Job Description Page 4 4 Basic informations about the position Job

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					                                                            JOB DESCRIPTION
                                 Basic informations about the position
 Job Title                                                      HEAD OF BASE
 Country and Base of posting                                    AFGHANISTAN – DAYKUNDI PROVINCE
 Expected Date of Arrival                                       15/09/2012
 Duration of Handover                                           2 weeks
 Duration of Mission                                            8 months with possible extension


                                       General information about the mission
Context
Première Urgence – Aide Médicale Internationale is a French Non-Governmental Organization, non-profit, apolitical and non-
religious. Its entire staff is mobilized daily to cover the basic needs of civilian victims endangered, marginalized or excluded by the
effects of natural disasters, wars and situations of economic collapse. PU-AMI is based in 16 countries in Africa, Asia, the Middle East,
the Caucasus and the Caribbean, and operates in the areas of food security, health, nutrition, rehabilitation of infrastructure, water and
sanitation and economic recovery. PU-AMI results of the merger of two NGO, Première Urgence and Aide Médicale Internationale, thus
combining experienced teams, with strong complementary technical expertise in the humanitarian field. Their common goal is to provide
a comprehensive response to population’s in emergency situations and support their return to independence following a crisis.

In Afghanistan, preparations for and the holding of elections for president and city councilors affected the Afghan context in 2009.
Before and during this process (the first round was held in August 2009 and the 2nd, resulting in the re-election to the presidency of
Hamid Karzai, took place in November 2009), the country experienced a high level of violence.

The fragility of the country was severely tested at the end of 2009 by massive offensives conducted by NATO forces, particularly in the
east and south, and the inability of leaders to form a new government. On the political front, the composition of the Afghan government
had yet to be completed by early 2010. Parliamentary elections, however, were held in mid-September.

While Provincial Reconstruction Teams (PRTs) composed of military and civilians, continue their actions, always feeding the confusion
between military and humanitarian interventions, the socio-economic indicators remain alarming. Rebuilding and strengthening the
health-care system is still a priority in Afghanistan, with the country-wide continuation of the implementation of BPHS (Basic Package of
Health Services), and the EPHS (Essential Package of Hospital Services), initiated in 2003 and 2005.

The security situation remains unstable. Many attacks continue to claim lives, mostly among the Afghan population. The prospect of a
withdrawal of the International Security Assistance Force in 2014 and the process of "Afghanization" (transferring security management
in the territory to Afghan authorities) is a source of unrest and concern.

Positioning / Strategy of PU-AMI in the country
The mission is in a development phase with the covering of a larger area of intervention in the health sector.
Public Health care activities are implemented in close collaboration with the Afghan Ministry of Public Health and local communities,
particularly through the network of community health workers.

In the coming years, a priority will be the development of integrated projects with WASH and health activities, rehabilitation and
economic recovery.
In 2012, PU-AMI provides the people of the Provinces of Kunar and Daykundi access to quality primary health care in accordance with
BPHS and EPHS.




History of the mission and current programs
Prior to the Première Urgence - Aide Médicale Internationale (PU-AMI) merger, AMI had been present among local populations in
Afghanistan since 1980 through the development of many different health projects.

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BPHS/EPHS Project:
After training and rehabilitation actions in different provinces of the country during the 80s and 90s, AMI committed in 2003 to a large-
scale operation: the establishment, in the provinces of Laghman, Kunar and Samangan, of a primary health-care program, BPHS/EPHS
(Basic Package of Health Services / Essential Package of Hospital Services) in conjunction with the Afghan Ministry of Public Health.
In 2009, AMI left the provinces of Laghman and Samanghan for reasons of strategy and program quality but continues implementing
the BPHS and EPHS program in Kunar province.
From 2012, PU-AMI took over the BPHS and EPHS projects in the Province of Daykundi (security conditions are good and the province
is accessible to expatriates) in partnership with MOVE, an Afghan NGO.

CMAM Project:
Since 2010, the goal of this project in Kunar province has been to prevent, detect and treat under-nutrition among pregnant and
lactating women and children from 0 to 59 months. Ultimately, this project must be integrated into the BPHS/EPHS project.

Salamati Project:
Since 1995, AMI has been creating, editing and publishing the Salamati magazine to contribute to the training of staff and health
professionals in Afghanistan; since 2007, the Salamati is aimed at community health workers. It has a circulation of about 25,000 and is
distributed throughout the country.
PU-AMI continued the project in 2011 and it is renewed in 2012-2013.


