Exhibitor Kit 2009

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DIRECTORY OF KEY CONTACTS
Please contact the appropriate companies for their respective services:


Service                         Contractor
Booth Displays                  Freeman
Rental Equipment                3323 IH-35 North Ste 120
Furniture                       San Antonio, TX 78219
Signs, Labor                    Phone: 210-227-0341
Shipping/Drayage                Fax: 210-212-8049
On-Site Customer Service        E-mail: FreemanSanAntonioES@freemanco.com
Lighting/Electrical
Telecommunications


AV/Computer Rentals             CEAVCO Audio Visual
                                             th
                                6240 West 54 Ave.
                                Arvada, CO 80002
                                Phone: 303-539-3500
                                Fax: 303-539-3501
                                E-mail: joehartman@CEAVCO.com
                                www.ceavco.com


Hotel Accommodations            Hilton Austin
                                          th
                                500 East 4 Street
                                Austin, TX 78701
                                Phone: 512-482-8000
                                Fax: 512-469-0078
                                http://www1.hilton.com/en_US/hi/hotel/AUSCVHH/index.do


                                Hampton Inn & Suites
                                200 San Jacinto Blvd.
                                Austin, TX
                                Phone: 512-472-1500
                                Fax: 512-472-8900
                                http://hamptoninn.hilton.com/en/hp/hotels/index.jhtml?ctyhocn=AUSDTHX
Sponsorship Opportunities   Carol Klyver
                            Phone: 650-738-1200, E-mail: sponsor@inacol.org


Show Management             iNACOL

 CEO                        Susan Patrick
                            E-mail: spatrick@inacol.org

 Director of Operations     Linda Wood
                            Phone: 888-956-2265, E-mail: lwood@inacol.org

 Events Coordinator/        Tracy Breithaupt
 Exhibit Sales              Phone: 303-530-3512, E-mail: vss@inacol.org

 Exhibitor Registration     Yvonne Lopez
                            Phone: 888-254-9128, E-mail: ylopez@executivevents.com
GENERAL INFORMATION
Conference and VSS 2009 Location

Hilton Austin
          th
500 East 4 Street
Austin, TX 78701
Phone: 512-482-8000
Fax: 512-469-0078
http://www1.hilton.com/en_US/hi/hotel/AUSCVHH/index.do
The Hilton Austin hotel is located in downtown Austin, Texas, just one block from Austin’s famous Sixth
Street nightlife and a short stroll to the entertainment, shopping and dining in the Warehouse
Entertainment District and 2nd Street District. The downtown location is also convenient to many
attractions such as the Capitol Building, Bob Bullock Texas Historical Museum and the LBJ Presidential
Library.

Each room is equipped with a spacious work desk with two phones (each with 2 lines), voicemail, and a
data port offering high-speed wireless internet service. A hospitality center in each room includes a mini-
bar and coffeemaker. Iron/ironing board and hair dryer are also standard in all rooms.

Located within the hotel are three restaurants and a Health Club and Spa. Enjoy sunny Austin on the 8th
Floor pool deck overlooking the city skyline.
With a group rate of $189.00 VSS 2009 attendees may make reservations online at
http://www.hilton.com/en/hi/groups/personalized/AUSCVHH-OLC-20091115/index.jhtml.

Deadline for reservations: October 15, 2009.

Additional Housing

Hampton Inn & Suites
200 San Jacinto Blvd.
Austin, TX
Phone: 512-472-1500
Fax: 512-472-8900
http://hamptoninn.hilton.com/en/hp/hotels/index.jhtml?ctyhocn=AUSDTHX

Immerse yourself in the heart of a cultural epicenter in downtown Austin, the Hampton Inn & Suites hotel
is located only two blocks from the Hilton Austin, the headquarters for VSS 2009, and is also within
walking distance of over 75 restaurants and nightclubs around Sixth Street.

The Hampton's guest rooms each include coffeemakers, irons, hair dryers, work desks, complimentary
high-speed internet access and cable TV as well as a complimentary breakfast. Additionally you have
access to a full exercise room as well as a pool for exercise or relaxation.

With a group rate of $179.00, VSS attendees may make reservations by contacting the hotel directly at
512-472-1500. Be sure to mention that you are with the iNACOL Virtual School Symposium Event.

Deadline for reservations: October 22, 2009
GENERAL INFORMATION

Registration/Exposition Hours

Registration
       Sunday, November 15             10:00 p.m. – 5:00 p.m.
       Monday, November 16             7:00 a.m. – 5:00 p.m.
       Tuesday, November 17            7:00 a.m. – 10:00 a.m.

Exposition
       Installation Hours:    Sunday, November 15               1:00 p.m. - 5:00 p.m.

        Exhibit Hall Hours:   Monday, November 16               7:00 a.m. – 8:00 a.m.*
                                                                10:15 a.m. – 6:15 p.m.

                              Tuesday, November 17              7:00 a.m. – 8:00 a.m.*
                                                                8:45 a.m. – 1:30 p.m.

                              *A breakfast buffet is served in the Exhibit Hall from 7:00 a.m. – 8:00
                              a.m. on both Monday and Tuesday mornings. It is recommended that
                              exhibits be open during this time.

        Dismantling Hours:    Tuesday, October 28               1:45 PM - 6:00 p.m.
Exposition Service Contractor
Freeman is the exposition service contractor for the VSS 2009 Event. An on-site service desk will be
provided in the exhibit area during set-up, tear-down and open hours. Order forms are included in the
Exhibitor Kit and are available on line at www.myfreemanonline.com. If you need assistance with
Freeman OnLine please contact the Customer Support Center at 1-888-508-5054.

For more detailed information about the ordering process please see the Freeman section in the back of
the Exhibitor Kit.

Freeman
3323 IH-35 North Ste 120
San Antonio, TX 78219
Phone: 210-227-0341
Fax: 210-212-8049
E-mail: FreemanSanAntonioES@freemanco.com

Exhibit Booth Personnel Badges
Exhibitors receive one complimentary exhibit pass, and up to two additional passes @ $75.00 each. To
register for your complimentary pass and additional staff passes, register through the attendee
registration by going to www.regonline.com/VSS2009.

Exhibitor passes are for staffing only. If you would like to attend the conference, you will have to register
as a conference attendee. Exhibitors, unless registered for the conference, have access only to the
exhibit hall, not to the conference itself.

Booth Equipment Furnished
Each 10’ x 10’ booth space includes 8’ high background, 3’ high side rail, one (1) blue draped table, two
(2) side chairs, one (1) wastebasket, and one (1) standard 7” x 44” identification sign. Additional display
accessories along with electrical and internet requests will need to be ordered through Freeman for
additional fees.
DEADLINES TO REMEMBER

Ad artwork (purchasers and sponsors) due to iNACOL                     October 9

Electrical & Rigging Service Form                                      November 2

Advance Order discount rates                                           November 2

Advance Warehousing deadline                                           November 9*

*Orders received after the deadline will incur late shipment charges



Hotel Reservation Deadlines:

    Hilton Austin                                                      October 15

    Hampton Inn & Suites                                               October 22
PROGRAM ADVERTISEMENT REQUIREMENTS
If you have purchased a program ad or you have received a complimentary ad with your Diamond,
Emerald, or Topaz VSS sponsorship, please note the following:

                                      DEADLINE: October 9, 2009


    Full Page Ad
            Black and white copy

            Live print area: 7 and 5/8 inches wide by 10 and 3/8 inches tall (program is 8.5 by 11 inches)

            Note that ads are inset from the trim edge and do not bleed

            File types: 300 dpi jpeg or print-ready PDF formats

    Half Page Ad
            Black and white copy

            Live print area: 7 and 5/8 inches wide by 5 and 3/16 inches tall (program is 8.5 by 11 inches)

            Note that ads are inset from the trim edge and do not bleed

            File types: 300 dpi jpeg or print-ready PDF formats


Email a digital copy of the advertisement in Publisher, JPG or .PDF format by Friday, October 9 to Wendy
Fleming at wfleming@inacol.org.

        Please indicate the ad size in your cover email

        Include a contact name and telephone number in case we need to talk to you about your ad.

NOTE: If you have not purchased a program ad, but you would like information about this opportunity,
please contact Carol Klyver, VSS Sponsor Coordinator, at sponsor@inacol.org.
SECURITY GUIDELINES

Guard Services
Security is a primary concern at any exposition. Every effort is made to ensure the protection of your
property during the show. iNACOL has hired experienced security personnel to protect your property on a
24-hour basis. However, even good protection cannot entirely prevent problems. Therefore, exhibitors
have the ultimate responsibility and liability for their property; it is your responsibility to safeguard your
own exhibit and items placed at the exhibit. iNACOL holds no liability or responsibility should loss, theft or
damage occur. If you require additional security, contact the security contractor and make arrangements
directly with contractor.

Insurance
Insurance is the full responsibility of the exhibitor. It is recommended that your organization’s insurance
policies cover your items during shipment, as well as during the show.

Hall Access
Access to the exhibit hall is allowed only during the hours listed in the Exhibitor Schedule. Exhibitors may
enter the hall 30 minutes before the show opens unless prior arrangements have been made and are
required to leave the hall within 30 minutes after the show closes for the day. If you need additional
entrance to the hall, contact Tracy Breithaupt at vss@inacol.org we will do our best to accommodate you.

Move-Out Responsibility
The exhibitor has the responsibility of moving out all company and personal property. Anything left in the
hall, not tagged for shipment, will be shipped at the cost of the exhibitor to the drayage contractor.
Therefore, be sure to take with you, or prepare for shipment, everything brought into the hall.
                      2009 iNACOL Virtual School Symposium
                              November 15-17, 2009
                                                    Austin Hilton
                                                     Austin, TX
                                          www.virtualschoolsymposium.org/
                                    Exhibit Rules and Regulations
Rules and Regulations
These rules and regulations constitute a bona fide part of the exhibit space contract. They are designed to ensure
safety and fairness, to eliminate problems and control your costs. Should questions arise, Show Management
reserves the right to render all decisions and interpretations, and to establish further regulations as may be deemed
necessary to the general success and well being of the exposition. Show Management’s decisions and
interpretations shall be accepted as final in all cases. It is the responsibility of the exhibiting firm to be fully familiar
with these Exhibit Rules and Regulations and to see that all company representatives attending the Exposition are
also familiar with them to avoid any difficulties during your installation and dismantle.

Character of the Exhibit
In keeping with iNACOL’s determination to provide the best atmosphere for conducting business, each Exhibitor
agrees as follows:

Products: Exhibit only products of their own manufacture or supply, limited to high-technology electronic goods,
products and services designed primarily for use in the education market. Products and services must be displayed
in a tasteful manner so as to describe and depict their advantages.

Food: Food or beverage must be ordered from the official caterer, and distribution requires prior approval of
iNACOL Show Management. Absolutely no liquor or other alcoholic beverages may be distributed or served in the
Exhibit Hall by Exhibitors without prior approval of Show Management.

1. Contract for Space: Applicants for exhibit space are required to register online for Exhibitor booth space by
going to www.regonline.com/ExhibitorSponsorRegistration. Any Exhibitor failing to occupy space is not relieved of
the obligation of paying the full rental. Contracts for space will be accepted at iNACOL offices until Friday,
November 6, 2009. Contracts will be accepted only onsite after that date, as space availability permits for an
additional fee.

2. Space Assignment: Initial booth space assignments will be made with a first, second, or third preference based
on first-come-first-served basis. All contracts received thereafter will be assigned space based on date of receipt of
contract and/or special needs. In all cases, efforts will be made to assign space in as close compliance as possible
with applicants’ choices. iNACOL reserves the right to alter the exhibit floor plan or change space assignments in
case of an emergency and/or in the interest of any Exhibitor.

3. Booth Cost: All booth space rentals include 8’ table, wastebasket, 2 chairs, pipe and drape, and standard
7” x 44” identification sign. Additional display accessories along with electrical and internet requests will need to be
ordered through the decorator for additional fees.




                     VSS 2009      c/o Executive Events       4665 Nautilus Court, Suite 502  Boulder. CO 80301
                                    Phone 303.530.3512        Fax 303.530.2691  VSS@iNACOL.org
      Exhibit Space                                         Early Bird Discount Rates           Regular Rates
                                                            (Effective until July 31, 2009)     (Starting on August 1, 2009)

      Standard 10x10 Exhibit Booth – Non-Member             $1350.00                            $1600.00

      Standard 10x10 Exhibit Booth - iNACOL                 $1050.00                            $1300.00
      Member

      * Booth fees are included in Diamond Sponsorship.


4. Payment Policy: All Applications/Contracts must be submitted with payment and must be received by fee
schedule deadline. If payment has not been received by the fee deadline date, your fees will be increased and a
revised invoice will be mailed. If there is a balance due at the time of check in for the event, the balance must be
paid with cash or credit card.

Booth assignments are not guaranteed until payment in full is received. Booths are assigned in priority order based
upon registration date and time and receipt of full payment. Payments to be made to iNACOL. Send all payments
to VSS 2009 Conference, c/o Executive Events, 4665 Nautilus Court, Suite 502, Boulder, CO 80301. If payment is
not received by October 23, 2009, iNACOL shall have the right to cancel the booth reservation. NOTE: A $25
service fee will be assessed for each returned check.

5. Cancellation Policy: All cancellations must be submitted in writing to iNACOL, VSS Exhibit Operations. If
notice of cancellation is made before October 23, 2009, a 50% refund will be issued. NO REFUNDS will be issued
on booth space that is cancelled after October 23, 2009. Any reduction in booth space will be treated the same as a
booth cancellation and will be refunded accordingly. Booth cancellations should be submitted to VSS 2009
Conference, c/o Executive Events, 4665 Nautilus Court, Suite 502, Boulder, CO 80301.

6. Subletting Space: No Exhibitor may assign, sublet or apportion his or her space in whole or in part, nor exhibit
any products or services other than those manufactured or handled in the normal course of his business, nor permit
any agent or any exhibiting firm to solicit business in his or her space. If special circumstances warrant an
exception, permission must be obtained in writing from iNACOL Show Management, which reserves the right to
render final judgment. Program book listings are limited to one entry per contracted exhibiting company.

7. Arrangements of Exhibits: iNACOL will provide display space as indicated on the official floor plan, insofar as
possible, but reserves the right to make any changes necessary.

8. Display Construction and Limitations: iNACOL will provide side drapes three feet (3’) high and back wall
drapes eight feet (8’) high for all straight-line exhibits. Standard 7”x44” identification signs with the Exhibitor’s firm
name and booth number will be provided. The exhibit hall is carpeted. Freeman (the “service contractor”), at the
expense of the Exhibitor, must drape unfinished or unsightly ends of exhibits.

9. Exhibit Hours, Installation, and Dismantling: The hours during which the exposition will be open are:

Installation Hours:       Sunday, November 15                         1:00 p.m. - 5:00 p.m.

Exhibit Hall Hours:       Monday, November 16                         10:15 a.m. – 6:15 p.m.*
                          Tuesday, November 17                        8:45 a.m. – 1:40 p.m.*

Dismantling Hours:        Tuesday, November 17                        1:45 PM - 6:00 p.m.


