"Sponsorship Package - DOC 1"
3rd Asia Pacific Rim International Counselling & Psychotherapy Conference 15th-18th August 2013 Four Point Hotel Kuching Sarawak, Malaysia Sekarang! Counselling & Psychotherapy for Relationships, Educational & Enviromental Needs Now! A partnership of three peak International Counselling Associations SPONSORSHIP PACKAGE & Conditions SPONSORSHIP KIT: 1. Introduction to the conference: Agendas; Venue; Program; Trade Exhibition 2. Why your Organization should be involved 3. Sponsorship Opportunities Categories Platinum Silver 4. Event/Activity Sponsorship Guest Speaker Welcome Cocktail Reception Conference Dinner Breakfast Symposium Lunch Symposium Pre Conference Workshops Conference Bags Stationery 5. Trade and Booksellers Exhibitions Contact details: For further details on sponsorship opportunities please contact: Ms Jeniece Yong Conference Secretariat firstname.lastname@example.org Mobile: +6012 6950234 1. Introduction to the Conference and its Agendas Purpose: To highlight the relationship, education and environmental needs of the Asian Pacific Rim community. Mission: To create a venue which will bring the counselling community from the Asia Pacific Rim area together from which to spring board future collective strategies that will respect the differences between Western and non-Western approach and needs for the benefit of the Asia Pacific Rim community. Marketing Information for Sponsors The 3nd Asia Pacific Rim International Counselling& Psychotherapy Conference 2013 will bring together counsellors primarily from ,Malaysia, Singapore,Hong Kong, China, Australia, Asia, New Zealand and Pacific nations, United States and hopefully European Countries. Although the conference has targeted the Asia Pacific Rim region, delegates and presenters will be coming from all over the world. Several international associations will be represented at the conference. For the first time, Malaysia won the bid of hosting the 3nd conference as this country consist of multi- cultural and different ethnic group coupled with modern facilities definitely is a venue that everyone will not only learned from the conference but to bring home an unforgettable memory. The coalition of international partners from professional associations reflects the global interest in counsellor education within this region. This partnership will be using the international conference to showcase the latest developments in education, delivery, research, publications, business building and academia in counselling, psychotherapy, and guidance practice. Leading practitioners in the region will host discussions and challenge participants to consider the new demands and opportunities facing counsellors, psychotherapists, family therapists and guidance counsellors. This will be done with a focus on issues in the Asia Pacific rim region. Delegates will come from a diverse range of backgrounds, including school communities, private practitioners, psychologists, psychotherapists, social workers, family and marriage therapists, the business sector (both commercial and governments sectors), authors, policy makers, planners, education sector, vocational and higher education sectors, academics, publishing, researchers and executives. Some delegates will represent the membership of the many professional organizations that will be characterized at the conference through presentations and information stands. This is an unprecedented opportunity for primary sponsors to showcase their products to the entire Asia Pacific Rim region with opportunities for exposure in Europe and USA. A. Conference Program The primary Conference runs over Four Full days, 15th to1 8th of August 2013. A welcome cocktail reception will be held on the evening of the 15th of August at the Hotel Ballroom. This is to provide delegates and sponsors with the opportunity to get together and network, either renew acquaintances or make new ones. The opening ceremony of the conference including traditional cultural events will be held on the morning of the 16th at hotel Grand Ballroom, followed by Keynotes Speakers presentation. Parallel working groups and elective sessions during the rest of the days will provide delegates with opportunities for discussions on a range of issues. There will be Trade Exhibitions as a formal component of the Conference. A Conference Dinner will be held on 18th August 2013, 1900 hours. Please visit www.counselingmalaysia.com for further updates as they become available. B. Trade Exhibitions A feature of the conference will be a Trade Exhibition which will provide sponsors and other organisations the excellent opportunity to promote their services and products to delegates and other invited guests. The conference offers considerable commercial opportunities for sales of educational materials, computer software, hanficraft, self enhancement beauty products and promotion of medical product that is helpful to the needy. 2. Why your organisation should be involved Becoming a Sponsor of this International Conference in Malaysia will benefit your organisation in a number of ways: . Reflect your organisations commitment to the welfare of our regional community . Sponsors will receive a Certificate indicating their commitment to the Region’s community and its welfare by being foundation participants in the conference. . Acknowledgement as an organisation that supports excellence and innovation. . Excellent networking opportunities with delegates and other high profile Sponsors. . Marketing opportunities to enhance your client base at a regional and global level. . Media coverage and public relations opportunities. . Showcase your brand within a captured market that represents counsellors from across the world. The conference will be a high profile event with estimated of 500-700 pax of delegates. With several international associations attending along side regionally based associations. 3. Sponsorship Opportunities (in US Dollars) i. Platinum Sponsor (primary sponsor) USD 50,000 This is a one only level of sponsorship. Platinum sponsorship entitles you to: . Logo on conference bags, lanyards and any other marketing material used for the conference . Placement of approved marketing material in conference bags . One exhibition booth space ( 12 m x 12 m ) . Marketing material on tables at conference dinner . Link to our official conference website . Banner (supplied by sponsor) placement at opening ceremony . Approved Marketing material (supplied by sponsor) at the opening ceremony . 3 minute speech by sponsor representative at the opening ceremony . 2 x complimentary registrations . 2 x complimentary tickets to dinner . 2 x complimentary passes to Welcome Cocktail party . 1 complimentary full page advertisement at the back outside cover of souvenir program book . Certificate of participation ii. Silver Sponsor (3 x sponsors) USD 20,000 There is provisions for 3 sponsors at this level Silver level sponsorship entitles you to: . Inclusion of logo on conference bags and lanyards . Placement of approved marketing material in conference bags . Trade booth ( 3m x 3 m ) . Approved marketing material on tables at conference dinner . 