Reminder by liaoqinmei

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									Update Workshop 2012
 Program Regulations




                       1
     Annual Program Application

• Brand new LEAs must contact OSPI-CNS for
  specific application instructions and training.

• Returning LEAs must complete the renewal
  application per OSPI Bulletin No. 021-12. The
  paper AND on-line portions of the application
  are due by September 28, 2012.



                                                    2
Renewal Application




                      3
              Renewal Application
              On-line Program Application
http://www.k12.wa.us/ChildNutrition/Programs/NSLBP/default.aspx




                                                                  4
           Renewal Application
              Sponsor Application
•   Contact information
•   Food Distribution Program
•   Meal pricing
•   SMP (Special Milk Program)
•   Misc. questions
•   Operating month information
•   Estimated meals

                                    5
                    ! Reminder !
           Renewal Application
              Site Information
• Separate sites are determined by: building
  numbers, State Report Card, or
  Preschool/Head Start/ECEAP site.
• Severe Need Breakfast: site qualifies if 40% or
  more lunches served in the second preceding
  year were served to students eligible for
  free/reduced-price meals.

                                                    6
       Renewal Application
             Site Information
Identify programs:
      SBP (School Breakfast Program)
      NSLP (National School Lunch Program)
      SMP
      After School Snack Program




                                             7
   Renewal Application

       Site Information
     • Health inspection dates
           • Grade Levels
 • Menu planning choice - current
application does not reflect NEW meal
        pattern requirements!
   • On site reviews completed
 • Counting/Collecting Procedures
                                        8
          Renewal Application
             Site Information
         After School Snack Program:
-SITE qualifies as area eligible, and offers free
 snacks to all students, if 50% or more of
 enrolled students are eligible for
 free/reduced-price meals.
-SITE qualifies as regular, and offers free,
 reduced-price and full price snacks, if less than
         50% of enrolled students are eligible
         for free/reduced-price meals.
                                                     9
        Meal Prices

• State co-pay for reduced-price
              meals

      • Paid lunch equity



                                   10
                   ! Reminder !
      Meal Prices – State Co-pay
    $0.00 for Reduced-Price Breakfast and
      K-3 Reduced-Price Lunch 2012-13

Breakfast: $0.00 reduced-price charge all grades.
Lunch: $0.00 reduced-price charge for grades K-3.
            (Separate grade counts)

           FOR PUBLIC SCHOOLS ONLY!

                                               11
                  ! New !
Meal Prices - Paid Lunch Equity
• The PLE rule ensures that the same level of
 program financial support is provided through
  revenue from paid lunches as is provided for
    free and reduced-price lunches through
            Federal reimbursement.

 • Sponsors must gradually raise paid meal
  prices or use non-federal funds to meet or
    exceed the weighted average price, as
             determined annually.
                                               12
        Paid Lunch Equity

     What do you have to do?
    1) Annually review paid lunch prices
 2) Find your weighted average paid lunch
                    price
3) Compare to Federal Reimbursement rate
       and the related inflation factor
         2012-13 School Year ≥ $2.51
     4) Make adjustments if necessary
                                            13
            Paid Lunch Equity

        If your average price is ≥ $2.51
               Your done ! (until next year)


        If your average price is < $2.51
                 You have two options:
   Adjust through prices charged for “paid” meals
                         OR
Adjust through other non-Federal sources provided to
       the nonprofit school food service account.
                                                   14
        Paid Lunch Equity (PLE)

Access the USDA Paid Lunch Equity Tool at:
http://www.fns.usda.gov/cnd/Governance/Legislation/C
                    NR_2010.htm


         Next years average price: $2.59




                                                 15
               !New!
Revenue from Non Program Foods

 The purpose of the new regulation is
    to ensure that revenue from the
  sale of non-program foods generate
     at least the same proportion of
  revenue as they contribute to LEA’s
                food costs.

                                   16
Revenue from Non Program Foods
             Three steps
      1) Gather needed data
 2) Calculate percentage of revenue
                required
  3) Identify the dollar amount for
    revenue required to come from
          non-program foods
                                      17
Revenue from Non Program Foods



 Step 1: Gather/track needed data




                                    18
Revenue from Non Program Foods


          Program Food Costs:
  Cost of food for reimbursable meals
             Only food cost
 Does not include cost of labor, utilities,
                facilities, etc.