*A breakfast buffet is served on the show floor from 7:00 a.m. – 8:00 a.m. on both Monday and Tuesday mornings.
It is recommended that exhibits be open during this time.




                      VSS 2009      c/o Executive Events       4665 Nautilus Court, Suite 502  Boulder. CO 80301
                                     Phone 303.530.3512        Fax 303.530.2691  VSS@iNACOL.org
        No materials will be accepted in the exhibit hall before Sunday, November 15. All exhibits must be
        completely set-up by 5:00 PM Sunday, November 15.
        Any space not claimed and occupied or for which no special arrangements have been made, prior to 5:00
        PM, Sunday, November 15, may be resold or reassigned by iNACOL without any obligation on the part of
        iNACOL for any refund whatsoever. Special arrangements may be made for early or late set-up with prior
        approval from Show Management. Contact Tracy Breithaupt at VSS@iNACOL.org.
        Unattended freight in unclaimed space will be removed from the exhibit floor and stored at the Exhibitor’s
        sole risk and expense.
        No installing, dismantling, rearranging, repairing, servicing, removing, or supplementing of exhibits will be
        permitted during the exposition hours.
        Displays must remain intact and manned until 1:45 p.m., Tuesday, November 17, the official close of the
        trade show. Exhibitors agree by signing the Exhibit Rules and Regulations Contract that they (or their staff)
        will remain on the exhibit hall floor until the official close of the trade show. Any infraction of this rule will
        jeopardize the Exhibitor’s participation in future iNACOL shows.
        All exhibits must be dismantled, packed and ready for removal by 6:00 p.m., Tuesday, November 17. Any
        exhibit materials remaining in the building after 6:00 p.m., Tuesday, November 17, will be returned to the
        Exhibitor at the Exhibitor’s sole risk and expense.

10. Exhibitor’s Admission Credentials: Exhibitors must register their representatives online at
www.regonline.com/VSS2009. Representatives must be registered and at all times wear identification badges,
containing the name of the firm that contracted space. Each exhibiting company is entitled to one (1) badge, at no
charge, per 10’x10’ booth rented. Two (2) additional badges will be available at $75 each. The badges are not
transferable. iNACOL reserves the right to withdraw the use of the badge used to gain admission to the exhibition
by any person other than the one for whom it was issued. Exhibitors will be admitted to the exhibit hall one-hour
before the opening of the hall each show day. Any special arrangements must be made with Show Management.
NOTE: Children under the age of 18 are prohibited from the exhibit hall during installation and dismantle.

11. Display Operations:
    A. Sale or Distribution of Merchandise: Cash sales are NOT PERMITTED on the show floor. Exhibitors
        may show, discuss, explain and demonstrate items or services, but may not make cash sales that result in
        the exchange of merchandise and/or money in the exhibit hall. Attendees may fill out an order form (credit
        cards may not be processed on site) and have the products shipped; they may not take the ordered item
        off the show floor, it must be delivered to their home or office.

    B. Prize-Drawings and Promotions: Prize-drawings and giveaways will be allowed. Raffles or lotteries are
       prohibited. Interviews, demonstrations, distribution of literature, etc., are permitted only within the
       Exhibitor’s space. No activity, demonstrations, sampling, giveaways, solicitation, etc. will be permitted in
       the aisles. Samples or souvenirs may not be sold, and if distributed, must directly relate to products or
       services displayed in the Exhibitor’s booth.

    C. Product and Literature Distribution: All demonstrations or other activities must be confined to the limits
       of the Exhibitor’s booth space and not permitted in the aisles or within the buildings public areas.
       Distribution of trade publications, invitations, circulars, business cards, stickers, novelties, etc. may be
       made only within the space assigned to the Exhibitor distributing such materials.

    D. Any person, firm or organization not having contracted with iNACOL for the occupancy of booth space will
       not be permitted to display or demonstrate its products/services, or distribute promotional materials in the
       exhibit hall, public areas of the center or in hospitality suites. Any infringement of this rule will result in the
       prompt removal of the offending persons from the hall.

12. General Regulations: No part of the building shall be defaced in any manner, nor shall signs or other articles
be posted, nailed or otherwise affixed to any pillars, walls, doors, or other parts of the building. No helium balloons
will be allowed. Exhibitors shall be responsible for damage to property. Exhibitors are required to comply with
State and Local Fire Codes. Electrical wiring must conform to National Electrical Codes and pass inspection by
building staff electricians. Cloth and all other decorating materials must pass fire codes. No flammable liquids will
be allowed inside the facility without approval of the Fire Marshal. Cooking and food/beverage distribution must
                     VSS 2009      c/o Executive Events       4665 Nautilus Court, Suite 502  Boulder. CO 80301
                                    Phone 303.530.3512        Fax 303.530.2691  VSS@iNACOL.org
have prior approval. OSHA regulations regarding disposal of hazardous materials will apply. Children under the
age of 18 are not allowed on the floor during installation and dismantling. iNACOL will not allow smoking inside the
facility.

13. Carpet: All Exhibitor booths will be carpeted.

14. Auxiliary Services: Decorating, drapery, furniture rental, drayage, sign painting and labor will be handled by
Freeman, the official decorator for VSS 2009. The Exhibitor shall provide only the material and equipment that is
owned and is to be used in the exhibit space. All other items used in the booth are to be provided through
arrangements with Freeman. Payment for services provided to the Exhibitor by the contractor is the responsibility
of the Exhibitor. All services not ordered in advance must be procured through Freeman at their onsite service
desk. Forms for ordering auxiliary services are contained in the Exhibitor’s Manual.

15. Unions Requirements and Labor: Texas is a “right-to-work” state. To arrange for display labor or material
handling, complete the order forms found in the Exhibitor’s Manual.

    A. Display and Exhibit Work - Installation, Dismantling and Decorating: Fulltime employees of an
       exhibiting firm may install and dismantle their own and respective company displays. Any outside or
       additional labor required for installation and dismantle or decorating is to be performed by Renaissance
       Glendale Hotel or by exhibitor appointed contractors under the guidelines established by the International
       Association for Exposition Management.

    B. Materials Delivered to or Picked up From Show/Job Site: All materials received, other than those in
       exhibitor owned vehicles as described below, will be handled by Austin Hilton. Please refer to the shipping
       instructions and material handling information in the Exhibitor’s Manual.

    C. Exhibitor Owned Vehicles: Exhibitors, show organizers and other clients may handle their own materials,
       which can be carried by hand by one person. Exhibitors may not bring or use carts, pallet jacks or other
       material handling equipment that would interfere with the operations of the Austin Hilton. All materials,
       other than exhibitor-handled materials as described above, are chargeable as material handling and will be
       handled through the Austin Hilton. There are no storage facilities available for materials handled by
       exhibitors.

    D. Space is limited at show site. To ensure the orderly move in and move out of the show, all docks and
       vehicle traffic are under the exclusive control of the Austin Hilton. As conditions permit, space may be
       made available for exhibitor owned vehicles to load or unload. One person should remain with the vehicle
       at all times. Due to volume and time constraints, exhibitor owned vehicles must be capable of being
       loaded/unloaded within fifteen minutes.

    E. Any questions should be addressed to the Austin Hilton or Show Management at VSS@iNACOL.org.

16. Shipping: Exhibitors may handle their own hand-carried materials in and out of the Hilton Austin. Exhibitors
should ship their materials to the Freeman warehouse prior to the event, Freeman will begin receiving materials in
their warehouse on October 19 (30 days prior to event) and will continue to receive materials through November 6.
More information on shipping is available in the Exhibitor Kit which will be posted on line.

17. Storage: Exhibitors must make arrangements with Freeman for storage of crates and other packing materials.
Combustible materials such as brochures, literature, giveaways, etc., within exhibit booths are limited to a one-day
supply. NOTHING may be stored behind booths. All packing containers, wrapping material, carrying cases, etc.,
must be stored off the exhibit floor.

18. Security: Twenty-four hour security will be provided by iNACOL throughout the entire Exhibit, including set-up
and takedown days. Any theft is to be reported to security at once. Exhibitor must provide adequate insurance in
his or her own insurance policies for theft. Individual booth security is available at an additional fee to Exhibitors.




                    VSS 2009      c/o Executive Events       4665 Nautilus Court, Suite 502  Boulder. CO 80301
                                   Phone 303.530.3512        Fax 303.530.2691  VSS@iNACOL.org
19. Non-Liability: It is expressed, understood, and agreed by each and every contracting Exhibitor, his agents,
and his guest that neither iNACOL, its employees, its contractors, nor the operator of the local convention center
premises, its agents, or its employees shall be liable for loss of damage to the goods or properties of Exhibitors. At
all times such goods and properties remain in the sole possession and custody of each Exhibitor.

Upon signing of the Exhibit Rules and Regulations, Exhibitor releases and agrees to indemnify and defend
iNACOL, its managers, officers, members, sponsors, employees, agents and convention center premises, agents
or employees and save them harmless from any suit or claim for property damage or personal injury by
whomsoever sustained, including Exhibitor and its agents or employees, on or about the Exhibitor’s display space
or arising out of Exhibitor’s participation in the exposition, including such damage or injury resulting in part from the
negligence of one or more of the aforementioned indemnities and in part due to the negligence of the Exhibitor.

20. Insurance: The Exhibitor agrees to obtain the following insurance coverage during the dates of the iNACOL
exposition, including installation and dismantle days, and be prepared to furnish a certificate of insurance to
iNACOL if requested: (a) comprehensive general liability insurance coverage including protective and contractual
liability overage of $250,000/$500,000 for bodily injury and $50,000 property damage; (b) employers liability
insurance with minimum limits of $100,000 per accident; (c) worker’s compensation/occupational disease coverage
in full compliance with federal and state laws; (d) comprehensive general automobile liability insurance covering
owned, non-owned, and hired vehicles, including loading/unloading hazards with bodily injury limits of
$250,000/$500,000 and property damage limits of $100,000.

21. Conference Postponement and/or Cancellation: iNACOL, in its discretion, shall have the right to postpone
or cancel the conference and exhibit and shall be liable in no way to the Exhibitor for losses resulting from such
delay or cancellation. The Association will not be liable for the fulfillment of this contract as to the delivery of exhibit
space if non-delivery is due to any of the following causes: by reason of the facility being damaged or destroyed by
fire, act of God, public enemy, war or insurrections, strikes, the authority of the law, postponement or cancellation of
the exposition, or for any cause beyond its control.

22. iNACOL reserves the right to make such additional conditions, rules and regulations as Show Management
deems necessary to enhance the success of the exposition, and to decline or prohibit any exhibit which in its
judgment is out of keeping with the character of the conference, this reservation being all-inclusive as to persons,
things, printed matter, products and conduct.

I have read and understand/agree to the rules and regulations listed above.


Company _________________________________________ (please print)

Exhibitor Signature: __________________________________________                            Date: ________________________

        Fax signed copy (of signature page only) to: Tracy Breithaupt at 303.530.2691




                     VSS 2009      c/o Executive Events       4665 Nautilus Court, Suite 502  Boulder. CO 80301
                                    Phone 303.530.3512        Fax 303.530.2691  VSS@iNACOL.org
                                                                                      Audio-Visual
                                                                                      Request Form
 Company Name: ______________________________                               Event Name: ________________________________
 Address: ___________________________________                               Facility: ____________________________________
 Ordered By: ________________________________                               Booth Number: ______________________________
 Phone: ____________________________________                                Contact Person: _____________________________
 Fax: ______________________________________                                Delivery Date: ____________ Time: _______am pm
 Email: _____________________________________                               Return Date: _____________ Time: _______am pm



2 Day Show RENTAL RATE
                      COMPUTER EQUIPMENT

 _____   Lap Top Computer HP                         $275.00                  _____   DVCAM Player                              $300.00
 _____    20” Computer Monitor (up to XGA)           $200.00                  _____   Betacam SP Player                         $300.00
 _____    27” MultiSync Monitor (up to XGA)          $300.00                  _____   Document Camera (Hi Rez)                  $300.00
 _____    20” LCD Monitor SXGA (Flat Screen)         $350.00                  _____   DVD Player                                $ 60.00
 _____    19” LCD Monitor SXGA (Flat Screen)         $325.00
 _____    18” LCD Monitor SXGA (Flat Screen)         $300.00                                          AUDIO EQUIPMENT

                                                                              _____   Clip On Speaker w/Headset Mic             $ 250.00
                  COMPUTER / VIDEO EQUIPMENT                                  _____   Mixer Mackie 1402                         $ 150.00
                                                                              _____   Wireless Mic (Handheld or Lavalier)       $ 300.00
 _____ LCD Data/Video Projector (up to XGA)          $350.0                   _____   Wired Mic (Handheld or Lavalier)          $1 50.00
 _____ 65” Plasma Screen (Hi Rez)                    $3000.00                 _____   CD Player                                 $ 65.00
 _____ 50” Plasma Screen (Hi Rez)                    $800.00                  _____   Booth Speakers ( Pair )                   $ 155.00
 _____ 42” Plasma Screen (Hi Rez)                    $725.00
 _____ 37” Plasma Screen (Hi Rez, 3x4)               $550.00                                          AV EQUIPMENT
 ______ Dual pole stand                              $150.00                  _____ Flip Chart w/ Pad & Markers                 $ 45.00
                        VIDEO EQUIPMENT                                       _____ 42” Cart with Skirt                         $ 25.00
                                                                              _____ 48” Cart with Skirt                         $ 45.00
 _____   35” Television / Receiver                   $250.00                                      DELIVERY and PICK-UP
 _____   27” Flat Screen Television Receiver         $250.00                  _____ Mon – Fri, 8:00am – 5:00pm                  $ 45.00
 _____   Vikuity Transparent Screen (60” diagonal)   $400.00                  _____ After Hours, Weekends & Holidays            $ 65.0 0
 _____   20” Television / Receiver                   $ 110.00
 _____   20” TV / VCR Combo Unit                     $ 140.00                                LABOR FOR AV BOOTH SETUP
 _____   13” TV / VCR Combo Unit                     $ 100.00
 _____   VHS Player with auto repeat                 $ 90.00                  _____ Labor Techs Build-in Booths 1hour         $ 75.00
 _____   S-VHS Video Player                          $ 150.00
                                                                              ******* Two-hour minimum 1 hour setup, 1 hour tear down.




  CEAVCO Audio Visual: 6240 West 54th Ave. Arvada, Colorado Phone (303) 539-3515 Fax: (303) 539-3501 Attn: Joe Hartman
A confirmation order will be mailed or faxed to you, or you will be contacted by a Rental Representative. CEAVCO will accept payment via check,
money order or credit card. Payment must be received prior to delivery. Please wait for confirmation for total amount due. All orders, regardless of
payment method, must be secured with a credit card. Any orders canceled within 24 hours of delivery date will be charged a 50% cancellation fee.