2 x complimentary registrations . 2 x complimentary tickets to dinner . 2 x complimentary passes to Welcome Cocktail party . Poster (supplied by sponsor) placement at opening ceremony . 1 complimentary full page advertisement at ordinary page of souvenir program book . Certificate of participation iii. Speaker Sponsorship At Cost Your organisation may wish to have its name associated with a speaker. Sponsorship includes payment for, return airfare, hotel accommodation and registration fee for the speaker. Sponsorship benefits include: Priority of Doing Pre Conference Workshop with 20@ discounted rate. Acknowledgment of sponsorship by chairperson during session that speaker is presenting. Acknowledgment as a sponsor in souvenir program book Insert of product leaflets into conference bags iv. Conference Dinner USD 10,000 The Conference Dinner will be a memorable event of any Social Program. Over 300 delegates, speakers and accompanying persons are expected to attend. By sponsoring the dinner, the organisation will be entitled to considerable promotional opportunities including: Two complimentary conference dinner tickets Opportunity for brief address by company representative at conference dinner Company name and logo featured on menu Acknowledgement as a sponsor in souvenir program book Company brochure inserted in conference bags Full page advertisement ordinary page in souvenir program book Display material on each dinner table Sponsorship certificate v. Lunch Symposium USD 1500 This would include the following opportunities: One hour talk by company representative at lunch break in meeting room Acknowledgement as a sponsor in souvenir program Company brochure inserted in conference bags Full page advertisement ordinary page in souvenir program book Sponsorship certificate vi. Stationery USD500 A sponsorship opportunity exists for an organisation to receive promotional exposure by providing all delegates with writing pads and pens. 4. Trade and Booksellers Exhibitions The conference is offering booksellers and exhibitors a unique opportunity to promote their services, resources and their organisation to the estimated 500 plus delegates who are expected to attend this conference. A standard cost of USD 1600 for a large display (2 x tables) or USD1000 for a normal display (1 x table). If your organisation would like to participate, please complete the trade exhibitions form at the end of this package and return by 31st August 2012 to the address below. Confirmation is upon 20% down payment on first come first serve basis. For every display table booked, ONE representative from your company will be entitled to the following: Morning and Afternoon Teas Lunches Attendance at all sessions that are not booked out Attendance at Welcome Reception Sponsorship and trade display conditions Sponsors participate on the understanding that: Sponsorship monies contribute to the successful planning and promotion of the Conference in addition to subsidising the costs of management, communication, invited speakers, program, publications etc. Sponsorship exposure and acknowledgement is facilitated by credits in the Conference Program. Display tables are situated in a predetermined exhibition room which will be given a high profile to ensure delegates are aware of its location. Morning teas will also be served in the exhibition room to encourage delegates to inspect your products. Security and protection of display material from theft is the responsibility of the exhibitor. Sponsorship monies are not expended on any entertainment incurred which is incidental to the activities of the Conference and, on this basis, sponsorship monies are tax deductible. Provision of banners, transparencies and any other promotion material is the responsibility of the Sponsor. Colour (if used) reproduction will, when printed, be as close to the specified colour as practical. Information provided in the sponsorship and exhibition opportunities document is correct at the time of going to print. However, as the document is subject to change, sponsors will be notified of any changes prior to the conference. Sponsorship Application Form Please complete this form and post, email or fax to the below address. Malaysian Association of Psychotherapy 11-1, Wisma Laxton Jalan Desa, Taman Desa 58100 Kuala Lumpur Malaysia Tel: 603 79824424 Fax: 603 79806332 Email: email@example.com Section 1: Contact Details Contact Name:______________________________________________________________ Position:_____________________________________________________________ Company/Organisation:__________________________________________________ Address:______________________________________________________________ Postcode:_____________Phone/Fax/Mobile: _______________________ Email:_______________________________________________________________ Section 2: Requirements We would like to commit to the following sponsorship package. Please list: ___________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ Amount of money committed in USD/RINGGIT _____ I have read the conditions of sponsorship and agree to abide by the above conditions. Signed:_________________________ Dated:__________________________ Sponsorship will be confirmed in writing/email by the Conference Secretariat Invoices will be posted and confirmation of sponsorship will be indicated in the receipt. Payment can be done via telegraphic transfer or direct bank in : Cancellation policy applies, any cancellation will attract 20% administration fee. No cancellation refunds will be given after 31st August 2012 All fees and invoices must be paid in full before any confirmation will be made by the conference conveners. DISPLAY TABLE APPLICATION FORM (1) Please make any cheque for payment in USD/RINGGIT (2) Please complete this form, post or email with proof of payment to the following address. Malaysian Association of Psychotherapy 11-1, Wisma Laxton Jalan Desa, Taman Desa 58100 Kuala Lumpur Malaysia Email: firstname.lastname@example.org Section 1: Contact Details Contact Name:______________________________________________________________ Position:______________________________________________________________ Company/Organisation__________________________________________________ Address:______________________________________________________________ Postcode:_____________Phone: ________________ Fax:________________________ Email:_______________________________________________________________ Section 2: Your Requirements _________ We would like to insert materials in the conference satchels 600 inserts must be delivered to Four Points Hotel , Kuching on or before 12th August 2013 You will be contacted in advance should demands exceed 600 _________ We would like to reserve a Display Table for ___________ Signed:_________________________ Date: ______________________________ Sponsorship will be confirmed in writing by the Conference Secretariat Cancellation policy applies, any cancellation will attract 20% administration fee. No cancellation refunds will be given after 1st February 2013