Position Description - DOC 16

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					Position Description
Finance and Planning Group
The University of Melbourne


Position No:

Organisation Unit:   Finance and Planning Group

Budget Division:     Senior Vice-Principal

Classification:      HEW Level 8

                     $74,180 - $80,292

Superannuation:      Employer superannuation contributions of 17 per cent

Employment Type: Full time continuing

Other Benefits:      www.hr.unimelb.edu.au/careers/info/benefits

Current Occupant:    Vacant.

How to Apply         To submit your application, you must access the online
                     advertisement at: www.jobs.unimelb.edu.au by using
                     the above position number or title as the keyword in the
                     Job Search screen

For enquiries only Rebecca Riebeling – Manager, Policy, Compliance & Projects
                   tel. +61 3 8344 2912, email rrieb@unimelb.edu.au

                     (Please do not send your application to this Contact)

Closing Date:
1 Position Summary
           The principal role of the Management Accountant, Corporate Compliance is to
           assist in support finance staff within Budget Division Business centres and
           assist in a successful transition to operating under a new Responsible Division
           Management framework.           The role supports the Senior Management
           Accountant (Corporate Compliance) in providing discipline leadership to
           Finance Officers within dispersed Budget Division Business Centres. Finance
           Officers within Business Centres provide a management accounting, financial
           advisory and support function to University Departments. The Management
           Accountant, Corporate Compliance has responsibility for monitoring compliance
           with finance policies, procedures and delegations, the provision of expert
           advice, and supporting the professional development and training of Finance
           Officers within Business Centres.

           The incumbent will assist in coordinating the provision of expert financial
           advice, strategic support and training to Business Centre staff in managing their
           financial resources and responsibilities within University and Government
           policies and procedures along with external reporting requirements.

           In carrying out this role the incumbent will be expected to influence Finance
           staff across the university, to ensure they are making the most effective use of
           systems, reports and processes available to them.

2 Selection Criteria
 2.1       Essential
             Tertiary Qualifications in one of the areas of Accounting, Commerce,
              Business, or Finance along with membership of a Professional Accounting
             Management experience and proven expertise in leading and developing a
              team of professionals
             Demonstrated experience and capability to contribute to the
              conceptualisation, development and review of major policies, objectives and
              strategies at corporate level.
             Demonstrated capacity to understand and communicate specialist and
              complex information encompassing written and verbal communication skills
              of a high standard
             Proven ability to influence decision making and implement change within
              designated client group in a complex organisation
             Demonstrated ability to perform financial analysis and provide advice of a
              business nature including high standard of accounting and financial
              management skills
             Excellent computer skills particularly in the areas, spread-sheeting and in
              the use of large Enterprise Resource Planning systems (preferably Oracle
 2.2       Desirable
             A postgraduate qualification in the area of Accounting, Commerce,
              Business, Finance or Administration
             Working knowledge of GST, FBT, PAYG taxation legislation and issues
3.          Special Requirements

4.          Key Responsibilities

      i.           Leadership

                      The Management Accountant, Corporate Compliance supports the
                       Senior Management Accountant (Corporate Compliance) in their
                       compliance and quality assurance role via regular review and
                       communication with Business Centre finance teams to assess their
                       effective operation. This role has no direct staff supervision
                       responsibilities, however, as Management Accountant, Corporate
                       Compliance, the incumbent is involved in training, professional
                       development, providing information for use in performance reviews,
                       and the provision of advice to Business Centre finance officers.
                      A large proportion of the role is influencing Business Centre Managers
                       across the university, and others, to ensure they make effective use of
                       systems and structures available. To successfully carry out this role
                       the Management Accountant, Corporate Compliance is required to
                       provide tools and information to build and maintain the confidence and
                       skills of the Business Centre finance staff in their dealings with the
                       broader University community.