                                        Payment Information                                             OFFICIAL USE ONLY
                                                                                                        Equipment:            ______________
 Payment Method:      Check______     Money Order_____________ Credit Card_________________
                                                                                                        Insurance (5%)        ______________
 Card Number: ___________________________________________ exp date___________________                   Denver Tax (7.2)       ______________
                                                                                                        Delivery / Pick-Up    ______________
 Card Holder Name: ____________________________ Signature: ____________________________
                                                                                                        Total:                ______________
 Print Signature: ______________________________________________________________________
                                                                                                                FREEMAN quick facts
                                                         NACOL 2009 VIRTUAL
         PO Box 8530 (78208)                             SCHOOL SYMPOSIUM
       3323 IH-35 North Ste 120                           NOVEMBER 15-17, 2009
      San Antonio, Texas 78219                      HILTON AUSTIN HOTEL / DOWNTOWN
 Ph: 210/227-0341 • Fax 210/212-8049
FreemanSanAntonioES@freemanco.com                            AUSTIN, TEXAS


SERVICE INFORMATION
BOOTH EQUIPMENT
Each 10' x 10' booth will be set with 8' high blue back drape‚ 36" high blue side dividers, one 6' x 30" blue
draped table, two side chairs, one wastebasket and a 7" x 44" one-line identi cation sign.

EXHIBIT HALL CARPET
The exhibit area IS carpeted.

DISCOUNT PRICE DEADLINE DATE
In order to receive advance order discount rates listed on the price sheet‚ we must receive your order
and payment by November 02, 2009.

Save money by ordering labor in advance. All display and rigging labor orders placed at show site will
be charged an additional 30% above the advance rate.

SHOW SCHEDULE
EXHIBITOR MOVE-IN
Sunday          November 15, 2009                       1:00 PM - 5:00 PM

EXHIBIT HOURS
Monday                    November 16, 2009             7:00   AM   -   8:00   AM
                                                       10:15   AM   -   6:15   PM
Tuesday                   November 17, 2009             7:00   AM   -   8:00   AM
                                                        8:45   AM   -   1:45   PM

EXHIBITOR MOVE-OUT
Tuesday         November 17, 2009                       1:45 PM - 6:00 PM

DISMANTLE AND MOVE-OUT INFORMATION
• All exhibitor materials must be removed from the exhibit facility by November 17, 2009 at 6:00
   PM.
• To ensure all exhibitor materials are removed from the exhibit facility by the Exhibitor Move-Out
   deadline please have all carriers check-in by Novemmber 17, 2009 at 3:00 PM.

POST SHOW PAPERWORK AND LABELS
Our Exhibitor Services Department will gladly prepare your outbound Material Handling Agreement and
labels in advance. Complete the Outbound Shipping form and your paperwork will be available at show
site. Be sure your carrier knows the company name and booth number when making arrangements for
shipping your exhibit at the close of the show.

Please note: All items not ordered through the Of cial Show Vendors may be subject to Material
Handling Charges and are the responsibility of the Exhibitor.

FREEMAN ONLINE®
Our Internet online ordering service, Freeman OnLine is available for your convenience to order all
Freeman services, view show schedule, or print order forms. Once your show is available online, you
will receive an email which includes a direct link to Freeman OnLine.

To place online orders you will be required to enter your unique Login ID and Password. If this is your
 rst time to use Freeman OnLine, click on the “Login” link in the top right corner to create a new account.
To access Freeman OnLine without using the email link, visit www.myfreemanonline.com and click on
the “Login” link in the top right corner. If you need assistance with Freeman OnLine please call our
Customer Support Center at (1-888-508-5054).
                                                                                                Page 1 of 3
                                                                                                           FREEMAN quick facts
SHIPPING INFORMATION
PLEASE REFER TO THE MATERIAL HANDLING SHEET FOR CHARGES.


Warehouse Shipping Address:

        Exhibiting Company Name / Booth #
        HOLD FOR: NACOL 2009 VIRTUAL SCHOOL SYMPOSIUM
        C/O Freeman / Austin Warehousing Distribution
        2400 Grand Avenue Parkway, Suite 105
        Austin, Texas 78728

Freeman will accept crated, boxed or skidded material beginning October 19, 2009 at the above address.
Material arriving after November 09, 2009 will be received at the warehouse with an additional after
deadline charge.

THE WAREHOUSE WILL RECEIVE SHIPMENTS MONDAY THRU FRIDAY DURING THE HOURS
OF 9:00 AM TO 3:00 PM.


 We encourage all shipments to the hotel be directed to the advance warehouse
 address. The Hilton Downtown Hotel is unable to accept shipments. Therefore,
 advance warehouse shipping to Freeman / Austin Warehousing Distribution is
 required. Please coordinate all outbound shipping in advance with your carrier.
 Arrangements must be made prior to show date. Failure to comply will result in
 additional charges from Freeman. Please contact Exhibitor Services with speci c
 shipping questions.



LABOR INFORMATION
Union Labor may be required for your exhibit installation and dismantle. Please carefully read the UNION
RULES AND REGULATIONS to determine your needs. Exhibitors supervising Freeman labor will need
to pick up and release their labor at the Labor Desk. Refer to the order form under Display Labor for
Straight time and Overtime hours.

ASSISTANCE
We want you to have a successful show. If we can be of assistance‚ please call our Exhibitor Services
Department at (210) 227-0341.


WE APPRECIATE YOUR BUSINESS!




                                                                                             Page 2 of 3
FREEMAN GENERAL INFORMATION




                                                                                                            FREEMAN general information
TRANSLATION SERVICE
Freeman is pleased to offer a new service for our international exhibitors that provides quick
interpretation and translation in 150 languages. This service will not only interpret for us on a
three-way conversation, but also translate emails from customers. To access this service you may
contact Freeman Exhibitor Services at (210) 227-0341 or Freeman’s Customer Support Center at
(888)508-5054.

HELPFUL HINTS

SAVE MONEY
Order early to take advantage of advance order discount rates, place your order by early deadline
order date here.

AVOID DELAY
Ship early to avoid delays. Shipments arriving late at show site will cost you money, time and busi-
ness!

SAFETY TIPS
Use a ladder, not a chair. Standing on chairs, tables and other rental furniture is unsafe and can
cause injury to you or to others. These objects are not designed to support your standing weight.

Be aware of your surroundings. You are in an active work area with changing conditions during move-
in and move-out. Pay attention. Look for obstacles, and machinery and equipment that are in use.

Keep your eyes open for scooters and forklifts. The drivers of these vehicles may not be able to see
you.

Stay clear of dock areas, trucks and trailers. These areas can be particularly dangerous.

Prevent electrical shocks, falling items and damage to materials. Do not attach items or equipment
to the drapes or metal framework provided for your booth. This can cause serious injury or damage
to materials.

We discourage children from being in the exhibit hall during installation and dismantle. If children are
present during installation and dismantle, they must be supervised by an adult at all times.

Freeman does not ship or handle Hazardous Materials. If any materials you are shipping to the
event fall into this category, please contact Freeman to be sure that the material will be allowed at the
facility and by the association. In addition, if authorized by the facility and the association, you will
need to make separate arrangements for the transport and handling of the approved materials, since
Freeman will not transport or handle them.

The operation or use of all motorized lifts and motorized material handling equipment for installation/
dismantle of exhibits is NOT permitted by exhibitors or by their exhibitor appointed contractors (EAC’s).
Thank you for your cooperation

EXHIBITOR ASSISTANCE
For more information and helpful hints on preshow procedures and move-in, please go to
www.freemanco.com/preshowFAQ.

For more information and helpful hints on postshow procedures and move-out, please go to
www.freemanco.com/postshowFAQ.

Call Freeman’s Exhibitor Services department at (210-227-0341) with any questions or needs you
may have.

                                                                                             Page 3 of 3
12/07
                                                                                                    DISCOUNT PRICE




                                                                                                                                               FREEMAN method of payment
                                                                                                    DEADLINE DATE
             3323 I H 35 North, Ste 120                                                            NOVEMBER 02, 2009
               San Antonio, TX 78219
                                                                                                         INCLUDE THIS FORM
         (210) 227-0341 Fax: (210) 212-8049                                                               WITH YOUR ORDER
      FreemanSanAntonioES@freemanco.com
NAME OF SHOW:       NACOL 2009 VIRTUAL SCHOOL SYMPOSIUM / November 15-17, 2009
COMPANY NAME:                                                                          BOOTH #:

ADDRESS:                                                                               BOOTH SIZE :             X

CITY/STATE/ZIP:

PHONE:                                              EXT.:                    FAX #:

SIGNATURE:                                                            PRINT NAME:

CONTACT'S E-MAIL:

E-MAIL FOR INVOICE:                                                                     Check if you are a new Freeman customer
Invoices will be sent by e-mail; please provide e-mail address of the person who reconciles your invoices if different than contact's email.
                                                  METHOD OF PAYMENT
BY SUBMITTING THIS FORM OR ORDERING MATERIALS OR SERVICES FROM FREEMAN, YOU AGREE TO BE BOUND BY ALL
TERMS & CONDITIONS INCLUDED IN YOUR SERVICE MANUAL.
       COMPANY CHECK                                                      BANK TRANSFER
Please make check payable to: Freeman                                    Bank transfer to Bank of America, N.A.; Dallas, TX
Checks must be in U.S. funds drawn on a U.S. or Canadian                 Wire Transfer
bank.("U.S. FUNDS" MUST BE PRE-PRINTED on
Canadian checks.)                                                        ABA#: 026009593 ACCT 1252039192 Freeman
                                                                                                  #
                                                                         International Wire Transfer
 Please reference (237575) on your remittance.
                                                                         Swift Code: BOFAUS3N ACCT# 1252039192 Freeman
      CREDIT CARD
For your convenience, we will use this authorization to                  ACH Direct Deposit
charge your credit card account for your advance orders,                 ABA#: 111000012 ACCT# 1252039192 Freeman
and any additional amounts incurred as a result of show
                                                                         Please reference Name of Show & Booth Number so we can
site orders placed by your representative. These charges
may include all Freeman companies, or any charges which                  properly credit your account.
Freeman may be obligated to pay on behalf of Exhibitor,                  Note: Customers are responsible for any bank processing fees.
including without limitation, any shipping charges. Please
complete the information requested below:
         AMERICAN EXPRESS                   DISCOVER                  MASTER CARD                   VISA                DINERS CLUB
ACCOUNT NO.:                                                                                   EXP. DATE:


CARDHOLDER NAME (PRINT):                                                               SIGNATURE:


CARDHOLDER BILLING ADDRESS:

CITY/STATE/ZIP:

                                                   ENTER TOTALS HERE
    FURNISHINGS &                    CLEANING/          PORTER       RENTAL EXHIBITS                    INSTALLATION       DISMANTLE
                      CARPET                                                               SIGNS
    ACCESSORIES                     SHAMPOOING          SERVICE      & ACCESSORIES                         LABOR             LABOR




      MATERIAL         RIGGING         RIGGING         EXHIBIT           HANGING                                             GRAND
      HANDLING      INSTALLATION      DISMANTLE    TRANSPORTATION         SIGNS                                              TOTAL




•   Remember to order in advance to save time and money. You may place your order by phone, fax, mail, or
    use our online ordering service at: www.myfreemanonline.com.
•   Orders received without payment or after the discount price deadline date will be charged at the standard
    price.
•   Copies of invoices may be picked up from the Service Desk prior to show closing.
•   If you have questions or need assistance with any items not listed, please call and ask for your Exhibitor
    Services Representative.
                                               TELL US WHAT YOU THINK
Freeman is committed to providing great customer service. To help us serve you more effectively in the
future, please visit the URL address below upon the completion of your show to provide feedback. Your
input will provide the insight needed to ensure that our customer service is in line with your expectations.
                                 http://feedback.freemanco.com/? 237575

07/08 (237575)
                                                                                                                                                    FREEMAN third party authorization
           3323 I H 35 North, Ste 120
            San Antonio, TX 78219
    (210) 227-0341 Fax: (210) 212-8049
   FreemanSanAntonioES@freemanco.com


                      NACOL 2009 VIRTUAL SCHOOL SYMPOSIUM / November 15-17, 2009
In order to authorize Freeman to invoice a third party for payment of services rendered to exhibitors, both the
exhibiting company and the third party must complete this form and return it at least 14 days prior to show move-in.

EXHIBITING COMPANY AUTHORIZATION OF THIRD PARTY BILLING
“We understand and agree that we‚ the exhibiting company‚ are ultimately responsible for payment of charges and
agree by submitting this form or ordering materials or services from Freeman, to be bound by all terms and conditions as
described in the Terms & Conditions section of this service manual. In the event that the named third party does not discharge
payment of the invoice prior to the last day of the show‚ charges will revert back to the exhibiting company. All invoices are due
and payable upon receipt‚ by either party. The items checked below are to be invoiced to the third party.”
BY SUBMITTING THIS FORM OR ORDERING MATERIALS OR SERVICES FROM FREEMAN, YOU AGREE TO BE BOUND BY ALL
TERMS & CONDITIONS INCLUDED IN YOUR SERVICE MANUAL.
EXHIBITOR NAME: (PLEASE PRINT)


EXHIBITOR SIGNATURE:                                                                                              :
                                                                                                           DATE

EXHIBITING COMPANY INFORMATION
EXHIBITING COMPANY NAME:                                                                                   BOOTH #:

EXHIBITING COMPANY ADDRESS:

CITY/STATE/ZIP:


PHONE:                                                    EXT.                      FAX:

CONTACT'S E-MAIL:


Indicate which services are to be invoiced to the Third Party:

           ALL FREEMAN SERVICES                                                  FREEMAN EXHIBIT TRANSPORTATION
           I&D LABOR/SUPERVISION                                                 RENTAL FURNITURE/CARPET/SIGNS
           MATERIAL HANDLING/IN & OUT                                            BOOTH CLEANING
                                                                                 OTHER

THIRD PARTY COMPANY INFORMATION
THIRD PARTY COMPANY NAME:

CONTACT NAME:


THIRD PARTY BILLING ADDRESS:


CITY/STATE/ZIP:


PHONE:                                      EXT:                 FAX:


CONTACT'S E-MAIL:


E-MAIL FOR INVOICE:

Invoices will be sent by e-mail; please provide the e-mail address of the person who reconciles your invoices if different than contact's e-mail.

