Aug 2012 Approv by qLq9rW

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									                          OFFICIAL PROCEEDINGS
                 MARSHALL COUNTY BOARD OF COMMISSIONERS
                          August 7, 2012 9:00 A.M.
                         Marshall County Boardroom

       Commissioner Carlson called the meeting to order with Commissioners Sharon
Bring, Ken Borowicz, Gary Kiesow, Curtis Carlson, LeRoy Vonasek, Auditor-Treasurer Scott
Peters and Recording Secretary Domita Taus present.

     The Board approved the August 7, 2012 meeting agenda with additions. M/S/C –
Kiesow, Vonasek

     The Board approved the July 17, 2012 regular meeting minutes with corrections.
M/S/C – Vonasek, Kiesow

       County Sheriff John Novacek and Jail Administrator Jim Duckstad addressed the
Board to discuss 911/GEO Comm issues. Mr. Duckstad presented information regarding an
Emergency Notification System. One of the features of this system would enable the public to
sign up for weather or other emergency notifications to be sent to their cell phones when the
situation affects them. This update would have a start-up cost of $37,980.00 and $8,135.00
per year costs thereafter, all taken from the 911 account reserves. The Board approved to
move ahead with this system. M/S/C – Bring, Borowicz

       Mr. Novacek informed the Board that he is putting an ad in the newspaper for hiring a
part-time cook for the jail to help cover that position.

      Water Plan Coordinator and Zoning Administrator Jan Kaspari addressed the Board to
schedule a public hearing for a conditional use permit to build in the floodplain for Don &
Marilyn Mathsen. The Board set the hearing date for Tuesday, August 21, 2012 at 2:00 p.m.
M/S/C – Bring, Kiesow

      Auditor-Treasurer Peters presented the following in his report:
      1. Radio Board Costs
      2. Judge rotation issues
      3. MCIT information regarding future premiums
      4. 2011 Audit Information
      5. AMC Nominations
      6. Beaver Law Update
      7. Public Health Update
      8. Audit Engagement Consideration through 2014
      9. Multi-County Housing Representative Consideration
      10. Delinquent Mobile Home & Personal Property Report
      11. Letter to the Land Exchange Board
      12. Tax-forfeiture Update
      13. Election Update
      14. County Employee Cell Phone Usage discussion

      RESOLUTION 08-07-01
                  A RESOLUTION APPOINTING THE COMMISSIONER
                  TO THE NORTHWEST MINNESOTA MULTI-COUNTY
                     HOUSING AND REDEVELOPMENT AUTHORITY

Pursuant to Minnesota Statutes Section 469.006
       Whereas, Commissioner Sally Gentry resigned July 17, 2012 after serving effectively
since April 1989.
       BE IT RESOLVED, The County Board of Marshall County does appoint Tammy
Johnson to serve as Commissioner of the Northwest Minnesota Multi-County Housing and
Redevelopment Authority for a period of 5 years, starting August, 2012. M/S/C – Bring,
Vonasek
      The Board approved to sign a three year contract, with service through 2014 with
Brady Martz and Associates for County audits. M/S/C – Bring, Borowicz

       The Board recessed the regular meeting to open the Hawkes Company Peat Lease
Public Hearing. DNR Lands and Minerals Attorney Vicki Sellner explained the criteria
regarding the lease. The lands in consideration for this lease are 24.85 acres in the NENE of
section 11 in New Maine Township and 80 additional acres of State owned land adjacent to
this property. The lease will be in effect for 15 years and will follow the criteria set forth in the
current joint powers agreement with the DNR. Present for this hearing was Kevin Pierce from
Hawkes Company who explained that the land will be restored as close as possible to its
original condition upon completion of the mining project.

      The Board authorized a letter to be sent to the Land Exchange Board listing concerns
regarding the recent U.S. Fish and Wildlife land purchase in Cedar Township and Ditch
Assessment concerns. M/S/C – Kiesow, Bring

       The Board reviewed the 2013 Budget.

       RESOLUTION 08-07-02 Hawkes Peat Lease
       BE IT RESOLVED that the Marshall County Board of Commissioners does hereby
approve the peat lease between the Department of Natural Resources and Hawkes
Corporation for 15 years on a 24.85 parcel of tax forfeited land located in the NENE of section
11 in New Maine Township. M/S/C – Bring, Vonasek

       Highway Engineer Lon Aune addressed the Board.

