APM Minutes 2 5 12 by 0YxjB6I8

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									                 BLAXHALL PARISH COUNCIL
                      ANNUAL PARISH MEETING
     MINUTES OF THE ANNUAL PARISH MEETING HELD ON WEDNESDAY 2ND MAY 2012
                      IN BLAXHALL VILLAGE HALL AT 7:00PM

      The Chairman of the Parish Council Councillor Nigel Suckling welcomed all who attended.

         Present:   Cllr Nigel Suckling (Chairman)       Cllr Graham Bowles
                    Cllr Malcolm Browne                  Cllr Martin Danfer
                    Cllr Maggie Grenham                  Cllr Anne Herring
                    Cllr Jeff Hume                       Cllr Bill Waring
                    Cllr Philippa Wordley

      In attendance: Joanne Jones – Parish Clerk. 5 Members of the public attended.

1.       APOLOGIES
         Apologies were received from Blaxhall Youth Hostal, Terry Davey, Blaxhall Ship Inn and Joyce
         Iszard, Garthwaite Trust.

       REPORT FORM SUFFOLK COUNTY COUNCILLOR ANDREW REID
         A verbal report was given by County Cllr Andrew Reid (Full copy attached to the minutes).
         The Chairman thanked County Cllr Andrew Reid for his report. Cllr Graham Bowles thanked
         County Cllr Reid on behalf of Blaxhall Village Hall/Playing Field Committee for his financial
         support towards the Diamond Jubilee Fete.

3.       REPORT FROM DISTRICT COUNCILLOR RAYMOND HERRING
         A verbal report was given by District Cllr Raymond Herring (Full copy attached to the
         minutes). The Chairman thanked District Cllr Herring for his report. A member of the public
         and Councillors made enquiries to Cllr Herring regarding social housing and affordable housing
         issues.

4.       POLICE REPORT
         A verbal report was given by PCSO Sallyanna Chatten-Berry (Full copy attached to the
         Minutes). The Chairman thanked PCSO Chatten-Berry for her report. Cllr Grenham raised
         concerns regarding the road closure at Snape and gave details regarding the effect that this was
         having within the village. PCSO Chatten-Berry advised that she was currently trying to
         schedule a meeting with Suffolk County Highways in order to discuss this matter. The
         Chairman asked PCSO Chatten-Berry to inform the Clerk of the date of this meeting.

5.       CHAIRMAN'S REPORT
         Cllr Nigel Suckling (Chairman of Blaxhall Parish Council) gave a verbal report. (Full copy
         attached to the minutes).

6.       VILLAGE HALL/PLAYING FIELD REPORT
         Graham Bowles (Chairman) reported that the decoration of the inside and exterior of the Village
         Hall had now been completed. He advised that the next objective would be to look at the roof
         including insulation. Graham Bowles gave details regarding the plans to build a secure storage
         shed at the Village Hall and advised on funding received to date for this project. He reported on
         future events to be held and advised that the date of the Annual Summer Ball was Saturday 26th
         May 2012. The Chairman thanked Graham Bowles (Chairman) for his report. A member of the
         public raised concerns regarding the condition of the floor after events being held within the
         Village Hall. Graham Bowles gave details regarding the cleaning arrangements and assured the
         member of the public that the hall floor would be cleaned after all future events.              1
7.    ALLOTMENT REPORT
      Malcolm Browne (Chairman) gave a verbal report. Full copy attached to the minutes. The
      Chairman thanked Malcolm Browne for his report.

    BLAXHALL ARCHIVE GROUP
      Mr Rodney West reported that the Archive Group had sadly lost two of its senior members this
      year but fortunately had also gained some extra members. He reported that the recent finished
      project was the Blaxhall Voices CD to which he gave details. He also reported on the ongoing
      project being the 3rd and final book - Blaxhall Farming Past. The Chairman thanked Mr West
      for his report. District Cllr Herring congratulated Mr West and the Archive Group on their hard
      work and enthusiasm.

9.    GARTHWAITE CHARITY
      Apologies had been received by Joyce Izsard. The Chairman gave details of the written report
      that had been submitted. (Full copy attached to the minutes). A member of the public who was
      a previous trust member gave details regarding the bonds received by the Charity. Cllr
      Grenham asked if groups, organisations or individuals could donate to the Charity. The
      Chairman requested that the Clerk should write to the trust to make enquiries regarding this
      matter. It was also suggested that the Garthwaite Charity should be better publicised within the
      village in order to make the community aware of its existence.

10.   TREE WARDEN REPORT
      A verbal report was given by Maggie Grenham. (Full report attached to the minutes). The
      Chairman thanked Maggie Grenham for her report.

11.   PCC REPORT
      The PCC were not present. Cllr Anne Herring confirmed that she had recently been elected
      onto the PCC. The Chairman asked Cllr Anne Herring to express the Parish Councils
      disappointment that a representative had not been able to attend the Annual Parish Meeting.

12.   THE SHIP INN
      Apologies were received from Mr Terry Davey. A written letter had been received to which the
      Chairman gave details. (Full copy attached to the minutes).

13.   SUFFOLK WILDLIFE TRUST
      Mr Steve Alyward gave a verbal report. (Full copy attached to the minutes). The Chairman
      thanked Steve Alyward for his report. Steve Alyward advised that a walk would be taking place
      on the Common on Tuesday 10th July 2012 at 8:30pm. Cllr Waring made enquiries to Steve
      Alyward regarding their proposed programme of works set out by the Higher Stewardship Level
      Agreement to which Steve Alyward gave details. It was suggested that SWT should contact the
      Council to discuss any future tree works in order for a site visit and discussions to be carried
      out prior to any works commencing.

14.   DR THERESE COFFEY, MP
      A written report had been submitted to which the Chairman read. (Full copy attached to the
      minutes).

15.   OPEN FORUM
      Mrs Adie raised concerns regarding the area of land in front of the Bus Shelter and suggested
      that a lay-by should be created in order to prevent the school bus encroaching onto common
      land.

          The Chairman thanked everyone for their reports and comments and there being no
                further questions or discussion the meeting closed at 8.40pm

      Signed: ........................................... Chairman Date: .....................................................
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