Job Title: Club Coordinator
The post holder will be responsible for ensuring that the Club provides high quality childcare,
within a positive, safe and happy environment and in line with the Club operational manual. They
will be responsible for planning and preparing a programme of activities, managing and leading a
team of Playworkers, and taking responsibility for all relevant paperwork and administration. They
will also have a role in the promotion of the Club in the local area.
Responsibilities and Duties
All staff are the public face of the organisation, and it is of the utmost importance that the post
holder demonstrates a high level of professionalism when carrying out their work.
To provide high quality care by:
Planning in both the short and the long term a wide variety of activities to stimulate and support
children’s intellectual, physical, social, language, emotional and play development in line with
Ensuring the Club is appropriately resourced (including provision of food), identifying
equipment needs and working within an identified budget.
Deploying the time and skills of adults so as to offer each child the attention, stimulus and
support that will ensure opportunities for continuity and progression in play.
Ensuring that all activities reflect positively the linguistic, religious and cultural diversity of the
Listening to, encouraging, enabling, stimulating and ensuring the safe keeping of the children;
Provision of refreshments.
To contribute to and implement the Club policies, especially those on Equal Opportunities.
To ensure the Club adheres to the Children Act and other legislative requirements, and is
prepared for and acts upon recommendations made at annual inspections, liaising with Ofsted as
To prepare the Club for assessment against a nationally recognised quality assurance scheme.
Health and Safety
To ensure a safe environment for children and adults in the group including:
Equipment well maintained and safe to use.
Good hygiene standards.
All safety procedures (including Safeguarding Policy) enforced and regularly reviewed.
Accidents and emergencies are dealt with according to policy and first aid box regularly
Preparing and fully setting out the area before children arrive and tidying up after the children
To manage and lead a team of Playworkers by:
Providing induction for new staff members
Providing supervision for staff on a day-to-day basis
Implementing the company appraisal system
Facilitating staff meetings
Setting and implementing staff rotas, in line with Ofsted requirements
Identifying training and development needs, and ensuring these are met
Implementing the Staff Handbook
Marketing and Promotion
To market and promote the Club in the local area:
Identifying local opportunities for promotion of the Club
Distribution of publicity
Planning and implementing promotional events in consultation with management committee
(e.g. open days, competitions)
Responsibility for maximising the take-up of places in the Club; targets to be set and agreed
with Line Manager
To deal with administration as directed by management committee including:
Dealing with enquiries and sending out appropriate information
Daily register of attendance
Accident and incident records
Plan of activities/menus
Records based on observations, as necessary
Day-to-day financial administration (e.g. collection of fees, petty cash)
Health and safety records (e.g. fire drill, risk assessments)
Evaluation of the Club with parents/carers, children and others
To build and maintain positive and professional relationships with parents/carers, and to
encourage parental involvement in the Club. To deliver a high level of customer service to
parents/carers and children, and deal with issues as they arise (e.g. late collection, complaints).
To build and maintain positive and professional relationships with the owners of the building in
which the Club operates, and to oversee day-to-day practical arrangements for the use of the
To liaise with Social Services, local community groups and other play and childcare related
agencies as necessary.
To attend relevant meetings and training events as directed.
To be responsible for own professional development.
To report to the management committee as requested.
To keep completely confidential any information regarding the children, their families,
management committee members and staff, which is learnt as part of the job and in line with the
Any other reasonable duties as required.
At least two years’ full time experience (or equivalent) of caring for other people’s children.
Experience of working in an out of school childcare or playwork setting.
Experience of working in a senior or supervisory position and/or able to demonstrate the ability to
take on a responsibility role.
Recognised qualification at level 3 or above.
An understanding of and commitment to the provision of high quality childcare, and a knowledge
of child development.
Knowledge of the Early Years Foundation Stage, Ofsted inspection process and other relevant
Ability to lead a team, and build positive relationships with adults and children.
Good organisation skills and the ability to work on your own initiative.
Ability to provide a healthy, safe and secure environment for children.
Good communication skills.
Commitment to a high level of customer service.
Understanding of equal opportunities and the ability to apply this to your work.
Fit to perform the duties of the post.
Well presented with a positive, professional approach.
Experience of working across a variety of childcare settings.
Good standard of general education.
Current first aid qualification.
Current food hygiene certificate.
Other related training.
Basic knowledge of child development.
Additional skills (arts and crafts, sports, music etc).
Relevant qualifications or experience in training/ assessing and/or quality assurance.