THIRD PARTY CREDIT CARD AUTHORIZATION
                  AMERICAN EXPRESS            MASTERCARD                  VISA               DISCOVER                 DINERS CLUB


CREDIT CARD ACCOUNT NO:                                                                                    EXP. DATE:


CARDHOLDER NAME (PLEASE PRINT):                                                                            CARD TYPE:


AUTHORIZED SIGNATURE:


CARDHOLDER BILLING ADDRESS:


CITY/STATE/ZIP:


07/08    (237575)
                                                                                                                                                                               furnishing essentials
                                                                                                                                DISCOUNT PRICE
                                                                                                                                DEADLINE DATE
              3323 I H 35 North, Ste 120                                                                                       NOVEMBER 02, 2009
                San Antonio, TX 78219
          (210) 227-0341 Fax: (210) 212-8049                                                                      INCLUDE THE FREEMAN METHOD OF
       FreemanSanAntonioES@freemanco.com                                                                          PAYMENT FORM WITH YOUR ORDER


NAME OF SHOW:        NACOL 2009 VIRTUAL SCHOOL SYMPOSIUM / November 15-17, 2009
COMPANY NAME:                                                                                BOOTH #:                           BOOTH SIZE:                   X
CONTACT NAME :                                                                               PHONE #:

E-MAIL ADDRESS :
For Assistance, please call (210) 227-0341 to speak with one of our experts
                                    For fast, easy ordering, go to www.myfreemanonline.com
                                                                           FURNISHINGS
 Qty   Part #     Description                          Discount     Standard   Total   Qty    Part #     Description                               Discount Standard   Total
                                                         Price        Price                                                                          Price    Price
                                    CHAIRS
                                    PAGE 1                                                                        PAGE 2 (continued)
                                   Pages 1 & 2
       N71085     Forestdale Chair .....................    54.65      71.05            Draped Tables - Tables are 30" wide
                                                                                           Black   Blue       Burgundy      Dark Green                   Gold
       N71088     Black Diamond Stool ...............       79.55 103.40                   Gray    Plum       Red           Teal                         White
       N71089     Black Diamond Side Chair ......           66.35      86.25
                                                                                               C130330      Draped Table 3'L x 30"H .......          66.90    86.95
       N71090     Black Diamond Arm Chair .......           86.45 112.40
                                                                                               C130430      Draped Table 4'L x 30"H .......          75.25    97.85
       C115103 Studio Black Cocktail Table ....             90.55 117.70
                                                                                               C130630      Draped Table 6'L x 30"H .......          87.80 114.15
       C115104 Studio Black End Table ...........           69.65      90.55
                                                                                               C130830      Draped Table 8'L x 30"H ....... 104.45 135.80
       N75079     Orion Computer Kiosk .............       257.75 335.10




                                                                                                                                                                                  FREEMAN
                                                                                               C12404630 4th Side Drape 6'L x 30"H .....             22.35    29.05

  Display Cylinders                                                                            C12404830 4th Side Drape 8'L x 30"H .....             22.35    29.05

       N75020     Black Display Cylinder/Low .....         107.25 139.45                       C130342      Draped Counter 3'L x 42"H ...            97.55 126.80

       N75021     Black Display Cyclinder/Med...           126.80 164.85                       C130442      Draped Counter 4'L x 42"H ...           104.45 135.80
                                                                                               C130642      Draped Counter 6'L x 42"H ...           116.95 152.05
       N75022     Black Display Cylinder/Lg .......        142.05 184.65
                                                                                               C130842      Draped Counter 8'L x 42"H ...           133.75 173.90
                                 PAGE 2                                                        C12404642 4th Side Drape 6'L x 42"H ....              26.45    34.40
                                                                                               C12404842 4th Side Drape 8'L x 42"H ....              26.45    34.40
       C210105 Opal Side Chair .......................      33.40     43.40
       C210101 Carson Arm Chair ..................          51.50     66.95             Undraped Tables - Tables are 30" wide
                                                                                              C131330       Undraped Table 3'L x 30"H ..             27.80    36.15
                Black           Blue            Gray
                                                                                              C131430       Undraped Table 4'L x 30"H ..             35.55    46.20
       C210112 Casey Padded Stool ............              64.10     83.35                   C131630       Undraped Table 6'L x 30"H ..             42.50    55.25
                     Black             Gray                                                   C131830       Undraped Table 8'L x 30"H ..             48.00    62.40

  Pedestal Tables - SoHo Series                                                               C131342       Undraped Counter 3'Lx42"H                43.90    57.05

       N72066     Black-top Mini 18"W x 18"H ....            N/A        N/A                   C131442       Undraped Counter 4'Lx42"H                49.40    64.20
       N72069     Black-top Cafe 24"W x 30"H ...           119.45 155.30                      C131642       Undraped Counter 6'Lx42"H                58.50    76.05

       N72070     Black-top Bistro 24"W x 42"H .. 119.45 155.30                               C131842       Undraped Counter 8'Lx42"H                64.10    83.35

       N72067     Black-top Café Table 36"x30"..           119.85 155.80                                          MISCELLANEOUS
       N72068     Black-top Bistro Table 36"x42..          119.85 155.80                                    Chrome Easel .......................
                                                                                               C220134                                               27.80    36.15
                                                                                               220107       Wastebasket ........................     13.20    17.15
  Pedestal Tables - Chelsea Series - Butcher Block Top
                                                                                        Special Drape
       N72063     Café Table 30"W x 30"H .........         110.05 143.05                   Black    Blue            Burgundy           Dark Green         Gold
       N72064     Café Table 36"W x 30"H .........         110.05 143.05                  Gray      Plum            Red                Teal               White

       N720163 Bistro Table 30"W x 42"H .......            110.00 143.00                       12103        Special Drape 3'H (per ft.) ....           9.70   12.60

       N720164 Bistro Table 36"W x 42"H .......            110.00 143.00                       12108        Special Drape 8'H (per ft.) ....         11.80    15.35

                                                                                                                         TOTAL COST
                                                                                                                       +                      =
                                                                                                Sub-Total                     8.25 % Tax                 Total Cost




09/07 (237575) 2865                                           Remember to select a color for items                                                            Page 1 of 1
                                                              with checkboxes. A color will be
                                                              selected for you if not indicated.
                                                                                                                                                                 FREEMAN carpet
                                                                                                                           DISCOUNT PRICE
                                                                                                                           DEADLINE DATE
       3323 I H 35 North, Ste 120
         San Antonio, TX 78219                                                                                            NOVEMBER 02, 2009
   (210) 227-0341 Fax: (210) 212-8049                                                                             INCLUDE THE FREEMAN METHOD OF
FreemanSanAntonioES@freemanco.com                                                                                 PAYMENT FORM WITH YOUR ORDER


NAME OF SHOW:       NACOL 2009 VIRTUAL SCHOOL SYMPOSIUM / November 15-17, 2009
COMPANY NAME:                                                                               BOOTH #:                               BOOTH SIZE:               X

CONTACT NAME :                                                                              PHONE #:
E-MAIL ADDRESS :
For Assistance, please call (210) 227-0341 to speak with one of our experts.
• For FREE samples or a quote on orders over 1200 sq. ft. please call our Exhibitor Sales Department at (210) 227-0341.
• No MATERIAL HANDLING charges apply. Rental prices are for the duration of the show and include delivery to and
 removal from your booth space.
• Orders received after the deadline or without payment will be charged the Standard Price and are subject to availability.
 Prestige and Custom Cut Classic Carpet are subject to a 100% Cancellation Charge.
                           For fast, easy ordering, go to www.myfreemanonline.com
 PRESTIGE CARPET - includes plastic covering, delivery, material handling, installation and removal
 • Guaranteed new, high quality carpet available in a variety of designer colors.
                             CHOOSE YOUR CARPET COLOR - 40 oz. Carpet:
                  Black               Charcoal                 Gray Pearl                   Navy                    Sea Breeze               White
40 oz. Carpet Rental -             Price per sq. ft. (100 sq. ft. minimum)                                   Discount          Standard              Total
 1 - 700 sq. ft.            Booth Size:                   X               =                 sq. ft. @        $      3.45       $      4.50
 701 - 1200 sq. ft.         Booth Size:                    X              =                 sq. ft. @        $      3.20       $      4.15

                                           CHOOSE YOUR CARPET COLOR - 28 oz. Carpet:
              Baywater                      Cardinal                     Gray Pearl                     Pine                         Toast
              Black                         Charcoal                     Navy                           Raspberry                    Wedgewood
              Cabernet                      Cream                        Peach                          Sea Breeze                   White
28 oz. Carpet Rental - Price per sq. ft. (100 sq. ft. minimum)                                               Discount          Standard              Total

1 - 700 sq. ft.             Booth Size:                   X              =                 sq. ft. @         $       3.00 $           3.90
701 - 1200 sq. ft.          Booth Size:                   X              =                 sq. ft. @         $       2.50      $      3.25
CUSTOM CUT CLASSIC CARPET - includes plastic covering, delivery, material handling, installation and removal
• Our Custom Cut Classic Carpeting is available in custom cut sizes, and in a variety of standard colors.
                                                 CHOOSE YOUR CARPET COLOR:
           Black            Blue            Burgundy             Gray            Green              Plum            Red             Teal         Tuxedo
Rental - Price per square foot (100 sq. ft. minimum)
                                                                                                             Discount              Standard          Total
16 oz. Carpet Rental
Per sq. ft.                 Booth Size:                   X              =                 sq. ft. @         $        2.10 $          2.75
 CLASSIC CARPET - includes delivery, material handling, installation and removal
• Our 16 oz. Classic Carpeting is available in a variety of standard colors in the following standard sizes.
                                                    CHOOSE YOUR CARPET COLOR:
          Black            Blue             Burgundy             Gray            Green              Plum            Red             Teal         Tuxedo
        Qty                  Description                                                                       Discount Standard                     Total
                           9' x 10' Classic Carpet .....................................................      $ 116.95 $ 152.05
                           9' x 20' Classic Carpet .....................................................      $      233.85 $         304.00
                           9' x 30' Classic Carpet .....................................................      $      351.00 $         456.30
                           9' x 40' Classic Carpet .....................................................      $      468.00 $         608.40
 CARPET PADDING AND PLASTIC COVERING - includes delivery, material handling, installation and removal
• Price is per sq. ft.
       Qty                 Description                                                                        Discount   Standard                    Total
                          Carpet Padding - 1/2" (90 - 700 sq. ft.).............................              $      .65 $      .85
                          Carpet Padding - 1/2" (Over 700 sq. ft.)............................ $                        .50 $              .65
                          Plastic Covering ...............................................................   $          .45 $              .60
                                                                        TOTAL COST
                                                           +                                    =
                          Sub- Total                                   8.25 % Tax                                 Total Cost
**All utility lines must be installed before carpet installation. Utilities should be ordered in advance.**
09/07 (237575)       2865
                                                                                                                                                                       FREEMAN cleaning
                                                                                                                INCLUDE THE FREEMAN METHOD OF
                  3323 I H 35 North, Ste 120                                                                    PAYMENT FORM WITH YOUR ORDER
                    San Antonio, TX 78219
              (210) 227-0341 Fax: (210) 212-8049
           FreemanSanAntonioES@freemanco.com


      NAME OF SHOW:        NACOL 2009 VIRTUAL SCHOOL SYMPOSIUM / November 15-17, 2009
     COMPANY NAME:                                                                          BOOTH #:                        BOOTH SIZE:               X

     CONTACT NAME :                                                                        PHONE #:

     E-MAIL ADDRESS :
     For Assistance, please call (210) 227-0341 to speak with one of our experts.
                                                 For fast, easy ordering, go to www.myfreemanonline.com
                                                               CLEANING SERVICES
     • Prices are based on total square footage of booth regardless of area to be cleaned.
     • 100 sq. ft. minimum.
     • Our exclusive cleaning contract for this show will not permit other service contractors, including exhibitor
       appointed contractors to provide this service.
     • Show Site Prices will apply to all cleaning orders placed at show site.

      VACUUMING (per sq. ft. - 100 sq. ft. minimum)
                                                                                                                Advance       Show Site
       Qty (sq. ft.)       Part #                                 Description                                    Price          Price                  Total

      • Includes emptying of your booth's wastebasket(s) at the time of vacuuming.

                       610100       Booth Vacuuming - One Time .........................................             .30           .40
                       610200       Booth Vacuuming - 2 Days ..............................................          .52           .70
                       610300       Booth Vacuuming - 3 Days ..............................................         N/A           N/A
                       610400       Booth Vacuuming - 4 Days ..............................................         N/A           N/A
      SHAMPOOING                  (per sq ft - 100 sq ft minimum)
                                                                                                                Advance       Show Site                Total
      Qty (sq. ft.)      Part #                                Description                                       Price          Price

                       630100 Shampoo Carpet - One Time ...........................................                  .65           .85
                       630200 Shampoo Carpet - 2 Days ................................................              N/A           N/A
                       630300 Shampoo Carpet - 3 Days ................................................              N/A           N/A
      PORTER SERVICE                    (per day)
                                                                                                                 Advance Show Site
      Qty (# days)          Part #                             Description                                        Price    Price                      Total

     • Includes emptying of your booth's wastebasket(s) and policing of your exhibit area at two-hour intervals during show hours.


                       620500       Exhibit Area / Under 500 sq.ft. .........................................      50.00         65.00

                       6201500 Exhibit Area / 501 - 1,500 sq. ft. ......................................           60.00         78.00
                       6202500 Exhibit Area / 1,501 - 2,500 sq. ft. ....................................           70.00         91.00
                       6203500 Exhibit Area / Over 2,500 sq.ft............................................................................ .......... Call for Quote

                                                                       TOTAL COST

                                                              +                             =
                                       Sub-Total                        8.25 %Tax                                Total Cost


09/07 (237575) 2865
                                                                                                                                       FREEMAN exhibit transportation
                                                                                 COMPLETE THIS FORM ONLY IF YOU ARE
                                                                                 SHIPPING YOUR EXHIBIT MATERIALS BY
                                                                                  FREEMAN EXHIBIT TRANSPORTATION
       1-800-995-3579
                                                                             INCLUDE THE FREEMAN METHOD OF
                                                                              PAYMENT FORM WITH YOUR ORDER

                NACOL 2009 VIRTUAL SCHOOL SYMPOSIUM / November 15-17, 2009
NAME OF SHOW: ________________________________________________________________________________________

COMPANY NAME ______________________________________________________________ BOOTH #: _________________________

CONTACT NAME: ______________________________________________________ PHONE #: _________________________

E-MAIL ADDRESS _______________________________________________________________________________________
For Assistance, please call 1-800-995-3579 to speak with one of our experts.

                                           For fast, easy ordering, go to www.myfreemanonline.com

                                              EXHIBIT TRANSPORTATION
 TIPS FOR EASY ORDERING                                              SHIPPING INFORMATION
 • Credit card information must be on le prior to pick up‚ as        Items to be shipped
   charges will be included on your show services invoice.            Number of Pieces                                 Weight
 • International Exhibitors remember - Shipments originating
   from countries other than the U.S. must be cleared through       ____ Crates (wooden)                                   ________
   customs. Please call for additional information:                 ____ Cartons (cardboard)                               ________
   1-800-995-3579
                                                                    ____ Cases/Trunks ( ber) (color ___________ ) ________
COMPLETE THE FOLLOWING ITEMS ON THIS
FORM:                                ____ Skids/Pallets                                                                    ________
                                                                    ____ Carpet/Pad (color __________________ ) ________
PICK UP INFORMATION:
                                                                    ____ Other ( __________________________ ) ________
Requested Pick Up Date:
                                                                    ____ Total                                             ________
SHIPPER NAME
                                                                     Size of largest piece: (H) ______ (W) _____ (L) ______
SHIPPER ADDRESS                                                      NOTE: Shipments will be weighed and measured prior to delivery.

