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Update: August 2012
FACULTY OF CLASSICS
Safety Policy
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Generally speaking, the Faculty of Classics building presents few (if any) serious hazards to health
or safety. However, accidents do happen so in order to keep these to a minimum and to maintain
the building as a safe place please bear in mind the instruction and advice contained in this safety
policy. Please remember that
‘It is the duty of every employee to take care of their own health and safety and that
of others who could be affected by their acts or omissions’. ‘Every individual has a
duty to take care of their own health and safety, not compromise the safety of
others, never interfere with safety equipment, familiarize themselves with University
Health and Safety Policy’. (Available at
http://www.admin.cam.ac.uk/offices/safety/publications/ or from the Faculty Chief
Secretary.)
There are three sections to this safety policy statement:
(1) a summary of the University Safety Policy;
(2) the Faculty's own policy (which customises, but does not replace, the University's policy);
(3) a summary of the legal implications of the Health & Safety at Work Act, as they affect the
University. This statement is included in the student handbooks for all undergraduate and
graduate students and is given to all new members of staff and visiting scholars and students
during induction.
………………………………………………….
Chair of the Faculty Board of Classics
………………………………………………….
1 University Policy
The following summary is taken from the University Safety Policy.
1.1 The University will take all reasonable steps necessary to provide a healthy and safe
environment for work and study. Compliance with all statutory obligations is the minimum
standard. Heads of Departments are responsible within their own domain for
implementation of University Health and Safety Policy. Each Head of Department:
(a) shall prepare a Departmental Safety Policy, which together with this document, forms
the University Health and Safety Policy, as required under Section 2 (3) of the Health
and Safety at Work Act;
(b) must ensure, as far as is reasonably practicable, that everyone who may be affected by
the activities of the Department, is aware of the health and safety arrangements, and has
appropriate information, equipment, knowledge, time, training and supervision to enable
risks to health and safety to be identified and controlled;
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(c) must appoint an appropriate member of staff as Departmental Safety Officer. This
person advises the Head on matters of health and safety arrangements. The appointment
of this and other persons does not transfer the responsibility for health and safety;
(d) must also appoint a suitably trained Fire Safety Manager and sufficient fire wardens to
ensure that procedures and controls are developed for the evacuation of their areas in an
emergency.
1.2 As required by the Management of Health and Safety at Work Regulations and other
regulations, no work shall be undertaken unless suitable and sufficient assessment of risk
has been carried out by the appropriate person. This will be the person who supervises any
activity, whether this is a field trip, practical task, office or teaching.
1.3 All staff in a supervisory position must be familiar with the University Health and Safety
Policy, and recognise that they have in this respect responsibility for those whom they
supervise. This means promoting and practising good working standards, ensuring
equipment is maintained in a safe condition, ensuring that instructions are in place and being
followed, and reporting and investigating accidents in order to identify and implement
remedial measures. Where students are involved this person is the teaching officer
connected with the teaching of undergraduate studies, or the academic supervisor.
As part of the University commitment to improving health and safety standards, this policy is
reviewed every two years.
1.2 Visitors working in a Faculty do so with the permission of the Chair of the Faculty Board
and are required to follow Faculty safety procedures.
1.3 The University Committee for Safety publish and maintain a Manual on Safety for all
Departments and Faculties, which contains essential information on the responsibilities and
duties for safety, health, and welfare at work arrangements, safety rules, notes of guidance,
and codes of practice for safe working in the University. The advice and guidance contained
in the Manual reflects the relevant safety legislation.
1.4 A Safety Handbook has also been prepared and distributed within Departments and
Faculties in the University. It is issued to all new employees on appointment and to all
students on matriculation.
2 Safety Policy for the Faculty of Classics
2.1 Faculty Safety Committee
Issues of safety are dealt with by the Faculty's Heath, Safety and Security Committee
(HSSC). The constitution of the HSSC is:
Chair of Faculty Board (Chair)
Chief Secretary Secretary
Departmental (Faculty) Safety Officer
Administrative Officer
Custodian
Librarian
Museum Education Officer
Assistant Curator
Computer Officer
Student member
Co-opted members for special issues as necessary.
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The Committee meets once a term, or more often if special issues arise. The Committee
arranges an annual hazard spotting exercise for the Faculty building and reviews the report.
