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Spring 08 Revised Rules

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Spring 08 Revised Rules Powered By Docstoc
					  Revised as of Apr. 23, 2008



  THE RULES



     OF THE



McNEESE STATE
 UNIVERSITY



  STUDENT
GOVERNMENT
ASSOCIATION
                          Table of Contents

RULE 1: REGULAR SENATE MEETINGS                           2
RULE 2: SENATE SCHEDULE APPROVAL                          2
RULE 3: SGA ARCHIVES                                      2-3
RULE 4: OFFICIAL LISTING OF SENATORS                      3-4
RULE 5: SENATE ATTENDANCE                                 4
RULE 6: ORIENTATION PROGRAM                               4
RULE 7: SENATE MEETING PROTOCOL                           5
RULE 8: SENATE SPEAKING PRIVELEGES                        5
RULE 9: LISTING OF MOTIONS                                5
RULE 10: OPEN FORUM                                       6
RULE 11: ROLL CALL VOTE                                   6
RULE 12: EMERGENCY SENATE ACTION IN ABSENCE OF A QUORUM   6
RULE 13: SGA SECRETARY                                    6
RULE 14: CODING LEGISLATION                               7
RULE 15: SENATE COMMITTEE MEMBERSHIP                      7
RULE 16: STANDING SENATE COMMITTEES                       7-11
RULE 17: AD HOC COMMITTEES                                11
RULE 18: BUDGET                                           12-14
RULE 19: SPRING COURT PROCEDURES                          14-15
RULE 20: ORGANIZATIONS FAIR                               15
RULE 21: SUSPENSION OF RULES                              16




                                                          1 Rules
RULE 1: REGULAR SENATE MEETINGS
Section 1: The Senate Chair shall see that each organization or Senator shall be
notified of the time, place, and date of the first Senate meeting of each semester.

Section 2: The Senate Chair shall see that the Senate is notified of the date, time,
and place of all Senate meetings.

Section 3: The approved schedule of Senate meetings shall include no less than
one meeting per month during the Fall and Spring academic semesters. Weekly
meetings are suggested at Senate discretion during the Fall and Spring academic
semester.

Section 4: All regular meetings shall be scheduled for Wednesday afternoons,
beginning at 4:00 p.m. and ending no later than 6:00 p.m. This rule can be
suspended by a simple majority vote of Senators present.

Section 5: All who attend McNeese SGA Senate Meetings, including guest
speakers, must turn off or silence all cellular devices including pagers, for the
duration of the meeting. For the first offense the Chair of the Senate will issue a
warning. On the second and further offenses the Sergeant-at-Arms, upon direction
from the Chair will escort the person or persons from the Senate Chambers.

RULE 2: SENATE SCHEDULE APPROVAL
At the first Senate meeting of each semester, the Senate Chair shall submit a
proposed schedule of meetings for that semester. This schedule shall be approved
by a simple majority vote of Senators present.


RULE 3: SGA ARCHIVES
Section 1: The SGA President is responsible for compiling the records of his/her
term of office, including accepted University committee reports on which student
representatives serve, and any other officially designated records.

Section 2: The Senate Chair is responsible for compiling the records of all Senate
activities, including approved Senate minutes, accepted Senate committee reports,
and any other officially designated records.


                                                                             2 Rules
Section 3: The Chief Justice is responsible for compiling the records of all Judicial
activities, including but not limited to all election archives and results, Judicial
hearings, and accepted committee results.

Section 4: Three detailed accounts of all Senate meetings, containing resolutions
in full, shall be bound. One copy shall remain in the Senate office, and one copy
shall be placed in the SGA Advisor's office. The third copy shall be sent to Frazar
Memorial Library. All copies shall be available for public reference. The Senate
Chair shall determine when a new copy of archives shall be bound.


RULE 4: OFFICIAL LISTING OF SENATORS
Section 1: The Senate Chair shall see that an official list of Senate membership is
compiled prior to the third Senate meeting of the semester and kept current. The
list shall include all college Senators, organization Senators, and alternates.

Section 2: The official roll shall consist of all duly elected college Senators and all
organization Senators who have met proper Senate requirements. To be seated, an
organization must return to the Senate Chair an application form which shall
contain the name of the organization, names and addresses of the Senator and
alternate(s), a contact phone number and e-mail address for the primary Senator for
the organization, and the signature of the organization’s President. They must also
attend one senate meeting upon completion of the application. No person may
represent or answer roll for more than one organization or college at any one
Senate meeting.