                                                                    OUTBOUND SHIPPING

                                                                        I would like to schedule outbound Freeman Exhibit
       ( City)                   (State)                 (Zip)          Transportation. Please provide me with a Material Handling
                                                                        Agreement at show site for my shipping instructions and
DESTINATION                                                             signature. So we may print your Outbound Material Handling
         I will be shipping to the WAREHOUSE                            Agreement and labels, please complete the following
       Exhibiting Company Name and Booth #                              information if different from pick up address:
       HOLD FOR: NACOL 2009 VIRTUAL SCHOOL SYMP
                                                                       Ship to address:
       C/O Freeman / Austin Warehousing Distributing
       2400 Grand Avenue Parkway, Suite 105
       Austin, TX 78728
        DISCOUNT DEADLINE DATE IS: NOVEMBER 09, 2009


    We encourage all shipments to the hotel be directed
    to the advance warehouse address. The Hilton Austin
    Downtown is unable to accept shipments. Therefore,
    advance warehouse shipping to Freeman/Austin                         Number of Labels:____________
    Warehousing Distribution is required. Please coordinate
    all outbound shipping in advance with your carrier.
    Arrangements must be made prior to show dates. Failure                  FAX THIS COMPLETED FORM TO:
    to comply will result in additional charges from Freeman.
    Please contact Exhibitor Services with speci c shipping
                                                                                    817-385-0983
    questions.
                                                                            A TRANSPORTATION EXPERT
TYPE OF SERVICE - Choose One                                              WILL CONTACT YOU TO CONFIRM
                                                                           RECEIPT OF YOUR ORDER AND
   1 Day: Delivery next business day (before 5:00 p.m.)                         FINALIZE DETAILS
   2 Day: Delivery by 5:00 P.M. second business day
   Deferred: Delivery within 3 - 4 business days
    Declared Value $ _______________________________
Air Transportation charges are billed by Dimensional or Actual                            03-237575
                                                                            SHOW # ________________________
Weight, whichever is greater.
   Standard Ground: Dependent on distance
   Expedited Ground: Tailored to speci c requirements
   Specialized: Pad wrapped, uncrated, or truckload


2009
                      PO Box 8530 (78208)




                                                                                                                                                                               FREEMAN material handling
                    3323 IH-35 North Ste 120
                   San Antonio, Texas 78219                                                             INCLUDE THE FREEMAN METHOD OF
              Ph: 210/227-0341 • Fax 210/212-8049                                                        PAYMENT FORM WITH YOUR ORDER
             FreemanSanAntonioES@freemanco.com

                      NACOL 2009 VIRTUAL SCHOOL SYMPOSIUM / November 15-17, 2009
      NAME OF SHOW: ________________________________________________________________________________________

      COMPANY NAME ______________________________________________________________ BOOTH #:_________________________
      CONTACT NAME: ______________________________________________________ PHONE #: _________________________

      E-MAIL ADDRESS _______________________________________________________________________________________
      For Assistance, please call 210-227-0341 to speak with one of our experts.

          Let Freeman OnLine® estimate your material handling charges for you. Log on to www.myfreemanonline.com, select your
          show and click on “Estimate My Material Handling Costs”. From Freeman OnLine® you can print extra shipping labels, get tips on how
          to package your freight and much more.

                                                             MATERIAL HANDLING SERVICES
      CRATED:                                  Material that is skidded or is in any type of shipping container that can be unloaded at the dock
                                               with no additional handling required.
      SPECIAL HANDLING:                        Material delivered by a carrier in such a manner that it requires additional handling, such as
      (See de nitions on back)                 ground unloading, stacked or constricted space unloading, designated piece unloading, shipment
                                               integrity, alternate delivery location, loads mixed with pad wrapped material, carpet and/or pad
                                               only shipments, no documentation and shipments that require additional time, equipment or labor
                                               to unload. Federal Express, UPS, Airborne Express & DHL are included in this category due to
                                               their delivery procedures.
      UNCRATED:                                Material that is shipped loose or pad-wrapped, and/or unskidded machinery without proper lifting
                                               bars or hooks.
      STRAIGHT TIME:                           8:00 A.M. to 4:30 P.M. Monday through Friday
      OVERTIME:                                4:30 P.M. to 8:00 A.M. Monday through Friday, all day Saturday, Sunday, and Holidays
                                               (Overtime will be applied to all freight received at the warehouse and/or show site that must be
                                               moved into or out of booth during above listed times.)
                                                                 Description                                                                 Price Per             200 lb.
                                                                                                                                               CWT               Minimum
       RATE CLASSIFICATIONS:
                      Warehouse Shipment (200 lb. minimum)
                               Crated or Skidded Shipment ....................................................................... $                   50.00           100.00
                               Special Handling Shipment ......................................................................... $                  65.00           130.00
                      Show Site Shipment (200 lb. minimum) ...................................................................
                               Crated or Skidded Shipment ....................................................................... $                   51.00           102.00
                               Special Handling Shipment ......................................................................... $                  66.30           132.60
                               Uncrated or Pad Wrapped Shipment .......................................................... $                          76.50           153.00
                      Small Package - Maximum weight is 30 lbs per shipment*
                               Small Package ............................................................................................ $           35.50
                                               *A small package shipment is a shipment totaling any number of pieces with a combined weight not to
                                                 exceed 30 lbs that is received on the same day, from the same shipper and delivered by the same carrier.

      ADDITIONAL SURCHARGES:
                     Shipment Delivered after Deadline Date (in addition to above rates)
                              Warehouse Shipment after Deadline .......................................................... $                          12.50            25.00
                              Show Site Shipment after Deadline ............................................................ $                        12.75            25.50
                     Overtime Charge - Inbound (in addition to above rates)
                              Crated or Skidded Shipment ....................................................................... $                    12.75            25.50
                              Special Handling Shipment ......................................................................... $                   16.60            33.20
                              Uncrated or Pad Wrapped Shipment .......................................................... $                           19.00            38.00
                     Overtime Charge - Outbound (in addition to above rates)
                              Crated or skidded Shipment ....................................................................... $                    12.75            25.50
                              Special Handling Shipment ......................................................................... $                   16.60            33.20
                              Uncrated or Pad Wrapped Shipment .......................................................... $                           19.00            38.00

      LATE SHIPMENT FEES:
      If freight is received in the warehouse during the exhibitor move-in or show hours,
      there will be an additional late fee per trip of ............................................................................................... $150.00

                                                                                                                                 Price per            Estimated Total
                       Description                                Weight                                       CWT                CWT                 Cost (200 lb. Min.)

                                                                                         ÷ 100 =

          Surcharges                                                                     ÷ 100 =
      Tips to Save on Material Handling                                                                                    8.25% Tax                  N/A
      •       Consolidate shipments - when total weight is less than 200 lbs. For Example:
                                                                                                                           Total
      3 Separate Shipments                                                    1 Consolidated Shipment
      60 lbs. charged @ 200 lbs. $ 100.00                                     3 pieces (1 shipment)
      52 lbs. charged @ 200 lbs. $ 100.00                                     177 lbs. charged @ 200 lbs = $100.00
      65 lbs. charged @ 200 lbs. $ 100.00 = $300.00                           Added benefit - your shipments are less likely to get misplaced if they
                                                                              are packaged together with larger items.
2009
JOB #03-237575
                                                                                                                     special handling definitions
                             SPECIAL HANDLING DEFINITIONS
         for frequently asked questions and material handling estimator tools, go to www.myfreemanonline.com



Special handling applies to shipments that are loaded by cubic space and/or packed in such a manner as to
require additional labor/handling, such as ground unloading, constricted space unloading, designated piece
unloading, carpet/pad only shipments or stacked shipments. Also included are shipment integrity, alternate
delivery locations, mixed shipments, and shipments without individual bills of lading. Shipments loaded in
this manner require additional time, labor, or equipment, to unload, sort and deliver.

What is Ground Loading/Unloading?
Vehicles that are not dock height, preventing the use of loading docks, such as U-hauls, at bed trailers,
double drop trailers, company vehicles with trailers that are not dock level, etc.

What is Constricted Space Loading/Unloading?
Trailer loaded “high and tight” shipments that are not easily accessible. Freight is loaded to full capacity of
trailer – top to bottom, side to side. One example of this is freight that is loaded down one side of a trailer
that must be bypassed to reach targeted freight.

What is Designated Piece Loading/Unloading?
Drivers that require the loading crew to bring multiple pieces of the freight to the rear of the trailer to select
the next piece, having to remove freight from the trailer then reload to t or the trailer must be loaded in a
sequence to ensure all items t.

What are Stacked Shipments?
Shipments loaded in such a manner requiring multiple items to be removed to ground level for delivery
to booth. Stacked or “cubed out” shipments, loose items placed on top of crates and/or pallets constitute
special handling.

What is Shipment Integrity?
Shipment integrity involves shipments on a carrier that are intermingled, or delivered in such a manner that
additional labor is needed to sort through and separate the various shipments on a truck for delivery to our
customers.

What is Alternate Delivery Location?
Alternative delivery location refers to shipments that are delivered by a carrier that requires us to deliver some
shipments to different levels in the same building, or to other buildings in the same facility.

What are Mixed Shipments?
Mixed shipments are de ned as shipments of mixed crated and uncrated goods, where the percentage of
uncrated is minimal and does not warrant the full uncrated rate for the shipment, but does require special
handling. Freeman de nes special handling for mixed loads as having less than 50% of the volume as
uncrated.

What does it mean if I have “No Documentation”?
Shipments arrive from a small package carrier (including, among others, Federal Express and UPS) without
an individual Bill of Lading, requiring additional time, labor and equipment to process.

What about carpet only shipments?
Shipments that consist of carpet and/or carpet padding only require special handling because of additional
labor and equipment to unload.

What is the difference between Crated and Uncrated Shipments?
Crated shipments are those that are packed in any type of shipping container that can be unloaded at the
dock with no additional handling required. Such containers include crates, ber cases, cartons, and properly
packed skids. An uncrated shipment is material that is shipped loose or pad-wrapped, and/or unskidded
without proper lifting bars and hooks.
                                                                                                                                 FREEMAN outbound shipping
                                                                                OUTBOUND MATERIAL HANDLING
                                                                                    AND SHIPPING LABELS
         3323 I H 35 North, Ste 120
           San Antonio, TX 78219
    (210) 227-0341 Fax: (210) 212-8049
  FreemanSanAntonioES@freemanco.com


 NAME OF SHOW:      NACOL 2009 VIRTUAL SCHOOL SYMPOSIUM / November 15-17, 2009
COMPANY NAME:                                                    BOOTH #:                 BOOTH SIZE:            X

CONTACT NAME :                                                   PHONE #:

E-MAIL ADDRESS :

 For Assistance, please call (210) 227-0341 to speak with one of our experts.

                                 For fast, easy ordering, go to www.myfreemanonline.com

 EVERY OUTBOUND SHIPMENT WILL REQUIRE A MATERIAL HANDLING AGREEMENT AND LABELS. WE WOULD BE
 HAPPY TO PREPARE THESE FOR YOU IN ADVANCE AND WILL DELIVER THEM TO YOUR BOOTH AT SHOW SITE TO
 REVIEW AND SIGN. TO TAKE ADVANTAGE OF THIS SERVICE, PLEASE COMPLETE AND RETURN THIS FORM.
                                              SHIPPING INFORMATION
  FROM: SHIPPER/EXHIBITOR NAME:

            BILLING ADDRESS:
                                                      STATE/                            ZIP/
            CITY:                                     PROVINCE:                         POSTAL CODE:


 SHIP TO: COMPANY NAME:
            DELIVERY ADDRESS:


                                                      STATE/                            ZIP/
            CITY:                                     PROVINCE:                         POSTAL CODE:

            PHONE#:                                                             ATTN:

           SPECIAL INSTRUCTIONS:

                                               METHOD OF SHIPMENT
  PLEASE CHECK DESIRED METHOD OF SHIPMENT BELOW                                 Once your shipment is packed and ready
    FREEMAN EXHIBIT TRANSPORTATION                                              to be picked up, please return the Material
                                                                                Handling Agreement to the Exhibitor
           1 Day: Delivery next business day                                    Services Center.
           2 Day: Delivery by 5:00 P.M. second business day
           Expedited                                                            Verify the piece count, weight and that
           Deferred: Delivery within 3-4 business days                          a signature is on the Material Handling
           Standard Ground                                                      Agreement prior to shipping out.
           Specialized: Pad wrapped, uncrated, or truckload
                                                                                SHIPMENTS WITHOUT PAPERWORK
                                                                                TURNED IN WILL BE RETURNED TO OUR
           OTHER COMMON CARRIER
                                                                                WAREHOUSE AT EXHIBITOR’S EXPENSE.
           OTHER VAN LINE                                                       Freeman will make arrangements for all
                                                                                Freeman Exhibit Transportation shipments.
           OTHER AIR FREIGHT                                                    Arrangements for pick-up by other carriers
                                                                                is the responsibility of the exhibitor. During
                          Next Day               2nd Day           Deferred     exhibitor move-out, when time permits,
                                                                                Freeman will attempt a courtesy phone call
        CARRIER PHONE #:                                                        to your carrier to confirm the scheduled
                                                                                pick-up.

   DESIRED NUMBER OF LABELS:
09/07 (237575)
          R U S H                                         R U S H
         DO NOT DELAY                                  DO NOT DELAY
    DISCOUNT DEADLINE: NOVEMBER 09, 2009              DISCOUNT DEADLINE: NOVEMBER 09, 2009
 TO:                                            TO:
                EXHIBITOR NAME                                    EXHIBITOR NAME


 C/O: FREEMAN / AUSTIN DISTRIBUTION C/O: FREEMAN / AUSTIN DISTRIBUTION
         2400 GRAND AVENUE PARKWAY                      2400 GRAND AVENUE PARKWAY
         STE 105                                        STE 105
         AUSTIN, TX 78728                               AUSTIN, TX 78728



         WAREHOUSE                                       WAREHOUSE
           NACOL 2009 VIRTUAL SCHOOL                           NACOL 2009 VIRTUAL SCHOOL
EVENT:            SYMPOSIUM                       EVENT:              SYMPOSIUM

BOOTH NO._______NO.______OF______PCS.             BOOTH NO._______NO.______OF______PCS.

                      THE ABOVE LABELS ARE PROVIDED FOR YOUR CONVENIENCE.
                   PLACE ONE ON EACH PIECE SHIPPED TO ENSURE PROPER DELIVERY.
                       IF MORE LABELS ARE NEEDED, COPIES ARE ACCEPTABLE.
                         SAN ANTONIO, AUSTIN & SOUTH TEXAS AREA




                                                                                                    FREEMAN labor jurisdictions
        To assist you in planning your show, we would like to provide you with the following
        information regarding your labor jurisdictions.

        LABOR SERVICE

        FREEMAN has exclusive labor to assist with your Installation and Dismantling
        needs as well as Freight Services. Full time employees with Exhibiting Companies
        may set their own booths without assistance from our labor.