If you have any concerns or suggestions about safety issues please contact one of the people
listed above. They will make sure that action is taken. The line of responsibility for safety
issues in the Faculty is as follows:
The Faculty Board
This is ultimately responsible for making sure the H, S and S measures are implemented in
the Faculty with the Chair taking personal responsibility. He chairs HSSC and is
responsible for ensuring that Faculty users (UTOs, administrative staff, students, visitors and
casual users) are informed of Safety and Security issues. He is also responsible for
presenting Faculty Board's views and directives concerning H, S and S to the Safety
Committee and/or the Safety Executive Officer. Lastly, he represents the Faculty on
University Safety committees (or sends a deputy).
Departmental (Faculty) Safety Officer
The Custodian acts as Departmental Safety Officer with responsibility for advising the Head
on matters of health and safety arrangements. He is also responsible for the implementation
of Health, Safety and Security issues on a day-to-day basis. He is responsible for noting
possible hazards and for liaising with the Administrative Officer concerning H, S and S
issues to be dealt with.
Chief Secretary
The Chief Secretary acts as Secretary of the HSSC and relays H, S and S information (e.g.
from University Safety Office) to relevant Faculty staff for action/dissemination as
appropriate.
Fire Manager
The Chief Secretary also acts as Fire Manager.
2.2 Information about safety
The University Safety Manual is kept in G.02a, together with certain other publications on
safety. Consult these if you have a problem and none of the people listed above is available.
A member of the HSSC can also obtain advice from the University Safety Adviser if an
issue demands it. If you have information on safety, which could be added to the Faculty
file, please give it to the Chief Secretary. H, S and S information received from the
University Safety Office will be circulated as appropriate and personnel expected to show
that they have read the information and taken action if necessary.
2.3 Safe equipment
Although there is little equipment in the Faculty which presents a serious hazard to life and
limb any equipment which is badly-maintained or used irresponsibly can become dangerous.
Please bear in mind all the common-sense procedures which you do anywhere else: make
sure damaged flex or plugs on electrical equipment are repaired at once by a qualified
person; don't use electrical equipment near water; remember to turn off equipment like fans
and heaters when you leave the room (bar fires are not allowed in the Faculty building); don't
leave objects lying around or flex trailing; don't attempt to lift heavy items by yourself, don't
cover up ventilation grills on computing equipment. Electrical equipment is tested regularly
by university personnel. Do not continue to use equipment which fails the safety test. Avoid
using adapters, they can overload sockets and cause fire, if there are insufficient sockets
inform the Custodian. You may use a multi-plug block, but not as a permanent arrangement.
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In any instance where equipment needs to be repaired see the Custodian first to find out who
should do this. Please do not use your own items of electrical equipment in the Faculty until
they have been tested by University personnel. The Custodian will check personal electrical
equipment in the building on a termly basis, and will seek advice from the University
Electrical Technician whether testing of any equipment which has missed the university
annual testing is necessary.
Appropriate equipment maintenance records will be kept for access equipment (Custodian),
kick stools (Assistant Librarian), ventilation equipment, lifting equipment and pressure
vessels (Custodian).
2.4 Health issues
If you feel that an aspect of your work may be affecting your health (e.g. using a VDU or
keyboard, lifting heavy objects) talk to the Administrative Officer about it. It may be
possible to adjust your working environment or offer training which will reduce the problem.
2.5 Reporting of accidents and incidents
Any incident relating to Health and Safety should be reported - an accident book is kept with
the First Aid kit behind the Library Issue desk. If you need help to fill out the form see the
Administrative Officer, Custodian or Chief Secretary. If the incident is serious it may be
necessary to investigate why it happened in order to help prevent it happening again.
2.6 Fire precautions
The Faculty has a fire alarm system fitted. Instructions on how to behave, and how to
operate fire extinguishers, are placed around the building. Make sure you know what to do
in the event of a fire and where your nearest exit route is. The Fire Assembly point for the
Faculty is on the opposite side of Little Hall - a green assembly sign is posted there.
On the delegated authority of the Chair of the Faculty Board, and in consultation with the
Health, Safety and Security Committee, the Fire Manager is responsible for ensuring that
fire-fighting equipment is tested regularly, for testing the fire alarm system on a weekly
basis, and for ensuring that fire drills are carried out on an annual basis.