                                              19
Revenue from Non Program Foods

        Non program Food Costs:
Cost of food sold in school participating in
        the NSLP and SBP other than a
      reimbursable meal and purchased
   using funds from the non-profit school
            food service account.



                                           20
Revenue from Non Program Foods

    Examples of Non-program Foods:
             -A la carte items
-Additional reimbursable foods (extra slice
       of pizza / extra carton of milk)
-Items purchased for fund raisers, vending
          machines, school stores
-Vended meals / meals for other programs

                                          21
Revenue from Non Program Foods

            Total Food Costs:
Cost of food for reimbursable meals AND
  non-program foods purchased with the
         school food service account.
              Only food cost
 Does not include cost of labor, utilities,
                 facilities, etc.

                                          22
Revenue from Non Program Foods
               Total Revenue:
  All funds that accrue to the nonprofit
         school foods service account.
          -federal reimbursement
            -state or local funds
-student and adult payments for any type
                of meals / foods

                                           23
Revenue from Non Program Foods

   Step 2: Calculate percentage of
            revenue required

Step 3: Identify the dollar amount for
     revenue required to come from
           non-program foods

                                     24
Revenue from Non Program Foods
   USDA Non-program Revenue Tool




http://www.fns.usda.gov/cnd/Governance/Legislation/
                     CNR_2010.htm
                                                 25
                 ! New !
 Meal Pattern Requirements
   The new meal patterns feature:
 -an increase in the number of servings and
       variety of fruits and vegetables
       -specific vegetable subgroups
     -an increase in whole grain foods
-calorie ranges based on the age of children
-a focus on reducing saturated fat, trans fat
                  and sodium
                                                26
                        ! New !
Performance based reimbursement
        and certification
              Certification Process
• Documentation submitted to the State agency by the
    LEA to demonstrate compliance with new meal
               pattern requirements
               -Includes both breakfast and lunch
       -Menus representative of meal service for all schools
                         within the LEA
   • State agency reviews and approves or denies
            documentation for certification
                                                               27
Performance based reimbursement
        and certification
    Applying for Certification
  • Available beginning October 1, 2012
  • LEA’s may certify any time during the
  school year – additional reimbursement
          only for months certified
• LEA’s not certifying – will be schedule for
          a CRE review in 2013-14
                                            28
Performance based reimbursement
        and certification

For Certification LEA’s will need to
               submit:
                • Menus
           • Menu Worksheet
• Nutrient assessment / Nutrient analysis

                                        29
Performance based reimbursement
        and certification

            Menus
           -one week
       (Breakfast and Lunch)
       - all menu types

                               30
Performance based reimbursement
        and certification
   What does “all menu types”
             mean?
   -consider all grade configurations
 -consider menu choices and options
                  offered


                                        31
Performance based reimbursement
        and certification

      Menu Worksheet
   (USDA Certification Tool)
            -one week
       - all menu types

                               32
Performance based reimbursement
        and certification
http://www.fns.usda.gov/cnd/governance/policy.htm




                                               33
Performance based reimbursement
        and certification




                             34
Performance based reimbursement
        and certification

      Nutrient Analysis
             Or
     Simplified Nutrient
         Assessment
                             35
Performance based reimbursement
        and certification

        Annual Attestation
 The attestation must be provided to the
   State agency as an addendum to the
  permanent agreement between States
                 and SFAs


                                           36
              ! Change !
          Offer vs. Serve
Much of Offer vs. Serve remains the same
                  for NSLP
 -Required for senior high schools
 -Optional for lower grades
 -Student’s option to decline item(s)
 -Same price if child declines item(s)
 -Full amount of each component must be
            available to choose
                                      37
          Offer vs. Serve

    What’s required in OVS (NSLP) ?
- Must take at least 3 of 5 components
- Must take at least ½ cup serving of the
fruit OR vegetable component
- Student may take two ¼ cup servings of
the same item fruit OR vegetable to meet
the requirement

                                       38
         ! Change !
   Product Information
        • CN Labels
• Manufacturers Statements
     • Ingredient Lists
    • Size information


                             39
      Product Information

            CN Labels
• Continue to be required for most
  processed and combination foods
• USDA is in process of updating CN
labels to reflect vegetable subgroups
     and changes to grain oz eq.