        MATERIAL HANDLING

        FREEMAN is the exclusive provider of freight services. Full time employees of
        exhibiting companies may move their own materials to their booth space with 2 wheel
        dollies ONLY. Vehicles being unloaded must be owned or leased and operated by a
        full time employee of the exhibiting company. No pallet jacks nor motorized forklifts
        can be operated by anyone other than the Of cial Freight Service Company. Hotel
        Bellmen, Porters, Taxi Drivers, Day Laborers, etc. are not allowed on the show oor
        and cannot move any materials to and from the exhibitor’s booth. FREEMAN will
        control access to the loading docks in order to provide for a safe and orderly move-
        in/move-out. Exhibitors wishing to move their own materials in or out of the show
        will be provided a space in the dock area to load or unload their vehicles on a rst
        come basis.

             PLEASE NOTE:


        ·    Please do not tip any employee. Do not give coffee breaks, for union employees
             have a fteen minute paid break mid-morning and mid-afternoon. Any attempt by
             an employee to solicit a gratuity for any service should be reported immediately
             to Freeman and/or Exhibit Management. Union employees are paid a good wage
             scale, and tipping is strongly discouraged and is not an accepted policy of any
             Of cial Service Supplier.


        ·    If you encounter any dif culty with any laborer, or if you are not satis ed with the
             work performed, please bring this to the attention of Freeman. Please refrain
             from voicing complaints directly to craft personnel.


        ·    The person in charge of your exhibit should carefully inspect and sign all work
             order forms. If there are any questions about any bills, bring the bill to the
             appropriate Service Desk and discuss it with the person in charge.




stndrd form / Oct.2007
          PO Box 8530 (78208)                                                            INCLUDE THE FREEMAN METHOD OF




                                                                                                                                                           FREEMAN installation & dismantle
        3323 IH-35 North Ste 120                                                          PAYMENT FORM WITH YOUR ORDER
       San Antonio, Texas 78219
  Ph: 210/227-0341 • Fax 210/212-8049
 FreemanSanAntonioES@freemanco.com

                 NACOL 2009 VIRTUAL SCHOOL SYMPOSIUM / November 15-17, 2009
NAME OF SHOW: _______________________________________________________________________________________
COMPANY NAME ______________________________________________________________ BOOTH #:_________________________

CONTACT NAME: ______________________________________________________ PHONE #: _________________________

E-MAIL ADDRESS _______________________________________________________________________________________
For Assistance, please call 210-227-0341 to speak with one of our experts.
                                            For fast, easy ordering, go to www.myfreemanonline.com
                                  DISPLAY LABOR (One Hour Minimum per Worker)
Description                                                                                                           Advance        Show Site
                                                                                                                       Price           Price

Straight Time-         8:00 A.M. to 5:00 P.M. Monday through Friday ..................................................... $ 59.00     $ 76.70
Overtime-              6:00 A.M. to 8:00 A.M. and 5:00 P.M. to 12:00 Midnight Monday through Friday
                       ALL DAY SATURDAY, SUNDAY & HOLIDAYS ..................................................... $ 88.50              $ 115.00

• Show Site prices will apply to all labor orders placed at show site.
    • Price is per person/per hour.
    • Start time guaranteed only at start of working day.
    • One hour minimum per person - labor thereafter is charged in half (1/2) hour increments.
    • Labor must be canceled in writing, 24 hours in advance to avoid a one (1) hour cancellation fee per worker.
    • When scheduling dismantle labor, be sure to allow suf cient time for empty containers to be returned to your booth.
    • Freeman supervised jobs will be completed at our discretion prior to show opening and before the hall must be
      cleared. Please include setup plan/photo, special instructions & inbound shipping information with this order.

                                                        INSTALLATION LABOR
    Freeman Supervised Labor - Please complete the reverse side of this form.
    • Installation of your exhibit will be completed at our discretion prior to show opening.
    • The charge for this service is 30% of the total installation labor bill, with a minimum of $45.00.
  Emergency contact: ______________________________________ Phone Number: ____________________________

     Exhibitor Supervised Labor (Supervisor must check in at Service Desk to pick up labor)

Supervisor will be: _________________________________________ Phone Number: ____________________________
  Date          Start           No. of People          Approx. Hrs.  Total Hrs.       Hourly Rate       Estimated
                Time                                   per Person                                       Total Cost
_______       ________       _____________         x _____________= ___________ @ $ ____________ = $ ________________

_______       ________       _____________         x _____________= ___________ @ $ ____________ = $ ________________

_______       ________       _____________         x _____________= ___________ @ $ ____________ = $ ________________

                                                                       Freeman Supervision (30%/$45.00)                = $________________

                                                                                                              Tax              (N/A)
                                                                                                                       = $________________

                                                                                               Total Installation      = $________________

                                                          DISMANTLE LABOR
    Freeman Supervised Labor - Please complete the reverse side of this form.
    • Freeman is not responsible for product or literature that is not properly packed and labeled by exhibitor.
    • The charge for this service is 30% of the total dismantle labor bill, with a minimum of $45.00.
  Emergency contact: ______________________________________ Phone Number: ____________________________

    Exhibitor Supervised Labor(Supervisor must check in at Service Desk to pick up labor)
Supervisor will be:__________________________________________Phone Number: ____________________________

  Date         Start           No. of People             Approx. Hrs.         Total Hrs.                Hourly Rate             Estimated
               Time                                      per Person                                                             Total Cost
 _______      ________        _____________         x _____________= ___________ @ $ ____________ = $ ________________

 _______      ________        _____________         x _____________= ___________ @ $ ____________ = $ ________________

 _______      ________        _____________         x _____________= ___________ @ $ ____________ = $ _______________

                                                                        Freeman Supervision (30%/$45.00)                 = $________________

                                                                                                               Tax
                                                                                                                                    (N/A)
                                                                                                                         = $________________
 2009
 JOB #03-237575
                                                                                                 Total Dismantle         = $________________
                                                                                                                                             Page 1 of 2
                                                                                                                               FREEMAN installation & dismantle
NAME OF SHOW:      NACOL 2009 VIRTUAL SCHOOL SYMPOSIUM / November 15-17, 2009
COMPANY NAME:                                                                      BOOTH#:

CONTACT NAME:                                                                      PHONE#:

                                    FREEMAN SUPERVISED LABOR
IN ORDER TO BETTER SERVE YOU - PLEASE COMPLETE THE FOLLOWING INFORMATION
IF YOUR DISPLAY IS TO BE SET-UP AND/OR DISMANTLED BY FREEMAN I&D AND YOU WILL
NOT BE PRESENT TO SUPERVISE THE INSTALLATION AND/OR DISMANTLE.
                          INBOUND SHIPPING & SET UP INFORMATION
Freight will be shipped to Warehouse ___________ Show Site _________ Date Shipped ______________________________
Total No. of:   ___________________Crates     _____________________Cartons ______________________Fiber Cases
Setup Plan/Photo: Attached ______________ To Be Sent With Exhibit _________________ In Crate No.__________________
Carpet:   With Exhibit _____________ Rented From Freeman _________ Color ________________ Size ________________
Electrical Placement: __________________ Drawing AttachedDrawing With ExhibitElectrical Under Carpet _______________
      Comments:_______________________________________________ ___ ____________________________________
      ________________________________________________________________________________________________
Graphics: With Exhibit ________________ Shipped Separately _____________
     Comments: ________________________________________________________________________________________
      _________________________________________________________________________________________________
Special Tools/Hardware Required: __________________________________________________________________________
      _________________________________________________________________________________________________


                                OUTBOUND SHIPPING INFORMATION
SHIP TO: _____________________________________________________________________________________________

           _____________________________________________________________________________________________

           _____________________________________________________________________________________________

           _____________________________________________________________________________________________

METHOD OF SHIPMENT

    Freeman Exhibit Transportation:
        Common Carrier
        Air Freight          Next Day            2nd Day            Deferred           Expedited


    Other (list carrier name & phone number):
        Other Common Carrier: ___________________________________________________________________________
        Other Air Freight: ________________________________________________________________________________
        Van Line: ______________________________________________________________________________________


FREIGHT CHARGES
       Prepaid           Collect
       Bill To: ___________________________________________________________________________________
                ___________________________________________________________________________________
                ___________________________________________________________________________________


In the event your selected carrier fails to show on nal move-out day, please select one of the
following options:

          Reroute via Freeman’s choice

          Deliver back to Freeman warehouse at Exhibitor’s expense.

PLEASE NOTE: Freeman is not responsible for product or literature that is not properly packed and labeled by exhibitor.




                                                                                                                 Page 2 of 2
                                     AUSTIN FIRE REGULATIONS
                                          AUSTIN, TEXAS

               FIRE EXHIBIT REGULATIONS FOR ASSEMBLY OCCUPANCIES




                                                                                                                            AUSTIN FIRE REGULATIONS
The information contained in this brief outline does not by any means thoroughly cover the criterion and standards
contained in the Uniform Fire Code, as adopted by the City of Austin, but it does provide the fundamental rules
governing exhibits in any building open to the public.

The following entities are responsible for ensuring all regulations are followed; client, exhibitor, service contractors
and the Convention Facility. It is a requirement that the Austin Fire Department review and approve all event pre-
planning documents and oor plans.

Remember, the re codes for Austin may be different from other cities and exhibitors will be responsible for comply-
ing with the Uniform Fire code. The Convention Facility will take reasonable steps to ensure that you are allowed to
display your products effectively, as long as it does not create a re or life safety hazard to yourself, other exhibitors
or people attending the exhibit.


1. Floor plans for all shows are to be submitted to the Convention Facilty for review and approval. They will submit
the oor plans and event pre-planning documents to the Austin Fire Department’s Fire Marshal for approval. An
approved copy will be provided to the event client. A copy of the approved plans must be available on site.

2. No display or exhibit shall be installed or operated as to interfere with access to or with the visibility of any
required exit or exit sign, nor shall any display block access to re equipment.

3. All exhibit booths must maintain clear and appropriate exits from the booth. Any booth of 750 square feet or
more must have a minimum of two exits as far from each other as possible.

4.    Displays with any type of cover, i.e. tents, buildings, awnings, etc. must be 300 square feet or less; if larger
than 300 square feet they must meet the following regulations:


         a)        a single level or multi-level exhibit larger than 300 square feet with a covered ceiling
                   requires protection from an automatic extinguishing system.
         b)        a booth with an open grid style ceiling does not have to meet this requirement. If there
                   are any questions, please forward a copy of the booth plans for the Convention Facility
                   and Fire Department review.
         c)        the upper deck of the multi-level exhibit must have at least two remote means of egress
                   (as far from each other as possible).

5. The storage of combustible materials not on display (including packing materials) shall be in a storage area
approved by the facility management. Any storage area that contains combustibles must be reviewed and approved
by the Fire Marshal’s Of ce.

6. All curtains, drapes, decorations and decorative or construction materials are to be non-combustible or ame
retardant. Documentation af rming non-combustible or ame retardant properties must be available on site.


7.   Any merchandise or material attached to drapes or table skirts is to be non-combustible or ame retardant.

8.   Combustible waste is to be collected as it accumulates and should be stored in a non-combustible covered
container which is emptied at least once a day.

9.       The use of open ames, burning or smoke emitting materials as part of an act, display or show is prohibited
unless prior written approval is received from the Fire Marshal’s Of ce.

10.      Electrical equipment is to be installed, operated and maintained in a manner which does not create a
hazard to life or property.



jan05
11.      Whenever, in the opinion of the Austin Fire Department, it is essential for public safety in any place of
public assembly, the owner, agent or lessee shall employ one or more quali ed persons, as required and approved
by the Austin Fire Department, to be on duty. These individuals shall be subject to the Austin Fire Department’s
orders and shall be in uniform and remain on duty during the times such places are open to the public.

12.      The following items may not be used without prior written approval of the Fire Marshal’s Of ce:
         a. Display or storage of LPG
         b. Flammable or combustible liquids
         c. Flammable gas
         d. Cotton, hay, paper, straw, moss, split bamboo, wood chips, etc.
         e. Welding or cutting equipment for demonstrations purposes
         f. Gas-fired appliances for demonstration purposes
         g. Salamander stoves
         h. Lit candles or lanterns for demonstration purposes
         i. Compressed gas cylinders. If approved for use, cylinders are to be firmly secured in an upright
            position.
         j. Any cooking or heat producing devices

13.      The following address the display of automotive vehicles and equipment.
         a. There is to be no more than five gallons of fuel or 1/4 the capacity of the fuel tank, whichever
             is less.
         b. Fuel tanks are locked and all portable tanks removed. Locking the auto will be sufficient for
            cars in which the gas cap cover can only be unlatched from inside the vehicle.
         c. Battery cables are to be disconnected. Batteries used to power auxiliary equipment shall be
            permitted to be kept in service providing an appropriate disconnect is furnished.
         d. Ignition keys are to be removed and placed in a central location on site.
         e. The positioning of such vehicles shall be subject to approval of the Fire Marshal’s Office.
         f. Vehicle operation will be limited to brief parade-type displays specifically approved by the Fire
            Marshal’s Office.
         g.Vehicles, boats and similar exhibited products having over 100 square feet of roofed area are
            to have a smoke detector.

14.      The following requirements are for food shows:
         a. One 40 BC extinguisher is to be provided for every deep fat fryer.
         b. Deep fat fryers are to be thermostat controlled.
         c. Fryer units are not to be located on tables that are along aisles. No public access to fryers.
         d. Deep fat fryer units are to be placed on sheet pans or similar non-combustible materials (foil
            is not acceptable).
         e. Combustible materials will not be located near deep fat fryers.
         f. Chafing dishes are to be designed with a shelf for the fuel or chafing dish is to be placed on a
            sheet pan.

15.      Public display of compressed ammable or toxic gases, hazardous materials, Class II, III or IV laser,
blasting agents and explosives is only permitted after a review of the materials and/or devices is conducted and
the proposed display has received approval of the Fire Marshal’s Of ce.
PAYMENT & LABOR




                                                                                                                                                        FREEMAN terms & conditions
YOU ARE ENTERING A CONTRACT WHICH LIMITS YOUR POSSIBLE RECOVERY IN CASE OF LOSS OR DAMAGE. The terms
and conditions set forth below become a part of the Contract between FREEMAN and you, the EXHIBITOR. Acceptance of said
terms and conditions will be construed when any of the following conditions are met:
	    •		   THE	METHOD	OF	PAYMENT	FORM	IS	SIGNED;	OR	
	    •		   AN	ORDER	FOR	LABOR,	SERVICES	AND/OR	RENTAL	EQUIPMENT	IS	PLACED	BY	EXHIBITOR	OR	
	    •	    	WORK	IS	PERFORMED	ON	BEHALF	OF	EXHIBITOR	BY	LABOR	SECURED	THROUGH	FREEMAN.	

DEFINITIONS

For purposes of this Contract, “FREEMAN” means Freeman Decorating Services, Inc. (“FDSI”), Freeman Decorating Ltd. Freeman
Audio Visual Solutions, Inc., and their respective employees, directors, officers, agents, assigns, affiliated companies, and related
entities. The term “EXHIBITOR” means the Exhibitor, its employees, agents, representatives, and any Exhibitor Appointed Contractors
(“EAC”).