Configuration of the mission
 BUDGET FORECAST 2012
                                                   7 MILLION EURO
 BASES
                                                   KABUL, ASADABAD (KUNAR), NILI (DAYKUNDI)
 NUMBER OF EXPATRIATES
                                                   10
 NUMBER OF NATIONAL STAFF
                                                   1.000
 NUMBER OF CURRENT PROJECTS
                                                   12
 MAIN PARTNERS
                                                   EuropeAid, Global Fund, GAVI, UNICEF
 ACTIVITY SECTORS
                                                   Medical
                                                   Head of Mission – Program Coordinator – Administrative Coordinator –
 EXPATRIATE TEAM ON-SITE
                                                   Administrator – Logistics Coordinator – Logistician – HR Coordinator- Project
                                                   Manager (Salamati) – Deputy Medical Coordinator- Head Of Base


                                                     Job Description
Global objective :
The Head of Base is responsible for the good management of Nili base as well as the implementation and followp up of projects.
He/She emphasizes the partnershi^p with MOVE and guarantee the capacity building of their members.

Specific Objectives
     Security : He/She is responsible for the security in Nili base and in the field
     Program : He/She coordinates team works and ensure the good imlementation of the programs under the responsibility of
      Program Coordinator
     Human Ressources : He/She supervises expatriate and national staff on his base.
     Logistic, Administration and financial follow up : He/She supervises the logistic, administration and financial parts on his
      base for the good achievement of the projects. He/She ensures that procedures are respected with the support of Logistic and
      administration coordinators.
     Representation : He/She represents the organization toward partners, authorities and traditiional representatives involved in his
      duty base.
     Coordination: He/She assembles and disseminates information within and from the base, as well as consolidating internal and
      external reports on the activities in their area of operations before passing these on to their line manager.
     Assessment / Strategy: He/She participates in developing strategy and proposing new initiatives based on needs identified in
      their area of operations.

Specific objectives and associated activities
1.    ENSURING THE SAFETY OF STAFF AND PROPERTY AT THE BASE
       Ensures that the base safety plan is up to date, is known and understood by everyone (locals and expatriates).
       Ensures that information relating to the safety of their area of operations is gathered; assesses this and keeps their line
        manager up to date on a regular basis in the event of an emergency.
      Ensures that there are sufficient material and human resources to ensure optimum safety for their teams, their equipment and
        local inhabitants to whom they are providing help.
      Alerts their line manager immediately if teams or local inhabitants being helped are put in danger.

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         Ensures that, in the event of a security incident (actual or aborted), information is disseminated immediately to their line
          manager and reported in PU-AMI’s agreed format

 2.       ENSURING IMPLEMENTATION OF PROGRAMMES AND PROPOSING NEW INITIATIVES
         Ensures the smooth operation of ongoing programs at their base (meeting goals, adhering to timescales, tracking budgets,
          contractual reporting, etc.) and reports to their line manager.
         Sets up a formal coordination mechanism, leads it in the field (meetings, written reports, etc), and reports on it to their line
          manager.
         Ensures that all project documentation is safely stored and ensures that all verification sources mentioned in proposals are
          available.
         Proposes new initiatives and discusses these with their line manager.
         Participates in identifying needs based on TORs and with their line manager’s approval.
         When defining new operations, ensures that the technical departments involved as well as the administrative and logistical
          support teams all cooperate in order to prepare full project proposals consistent with the formats required by donors and PU-
          AMI’s organisational regulations.
         Participates in developing the mission’s strategy.


 3.    SUPERVISING THE LOCAL AND EXPATRIATE TEAMS AT THE BASE
        Manages all staff at the base, both local employees and expatriates.
        Oversees the expatriates on the base, monitors their progress towards objectives and conducts their intermediate and final
         assessments.
       Participates in the recruitment process and in any decision to terminate a local staff member’s contract of employment at the
         base.
       Ensures that PU-AMI’s organisational rules are adhered to on the base.
       Provides administrative management for local staff, especially pay, timekeeping and absenteeism, the establishment and
         maintenance of personnel records and their archiving.
       Ensures that all local paid staff have a written assessment at least once a year, and once per contract.
       Ensures, or delegates, the induction of new employees onto their base, and ensures, in particular, that the following are
         explained and understood: the context of the programmes being implemented, security policies, logistics, administrative, HR
         and financial procedures, as well as the methods for using communications and transport facilities.
       Completes the training of expatriate and local staff (providing organisational, methodological, and possibly technical support,
         organisation of training, etc.).
       Prepares or delegates the writing of job profiles for expatriates being replaced or recruited for approval and dissemination by
         their line manager.
       IPrepares job profiles for locals they are personally supervising, approves job profiles for locals written by technical managers
         at the base and disseminates these for approval to the Mission Administrator and any others potentially involved (dependent
         on the job).
       Defines the organisational structure of their base and has it approved by their line manager and the Mission Administrator.
       Is responsible for managing potential conflicts between people on their base and informs their line manager where they
         cannot resolve the problem on their own.
       Is the guarantor of PU-AMI’s image in their area of intervention and, in this respect, ensures that all staff under their control
         behave in accordance with the values of the organisation and are respectful of local culture.