       RESOLUTION 08-07-03
       BE IT RESOLVED, that pursuant to advertisement for bids for SP 045-608-007, SP
045-628-008, City of Newfolden, MN Sidewalks, Curb and Gutter, and Street Lighting, the
following bids were received:

              Gordon Construction of Mahnomen, Inc…………..$569,361.60
              H & S Construction of TRF, Inc………………………$577,083.00

      NOW THEREFORE BE IT RESOLVED that the bid of Gordon Construction of
Mahnomen, Inc. in the amount of $569,361.60 be accepted, contingent upon DBE approval
from the State of Minnesota Department of Transportation EEO Office. M/S/C – Bring,
Kiesow

       Mr. Aune presented information to the Board regarding opposition to drain tiling of
agriculture fields and an update on the Great Northern Transmission Lines for hydropower.

      Employee Benefits Committee members Lon Aune, Tammy Johnson, and Dave Clark
addressed the Board to discuss the 2013 employee benefit requests.

      Mary Hilbrand, Regional Program Director from Emergency Management addressed the
Board to discuss duties and responsibilities of the Emergency Management Program. County
Emergency Director Gary Durand was present for this discussion.

        The Board continued with the 2013 budget review. Highway Engineer Aune, Social
Services Director Kujava and Social Services Financial Supervisor Radeke were also present
for this discussion

       The following Commissioner/Committee reports were shared.
       Commissioner             Meeting/Report
       Bring                    Equalization Training, Senior Program at Fair
       Borowicz                 County Park, Corrections Advisory Board, Benefits
                                Committee
       Carlson                  Senior Program, NVHC Groundbreaking
       Kiesow                   Equalization Training, Joint Powers Natural Resource,
                                 Middle River Ambulance, DWI Court
      Vonasek                    Markit, MST Watershed

      The Board meeting was adjourned at 2:10 p.m. M/S/C – Vonasek, Borowicz

                                 __________________________________________________
                                 CHAIRPERSON,
                                 MARSHALL COUNTY BOARD OF COMMISSIONERS

ATTEST: ___________________________________________________
        MARSHALL COUNTY AUDITOR-TREASURER




                           OFFICIAL PROCEEDINGS
                  MARSHALL COUNTY BOARD OF COMMISSIONERS
                          August 21, 2012 9:00 A.M.
                          Marshall County Boardroom

      The Pledge of Allegiance was given.

     Chairman Carlson called the meeting to order with the following present:
Commissioners Sharon Bring, Gary Kiesow, Kenneth Borowicz, Curtis Carlson, LeRoy
Vonasek, Auditor-Treasurer Scott Peters and Recording Secretary Domita Taus.

     The August 21, 2012 meeting agenda was approved with additions. M/S/C – Kiesow,
Vonasek

     The Board approved the August 7, 2012 Meeting Minutes with corrections. M/S/C –
Borowicz, Vonasek

      Auditor-Treasurer Scott Peters provided the following items for his report:
        1. Field Drainage and Tiling Workshop
        2. Attorney General Correspondence
        3. Oslo Penalty Consideration
        4. Election Update
        5. General Correspondence
        6. Library Funding Discussion

      The Board denied a request from the City of Oslo to forgive the late fees for property tax
from the Dike buy-out properties. M/S/C – Bring, Kiesow Aye: Kiesow, Bring, Vonasek,
Borowicz Nay: Carlson

        The Board met with Public Health Director Gail Larson for a bi-monthly update. Ms
Larson informed the Board that whooping cough has made an appearance in the state again
and discussed options to deal with this. Ms. Larson indicated that a new strain of influenza
has also made its way to Minnesota when a person comes in contact with swine. Flu clinics
will start at the end of September. A mass dispensing site drive through exercise will be held
for Warren City and North Valley Health Center employees in September.

      Social Services Director Chris Kujava met with the Board and received acceptance and
approval on the following:

      General Business
      Chris provided a report on the Social Services Fair Booth.

       Personnel
       Approval was given for the successful completion of probation for Kayla Anderson,
Social Worker, effective 8/21/12. M/S/C – Bring, Vonasek
      Policy
      Mr. Kujava provided information on the new DWI Court.

      Director’s Administrative Report
      The 2013 Social Services Budget was reviewed.

     Authorizations
     Case Actions, Bills, and Director Actions received Board approval. M/S/C – Vonasek,
Kiesow

      County Highway Engineer Lon Aune addressed the Board.

