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							                                   OVERDALE MEDICAL PRACTICE

                                  PATIENT PARTICIPATION GROUP

                            CONSTITUTION AMENDED FEBRUARY 2012


NAME.

The name of the Group is
The Overdale Medical Practice Patient Participation Group (PPG)

AIMS AND OBJECTIVES.

The Group is a link between the patients and the practice thus enabling patients to have a say in their health
care and the practice to establish policies influenced by the patients. It provides an opportunity for patients,
doctors and staff to air their views and concerns.

The Group may from time to time conduct surveys on behalf of the Practice in order to develop and
monitor the Practice Patient Charter.

The Group has the option to act as a focus for fund raising activities.

The Practice involves the group when considering changes in the provision of patient care.

The Group is encouraged to contribute in the identification of “community needs”.

The Group will be informed of general practice policies. The Group will express opinions on these policies
on behalf of the patients.

MEMBERSHIP

Membership is open to registered patients of the Overdale Medical Practice, Doctors and Staff.

COMMITTEE AND OFFICERS

The Committee shall consist of four officers – a Chairman, Vice-Chairman, Secretary and Treasurer and up
to eight other patient members nominated and elected annually at the Annual General Meeting. In addition
the Practice membership on the Committee will be limited to three members with voting rights. Other
members of the Practice will be welcomed by invitation.

The Committee will meet not less than six times in any period between two AGMs at such time and place
as the Secretary will specify as agreed by the Chairman.

The Committee is empowered to manage the affairs of the Group and to take any action on its behalf to
further the aims of the Group.

At the meetings four members plus one officer will constitute a quorum.

The Committee may fill any casual vacancy occurring among its number until the next AGM. The
prospective committee member will be invited to meet the Chairman and the Practice Manager before
attending a committee meeting.

The Committee may co-opt up to two people for specific purpose of the Committee or any sub-group. Co-
opted members are not eligible to vote.
If a Committee member misses three consecutive meetings without good reason or apology it will be
assumed that they no longer wish to be a member of the Group.

FINANCE

All sums collected by the Group will be handed to the Treasurer who will pay the same into an account in
the name of the Group at such bank or building society as the Committee may from time to time decide.
Out of pocket expenses may be claimed at any Committee meeting.

Signatories for all cheques will be Chairman, Vice Chairman and Treasurer – any two to sign.

ANNUAL GENERAL MEETING

The AGM will be held annually in February and before the first of March. Notice of the day, time and
place will be given via the notice boards and the Practice Newsletter. Any item for the Agenda must be sent
to the Secretary or Chairman for consideration at least four weeks prior to the AGM date.

ELECTION AND RETIREMENT OF COMMITTEE MEMBERS

All Officers and Committee members may offer themselves annually for re-election at the AGM. If more
than one nomination is received for any position then a vote must take place. In the event of a tie the
Chairman has the casting vote.

REPORT AND ACCOUNT

The Committee will present at each Annual General Meeting a report of the activities of the Group and its
own proceedings for the previous year together with a statement of accounts up to the end of the financial
year on 31st December preceding the date of the AGM.

DISSOLUTION

If, upon winding up or dissolution of the Group, there remains after the satisfaction of all its debts and
liabilities, any property whatsoever, the same will be given or transferred to the Overdale Medical Practice
for the benefit of its patients.

NOTICE AND APPLICATION OF THE CONSTITUTION

Any patient of the Practice will be supplied with a copy of this constitution upon request.

ALTERATION OF THE CONSTITUTION

Any of these statements may be rescinded or amended or waived by a resolution passed by a two-thirds
majority of the members present and voting at an AGM or Special Meeting of which proper notice has been
given to all members.

February 2012