DIRECTIONS FOR DOWNLOADING AND PREPARING
ENTITLEMENT PROGRAMMATIC AGREEMENT FOR COORDINATION
FOR PROJECTS USING HUD ALLOCATED FUNDS
1. Click on the link to the agreement and, once open, select File -> Save As. Select the location on your hard drive
or network where you would like to save the document.
2. Use My Computer or Network Neighborhood to locate the file on your hard drive or network. Double click on the
file to open it.
3. The document has been formatted so that the user can only alter only certain fields. Attempting to click on a field
that cannot be changed will result in the cursor being moved to the next field where alterations are possible.
4. Click on the header at the top of the first page. Replace “[grantee]” with the name of your community (e.g. “City of
Newark”, “Stark County”, etc.). This will change the header at the top of each page.
5. Click on the title of the agreement. Replace “[grantee jurisdiction name here]” with the name your community.
6. Click on the first WHEREAS clause. Replace “[grantee name]” with the name of your community. Be sure to
delete both the bracket after “funds to” on the first line and the bracket – but not the parenthesis – after “grantee”
on the second line.
7. Click on the seventh WHEREAS clause. If your community plans to consult with a local historical society or
historic preservation organization about individual projects, delete “[optional]” at the beginning of the clause and
replace “[local historical society or historic preservation organization”] with the name of the society/organization.
If there is no local historical society or historic preservation organization for you to consult with regarding
individual projects, delete this clause in its entirety. Note that doing so does not relieve your community of its
affirmative responsibility to engage organizations with a demonstrated preservation interest in projects in
consultation [36 CFR Section 800.2(c)(5)].
8. Click on the first signature block on the final page of the agreement. Replace [“name and title of the head of the
jurisdiction…” with the name and title of a community official who is authorized to sign this document. Next,
replace “[grantee]” with the name of your community.
9. Use this list to identify any local/county historical society/preservation organization that you should notify of your
intention to enter into this agreement and advise regarding how it may obtain information about specific projects.
Use this cover letter to provide a copy of the draft agreement and directions for obtaining project-specific
information to the organization. In step #13, you will offer the head of this organization an opportunity to sign the
agreement, so replace “[name and title of head of local…”] with his/her name and title. Be sure to include the
name of the organization as well.
If you are aware of another local organization that is not found on this list, please contact them as well and add a
signature block for them to the agreement.
If there is no local historical society or historic preservation organization for you to consult with, remove the
“Concurring party:” signature block in its entirety.
10. Save the document and print it out. Send an unsigned copy of the agreement to the Advisory Council on Historic
Preservation using this cover letter. We recommend that you use a mailing method that confirms the date of
delivery to the ACHP.
11. Await a response from the ACHP. Once you have received a response confirming that the ACHP will not
participate – or if you have not received a response within fifteen days of receipt of the notification by the ACHP –
have the authorized community official sign the agreement and submit it to OHPO for our signature using this
12. OHPO will sign then document, retain a copy for our files, and return the original to the community. You may
begin to implement the terms of the agreement upon receipt of the executed document from OHPO.
13. Offer the head of the local/county historical society/preservation organization an opportunity to concur with the
agreement by signing it [if applicable] and provide a copy of the executed agreement to him/her. Note that the
signature of the head of the local/county historical society/preservation organization is not required for the
agreement to be executed.
14. Retain the original document for use by community staff and submit a copy of the executed agreement to the
ACHP using this cover letter.