Winter Athlete Night on Wednesday, December 15th at 7:30pm in the High
                     School Auditorium; at no costs to the Board of Education.

                     NOTE:
                     (1)   Mr. Perry is a former New Jersey high school athlete and long-time Delaware Blue Hens
                           Assistant Football Coach. He is versed in the key elements of recruiting high school athletes
                           and offers key tips, as well as financial advice for parents. The presentation will be
                           publicized for all WDHS student athletes.
                     (2)   Additional information is enclosed in the back-up materials packet.

           9.        To approve West Deptford High School as the host for the West Deptford Rotary Girls Basketball
                     Tournament during the 2004 Christmas vacation.

                     NOTE:
                     (1)   The Tournament will be hosted by the High School in conjunction with the West Deptford
                           Rotary. The games will take place on Monday, December 27 and Tuesday, December 28,
                           from 12N-2pm. Kingsway, Hammonton and Gateway will also take part in the Tournament.
                     (2)   Additional information is enclosed in the back-up materials packet.


F)         PROPERTY, BUILDINGS & TRANSPORTATION - SZYMBORSKI, Douglas, Budd (Alternate: Hill)

           1.        To approve the below-listed applications for Use of Facilities by outside organizations.

                     (1)          West Deptford Midget Cheerleading to use the Green-Fields A.P.R., mats and lavatory on
                                  November 12, 2004 from 5:30-7:30pm, at no charge to the organization.

                     (2)          South Jersey Swim Coaches Association to use the High School’s Room 26 on November 10,
                                  2004 from 6-9pm, at no charge to the organization.

                     (3)          West Deptford Basketball to use Oakview’s A.P.R. from November 29, 2004 through March
                                  11, 2005 from 6:30-9pm, at no charge to the organization.

                     (4)          Fellowship of Christian Athletes to use the High School Auditorium on December 6, 2004
                                  from 7-9:30pm, at no charge to the organization.

                     (5)          YMCA of Gloucester County to use the Middle School cafeteria and tables and chairs on
                                  January 24 and 28, 2005, from 6-9:30pm, at no charge to the organization.

                     (6)          West Deptford High School Athletics to use the High School gymnasium from November 9
                                  through November 23, 2004 from 6:30-8:30pm, at no charge to the organization.

                     (7)          Hessian Woods Girl Scouts to use the Middle School cafeteria on February 4, 2005 from 6-
                                  11pm, at no charge to the organization.




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G)         POLICY & COMMUNITY RELATIONS - CRAWFORD, Hill, Eckley (Alternate: Douglas)

           1.         To approve new Policy 9560, “Administration of School Surveys,” first reading.

                      NOTE:
                      (1)   Strauss Esmay’s Policy 2415.05 – Pupil Surveys, Analysis and/or Evaluations was developed as part of
                            the No Child Left Behind policies and applies to parental consent for certain surveys, analysis and
                            evaluations funded in whole or in part by a program of the United States Department of Education
                            (USDOE) pursuant to The Protection of Pupil Rights Amendment (PPRA). They have developed a
                            separate Policy 9560, which provides the New Jersey law requirements (N.J.S.A. 18A:36-34) for
                            parental consent for certain academic and nonacademic surveys, assessments, analyses, and/or
                            evaluations that are not funded in whole or in part by the USDOE. Policy 9560 also includes the
                            requirements of N.J.A.C. 6A:16-1.4(c) regarding research, experimental programs and testing for
                            certain programs administered by the Secretary of the United States Department of Education.
                            School administrators need to be familiar with the consent requirements of Policy 2415.05 and Policy
                            9560 before administering any surveys, analyses, evaluations, research, experimental programs and
                            tests. The applicable Policy will depend on the funding source and the information requested.

                                          Policy 9560 is RECOMMENDED
                      (2)         A copy of the new Policy is included in the Back-Up Materials Packet.


