Instructions for Hand Reconciliation for the Small Purchase Charge Card

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					    Instructions for Manual Reconciliation for the Small
                    Purchase Charge Card



You will proceed with the following steps if you did not reconcile in PeopleSoft:

(You may find the following forms on the Accounts Payable website under the heading Small Purchase
Charge Cards, under Forms)

   1) Fill out the Small Purchase Charge Card Coversheet.
   2) Fill out the Small Purchase Charge Card Record. (DO NOT fill in dept reference 1/dept
      reference 2)
   3) Fill out either the Small Purchase Charge Card Record – ATV Form or you may fill out the
      “regular” ATV which can be found in the Financial Procedures Manual under 1020 Forms
      Index. Either one will work.
   4) Make a copy of the ATV once filled out.
   5) Send the ORIGINAL ATV to Financial Reporting, MSC 5715.
   6) Scan to SPCC@jmu.edu the following paperwork to Accounts Payable:
      A) Small Purchase Charge Card Coversheet
      B) Small Purchase Charge Card Record
      C) ATV
      D) Any TA’s, Business Meal Certification forms, copies of food/beverage receipts that go
           along with the Business Meal Certification forms.



You will proceed with the following steps if you did not move charges out of 130900:

   1)   Fill out the ATV.
   2)   Make a copy of the ATV once filled out.
   3)   Send the ORIGINAL ATV to Financial Reporting, MSC 5715.
   4)   Scan to SPCC@jmu.edu the ATV to A/P with a coversheet stating:
        A) Whose card it belongs with
        B) For which statement billing date (example: 10/15/11)
Last update: 3/31/11

				
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posted:10/3/2012
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