       The Board approved the contract for the city of Newfolden bike path and sidewalk
project number SP 045-608-007 and SP 045-628-008. M/S/C – Bring, Kiesow

        RESOLUTION 08-21-01
        WHEREAS, the Engineer in charge has filed his final certificate setting forth that the
Contractor on SAP 045- 598-013 has completed the contract in accordance with plans and
specifications and the total cost of said job was $57,796.00 and the balance due the Contrac-
tor is $2,874.80.

      NOW THEREFORE, BE IT RESOLVED that said certificate be and the same is hereby
approved and the County Auditor is hereby authorized to issue a warrant on the Road &
Bridge Fund in the amount of $2,874.80 to Taggart Excavating. M/S/C – Kiesow, Bring

       RESOLUTION 08-21-02
        WHEREAS, Marshall County has applied to the Commissioner of Transportation for a
grant from the Minnesota State Transportation Fund for construction of Bridge No. 45J47 to
replace Bridge No. L4255; and

       WHEREAS, the Commissioner of Transportation has given notice that funding for the
bridge is available; and

        WHEREAS, the amount of the grant has been determined to be $319,690.60 by reason
of the lowest responsible bid;

       NOW THEREFORE, be it resolved that Marshall County does hereby agree to the terms
and conditions of the grant consistent with Minnesota Statutes, section 174.50, subdivision 5,
clause (3), and will pay any additional amount by which the cost exceeds the estimate, and
will return to the Minnesota State Transportation Fund any amount appropriated for the
bridge but not required. The proper county officers are authorized to execute a grant
agreement (Agreement No. 01407) with the Commissioner of Transportation concerning the
above referenced grant. M/S/C – Vonasek, Borowicz

       RESOLUTION 08-21-03
       WHEREAS, the County of Marshall has applied to the Commissioner of Transportation
for a grant from the Minnesota State Transportation for the construction of County Bridge No.
45575 to replace Bridge 45504; and

       WHEREAS, The Commissioner of Transportation has given notice that funding for this
bridge is available; and

        WHEREAS, the amount of the grant has been determined to be $88,217.80 by reason
of the lowest responsible bid;

        NOW THEREFORE, be it resolved that Marshall County does hereby agree to the terms
and conditions of the grant consistent with Minnesota Statutes, section 174.50, subdivision 5,
clause (3), and will pay any additional amount by which the cost exceeds the estimate, and
will return to the Minnesota State Transportation Fund an amount appropriated for the bridge
but not required.

       BE IT FURTHER RESOLVED, that whereas Federal-aid funds are being used to
participate in the cost of the bridge, the Minnesota State Transportation Fund grant shall be
deposited directly into the Federal-aid Agency account and that the records of the County
shall so state. M/S/C – Borowicz, Bring

     A ditch cleaning request was approved on County Ditch 25 south of CR 46 in Holt
Township in section 3. M/S/C – Kiesow, Vonasek

     The Board approved to clean a segment of County Ditch 10 in Section 28 of Alma
Township. M/S/C – Borowicz, Bring

     The Board approved to clean a segment of County Ditch 7 in section 35 of Eagle Point
Township. M/S/C – Borowicz, Vonasek

       Kent Broten, Mike Johnson, and Bill Sedgeman from the Historical Society addressed
the Board to give a yearly activity report of the Society and their activities. Mr. Broten
provided information on unique artifacts at the museum. Mr. Johnson described policies,
procedures, and a grant to update the computer system. New Building and future grant
possibilities were discussed. Mr. Sedgeman shared day to day activities and comments and
interaction with the public. The Oslo military museum has now been moved to the new
building. Mr. Broten shared the Society’s 2011 Annual Treasurers Report with the Board.

      Dan Fabian and Steve Nordhagen addressed the Board to provide a State Legislative
update. School Funding, state mandates, government efficiencies, stimulus projects waste
management, and state taxation concerns.

       Tracee Bruggeman from Brady Martz & Associates addressed the Board to provide a
2011 County Audit Exit Interview. Chief Deputy Auditor Renae Yutrzenka and Financial
Supervisor Jackie Maurstad were also present for this presentation. Ms. Bruggeman
commented that all reserve goals for the county have been achieved while maintaining a low
tax rate. 2011 was a positive year for the County. Internal fiscal controls, compliance, County
goals, and management procedures are properly followed and maintained to ensure financial
security. Mr. Peters thanked Ms. Bruggeman for their time with the audit and commended
Ms. Yutrzenka, Ms. Maurstad and his staff for their accurate, diligent and respectful service
with the County financial matters. The Board accepted the Audit Report. M/S/C – Kiesow,
Bring

      The Board recessed for lunch at 12:00 p.m. and reconvened at 1:00 p.m.