The Faculty has a Faculty Emergency Controller (Administrative Officer), a Fire Manager
(Chief Secretary), and Fire Wardens (Librarian, Assistant Librarian, Museum Assistant
Curator, Computer Officer, Graduate Administrator, Undergraduate Administrator,
Custodian).
Fire Wardens assist with drills and evacuations in their own area of responsibility as detailed
below. All fire Wardens should wear the jackets or armbands provided when a drill or
evacuation takes place.
If a fire occurs during working hours, the person discovering the fire should operate the
nearest Break Glass Call Point and report their discovery to the Faculty
Controller/Nominated person in charge once outside the building. The Faculty Controller
will make sure that the Fire Service is informed (this also happens automatically but must be
confirmed). This is done via Security on 31818 to confirm that Red Care has been received
and acted upon. It may also be possible to confirm real fire or False Alarm at this stage. On
the Fire Alarm sounding the Faculty emergency plan will then be put into place, with the
addition that Fire Wardens will carry out their agreed responsibilities for clearing the
building and preventing re-entry.
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Currently these responsibilities are distributed as follows:
The Faculty Controller checks the control panel to discover the location of fire. The panel
will highlight where the alarm was activated, therefore indicates the possible zone of
danger. The Faculty Controller will alert the Fire Wardens of this potential danger as
necessary and will reassign fire warden duties as appropriate.
Librarian(s) checks the Library is cleared and stands by Library west door to prevent
people re-entering. Users should be encouraged to use their nearest fire exit.
Museum staff check that the Museum is cleared, including the research offices, and check
rooms 1.02, 1.04 and if safe to do so checks the first floor of stages 2 and 3 before exiting
at Entrance 3 and waiting there to prevent re-entry.
Fire Manager checks the ground floor of Stage 1 before exiting at the Main Entrance and
standing there to prevent re-entry.
Graduate Administrator, if safe to do so, enters at Stage 3 and checks ground floor of
Stages 3 and 2 before exiting at Entrance 2 and waiting there to prevent re-entry.
Computer Officer, if safe to do so, goes to the second floor of Stage 3 and checks second
floor of Stages 3 and 2 before exiting at Entrance 2, and waits there until safe to re-enter.
Other fire wardens marshal people to assembly point if not reassigned to another area.
During the absence / reassignment of the Graduate Administrator or Fire Manager, the
Undergraduate Administrator and Custodian should share the fire warden duties of those
roles.
All teaching staff are responsible for ensuring that their students evacuate the lecture /
seminar room.
Annual fire drills are held in the Faculty. Please co-operate in these. It is essential to make
sure that the building can be cleared quickly and safely in an emergency, especially since
members of the public and large numbers of people attending lectures may be present.
If a fire occurs outside working hours, the person discovering the fire should sound the
alarm and contact the University Security Control Centre on (01223 3) 31818. The USCC
contact the Faculty Emergency Controller (the Administrative Officer). The Faculty
Controller will make sure that the Fire Service is informed (this also happens automatically
but must be confirmed). The Administrative Officer will contact the relevant Fire Warden
(Museum, Admin or Library) as appropriate and the Chair of the Faculty Board. The
Faculty emergency plan will then be put into place.
A record of Fire Safety Training is kept in the Premises Fire Safety Log Book.
2.7 First aid and safety training
The Faculty does not have a First Aider. Lists of First Aiders are displayed in the Foyer and
Common Rooms.
The First Aid kit is kept in the Library, under the Issue Desk near the entrance. It is stocked
with essential materials. If you find that it is running low, please inform a member of the
HSSC.
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Relevant safety training must be considered during the induction of newly appointed staff, in
particular for certain specialised jobs, e.g. lifting heavy objects safely. All new members of
staff should have attended a University introductory safety course. If you have not done so
please let the Administrative Officer know. If you feel that you require further safety
training for some aspect of your work it should be possible to arrange this with the
University Safety Office.
Appropriate records will be kept of any safety training by the Administrative Officer and the
Departmental Safety Officer.
2.8 Serious incident plan
The Faculty has a comprehensive Serious Incident (Disaster) Plan. If you think that you
should know more about this contact the Administrative Officer who is the Faculty
Controller for serious incidents.