PAYMENT TERMS

Full payment, including any applicable tax, is due at the time the order is placed. Purchase orders are not considered payment. All
payments must be in U.S. funds and all checks must be drawn on a U.S. bank. Orders received without advance payment or after
the deadline date will incur additional After Deadline charges as indicated on each order form. All materials and equipment are on a
rental basis for the duration of the show or event and remain the property of Freeman except where specifically identified as a sale.
All equipment rentals are based on Show Rates and apply only to Show Days. Rental prices on Audio Visual equipment (including
computers) do not include labor, delivery, electrical services or removal of the equipment from the booth. Exhibitor agrees to use all
rental	equipment	with	reasonable	care	to	prevent	excessive	wear	and	tear	and/or	damage	to	Freeman’s	property.	Exhibitor	will	notify	
Freeman immediately of any damage to rental equipment and agrees to be billed for any damage to, or loss of, rental equipment
rented to Exhibitor. In case of cancellation of any labor orders by Exhibitor a one-hour “per person, per hour” charge will be applied
for all labor and equipment orders that are not canceled in writing at least 24 hours prior to the scheduled start time. If Prestige
Carpet,	Custom-Cut	Carpet,	Modular	Rental	Exhibits,	Audio	Visual	and/or	Computer	Equipment	and	any	other	custom-order	items	or	
services have already been provided at the time of cancellation, fees will remain at 100% of the original charge. If the Show or Event
is	canceled	because	of	reasons	beyond	Freeman’s	control,	Exhibitor	remains	responsible	for	all	charges	for	services	and	equipment	
provided up to and including the date of cancellation. Freeman will not issue refunds to Exhibitor of any payments made before the
date of cancellation. Exhibitor is solely responsible for, and agrees to pay, any and all charges related to removal of items from
Exhibitor’s	booth	after	the	show	has	ended	even	if	items	were	provided	by,	or		belong	to	a	third	party.	It	is	Exhibitor’s	responsibility	
to	advise	the	Freeman	Service	Center	Representative	of	problems	with	any	orders,	and	to	check	the	Exhibitor’s	invoice	for	accuracy	
prior to the close of the Show or Event. If Exhibitor is exempt from payment of sales tax, Freeman requires an exemption certificate
for the State in which the services are to be used. Resale certificates are not valid unless Exhibitor is rebilling these charges to its
customers. For International Exhibitors, Freeman requires 100% prepayment of advance orders, and any order or services placed
at show site must be paid at the show. For all others, should there be any preapproved unpaid balance after the close of the
show;	terms	will	be	net,	due	and	payable	in	Dallas,	Texas	upon	receipt	of	invoice.	Effective	30	days	after	invoice	date,	any	unpaid	
balance will bear a FINANCE CHARGE at the lesser of the maximum rate allowed by applicable law, or 1.5% per month, which is an
ANNUAL PERCENTAGE RATE of 18%, and future orders will be on a pre-paid basis only. If any finance charge hereunder exceeds
the maximum rate allowed by applicable law, the finance charge shall automatically be reduced to the maximum rate allowed, and
any excess finance charge received by Freeman shall be either applied to reduce the principal unpaid balance or refunded to the
payer. If past due invoices or invoice balances are placed with a collection agency or attorney for collection or suit, Exhibitor agrees
to pay all legal and collection costs. THESE PAYMENT TERMS AND CONDITIONS SHALL BE GOVERNED BY AND CONSTRUED IN
ACCORDANCE WITH THE LAWS OF THE STATE OF TEXAS. In the event of any dispute between the Exhibitor and Freeman relative
to any loss, damage, or claim, such Exhibitor shall not be entitled to and shall not withhold payment, or any partial payment, due
to Freeman for its services, as an offset against the amount of any alleged loss or damage. Freeman reserves the right to charge
Exhibitor	 for	 the	 difference	 between	 the	 Exhibitor’s	 estimate	 of	 charges	 and	 the	 actual	 charges	 incurred	 by	 Exhibitor,	 or	 for	 any	
charges that Freeman may be obligated to pay on behalf of Exhibitor, including without limitation, any shipping charges. If Exhibitor
provides	 a	 credit	 card	 for	 payment	 and	 charges	 are	 rejected	 by	 the	 Exhibitor’s	 credit	 card	 company	 for	 any	 reason,	 Freeman	
hereby provides notice that it reserves the right, and Exhibitor authorizes Freeman, to continue to attempt to secure payment through
that	credit	card	for	as	long	as	unpaid	balances	remain	on	the	Exhibitor’s	account.	Exhibitor	hereby	grants	a	lien	on	its	property	in	
Freeman’s	possession	to	the	extent	of	any	outstanding	obligations	owed	to	Freeman	by	Exhibitor.	

LABOR UNDER SUPERVISION OF EXHIBITOR: Exhibitor shall be responsible for the performance of labor provided under this
section. It is the responsibility of Exhibitor to supervise labor secured through Freeman in a reasonable manner as to prevent bodily
injury	and/or	property	damage	and	also	to	direct	them	to	work	in	a	manner	that	is	in	compliance	with	Freeman’s	Safe	Work	Rules	and/	
or	Federal,	State,	County	and	Local	ordinances,	rules	and/or	regulations,	including	but	not	limited	to	Show	or	Facility	Management	
rules	and/or	regulations.	It	is	the	responsibility	of	Exhibitor	to	check	in	with	the	Service	Desk	to	pick	up	labor,	and	to	return	to	the	
Service Desk to release labor when the work is completed. INDEMNIFICATION: Exhibitor agrees to indemnify, hold harmless, and
defend Freeman from and against any and all demands, claims, causes of action, fines, penalties, damages, liabilities, judgments,
and	expenses	(including	but	not	limited	to	reasonable	attorneys’	fees	and	investigation	costs)	arising	out	of	work	performed	by	labor	
provided	by	Freeman	but	supervised	by	Exhibitor.	Further,	the	Exhibitor’s	indemnification	of	Freeman	includes	any	and	all	violations	
of	Federal,	State,	County	or	Local	ordinances,	“Show	Regulations	and/or	Rules”	as	published	and/or	set	forth	by	Facility	or	Show	
Management,	and/or	directing	labor	provided	by	Freeman	to	work	in	a	manner	that	violates	any	of	the	above	rules,	regulations,	and/
or ordinances.

IMPORTANT

PLEASE REFER TO FREEMAN’S “MATERIAL HANDLING TERMS & CONDITIONS” AS IT RELATES TO MATERIAL
HANDLING SERVICES AND TO THE “SERVICE REQUEST & SHIPPING INSTRUCTIONS CONTRACT” AS IT RELATES TO
TRANSPORTATION SERVICES. CONTRACT TERMS DEPEND ON THE NATURE OF SERVICES SECURED BY EXHIBITOR
THROUGH FREEMAN. TERMS & CONDITIONS MAY VARY FOR EACH TYPE OF SERVICE ORDERED THROUGH FREEMAN.
 MATERIAL HANDLING




                                                                                                                                                                                                 FREEMAN terms & conditions
YOU ARE ENTERING A CONTRACT WHICH LIMITS YOUR POSSIBLE RECOVERY IN CASE OF LOSS OR DAMAGE.
The terms and conditions set forth below become a part of the Contract between FREEMAN and you, the EXHIBITOR. Acceptance of said terms and conditions will be
construed when any of the following conditions are met:
• THE MATERIAL HANDLING SERVICE AGREEMENT IS SIGNED; OR
• EXHIBITOR’S MATERIALS ARE DELIVERED TO FREEMAN’S WAREHOUSE OR TO A SHOW OR EXPOSITION SITE FOR WHICH FREEMAN IS THE OFFICIAL SHOW
  CONTRACTOR; OR
• AN ORDER FOR LABOR AND/OR RENTAL EQUIPMENT IS PLACED BY EXHIBITOR WITH FREEMAN.

1.   DEFINITIONS. For purposes of this Contract, ”FREEMAN“ or “The Freeman                     10. CLAIM(S) FOR LOSS. EXHIBITOR agrees that any and all claims for loss or dam-
Companies” means Freeman Decorating Services, Inc., Freeman Decorating Ltd.,                   age must be submitted to FREEMAN immediately at the show site, and in any case not
Freeman Exhibit, AVW-TELAV Inc., Freeman Transportation, Hoffend Xposition, Stage              later than thirty (30) business days after the conclusion of the show or exposition. (For
Rigging, Inc., Kerry Technical Services, TFC, Inc., Freeman Electrical Services, and their     purposes of claim reporting, the "conclusion" of the show shall be construed as the time
respective employees, directors, officers, agents, assigns, affiliated companies, and relat-   when EXHIBITOR’S materials are delivered to the carrier for transportation from the show
ed entities including, but not limited, to any subcontractors FREEMAN may appoint. The         site or from FREEMAN’S warehouse). All claims reported after thirty (30) days will be
term “EXHIBITOR” means the Exhibitor, its employees, agents, representatives, and any          rejected. In no event shall a suit or action be brought against FREEMAN more than
Exhibitor Appointed Contractors (“EAC”).                                                       one (1) year after the date of loss or damage occurred.
2.     PACKAGING AND CRATES. FREEMAN shall not be responsible for damage                            (a) PAYMENT FOR SERVICES MAY NOT BE WITHHELD. In the event of any
to loose or uncrated materials, pad-wrapped or shrink-wrapped materials, glass                      dispute between the EXHIBITOR and FREEMAN relative to any loss, damage, or
breakage, concealed damage, carpets in bags or poly, or improperly packed                           claim, EXHIBITOR shall not be entitled to and shall not withhold payment,
materials. In addition, FREEMAN shall not be responsible for crates and packaging                   or any partial payment, due FREEMAN for its services as an offset against the
which are unsuitable for handling, in poor condition, or have prior damage. Crates and              amount of any alleged loss or damage. Any claims against FREEMAN shall be con-
packaging should be of a design to adequately protect contents for handling by fork-                sidered a separate transaction and shall be resolved on their own merits.
lift and similar means.
                                                                                                    (b) MAXIMUM RECOVERY. If found liable for any loss, FREEMAN’S sole and
3.    EMPTY CONTAINERS. Empty container labels will be available at the show site                   exclusive MAXIMUM liability for loss or damage to EXHIBITOR’S materials and
service desk. Affixing labels to the containers is the sole responsibility of EXHIBITOR or          EXHIBITOR’S sole and exclusive remedy is limited to $.50 (USD) per pound per
its representative. All previous labels must be removed or obliterated. FREEMAN                     article with a maximum liability of $100.00 (USD) per item, or $1,500.00 (USD) per
assumes no responsibility for:                                                                      shipment whichever is less.
     • Error in the above procedures                                                                (c) BREACH OF CONTRACT AND/OR NEGLIGENCE ONLY. FREEMAN’S liability
     • Removal of containers with old empty labels and without FREEMAN labels                       shall be limited to any loss or damage which results solely from FREEMAN’S
                                                                                                    NEGLIGENCE in the actual physical handling of the items comprising
     • Improper information on empty labels                                                         EXHIBITOR’S shipment(s) OR which results from BREACH OF THIS CONTRACT and
FREEMAN WILL NOT BE LIABLE FOR LOSS OR DAMAGE TO CRATES AND CONTAINERS                              not for any other type of loss or damage. In no event shall FREEMAN be liable to
OR THEIR CONTENTS WHILE SAME ARE IN EMPTY CONTAINER STORAGE.                                        the EXHIBITOR or to any other party for special, collateral, exemplary, indirect,
4.    INBOUND SHIPMENT(S). Consistent with trade show industry practices, there                     incidental, or consequential damages, whether such damages occur either prior
may be a lapse of time between the delivery of shipment(s) to the booth and the                     or subsequent to, or are alleged as a result of, tortious conduct, failure of the
arrival of EXHIBITOR or its representative, and during such time the materials will be              equipment or services of FREEMAN or breach of any of the provisions of this
left unattended. FREEMAN WILL NOT BE RESPONSIBLE OR LIABLE FOR ANY LOSS,                            Contract, regardless of the form of action, whether in contract or in tort, including
DAMAGE, THEFT, OR DISAPPEARANCE OF EXHIBITOR’S MATERIALS AFTER SAME                                 strict liability and negligence, even if FREEMAN has been advised or has notice
HAVE BEEN DELIVERED TO EXHIBITOR’S BOOTH AT SHOW SITE. FREEMAN highly                               of the possibility of such damages, or for any damages caused by EXHIBITOR’S
recommends the securing of security services from Facility or Show Management.                      failure to perform EXHIBITOR’S responsibilities. Such excluded damages include
                                                                                                    but are not limited to loss of profits, loss of use, interruption of business or other
5.    OUTBOUND SHIPMENT(S). Consistent with trade show industry practices,                          consequential or indirect economic losses.
there may be a lapse of time between the completion of packing and the actual pick-
up of materials from the booths for loading onto a carrier and during such time the            11. DECLARED VALUE. Declarations of Declared Value are between the EXHIBITOR
materials will be left unattended. FREEMAN WILL NOT BE RESPONSIBLE OR LIABLE                   and the selected Carrier ONLY, and are in no way an extension of FREEMAN’S max-
FOR ANY LOSS, DAMAGE, THEFT, OR DISAPPEARANCE OF EXHIBITOR’S MATERI-                           imum liability stated herein. FREEMAN will use commercially reasonable efforts to
ALS BEFORE SAME HAVE BEEN PICKED UP FOR RELOADING AT THE CONCLUSION                            transmit the Declared Value instructions to the selected Carrier; however, FREEMAN
OF THE EVENT. FREEMAN highly recommends the securing of security services from                 WILL NOT BE LIABLE FOR ANY CLAIM ARISING FROM THE TRANSMITTAL OF, OR
Facility or Show Management. All Material Handling Agreements submitted to FREE-               FAILURE TO TRANSMIT, DECLARED VALUE INSTRUCTIONS TO THE CARRIER NOR FOR
MAN by EXHIBITOR will be checked at the time of pickup from the booth and correc-              FAILURE OF THE CARRIER TO UPHOLD THE DECLARED VALUE OR ANY OTHER TERM
tions will be made where discrepancies exist between the quantities of items on any            OF CARRIAGE.
form submitted to FREEMAN and the actual count of such items in the booth at the               12. JURISDICTION / ARBITRATION. THIS CONTRACT SHALL BE CONSTRUED
time of pickup.                                                                                UNDER THE LAWS OF THE STATE OF TEXAS WITHOUT GIVING EFFECT TO ITS
6.    DELIVERY TO THE CARRIER FOR RELOADING. FREEMAN assumes no                                CONFLICT OF LAWS RULES. EXCLUSIVE VENUE FOR ALL DISPUTES ARISING OUT
responsibility for loss, damage, theft, or disappearance of EXHIBITOR’S materials after        OF OR RELATING TO THIS CONTRACT SHALL RESIDE IN A COURT OF COMPETENT
same have been delivered to EXHIBITOR’S appointed carrier, shipper, or agent for               JURISDICITON IN DALLAS COUNTY, TEXAS. Notwithstanding anything herein to the
transportation after the conclusion of the show. FREEMAN loads the materials onto              contrary, any controversy or claim arising out of or relating to this Contract, or the
the carrier under directions from the carrier or driver of that carrier. Any loading onto      breach thereof, shall be settled by arbitration administered by the American
the carrier will be understood to be under the exclusive supervision and control of the        Arbitration Association in accordance with its Commercial Arbitration Rules and judg-
carrier or driver of that carrier. FREEMAN assumes no responsibility for loss, damage,         ment on the award rendered by the arbitrator(s) may be entered by any court having
theft or disappearance of EXHIBITOR’S materials that arises out of improperly loaded           jurisdiction thereof.
materials.                                                                                     13. INDEMNIFICATION. EXHIBITOR agrees to indemnify and forever hold harm-
7.    DESIGNATED CARRIERS. In order to expedite removal of materials from show                 less FREEMAN and its employees, directors, officers, and agents from and against any
site as required by Show Management and/or the facility, FREEMAN shall have the                and all demands, claims, causes of action, fines, penalties, damages (including consequential),
authority to change the EXHIBITOR designated carrier if that carrier does not pick up          liabilities, judgments, and expenses (including but not limited to reasonable attorneys’
the shipment(s) at the appointed time. Where no disposition is made by EXHIBITOR,              fees and investigation costs) on account of personal injury, death, or damage to or loss
materials may be taken to a warehouse to await EXHIBITOR’S shipping instructions and           of property or profits arising out or contributed to by any of the following:
EXHIBITOR agrees to be responsible for charges relating to such rerouting and han-                  • EXHIBITOR’S negligent supervision of any labor secured through FREEMAN, or
dling. In no event shall FREEMAN be responsible for any loss resulting from such                    the negligent supervision of such labor by any of EXHIBITOR’S employees, agents,
rerouting designation.                                                                              representatives, customers, invitees and/or any Exhibitor Appointed Contractors
8.    FREEMAN’S RESPONSIBILITIES. FREEMAN shall be responsible only for those                       (EAC);
services which it directly provides. FREEMAN assumes no responsibility for any per-                 • EXHIBITOR’S negligence, willful misconduct, or deliberate act, or the neg-
sons, parties, or other contracting firms not under FREEMAN’S direct supervision and                ligence, willful misconduct, or deliberate act of EXHIBITOR’S employees, agents,
control. FREEMAN’S performance hereunder is subject to, and FREEMAN shall not be                    representatives, customers, invitees and/or any Exhibitor Appointed Contractors
responsible for loss, delay, or damage due to, strike, lockouts, work stoppages, nat-               (EAC) at the show or exposition to which this Contract relates, including but not
ural elements, vandalism, Act of God, civil disturbances, power failures, explo-                    limited to the misuse, improper use, unauthorized alteration, or negligent handling
sions, acts of terrorism or war, or for any other cause beyond FREEMAN’S reasonable                 of FREEMAN’S equipment;
control, nor for ordinary wear and tear in the handling of materials.
                                                                                                    • EXHIBITOR’S violation of Federal, State, County or Local ordinances;
9.   INSURANCE. It is understood that FREEMAN is not an insurer. Insurance on exhibit
materials, if any, shall be obtained by EXHIBITOR in amounts and for perils deter-                  • EXHIBITOR’S violation of Show Regulations and/or Rules as published and set
mined by EXHIBITOR. EXHIBITOR agrees to provide FREEMAN with a release of sub-                      forth by Facility and/or Show Management.
rogation to the extent of any insurance settlement received.                                   14. WAIVER & RELEASE. EXHIBITOR, as a material part of the consideration to FREEMAN
                                                                                               for material handling services, waives and releases all claims against FREEMAN with
                                                                                               respect to all matters for which FREEMAN has disclaimed liability pursuant to the provi-
                                                                                               sions of this Contract.
                                                                                               15. SEVERABILITY. If any provision of this Contract proves to be illegal,
                                                                                               invalid, or unenforceable, the remainder of this Contract will not be affected by such
                                                                                               finding, and in lieu of each provision of this Contract that is proven to be illegal, invalid,
                                                                                               or unenforceable, a provision will be added as part of this Contract as similar in terms to
                                                                                               such illegal, invalid, or unenforceable provision as may be possible and be legal, valid,
                                                                                               and enforceable.
US – 4/09 – 10317
                                        500 East 4th Street, Austin, Texas 78701
                                      Phone: (512) 482-8000 Fax: (512) 682-2789