           2.         To approve new Policy 2467, “Surrogate Parents and Foster Parents,” first reading.

                      NOTE:
                      (1)   Policy 2467 has been developed in response to recent Department of Education Special Education
                            Monitoring that required districts have a specific policy on the qualifications, selection, and training of
                            a surrogate parent to ensure a pupil’s special education rights are protected in accordance with
                            N.J.A.C. 6A:14-2.2. We are considering this Policy as “mandated” due to monitoring requirements.

                                          Policy 2467 is MANDATED
                      (2)         A copy of the new Policy is enclosed in the Back-Up Materials Packet.

           3.         To approve new Policy 2466, “Public Labeling of Educationally Handicapped Pupils,” first reading.

                      NOTE:
                      (1)   The Individuals with Disabilities Act prohibits school districts from identifying educationally
                            handicapped pupils by name in any public record or document and/or within the school district,
                            except for access by certain school staff. Policy 2466 has been developed to reflect the common
                            practice of using the pupil’s initials. Although not specifically mandated by law, we are considering
                            this Policy as “mandated” due to monitoring requirements.

                                          Policy 2466 is MANDATED
                      (2)         A copy of the new Policy is enclosed in the Back-Up Materials Packet.

           4.         To approve revised Policy 5533, “Smoking,” first reading.

                      NOTE:
                      (1)         N.J.A.C. 6A:16-1.3 was recently revised to expand the definition of “school grounds” for more
                                  comprehensive compliance with N.J.S.A. 26:3D-17, the statute that prohibits smoking on school
                                  grounds. The expanded definition includes, among other areas, stadiums, field areas, garages, and
                                  offices. Policy 7434 – Smoking on School Grounds was revised in March 2004. Policy 5533 reflects
                                  the new expanded definition of school grounds in the pupil smoking policy.
                                             Policy 5533 is MANDATED
                      (2)         A copy of the new Policy is enclosed in the Back-Up Materials Packet.




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G)         POLICY & COMMUNITY RELATIONS – cont.


           5.         To approve revised Regulation 2460, “Special Education/Sending District,” first reading.

           6.         To approve revised Regulation 2460.5, “Special Education/Sending District,” first reading.

                      NOTE:
                      (1)         The Individuals with Disabilities Education Act Amendments of 1997 (IDEA ’97) and the No Child Left
                                  Behind Act require all pupils with disabilities be included in State Assessment programs. Regulation
                                  2460.5 has been revised to include this requirement and the implementation of the Alternate
                                  Proficiency Assessment for pupils that are unable to participate in the State assessment program
                                  because of their disability. This Regulation is part of the special education policies and
                                  procedures/regulations that are reviewed by State monitors. Based on significant changes, this
                                  Regulation replaces the existing Regulation 2460.5.

                                          Regulation 2460 is MANDATED
                                          Regulation 2460.5 is MANDATED
                      (2)         Copies of the revised Regulations are enclosed in the Back-Up Materials Packet.

           7.         To approve revised Policy 2622, “Pupil Assessment,” first reading.

                      NOTE:
                      (1)   Policy 2622 has been revised to reflect administrative code changes in New Jersey’s statewide
                            assessment program to meet the requirements of No Child Left Behind. The revised Policy indicates
                            the district will comply with the New Jersey Department of Education statewide testing program, but
                            does not indicate the specific test names, testing dates, and/or grade levels. This will avoid the need
                            to revise this Policy in the future if test names, dates, and/or grade levels are revised.

                                          Policy 2622 is MANDATED
                      (2)         A copy of the revised Policy is enclosed in the Back-Up Materials Packet.

           8.         To approve revised Policy 9110, “Quality Assurance Annual Report,” first reading.

                      NOTE:
                      (1)   N.J.A.C. 6:8-2 has been revised with some sections relocated to other chapters and some sections re-
                            codified in the same chapter. Policy 9110 has been revised to remove the relocated administrative
                            code citations and to include documentation for community support as required in N.J.A.C. 6:8-
                            2.2(c).