2.9 Visitors/students needing assistance to evacuate the building in an emergency
There are clear signs at each entrance to the Faculty building requesting that such visitors
report to the Enquiries Office where they will be given an instruction sheet explaining the
procedure during an emergency evacuation.
Visitors to the Museum
The Enquiries Office will notify the Museum office of the visitor(s)’ arrival.
Visitors attending seminar/lecture/conference in the building
On reporting to the Enquiries Office, they will be given an instruction sheet explaining
the procedure during an emergency evacuation.
Students from other Faculties attending lectures in the Faculty building
On reporting to the Enquiries Office, the staff notify the Administrative Officer. If the
Administrative Officer should be unavailable, a note of the student(s)’ name, college, email
address and which Faculty they are attached to will be made. On meeting the student(s), the
Administrative Officer will establish whether a Personal Evacuation Plan is necessary.
‘Evac-chairs’. The lift must not be used in the event of a fire. The Faculty is therefore
equipped with four ‘Evac-chairs’ positioned near main stairways/ fire escapes. These can be
used to evacuate people needing assistance, but must ONLY be used by trained personnel.
2.10 Risk assessments (Appendices A - E)
Risk assessments are carried out for activities taking place in the Faculty building and will
be reviewed annually by the HSSC. The Administrative Officer ensures that assessments
are carried out by relevant personnel. All staff should be aware of the risk assessments
appropriate to the activities they undertake. See Appendices.
All staff using display screen equipment should undertake a self-assessment on the
workstation and make adjustments to the equipment or chair as necessary. An interactive
online checklist is available at: www.keytools-ergonomics.co.uk/advice/workstation.html.
Risk assessments must be carried out by staff organising course fieldwork or excursions for
students. A risk assessment form is given in appendix A. An emergency contact and
medical form (Appendix B) is also needed. Both can be downloaded from the Classics
website. The Administrative Officer should be consulted if there is any doubt whether such
assessments are necessary for a particular activity. Risk assessments will definitely be
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required in all cases involving research, visits or travel outside the EU and/or beyond the
normal course of tourism and/or in countries with any safety warnings in place issued by the
Foreign and Commonwealth Office.
2.11 Annual Hazard Assessment
The Faculty carries out an annual hazard assessment of the Faculty building. A rota system
of UTOs and Assistant Staff will be used to carry out the assessment. The assessment report
is reviewed by the HSSC, which will take action to have any hazards rectified.
2.12 Visiting scholars and graduates
All visiting scholars and graduates, who have sought permission to work in the Faculty via
the Chair of the Faculty, receive a copy of the Guide for Visitors which contains H + S
information.
2.13 Visiting workmen and contractors
All visiting workmen and contractors must sign the book provided in the Enquiries Office.
They should indicate where in the Faculty they expect to be working and must sign for any
key borrowed. All visitors are required to follow Faculty safety procedures.
In the event of major building projects, refurbishments and alterations, repair and
maintenance to be carried out, the nominated Faculty contact will ensure that contractors are
given the following information on arrival:
parking arrangements
first aid arrangements, in particular whether the University is offering cover and how they
will get it
how to report any incidents to their personnel while they are on University premises
the identity of the DSO
evacuation procedures and the functioning of the fire alarm system
acceptable working times, and any times when they need to be particularly quiet
welfare arrangements (toilets, eating areas, etc.)
no smoking policy
sensitive or ‘No-go’ areas of the Faculty, if any
disposal of waste
2.14 Children
Staff members are encouraged not to bring children under 16 years old to the Faculty
building unless they are visiting the Museum or there is an emergency. In such cases of
emergency the parent is to notify the Chairman of the Faculty Board or the Administrative
Officer that they intend to bring children to the building. Children have no access to lecture
rooms or the Museum workshop. Children are to be supervised closely at all times: they
should not be allowed to wander around unaccompanied.
2.15 Power cuts
In the event of a power cut you may be asked to leave the building if it is felt that the
situation is unsafe. Please comply with instructions given to you by a member of the HSSC.
If a power cut occurs when the library is under invigilation by a graduate student you will be
asked to leave straightaway. Please turn off electrical equipment (especially computers)
when you leave.