Section 3: Beginning at the third Senate meeting of the semester, no person shall
be seated as a Senator unless he/she is listed on the official list of members.

Section 4: Roll shall be taken at the beginning of each meeting by voice or by sign
in. The Sergeant-At-Arms is responsible for ascertaining that a quorum is present.
Quorum shall be defined as forty (40) percent of the entire Senate. Quorum shall
not be defined until the third meeting.

Section 5: Elected college Senators may not have alternates. Organizations may
designate as many alternates as they deem necessary, provided all alternates are
listed on the required application form.


                                                                                3 Rules
RULE 5: SENATE ATTENDANCE
Section 1: All Senators are expected to attend all regularly scheduled Senate
meetings.

Section 2: Once a college or organization Senator has acquired three (3) absences
in one (1) semester, he/she shall be suspended from the Senate for the remainder of
that semester.

Section 3: In cases where an organization Senator is suspended from the Senate,
the organization shall not be allowed Senate representation until the first Senate
meeting in the following semester. In cases where a college Senator is suspended
from the Senate, the Senate seat then becomes vacant and shall be filled in
accordance with the SGA Constitution.

Section 4: The Senate Chair shall also abide by attendance regulations.

Section 5: In the event that an organization or college Senator loses his/her seat
because of absences, that Senator may appeal his/her suspension, in writing, to the
Senate Chair. The written appeal must be received by the Senate Chair within one
week of suspension. The Senate Chair shall process, rule on, and inform said
Senator of his/her official status by the next Senate meeting after the written appeal
is received.

RULE 6: ORIENTATION PROGRAM
Section 1: The Senate Chair shall hold an orientation meeting for all incoming
Senators after the first Senate meeting of the Fall Semester and as necessary for
newly seated Senators. Senators shall be briefed on at least the following areas:
       a) SGA Constitution
       b) Senate Rules
       c) Basic Parliamentary Procedure



RULE 7: SENATE MEETING PROTOCOL


                                                                               4 Rules
Section 1: When the Senate convenes, the Senate Chair shall designate separate
and distinct areas for Senators, visitors, and SGA officials.

Section 2: Upon completion of the roll call, the Sergeant-At-Arms shall record the
number of Senators present and notify the senate chairman if quorum is not met.
Senators shall notify the Sergeant at Arms of late arrival or leaving and reentering
the chamber.

Section 3: Any organization wishing Senate recognition shall be sworn in by the
Senate Chair upon successfully completing the application process. No senator
shall be allowed to vote until sworn in.


RULE 8: SENATE SPEAKING PRIVILEGES
Section 1: The SGA President, Vice President, Treasurer, any member of the
Supreme Court, and the SGA Advisor shall be considered Friends of the Senate for
point of information status.

Section 2: Any other non-senator wishing to speak in Senate meetings must gain
majority approval of the Senate. The speaker's time limit shall be five (5) minutes
unless otherwise stipulated by a majority vote of the Senate.

RULE 9: LISTING OF MOTIONS
Section 1: Senators may submit to the Senate Chair any new main motions to be
included in the Senate agenda of the next Senate meeting. The deadline shall be
12:00 p.m. on the Monday immediately prior to the Senate meeting. Any motion
may be simply read at an Senate meeting instead of formally submitted on the
previous Monday, but it is at the Senate's discretion to force a motion to be written
formally and submitted at a future Senate meeting.

Section 2: The Senate Chair shall have available the agenda of the upcoming
Senate meeting along with the previous Senate meeting's minutes on the Senate
office by 12:00 p.m. on the Tuesday immediately preceding the Senate meeting.
Any changes to be made to the agenda after it is formally posted must be amended
with the majority approval of the Senate during the Senate meeting.
RULE 10: OPEN FORUM


                                                                              5 Rules
Section 1: The Senate shall provide an open forum at every regularly scheduled
Senate meeting. During this time, any speaker may address the Senate on any
topic they choose.

Section 2: Once recognized by the Senate Chair, a speaker shall be limited to five
(5) minutes for their Senate address if, at the discretion of the Senate Chair,
discussion warrants such limitation. A recognized speaker shall also be given such
time as necessary for answering questions.

