ADMINISTRATION ASSISTANT JD

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					ADMINISTRATION ASSISTANT (Part Time)


REPORTS TO:             General Manager
HOURS OF WORK:          One day per week (7 hours)
SALARY:                 £18,000 pro rata
LOCATION:               London, N7


About HemiHelp:
HemiHelp is a small national charity providing information and support to families affected by
hemiplegia. The charity was started by a group of parents in 1991 who felt they were not being
provided with the support they needed from the government or existing charities. HemiHelp
continues to be self-supporting; around half of the funds raised come from family members and a
wide network of volunteers work together to run HemiHelp’s support and information services. It is
the only charity of its kind in the UK.

HemiHelp supports families by organising conferences for medical professionals and parents,
running activity days and workshops for children, providing a helpline and home visiting service and
by offering a wide range of information materials. More recently we have started a transition service
to support young adults with hemiplegia moving into employment and independent living.

Hemiplegia is a neurological condition that weakens one side of the body, and affects one child in a
thousand. It is sometimes described as a form of cerebral palsy, and the effects are similar to those
of a stroke. For further information about HemiHelp go to www.hemihelp.org.uk

Job Purpose:

HemiHelp is a small and growing charity which requires effective and efficient office systems and
membership coordination. The post holder will be providing administrative support to the General
Manager to ensure the smooth running and integration of all office based activities. You will take
pride in providing help and advice to HemiHelp members and supporters.

In this growing organisation there is flexibility and room for the successful applicant to develop
professionally and make their mark on the organisation, with the possibility of adding an additional
day of work from Spring 2013.

The quality of the relationship we have with our growing membership and with HemiHelp
supporters is central to our success and will ultimately play a major part in our aim of reaching all
families in the UK living with hemiplegia. You will need to really care about the important issues that
affect these families and gradually become well informed and knowledgeable about the diverse
needs of families living with hemiplegia.

We are looking for someone who wants a permanent, flexible part-time role. Candidates may not
need previous experience of admin skills but the ability to learn and have a good attention to detail
are key attributes, database experience would definitely be an advantage for fulfilling this post.
MAIN DUTIES AND RESPONSIBILITIES:

Membership and Database
 Enter new member details onto the database and send out membership packs.
 Ensure existing member files are updated as necessary (change of address, contact details,
  archiving).
 Oversee administration of membership payments (Direct Debits) and administer membership
  renewal reminders.
 Log support queries onto Iris Donor Strategy database.

Administration
 Oversee post in/ out of the office and other general duties such as filing, faxing, photocopying,
shredding.
 Process merchandise orders and order stock for the online shop.
 Provide administrative assistance for HemiHelp’s annual fundraising events.
 Purchase stationary for the office.

Other Duties
 Assist the General Manager with general duties and administration.
 Provide admin support for other staff members when the need arises, such as mail outs for
   events.
 Maintain efficient and effective office systems including a clear, easy to use filing system, making
   improvements where necessary to ensure best practice.

To undertake any other reasonable activity in line with the responsibilities of the post as requested
by the Chief Executive, General Manager, Trustees or other staff.
PERSON SPECIFICATION

Please demonstrate how you meet the criteria in the following areas:

Experience/Skills
    Strong administrative skills.
    Excellent computer literacy skills, including Microsoft Office, Outlook and the internet.
    Excellent verbal communication skills; able to communicate effectively with a variety of
       people (e.g. professionals, service users, suppliers).
    An ability to answer phone enquiries in an efficient, friendly and helpful manner.
    Good command of the English Language and fluency in writing.
    Data inputting skills and ability to do basic analysis.
    Ability to work in a small team
    Ability to prioritise and co-ordinate your work to meet agreed deadlines.
    A willingness and ability to learn basic financial procedures.
    An ability to understand and work within organisational policies and procedures in your
       work.

Personal Attributes
     Positive and ‘warm’ manner
     A friendly, energetic personality with a ‘can-do’ attitude
     Self-motivated and confident
     Ability to work on own initiative with a flexible approach
     Adaptable
     Attention to detail
     An understanding of the importance of confidentiality and discretion
     Availability for occasional evening/weekend work*
    *HemiHelp operates a time off in lieu scheme (TOIL) for overtime worked.

The following are desirable but not essential
     Knowledge of hemiplegia and the issues faced by people affected by hemiplegia.
     Knowledge of Iris Donor Strategy or similar CRM database
     Full clean UK driving licence
     Understanding and knowledge of the voluntary sector

CRB checks will be made for this post

				
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