During working hours the Chief Secretary will obtain whatever information is available
about the power cut and will pass this information to the Administrative Officer, Computer
Officer, Custodian and Librarian for dissemination.
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2.16 Smoking policy. Smoking is not allowed in the Faculty building.
2.17 Food Safety. Precautions will be taken to ensure that any outside caterers used comply with
the University’s food safety requirements. Any left-over cold food will be disposed of once
it has been out of refrigeration for more than three hours.
3 Health and Safety at Work Act
For the information of employees of the University and students working in the University, the
following sections summarise the principal legal implications of the Health and Safety at Work
etc. Act 1974.
3.1 The purpose of the Act is to secure the health, safety, and welfare of persons at work, and to
protect other persons against risks to health and safety arising out of or in connection with
the activities of persons at work. To this end, the Act places the following duties on every
employer:
(i) to ensure so far as is reasonably practicable the health, safety, and welfare of his or her
employees;
(ii) to conduct his or her undertaking so that as far as is reasonably practicable persons not
in his or her employment are not exposed to risks to their health or safety;
(iii) to ensure so far as is reasonably practicable the safety of premises under his or her
control (in connection with his or her undertaking) for persons not his or her employees
to whom the premises are made available as a place of work or as a place where they
may use plant or substances provided for their use there;
(iv) to ensure so far as is reasonably practicable in respect of any substance or article for use
at work that the substance or article is safe and without risks to health when properly
used.
The Act places the following duties on every employee:
(i) to take reasonable care for his or her own health and safety and those of other persons
who may be affected by his or her acts or omissions at work:
(ii) to co-operate with the employer to enable the latter to comply with any duty or
requirement of health and safety legislation.
The Act places the duty on all person (and it is this duty that applies to students) that they
shall not intentionally or recklessly interfere with or misuse anything provided in the
interests of health, safety, or welfare.
3.2 The scheme of enforcement of the Act is twofold: on the one hand there is a system of
improvement and prohibition notices which may be served on employers and which can be
used if necessary to secure the immediate termination of any dangerous activity, and on the
other hand there is a scheme of criminal sanctions for breach of duty which applies equally
to employers, employees, and other persons.
In the case of a corporate body (such as the University) those exercising the function of
management can also be convicted if found guilty of neglect, as if they were employers.
The maximum penalty on summary conviction is a fine of £20,000 and/or six months'
prison sentence; the maximum penalty on conviction on indictment is an unlimited fine.
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Proceedings may not be instituted except by an Inspector of the Health and Safety Executive
or by or with the consent of the Director of Public Prosecutions. It is not possible to insure
against criminal liability arising under the Act.
3.3 The Act in no way alters the extent of civil liability of negligence, and the policy of the Act
is to impose inescapable personal liabilities through the criminal law with modifying the
civil law in any way.
Revised August 2012
Review date: June 2013
APPENDICES
A) Risk assessment form for fieldwork or travel
B) Emergency contact/medical form for fieldwork
C) Risk assessment -Lone working
D) Risk assessment -Handling Money
E) Risk assessment for Social Events
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APPENDIX A
Faculty of Classics
Sidgwick Avenue
Cambridge
CB3 9DA
RISK ASSESSMENT FOR STUDENT FIELD TRIPS, OR TRAVEL ABROAD
Please contact the Faculty Administrative Officer to discuss whether or not it is necessary to
complete this form for a particular activity: risk assessments will be required in all cases
involving research, visits or travel outside the EU and/or beyond the normal course of tourism
and/or in countries with any safety warnings in place issued by the Foreign and
Commonwealth Office.
Instructions for completion of this form by Senior Members of the Faculty/Graduate Students:
1 Complete the shaded columns in the table overleaf indicating Low, Medium or High severity,
likelihood or risk associated with the planned activities.
2 Prior to excursion, the Faculty Administrator must be informed of the:
(a) Itinerary;
(b) Expected Return Time;
(c) Medical data; and contact information for each individual student on the appropriate form.
(APPENDIX B)
PLEASE PRINT details below:-
DESTINATION
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DATES OF DEPARTURE/RETURN
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NAME of senior member of the Faculty in-attendance
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ADDRESS
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Complete the shaded columns in the table below indicating Low, Medium or High severity,
likelihood or risk associated with the planned activities.