4.     ENSURING LOGISTICAL, ADMINISTRATIVE AND FINANCIAL MONITORING AT THE BASE
        Supervises log/admin expatriate and is garantee that all internal and donors procedures are respected and that engagments
         fit with the budgets.
       Participates in collective (technical, administrative and logistical) analysis of budget tracking, detects discrepancies and
         proposes adjustments to their line manager and the Mission Administrator.
       Is the guarantor of financial record keeping and, in this respect, ensures that cash books and bank accounts are always
         completely backed up by the appropriate accounting records.

 5.    ENSURING THAT PU-AMI IS REPRESENTED IN THE ZONE COVERED BY THE BASE
        Represents the organisation among local official and unofficial stakeholders and ensures that good relations are maintained
         with them all, in accordance with PU–AMI’s principles of neutrality and independence.
       Participates in key coordination meetings wherever they exist and plays an active role in them.
       In the event of a visit by a Donor, participates in its organisation and the planning and running of the visit.
      


6.     ENSURING NEWS REPORTS AND THE PROVISION OF INFORMATION
        Is responsible for preparing reports to donors for programmes implemented on their base; prepares all or part of these reports
         (incorporating specialist sections drafted by the relevant base managers or technical representatives).
       Sends internal and external reports directly to their line manager, in accordance with internal approval timescales (sitreps,
         incident reports) and external contractual deadlines (project reports).
       Organises information flows from the base to the field and from the field to the base (periodic and ad-hoc sitreps).

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        Participates in internal coordination meetings and plays an active part in them.


Team Management
Number of persons to manage :
    Direct Management: 3 (1 expatriate log/admin, 1 Deputy Medical Project Manager, 1 Move Deputy BPHS Project Manager)
    Indirect Management: approx. 450 staffs (PU-AMI staff, Move staff, EPHS staff, BPHS staff)




                                                          Desired Profile
Knowledge and Expertise sought
                                           ESSENTIAL                                           APPRECIATED
EDUCATION                                      PROJECT MANAGEMENT                              Public Health management
                                                                                                Finance, HR & Logistic Management
PROFESSIONAL EXPERIENCE
         Humanitarian                            At least 5 years on a similar position        Experience on Security Management
         International                           Experience of remote, isolated                Experience on diplomatic
         Technical                                areas                                            communication with authorities

KNOWLEDGE & SKILLS
                                                  Donors Procedures
                                                  Good editorial qualities
                                                  Team Management
LANGUAGES
    1. French                                                                                                         X
    2. English                                                     X
    3. Other                                                                                                        DARI
COMPUTING
         Pack Office                      Excel Required                                      Saga
Personal characteristics expected (team player, match for the position and the mission)
        Humanitarian experience.
        Work experience in a confined and/or insecure location.
        Team management experience.
        Diplomacy and openmindness
        Capacity to wok autonomously, iniative, sens of responsabilities.
        Capacity to analyse, to negociate.
        Capacity to work far from actual projects.
        Organisation and prioities management.
        Good stress management
        Capacity to integrate the local environment with its social, political, economical and historical specificities.




                                                         Proposed terms
 Status

           SALARIED EMPLOYEE with fixed-term contract

 Remuneration
        GROSS MONTHLY SALARY: 1,700 Euros + 780 $ of Per Diem
        SENIORITY BONUS: Commensurate with International Solidarity experience on one hand, with PU-AMI on the other.
        FIXED-TERM CONTRACT BONUS: 10% (paid monthly)

 Expenses covered
               Return Transportation Home / Mission (including travel expenses such as visas, vaccinations...)
               Medical and supplementary health coverage
               Insurance, including repatriation
               Accommodation in PU-AMI guesthouse
               Living expenses (“Per diem”)




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