                                          Policy 9110 is MANDATED
                      (2)         A copy of the revised Policy is included in the Back-Up Materials Packet.

           9.         To approve revised Policy 5620, “Expulsion,” first reading.




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G)         POLICY & COMMUNITY RELATIONS – cont.

           10.        To approve revised Regulation 5620, “Expulsion,” first reading.

                      NOTE:
                      (1)   The State Board of Education, on remand from the Appellate Court, affirmed the requirement for a
                            district to provide an alternate education program to non-classified pupils expelled from school.
                            However, the State Board extended the guaranteed age requirement to “until the pupil graduates
                            from high school or reaches their twentieth birthday, whichever comes first.” Policy and Regulation
                            have been revised to reflect this change and the Policy provides for a child study team evaluation
                            before expulsion by the Board.

                                          Policy 5620 is RECOMMENDED
                                          Regulation 5620 is RECOMMENDED
                      (2)         Copies of the revised Policy and revised Regulation are included in the Back-Up Materials Packet.

           11.        To approve new Policy 0169, “Board Member Use of Electronic Mail/Internet,” first reading.

                      NOTE:
                      (1)   The use of e-mail, internet (chat) discussions, and discussions between Board members, and
                            between Board members and school staff may have Open Public Meetings Act and Open Public
                            Records Act implications. Board members should be advised certain emails and/or internet
                            discussions may violate the intent and requirements of the Open Public Meetings Act. Board
                            members should also be advised their communications may be considered a “governmental record”
                            and subject to public access. Policy 0169 has been developed to provide guidance and to ensure
                            compliance with the intent and requirements of these Acts.

                                          Policy 0169 is RECOMMENDED
                      (2)         A copy of the new Policy is enclosed in the Back-Up Materials Packet.

           12.        To approve revised Policy 5300, “Use of Defibrillators,” first reading.

                      NOTE:
                      (1)   Policy 5300 was developed upon request from many districts in response to pending legislation that
                            would require defibrillators be available to athletic trainers at all high school home athletic events.
                            While this legislation is pending, many school districts have acquired defibrillators for all schools.
                            Although not a mandated policy, Policy 5300 has been revised to provide guidance to districts that
                            have defibrillators. The training, testing, notification, and accessibility requirements are general and
                            are consistent with the pending legislation. A regulation will be developed in the event legislation is
                            approved. Districts that have defibrillators should adopt a policy.

                                          Policy 5300 is RECOMMENDED
                      (2)         A copy of the revised policy is enclosed in the Back-Up Materials Packet.




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X          Courtesy Extended to Visitors (5-minute limit).

XI         To adopt the following resolution to hold a closed session meeting after the completion of all agenda items
           in order to have the opportunity to discuss student disciplinary matters, sensitive personnel issues,
           negotiations and litigation.
                                                     RESOLUTION

           WHEREAS:               Matters pertaining to student disciplinary matters, sensitive personnel issues, negotiations
                                  and litigation are proper topics for closed sessions under the Public Meetings Act, therefore,
                                  be it

           RESOLVED: to hold a Closed Meeting of the West Deptford Board of Education for said purposes, and

           BE IT FURTHER RESOLVED:
                      to make available the results of the Closed Meeting in the minutes of this meeting or in
                      subsequent actions of the Board of Education.

                                                                    BOARD OF EDUCATION OF THE
                                                                    TOWNSHIP OF WEST DEPTFORD
                                                                    IN THE COUNTY OF GLOUCESTER

                                                                    _____________________________
                                                                    President

                     ATTEST:

                     ____________________________
                     Secretary

                     NOTE:
                     Closed Session Agenda is enclosed in your agenda folder under separate cover.

XII        Action After Closed Session:

           OLD BUSINESS:


           NEW BUSINESS:


XIII       Meeting Adjourned.




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