Electrical & Rigging Service Form- Return at least two weeks (14 days) prior to your event

       Client Name:                                            Event Name:        NACOL 2009 VIRTUAL SCHOOL SYMPOSIUM

       Telephone:                                              Dates:                     NOVEMBER 15-17, 2009
       Email:                                                  Hotel Contact:
       Meeting Room:                                           Booth #:
       Set-Up Date(s):                                         Time:


                                                    Electrical Charges

     Quantity                                Item                                Rate              # Days   Total $
                    20 amp/120V outlet – per day                                   $85.00
                    20 amp/208V, single phase – Day 1                             $125.00
                    20 amp/208V, single phase – each per additional day            $90.00
                    20 amp/208V, three phase – Day 1                              $200.00
                    20 amp/208V, three phase – each per additional day            $100.00
                    30 amp/120V outlet – per day                                  $130.00
                    30 amp/208V, single phase – Day 1                             $175.00
                    30 amp/208V, single phase – each per additional day           $125.00
                    30 amp/208V, three phase – Day 1                              $200.00
                    30 amp/208V, three phase – each per additional day            $150.00
                    60 amp/208V, three phase – Day 1                              $255.00
                    60 amp/208V, three phase – each per additional day            $205.00
                    100 amp/208V, three phase – Day 1                             $675.00
                    100 amp/208V, three phase – each per additional day           $425.00
                    200 amp/208V, three phase – Day 1                             $995.00
                    200 amp/208V, three phase – each per additional day           $475.00
                    400 amp/208, three phase – Day 1                            $1,400.00
                    400 amp/208, three phase – each per additional day          $1,000.00
                    Extension Cord – Flat Fee                                      $50.00     N/A
                    Power Strip – Flat Fee                                         $50.00     N/A
                                                                                Subtotal

Note that day one charges above include a one time installation fee for the designated circuits.

A dedicated quad box allows maximum output of 2000 watts, 120 volts


Banner Hanging                                        Rigging Points (Coordinate with PS-AV Representative)
_____hours @ $40.00 hour/per man = ____                      _____@ $75.00 per point = _____
(Minimum of 1 hour)




                                       Total:                            $
                                       Sales Tax (8.25%):                $
                                       Grand Total:                      $
                                                GENERAL INFORMATION
Exhibitor or meeting room power may not utilize any existing wall, column or other existing permanent utility outlets. These
are for the sole use of the hotel and are not included in your rental space. Under no circumstances shall anyone other than a
qualified hotel electrician place any electrical connections. The Director of Property Operations has the authority to refuse
connections where wiring or extension cords constitute a fire hazard. All materials and equipment furnished by Hilton Austin
will remain the property of Hilton Austin. MAXIMUM WATTAGE FOR ANY OUTLET MAY NOT EXCEED 2000 WATTS.

                                                   SPECIAL SERVICES
Special requirements not listed will require the approval of the Director of Property Operations. In those instances where your
needs are not itemized in the list on the first page of this document, please describe your requirements and we will do our
best to provide power to meet your needs. Please be advised that all prices are subject to change without notice.




In the instance that AV is provided, per contract permission, by a company other than Presentation
                                              Services:
All companies are required to provide independent contractors coverage and personal injury liability insurance with limits of
$1,000,000.00 with such responsible insurance companies satisfactory to us; and, if applicable, worker's compensation
insurance to statutory limits, employer's liability insurance with limits of $100,000.00 and automobile liability insurance
covering all owned, non-owned and hired vehicles with limits satisfactory to us. You agree to include Hotel, Hilton and Owner
in such policies as additional insured there under. Your insurance will be considered primary of any similar insurance carried
by us. You agree to deliver to us at least two weeks (14) days prior to your event copies of certificates of insurance for
each policy required by us. All outside vendors are required to dress in appropriate professional attire during event times or
while in the public viewing. In Show: Suit and Tie. Set / Strike: Logo collar shirt and black pants. Proper closed toe shoes
are required to be worn at all times. All crew members are to conduct themselves with the highest level of professionalism.


             Orders must be placed at least two weeks (14 days) prior to the
           convention/meeting. Late request fulfillment cannot be guaranteed.


                                     Credit Card Authorization is on next page




                  Distribution: Property Operations/Finance/Event Service Manager/Original to File
                                         _____Initial _____Distribution Date
                                    Hilton Austin     500 E 4th Street Austin TX 78701
                                             512-482-8000 and fax 512-682-2789
                                          Credit Card Payment Authorization Form
Please complete all areas below. This form must be received – by mail or by fax - at least 14 business days prior to the Event, or
by specified date in Event Contract and all areas must be completed in order to ensure order can be executed.

Form received via e-mail is not permissible.

FAX COMPLETED FORM TO: ________________________                                 ATTENTION: ________________________________

HOTEL USE ONLY:                                                                       Date: _____________________________
Guest / Group Name:
Check-In / Event Date:

Name of Person/Group Making Reservation:                                                              Phone:
Authorized Amount:                                           Approval Code:                            Date:

CARDHOLDER - Please complete the following section and sign/date below.
Cardholder Name as it Appears on Credit Card:
Cardholder Billing Address:
City:                                                State:                                    Zip:
Daytime /Business Telephone:                                                                 Evening Telephone:

Credit Card Number:                                                                          Expiration Date:
Credit Card Type: (Circle one)
          Visa/MasterCard               American Express             Discover                 JCB                   Diners Club
Credit Card Issuing Bank Name:                                 Bank Phone Number (from back of your credit card):

I agree to cover the following categories of charges: (Please circle)
           All Charges         Room & Tax          Food & Beverage        IT/Electrical/AV              Retail      Recreation

I agree to cover the above categories of charges up to a Maximum Amount of $ __________________
DIRECT BILL ACCOUNT PAYMENTS ONLY:
Name on Invoice/Statement                                  _______ ______ Date on Invoice/Statement

Invoice/Statement Number _________________________ ______________ Authorized Amount $_______________________

Note: Charges for room and tax, group deposits or direct bill account payments will be charged to your credit card immediately.
Any incidental charges circled above will be charged at the time of check-out.

Amount to be immediately charged to credit card for room and taxes or deposit: $______________

Final Balance Billed to Credit Card (hotel use only): $_______________

By signing below, you authorize the hotel to charge your credit card immediately for the amount indicated above up to the “Maximum
Amount” indicated above. You further acknowledge that if “all charges” has been selected, then all guest/group related charges (less
Deposit) will be charged to the above card number at the time of check-out or event conclusion.




Cardholder Signature:
NACOL 2009 VIRTUAL SCHOOL SYMPOSIUM
                       4723 Emden Hollow
                                                                                                         NACOL 2009 Virtual School Symposium
                     San Antonio, TX 78247
                      Phone: 210-637-7229                                                                   Hilton Austin Downtown - Governors Ballroom - A
                       Fax: 210-637-7243                                                                              November 16 - 17, 2009
                                                                                                                       November 15-17,
                      email: info@conventionfoliage.com                                                                   Austin, Texas

DEADLINE DATE: November 02, 2009                                    (Pay showsite price if ordering after deadline or at showsite)
FLOWERING & GREEN PLANTS (Rental)
Mum         [ ] Yellow [ ] White [ ] Lavender
                                                                     DISCOUNT PRICE
                                                                          $20.00
                                                                                                        SHOWSITE PRICE
                                                                                                            $25.00
                                                                                                                                         QTY             TOTAL
                                                                                                                                                                               F
Kalanchoe   [ ] Red    [ ] Pink  [ ] Orange [ ] Yellow                    $20.00                            $25.00
Azalea      [ ] Red    [ ] Pink  [ ] White                                $35.00                            $40.00                                                             L
Bromeliad   [ ] Red    [ ] Pink  [ ] Orange                               $35.00                            $40.00
[ ] Fern
[ ] Fern
            [ ] Ivy
            [ ] Ivy
                                              Large
                                              Small
                                                                          $35.00
                                                                          $20.00
                                                                                                            $40.00
                                                                                                            $25.00
                                                                                                                                                                               O
2-3 ft. Green Plant
4 ft. Green Plant
                                                                          $40.00
                                                                          $50.00
                                                                                                            $45.00
                                                                                                            $55.00                                                             R
5 ft. Green Plant                                                         $60.00                            $65.00
6 ft. Green Plant                                                         $70.00                            $75.00                                                             A
7 ft. Green Plant                                                         $85.00                            $90.00
8 ft. Green Plant or taller
 Container Selection: [ ] Black [ ] White
                                                                         $15.00 ft.
                                                                                FREE
                                                                                                           $16.00 ft.
                                                                                                                FREE
                                                                                                                                                                               L
FLORAL SERVICES                                                      DISCOUNT PRICE                     SHOWSITE PRICE                   QTY             TOTAL
    12" high Seasonal Vase Arrangement                                   $50.00                             $55.00
    18" high Seasonal Vase Arrangement                                   $70.00                             $75.00
    18" high Tropical Vase Arrangement                                   $60.00                             $65.00
    24" high Tropical Vase Arrangement                                   $80.00                             $85.00
 Bud Vase / Boutonniere / Corsage
 Glass Fishbowl for business cards (purchase)
                                                                         Quoted
                                                                         $25.00
                                                                                                            Quoted
                                                                                                            $30.00
                                                                                                                                                                               O
Color Preference?

Special Request?
                                                                                                                                                                               R
DESIGNER SERVICE:                                                                                                                    Subtotal
                                                                                                                                                                               D
Meet us at our booth for consultation. Date_________ Time__________                                           Add 8.125% Sales Tax                                             E
                  Contact Name:________________________________                                                               Delivery Fee                 $5.00
                                                                                                                                   TOTAL                                       R
PAYMENT AND CANCELLATION POLICY: Payment must accompany order to receive discount prices. All orders must be paid-in-full prior to close of show.
Adjustments cannot be made after show closes. Rental items cancelled after move-in begins will be refunded at 50% of the original cost. Floral items cannot be
refunded after move-in begins.
RENTAL POLICY: Rental prices include delivery & pickup, container, and maintenance. Rental items and containers remain the property of Convention Foliage
Unlimited. Missing items will be charged to the exhibitor at twice the showsite rate. All prices are for the entire show. Substitutions may be necessary due to seasonal or
geograhical availability. Consult us for items not listed.


COMPANY NAME _________________________________________________________________________                                               BOOTH #__________________                 F
ADDRESS
 ________________________________________________________________________________________________________________________
                                          (Street)

ORDERED BY _________________________________________________
                                                                                               (City)                                     (State)

                                                                                                PHONE______________________________________________
                                                                                                                                                           (Zipcode)
                                                                                                                                                                               O
FAX __________________________________________________________                                   E-MAIL______________________________________________                          R
[ ] CHECK ENCLOSED (Payable to CONVENTION FOLIAGE UNLIMITED in US funds drawn on US bank)

[ ] Visa   [ ] MC    [ ] AmEx     [ ] Discover            CARD #___________________________________________________                                 Exp. Date _________        M
Print Cardholder Name __________________________________________                               Signature______________________________________________
                                                     www.conventionfoliage.com                                                                                    rev. 10/07

				
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