Section 3: Any speaker having already addressed the Senate may address the
Senate again once all other speakers requesting to address the Senate have been
recognized by the Senate Chair to do so.

RULE 11: ROLL CALL VOTE
A majority vote of the Senate shall be required to call for a roll call vote. Roll call
votes are suggested on any legislation deemed of critical importance, i.e. student
referenda and Student Association policy matters.

RULE 12: EMERGENCY SENATE ACTION IN ABSENCE
OF A QUORUM
If a legal quorum is not present for a Senate meeting at which an important
opportunity would be lost unless acted upon immediately, the Senators present can
act in the emergency. Their action must be ratified by a later meeting at which a
quorum is present. A two-thirds vote of the Senate at the next regularly scheduled
Senate meeting shall be necessary for ratification of the emergency action.


RULE 13: SGA SECRETARY
The SGA Secretary must be jointly appointed by the President of the SGA and the
Senate Chair subject to a majority approval of the Senate




RULE 14: CODING LEGISLATION

                                                                                6 Rules
Section 1: All legislation presented to the Senate must be given a bill number and
title by the Senate Chair or his/her designee.

Section 2: The bill number given will be the first letter of the semester, followed
by the year, a number assigned in ascending order, and the letter “B” for bills or
“R” for resolutions.

RULE 15: SENATE COMMITTEE MEMBERSHIP
Section 1: The Senate Chair shall appoint all Senate committee chairs and
members subject to the majority approval of the Senate. The Senate Chair may
remove any Senate-appointed committee member without majority approval of the
Senate. Any student of McNeese shall be eligible to serve on these committees, as
long as the majority of the committee is Senators. The Senate Chair is responsible
for maintaining an updated roster of all committees, including University
committees, on which there is a Senate appointment.

Section 2: On the second unexcused absence of any voting member of any Senate
committee during an academic semester, that member shall lose his/her seat on
said committee. All rulings on the validity of excuses shall be under the sole
preview of the Senate Chair.

Section 3: For all SGA and University committees in which Senate members
participate and are appointed by the Senate Chair, the Senate Chair has the final
authority to name an alternate or replacement. All such appointments are subject
to a majority approval of the Senate at the next regularly scheduled Senate
meeting. If the appointment is not approved by a majority vote of the Senate, then
the actions of the temporary appointment stand, but a different appointment must
be made at the same Senate meeting subject to majority approval of the Senate.



RULE 16: STANDING SENATE COMMITTEES
Section 1: All Senate committee meetings shall be public.

Section 2: The announcement of all Senate committee meetings must be posted for
public view at least twenty-four (24) hours prior to the said committee meeting.



                                                                               7 Rules
Whenever possible, all Senate committee meetings shall be announced before the
adjournment of the Senate meeting preceding the planned committee meeting.

Section 3: If the public announcement of a Senate committee meeting is not
followed, the committee shall not be able to submit a report on anything discussed
at said meeting in the following Senate meeting.

Section 4: The Senate Chair must replace empty committee seats as they become
vacant.

Section 5: All Senate committees must be comprised of an odd number of
members.

Section 6: The Senate Chair may also appoint other committee members at his/her
discretion as long as said appointments follow all other rules regarding Senate
committee appointments.

Section 7: All Senate Committee vacancies must be filled by the Senate Chair no
later than the third regularly scheduled Senate meeting of the semester.

Section 8: Quorum for all Senate Committees shall be forty (40) percent of those
serving on said committees.

Section 9: All committees should take minutes as specified in the Louisiana Open
Meeting Laws. These minutes should be made publicly available via the internet at
least 48 hours prior to the call to order of the next scheduled Senate meeting. This
applies to standing and ad-hoc committees.


                       ARTICLE 1: EVENTS COMMITTEE
Section 1: This shall be a standing committee. The Events Committee shall be
composed of up to three (3) Senators appointed by the Chairman of the Senate and
approved by a majority of the Senate. The SGA Treasurer and one (1) Executive
Officer shall also be members of the Events Committee.

Section 2: The Events Committee shall be responsible for planning, supervising,
and conducting the Student Government Association Banquet during Spring
Semester and other senate events.