      ii.          Communication

                   The incumbent will:
                  Communicate and liaise effectively with Budget Divisions to identify where
                   changes in policy, procedures and controls are required and act as a
                   change agent. Such activities can include the internal structure of
                   Business Centres and developing effective financial reporting to monitor
                   compliance and performance.
                  The incumbent must develop a clear understanding of the Financial
                   Framework and promote this framework in the broader community.
                   Communicate and liaise effectively with key senior staff within the Finance
                   and Planning Group to ensure a consistent message is delivered to the
                   wider University. In particular, a key relationship should be built and
                   maintained with relevant staff in the University Budget and Divisional
                   Planning team to ensure that the liaison with Business Centre staff is in
                   unison and that both parties are across the work that Divisions are being
                   requested to perform.
                  Ensure that finance officers within Business Centres develop a high level
                   of relevant knowledge about the financial system (Oracle) and are able to
                   communicate and liaise effectively on systems related issues by
                   promoting and assisting in the development of relevant training material.
                  Under the direction of the Manager – Compliance, Policy & Projects
                   review Business Centre activity to ensure that financial service delivery to
                   clients is accurate, effective and efficiently delivered. This will involve the
          continual communication with Business centres, in order to ensure a
          consistent approach to service delivery.
         Provide feedback to management, Themis module experts and others to
          ensure continuous improvement of systems and procedures.

iii       Technical Expertise

          The incumbent is expected to carry out the following broad duties:

         Provide an expert internal consulting and compliance function that will
          draw on the incumbent’s knowledge of accounting principles and
          practices. Using the University’s accounting requirements as a framework,
          provide ongoing strategic advice to University Business Centres on
          financial resource management and reporting responsibilities.

         Provide leadership and guidance to others in a finance role within
          Divisional Business Centres by being a recognised authority on all
          aspects of University finance procedures, accounting issues and
          principles, taxation legislation and the structure and operation of
          University administrative systems.

         Support the activities of Business Centres by the development and
          communication of training materials and tools to assist them in
          consistently interpreting and implementing accounting principles and
          practices and ensuring that the correct procedures, financial and
          otherwise are followed.

         Understand the breadth and diversity of all University operations and
          assist Business Centre managers to understand how to best manage their
          finances using the systems provided. Promote the role of the Business
          Centre staff in effectively utilising Themis reporting, and assisting in
          business planning and process improvement processes.

         Contribute to the development of goals and strategies and approaches
          with a view to providing financial services in line with “best practice” with
          the objective of increased effectiveness and efficiency.

         Liaise with the Senior Management Accountant – Corporate Compliance
          to ensure that any change in financial policy and procedures is understood
          and adopted effectively within the Business Centres and Finance &
          Planning Group.
Occupational Health and Safety (OHS) and Environmental Health and
Safety (EHS) Responsibilities
All staff are responsible for the following safe work procedures and instructions:

Employees must:
 cooperate with the University in relation to activities taken by the University
  to comply with OHS and EHS legislation.
 comply with the OHS and EHS manuals
 adopt work practices that support OHS and EHS programs
 take reasonable care for their own health and safety and the health and
  safety of other people who may be affected by their conduct in the
 seek guidance for all new or modified work procedures
 ensure that any hazardous conditions, near misses and injuries are reported
  immediately to the supervisor
 participate in meetings, training and other environment, health and safety
 not wilfully place at risk the health or safety of any person in the work place
 not wilfully or recklessly interfere with or misuse anything provided in the
  interest of environment health and safety or welfare

5     Job Complexity, Skills, Knowledge
5.1   Level of Supervision Independence
      The incumbent receives broad direction from the Manager, Policy, Compliance &
      Projects, and is expected to work effectively with the Senior Management
      Accountant – Corporate Compliance to ensure the goals and objectives of the
      Finance & Planning Group’s are met.
      This role has no direct staff supervision responsibilities, however, as
      Management Accountant, Corporate Compliance, the incumbent is involved in
      training, professional development, providing information for use in performance
      reviews, and the provision of advice to Business Centre finance officers to assist
      in ensuring a consistent approach to development of finance discipline staff as a

5.2   Problem Solving and Judgement
      The incumbent will be expected to:
      Assess performance, non-compliance, development and reporting issues relevant
      to Budget Divisions and develop innovative solutions and alternative approaches
      to financial management and reporting within those areas.
      Understand and communicate specialised and complex information and influence
      Provide advice in resolving problems relating to the operation of the Business
      Centre finance teams or of individuals and propose action that will enhance
      quality service and delivery.
      Contribute to the conceptualisation, development, and review of major finance
      related policies, objectives and strategies which will involve liaison with Divisions
      at a high level.