        The Board approved a Wetland Replacement Plan Application for the City of Oslo for
their flood control system. M/S/C – Bring, Borowicz

       The Board met with Steve Hofstad, a representative from the Board of Soil and Water
Resources, and Lisa Newton from the Marshall County SWCD to consider revising the wetland
conservation agreement between the county and the SWCD. Water Planner Jan Kaspari,
SWCD manager Dan Thorstad, and Engineer Lon Aune were also present for comments. The
Board consented to retain LGU status and final approval, and to have Ms. Kaspari, Engineer
Aune, and Lisa Newton, SWCD work on revising the language for the agreement and
resolution between the county and SWCD.

        Lisa Newton, SWCD, addressed the Board for consideration of a Wetland Ag Bank
Application for the Stromlund Sanctuary in Como Township, section 5 in the amount of 30
acres for Josh Stromlund. Mr. Stromlund described the requirements surrounding this
banking process. Future assessment concerns on this property were discussed. The Board
approved to table this application at this time to get more information regarding the impacts
of this project to the September 4th meeting. M/S/C – Kiesow, Bring

      The Board recessed the regular meeting to hold a Public Hearing in regard to a
structure being built in a flood plain for Don and Marilyn Mathsen on property located in
section 4 of Oak Park Township, 1 mile east of Oslo. The Board reviewed an overview of the
project and the floodplain requirements regarding the application by Water planner Jan
Kaspari. The Board closed the Public Hearing. M/S/C – Kiesow, Vonasek

      The Board passed the following resolution regarding the application above.

      RESOLUTION 08-21-04
      WHEREAS, Don and Marilyn Mathsen have requested a conditional use permit upon
the hereinafter described real property situated in Marshall County, Minnesota;

      NW ¼ of Section 4 in Township 154N, Range 50W

         WHEREAS, the Board of Commissioners does hereby approve the Flood Plain
Administrator’s Report dated August 21, 2012 including all attachments, which report is on
file in the Office of the Marshall County Zoning Administrator.

       The Board of Commissioners does further resolve and grants to Don and Marilyn
Mathsen, Conditional Use Permit FP12-04 for the above-described property, subject to all
conditions as required by said permit.

     A copy of the conditional use permit shall be filed and recorded in the Office of the
Marshall County Recorder and tracked against said parcels of real property.
     M/S/C – Bring, Borowicz

     The Board appointed Brent Phillip to the County Extension Committee. M/S/C –
Kiesow, Bring

      The Board reviewed the 2013 Departmental Budgets, Tax Impacts, County Market
Values and Levy needs.

      RESOLUTION 08-21-05 Approval of Per Diems
                                PER DIEMS
             Sharon Bring               $180.00
             Kenneth Borowicz           $360.00
             Curtis Carlson              $60.00
             Gary Kiesow                $240.00
             Darlene Bates              $180.00
             Totals                    $1020.00
      M/S/C – Vonasek, Bring

       RESOLUTION 08-21-06
BE IT RESOLVED, that after review of the following bills, authorization for payment of the
same in the following total amounts, are hereby approved, with a detailed listing kept on file
at the Auditor’s office.
             Auditor bills:
             July 20, 2012                $70,180.73
             July 27, 2012                 $81,658.55
             August 3, 2012              $216,234.98
             August 10, 2012               $71,190.27
             August 17, 2012             $116,549.27
             Total                       $555,813.80
             Commissioner bills:         $247,438.39
       M/S/C –Borowicz, Kiesow

      The Board approved the 2013 Employee COLA at $.50/hour. M/S/C – Bring, Vonasek

      The following Commissioner/Committee Reports were shared:
      Commissioner             Meeting/Report
      Bring                    Markit, Technology
      Borowicz                  Household Hazardous Waste
      Carlson                   Markit, NW Mental Health
      Kiesow                    NW Community Action, NW Regional Development, Canvass
                                Board
      Vonasek                   Markit, Tri Valley, MST Watershed, Canvass Board

      The meeting adjourned at 5 p.m. M/S/C – Vonasek, Kiesow



                                __________________________________________________
                                CHAIRPERSON,
                                MARSHALL COUNTY BOARD OF COMMISSIONERS



ATTEST: ___________________________________________________
        MARSHALL COUNTY AUDITOR-TREASURER

								
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