                                                                             8 Rules
Section 3: The Events Committee shall be responsible for nominating a
Faculty/Staff Member of the Year.
         a) This award will recognize an administrator/faculty member who has
             provided exemplary support to the student body during the preceding
             year.
         b) The Senate shall approve and elect one (1) faculty/staff member for
             the honor of "Faculty/Staff Member of the Year" at the third to last
             regularly scheduled Senate meeting in the Spring semester. The
             "Faculty/Staff Member of the Year" shall be elected by a simple
             majority vote of the Senate. The honor of "Faculty/Staff Member of
             the Year" and a plaque shall be presented at the annual SGA Banquet.
             A monetary prize is highly encouraged for this award but is not
             mandatory.
         c) The award will be presented at the SGA Banquet.

Section 4: The Events Committee shall be responsible for nominating a “Senator
of the Year”.
         a) This award will recognize a Senator who has provided exemplary
             support, leadership, and contribution to the Senate during the
             preceding year.
         b) The Senate shall approve and elect one (1) Senator for the honor of
             "Senator of the Year" at the third to last regularly scheduled Senate
             meeting in the Spring semester. The "Senator of the Year" shall be
             elected by a simple majority vote of the Senate. The honor of "Senator
             of the Year" and a plaque shall be presented at the annual SGA
             Banquet. A monetary prize is highly encouraged for this award but is
             not mandatory.
         c) The award will be presented at the SGA Banquet.


Section 5: The Events Committee shall also present the following awards at the
SGA Banquet: Senator of the Year, selected by the SGA Senate; Faculty/Staff
Member of the Year, elected by the Senate; and Executive Member of the Year,
selected by the SGA President.


                         ARTICLE 2: ELECTIONS BOARD
Section 1: The Election Board is responsible for marshalling elections and sending
potential violations of the Election Code to the Supreme Court.


                                                                            9 Rules
Section 2: Powers and duties
         a) To marshal all elections that are held campus wide;
         b) To refer all election irregularities to the Supreme Court within three
            (3) class days after receipt of a written complaint;
         c) The Election Board may refuse to refer irregularities to the Supreme
            Court based on the evidence presented;
         d) To staff the polling places during the day(s) of the election and to
            tabulate the returns after the close of the polling place;
         e) To possibly require, with a minimum of forty eight (48) hours
            notification, that pictures of all candidates be prepared and posted at
            the polls for all elections.


               ARTICLE 3: FINANCE/BUDGET COMMITTEE
Section 1: This shall be a standing Senate committee. The Finance/Budget
Committee shall be composed of five (5) Senators, the Senate Chair, and the SGA
Treasurer. The SGA Treasurer shall serve as the Chair of this committee.

Section 2: The Committee shall receive from the Senate all matters involving
financial expenditures in writing for approval, to include SGA budgets,
appropriations to University organizations, and any other SGA appropriations not
specified in the budget.

Section 3: Business conducted and recommendations made by the Finance/Budget
Committee shall be reported on at the next Senate meeting.




                       ARTICLE 4: RULES COMMITTEE
Section 1: This shall be a standing Senate committee. The Senate Chair shall
appoint five (5) Senators to serve on the Senate Rules Committee subject to a
majority approval of the Senate.

Section 2: All proposed new Senate rules and/or proposed changes to Senate rules
shall be presented to the Senate and automatically sent to the Rules Committee
after a second is received. At the next regularly scheduled Senate meeting, the
Committee shall give a report on the proposal(s). The Committee's report should
include the ramifications for the Senate, and its opinion of the submitted


                                                                           10 Rules
proposal(s). All Rules Committee decisions based on constitutionality are subject
to appeal to the Supreme Court.

Section 3: At the request of any member of the Student Association, the Rules
Committee shall provide an interpretation of any part of the Senate Rules.

Section 4: It shall be the responsibility of the Chair of the Rules Committee to
have a current list of approved rules to be distributed to the Senate by the Senate
Chair.


                 ARTICLE 5: CAMPUS AFFAIRS COMMITTEE
Section 1: This shall be a standing Senate Committee. The Senate Chair shall
appoint at least three (3) Senators to serve on the Senate Campus Affairs
Committee subject to a majority approval of the Senate. The appointment of
student-at-large members is highly encouraged to increase the diversity and fact-
finding capabilities of the committee.