5.3   Professional and Organisational Knowledge
      The incumbent is expected to have:
           Thorough knowledge of University policy and procedures.
           A thorough knowledge of accounting principles, concepts, and financial
            analysis, other financial matters and where to research information when
           The ability to use overall knowledge of the organisation and financial system
            to promote the University’s Financial Framework.
           An understanding of the University culture and organisational structure,
            particularly Faculty and Department structures.
           Possess knowledge of the Universities funding and budgetary processes.
           A working knowledge of taxation legislation in regard to GST (Goods and
            Services Tax) and Fringe Benefits Tax (FBT).
           Proficiency in the active use of Themis the University’s Management
            Information System. This includes a thorough understanding of the
            University’s financial accounting system and its relationships with other

5.4   Breadth of Position
      The incumbent performs a broad range of duties which contribute to the effective
      operation and management of the finance teams within University Business
      The incumbent’s interpretation of policy and identification for change or
      improvement has broad impact across the University in regard to research
      requirements, accounting and financial principles and practices and reporting
      The incumbent is expected to make suggestions for change and contribute to the
      continual development of policy and systems upgrades. It will be necessary for
      the incumbent to consult with, and constantly be aware of issues affecting
      University Business Centres in order to ensure their effective operation University

6     Other Information

      6.1      Organisation Unit
      Under the leadership of the Director of Finance, services are delivered through
      the following units, each of which is responsible for a specific function:

         Accounting Operations
         Corporate Finance
         Policy, Compliance & Projects
         Financial Systems & Research Reporting

6.2   Budget Division
      Office of the Senior Vice-Principal:

6.3   The University of Melbourne
      The University of Melbourne is a leading international university with a tradition
      of excellence in teaching and research. Melbourne’s outstanding performance
      in international rankings puts it at the forefront of higher education in the Asia-
      Pacific region and the world. The University of Melbourne is consistently ranked
      by the THES among the world’s top 25 universities.

      Established in 1853, shortly after the founding of Melbourne, the University is
      located just a few minutes from the centre of this global city. The main Parkville
      campus is recognised as the hub of Australia’s premier knowledge precinct
      comprising eight hospitals, many leading research institutes and a wide range
      of knowledge-based industries.

      The University employs people of outstanding calibre and offers a unique
      environment where staff are valued and rewarded. Further information about
      working   at    The     University  of    Melbourne   is     available  at

6.4   Growing Esteem and the Melbourne Model
      The Growing Esteem strategy, adopted by the University in December 2005,
      lays out a ten-year plan to fulfil Melbourne's aspiration to be a public-spirited
      and internationally-engaged institution, highly regarded for making distinctive
      contributions to society in research and research training, learning and
      teaching, and knowledge transfer. See http://growingesteem.unimelb.edu.au/

      From 2008, as the cornerstone of Growing Esteem, the University will introduce
      landmark educational reforms known collectively as the Melbourne Model.
      These reforms are designed to create an outstanding and distinctive Melbourne
      Experience for all students. The Model is based on six broad undergraduate
      programs followed by a graduate professional degree, research higher degree
      or entry directly into employment. The emphasis on academic breadth as well
      as disciplinary depth in the new degrees ensures that graduates will have the
      capacity to succeed in a world where knowledge boundaries are shifting and
      reforming to create new frontiers and challenges. In moving to the new model,
      the University is also aligning itself with the best of emerging European and
      Asian practice and well-established North American traditions.

6.5   Equity and Diversity
      Another key priority for the University is access and equity. The University of
      Melbourne is strongly committed to an admissions policy that takes the best
      students, regardless of financial and other disadvantage. An Access, Equity
      and Diversity Policy Statement, included in the University Plan, reflects this
                          The University is committed to equal opportunity in education, employment and
                          welfare for staff and students. Students are selected on merit and staff are
                          selected and promoted on merit.

          6.6             Governance
                          The Vice Chancellor is the Chief Executive Officer of the University and
                          responsible to Council for the good management of the University.

                          Comprehensive information about the University of Melbourne and its
                          governance structure is available at www.unimelb.edu.au

This position description is approved by:

Occupant: .................................................................................................................... Date: ........................

Supervisor: .................................................................................................................... Date: ........................

Head of Organisation Unit: ........................................................................................... Date: ........................

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