                                    40
  Product Information

Manufacturers statement
    • Correct product
• Meal Pattern Contribution
      • Current date
         • Signed

                              41
     Product Information

        Ingredient Lists
• To demonstrate whole grain rich
        Size Information
To demonstrate requirements for
     minimums and maximums

                                    42
                     ! Reminder !
            Water Availability
• LEAs must make potable water available to
  students during the lunch service period, in
  the foodservice area or immediately adjacent
  to the meal service area.
   Fountain
   Faucet
   Pitcher & cups
• Water is to be available, at no charge to
  students.
                                              43
                ! Reminder !
            Meal Counting

Did you know that meal counting is one of the
  most common errors identified during CRE
                  reviews?
  Meal counting procedures must be
described in the Site Information for the
         Program Application.

                                                44
         Meal Counting

  Successful Meal Counting =
• Count Meals at the Point of Service.
• Document the daily counts for each
  school/site.
• Consolidate the counts for the monthly
  claim for reimbursement.


                                       45
Meal Counting – Point of Service
SERVING LINES AND POINT OF SERVICE

          Serving Line    SB            Cashier


                                        Condiment or Finishing Bar




Cashier
               SB        Serving Line


                                          Adult


                                                                46
Meal Counting In Special Situations

        • Field trip sack lunches
           • Detention meals
             • Second meals
             • Earned meals
           • Visiting students
       • A la carte combinations
              • Adult meals
                                    47
           Meal Counting
           Written Procedures
  LEAs must develop written procedures
providing instructions on how to handle the
    following meal counting scenarios:
 • Serving line counting
 • Counting meals in special situations
 • When automated system fails
          Written Procedure also for:
 • Charge policy
 • Revenue Collection
 • How to handle Special Dietary Needs
                                              48
                ! Reminder !
             Meal Benefits
• Meal benefit rosters must match student
  eligibility on: applications, OSPI/DSHS
  direct cert. lists, migrant lists, homeless
  lists, and Head Start/ECEAP lists
• Document student withdrawal/re-entry
  dates
• Keep rosters up-to-date

                                            49
                ! Reminder !
  Breakfast Availability Outreach

Notification of availability of breakfast
  must be made just prior or at the
      beginning of the school year.
   Expanding Your School Breakfast Program
                    Toolkit
http://www.fns.usda.gov/cnd/Breakfast/expansi
                on/default.htm
                                           50
                  ! Reminder !
         Annual Requirements
  After School Snack Program On-Site
                Reviews
• Review each snack program site two times per
  school year.
• First review: within the first 4 weeks of
  operation at site.
  • Purpose: internal assessment of compliance
         (counting / claiming / meal patterns)
                                                 51
                 ! Reminder !
         Annual Requirements
              On-Site Reviews
• Complete by February 1st
• Forms included with bulletin that discusses
  annual requirements.
• Purpose: evaluate the counting and claiming
  procedures in each school.



                                                52
                ! Reminder !
              Edit Checks
 Complete daily edit checks of free, reduced-
price, and paid meal counts prior to submitting
         the claim for reimbursement

                   Example
            Claim Month Enrollment = 220

          #Free Eligible = 60 x 94.4% = 57
         #Reduced Eligible = 40 x 94.4% = 38
        #Paid (220-60-40)= 120 x 94.4% = 113
                                               53
                 ! Reminder !
Count Consolidation and Claiming
Submit claims for reimbursement on-time
                each month

     • Claims and revisions are filed on-line.
  • LATE claims must be sent through the mail
             using paper claim forms.
• A separate claim must be filed for each month.

                                              54
            ! Reminder !
Count Consolidation and Claiming
   Count Consolidation & Claims




    http://www.ccglink.com/washington/
                                         55
                 ! Reminder !
               Civil Rights
• Display “And Justice for All “ Poster

• Civil Rights Disclaimer on all
  distributed/displayed program materials

• Annual Civil Rights staff training
    (available on the OPSI/CN web site)
                                            56
          ! Reminder !
      Record Retention
 Program records must be kept
        according to the:
Records Management Guidelines
 and General Records Retention
            Schedule



                                 57
               ! New !
        Wellness Policy
      Proposed Rule and New
Requirements coming Fall of 2012!

Requirements will include and address:
          -implementation
            -assessment
      -community involvement

    OSPI/CN developing resources
          available soon!
                                         58
Update Workshop 2012
 Program Regulations




                       59
   Update Workshop 2012
    Program Regulations
Document your participation in
       this training!
http://www.surveygizmo.com/s3/1031566/2012
       -Child-Nutrition-Program-Regulations-
          Documentation-of-Participation


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