Section 2: The committee shall be responsible for assessing the concerns and
needs of the student body in all matters affecting campus life. These concerns
should include but are not limited to Residential Life, Dining Services, facilities
and grounds, parking, curriculum, and student organizations.

Section 3: The Campus Affairs Committee shall use any and all means at its
disposal to rectify solutions to students’ concerns including but not limited to
personal contact with University officials and the crafting of legislation to be
passed by the Senate.

Section 4: The committee chair shall report regularly to the Senate to keep
students abreast of issues addressed and the resolutions to said issues.

RULE 17: AD HOC COMMITTEES
Section 1: The Senate Chair has the authority to create and to fill Ad Hoc
committees as needed subject to majority approval of the Senate.

Section 2: Ad Hoc committees shall be disestablished at the end of the semester in
which they are created unless otherwise stipulated by the Senate.



                                                                              11 Rules
Section 3: Ad Hoc committees of the Senate shall follow all general rules of
Senate standing committees

RULE 18: BUDGET

      ARTICLE 1: GUIDELINES FOR BUDGET FOR FALL AND SPRING
                                   SEMESTERS
Section 1: The SGA Treasurer shall give at least three (3) reports on the financial
status of SGA to the senate in both the Fall and Spring semesters.

         a) One report itemizing all expenditures shall be provided by the
            Finance/Budget Committee to the senate given as soon as the
            Finance/Budget Committee approves the preliminary budget for the
            SGA.
         b) Another report shall be given as soon as accurate enrollment figures
            (from which the SGA assessment is figured) are available.
         c) The third report shall be given at the last regularly scheduled meeting
            of the Fall and Spring. The committee must meet before this report is
            to be given to the Senate. At this committee meeting, the Treasurer
            shall provide copies of all financial documents for the current
            semester. These copies shall be maintained in the Senate office and
            shall be available for public access. The report given to the Senate
            from the Finance/Budget Committee shall include the budgeted
            amount for each budget category, the expenditures made in each
            category for the preceding period, and the balance for each category.

Section 2: Budget Categories
The three major classifications shall be revenue, expense, and general fund.
Expense categories may include, but are not limited to, postage, general office
supplies, paper, equipment, and maintenance for offices, salaries, telephone, travel,
project fund, and organizations fund.

Section 3: Emergency Fund
         a) The emergency fund for the fall and spring semester shall be two
            thousand dollars ($2000) taken from the overall SGA fall and spring
            budget before any other monies are budgeted.
         b) At the end of the semester, any unused money will roll back in the
            SGA account.


                                                                             12 Rules
Section 4: Salaries
There must be a list of all paid positions in SGA along with either a monthly or bi-
monthly amount for each paid position at the treasurer’s discretion. This category
must also include a total amount for the semester for each position.

Section 5: Senate Project Fund
The purpose of the Senate Project Fund is to provide funds for the Senate to spend
on projects it deems necessary. This fund shall fall under the domain of the fifteen
(15) percent allotment to the Senate.

Section 6: Organizations Fund
The Senate, in conjunction with the University Improvement Assessment Proposal
(Bill#23-99), shall administer the Organizations Fund (to be referred to as the
Organizations Assessment Fund) created by the November 17, 1999 student
referendum, through the following Finance/Budget Committee disbursement
process.

a) Through the sponsorship of a Senator, all appropriations bills shall be presented
to the Senate and automatically sent to the Finance/Budget Committee after said
bill receives a second, which shall begin at a Finance/Budget committee meeting.
The Senator, SGA, or designee representing the bill is required to be at the
Finance/Budget committee meeting in which said appropriation bill shall be
discussed. At the next regularly scheduled Senate meeting, the Committee shall
give a report on the appropriations bill. All appropriations bills must have a
favorable majority vote and approval of the SGA President before any
appropriation can be granted.

b) A Tax ID Number must be submitted along with any Appropriations Request.
Organizations have the option of submitting the Tax ID Number at the beginning
of each semester to the SGA Treasurer and are encouraged to do so.

c) Appropriations requests not gaining the approval of the Finance/Budget
committee will be sent back to the requesting organization with the committee’s
objections noted in writing.




                                                                            13 Rules
d) The SGA Treasurer, as the Chair of the Finance/Budget Committee, shall report
the standings of the Organizations Assessment Fund with every budget report.

e) Auditing Organizations: The SGA Treasurer reserves the right to audit any and
all organizations that request and/or receive any SGA funds. The Treasurer shall
maintain a copy of any audits performed.

f) An organization may not ask for allocations twice within one semester.

g) Before an organization is denied appropriations or the bill is removed from the
senate for the incompletion of proper paperwork, they must be given a verbal
warning and allowed one calendar week to update said paperwork.


    ARTICLE 2: GUIDELINES FOR BUDGET FOR SUMMER SEMESTER
Section 1: Summer Budget Categories
There need be only two (2) budget categories for the Summer Semester. Those
two budget categories are salaries and miscellaneous (expenditures other than
salaries shall be taken from this fund). Any monies not spent in either of these two
categories shall roll over into the SGA Account for the Fall semester.

Section 2: The SGA Treasurer shall give a report for Summer expenditures by the
Senate meeting immediately following the Finance/Budget Committee’s first
meeting of the Fall semester. The Finance/Budget Committee must meet before
this report is given to the Senate. At this meeting, the SGA Treasurer shall provide
copies of all financial documents for the Summer semester. These copies shall be
maintained in the SGA office and shall be available for public access. The report
given from the SGA Treasurer and Finance/Budget Committee shall include the
original amount for each category, what expenditures were made in each category,
and the balance for each category that rolled over into the fall semester General
Fund.

Section 3: Any adjustments to the estimated Summer SGA assessment due to
enrollment changes shall be automatically reflected in the General Miscellaneous
Fund.



RULE 19: SPRING COURT PROCEDURES

                                                                            14 Rules
Section 1: Candidates for Spring Court shall be nominated by University
organizations and selected by the Spring Court Selection Committee. All
nominees must submit an application to the Spring Court Selection Committee (see
Rule 19, Section 4) who will select the court under the following guidelines:

Section 2: Females: one (1) senior to be named Ms. McNeese, two (2)
Senior/Graduate members, two (2) Junior members, one (1) Sophomore member,
and one (1) Freshman.

Section 3: Males: one (1) senior to be named Mr. McNeese, two (2)
Senior/Graduate members, two (2) Junior members, one (1) Sophomore member,
and one (1) Freshman.

Section 4: Classification of candidates shall be by Academic Hours Earned only.
Classifications are as follows:
     Freshmen: Students who have earned 0 to 29 hours.
     Sophomores: Students who have earned 30 to 59 hours.
     Junior: Students who have earned 60 to 89 hours.
     Seniors: Students who have earned 90 and above hours.
     Graduate Students: Students who are currently enrolled in Graduate School.

Section 5: The Spring Court Selection Committee shall be jointly appointed by the
SGA President and Senate Chair and shall be a twelve (12) member committee
comprised of one (1) executive branch officer who will serve as the committee
chair, one (1) executive branch member, the Senate Chair or Pro Temp, one (1)
senator not affiliated with any nominating organizations, one (1) Blue/Gold Peer
Leader not affiliated with any of the nominating organizations, The Contraband
Editor, The Log Editor, the President of the Student Union Board, one (1) Student-
at-Large not affiliated with Student Government or any nominating organizations,
the McNeese Vice President of Administration and Student Affairs, and one (1)
member of the Faculty or Administration. All senate positions are to be appointed
by the Senate Chair and all others by the SGA President. In the event that any
member of this committee accepts a nomination for any position on Spring Court,
the seat shall be filled in an appropriate manner. Quorum for the Spring Court
Selection Committee shall be seven (7) members; no nominations shall be made
without a quorum of the committee present.




                                                                          15 Rules
RULE 20: ORGANIZATIONS FAIR

Section 1: An Organizations Fair will be held in both the Fall and Spring
Semesters of each year. The Fair will include all University Recognized
Organizations that wish to attend and will be open to the entire Student Body.

Section 2: The administration and preparation of the Fair shall be a responsibility
of the Vice President of the McNeese State University Student Government
Association.
RULE 21: SUSPENSION OF RULES
Section 1: The Senate Rules shall be a working document for the purpose of
handling the business of each Senate meeting. Any Senate Rule may be suspended
to more effectively or efficiently handle regular business and/or emergency
situations.

Section 2: To suspend any Senate Rule, a two-thirds (2/3) vote of the Senate must
be received prior to the suspension. Senate Rules shall not be suspended without
quorum present.




                                                                           16 Rules

				
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