Wherever possible, take action to avoid high-risk situations.
Hazard Effect Severity Likelihood RISK Action
Travel in insured vehicles.
Travel and accommodation
Staff present to have mobile
phone/s.
For trips abroad
individuals must take out
full medical and accident
Accident or Injury
insurance.
In case of an emergency,
contact the Police,
designated insurance
company and Faculty
Administrator (01223
335193).
Carefully assess the nature
of hostilities etc. in the
Terrorism, hostage
particular are of the country
Political situation
to be visited. prior to
departure.
Maintain a high level of
vigilance, review security
arrangements and exercise
good security practice.
Seek appropriate medical
especially pick emergency
long-term
advice for country being
Potential
Medical
visited. Ensure that
illness
members of the party have
any necessary vaccinations.
Leave valuables at hotel;
inconvenience
carry cash and cards in
Petty Theft,
pocketing
money belt. Stay in groups
, distress
especially at night and
Injury,
ensure one member has a
phone.
All external-University
Archaeological Site
Accident or Injury
visits for undergraduates
must be accompanied by a
senior member of the
Faculty or Host Site staff.
Staff to make students
aware of, and follow, safety
procedures in-place on-site.
Where necessary, assess
challenging
discomfort,
territory or
ability of the student to
Physically
activities
meet any physically
distress
Injury,
challenging situations
before departure.
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APPENDIX B
Faculty of Classics
Sidgwick Avenue
Cambridge
CB3 9DA
HEALTH AND SAFETY FORM FOR UNDERGRADUATE FIELD TRIPS OR EXCURSIONS
Please complete the following sections and return to your trip organiser no later than 3 weeks
before the start date of the trip. This information will be held by the trip organiser and the
Faculty Administrator, but will otherwise remain confidential.
Name: --------------------------------------------------------------------------------------------------------
College: ------------------------------------------------------------------------------------------------------
Destination: -------------------------------------------------------------------------------------------------
Dates of Field Trip or Excursion: ----------------------------------------------------------------------
Address Whilst on Field Trip or Excursion:
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Dates of Field Trip or Excursion: ----------------------------------------------------------------------
Name and Contact Details of Next of Kin:
------------------------------------------------------------------------------------------------------------------
Any Medical Conditions (please include names of any medication required)
------------------------------------------------------------------------------------------------------------------
Name and Contact Details of Doctor:
------------------------------------------------------------------------------------------------------------------
Name of Personal/Travel/Medical Insurer:
------------------------------------------------------------------------------------------------------------------
Signed: ----------------------------------------------
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Date: ------------------------------------------------
APPENDIX C
Faculty of Classics
Sidgwick Avenue
Cambridge
CB3 9DA
RISK ASSESSMENT ON LONE WORKING
Ref: 6D3/University Safety Audit
Who’s at risk?
Out-of-hours key-holders and Faculty cleaners.
Anyone with a medical condition is advised not to carry out any lone working.
Hazards?
Fall from kick-stool in Library
Electrical safety
Security when leaving the Sidgwick Site
Fire
Precautions
Signs explaining steps to be taken out of office hours during an emergency are located at key
points throughout the building and printed in student/visitor handbooks. Handbooks can be
consulted on-line at http://www.classics.cam.ac.uk/current-students/faculty_handbook/
The First-Aid box is kept in the Faculty Library which is the area most used out of office hours.
Clear signs are displayed indicating where it may be located.
The telephone in the main Entrance foyer is an external phone-line and can be used to call for
assistance. To call the University’s Security Control Centre (USCC) from this phone dial 331818.
If you are using an interal VOIP phone to contact USCC the number is 31818.
Personal electrical items are not allowed in the Faculty building. The use of laptops is allowed in
the Faculty Library but trailing leads creating tripping hazards must be avoided.
Reporting accidents and incidents
When staff are unavailable and during out-of-office hours, matters of concern should be reported
in the Report Book to be found near the Library issue desk.
In the event of a fire
If a fire occurs outside working hours, the person discovering the fire should:
1 Sound the alarm
2 Leave building by the nearest exit
3 Do not use lift
4 Contact the University Security Control Centre (USCC) on 31818 if using a University
internal phone, or 331818 if using a mobile or other phone.
The USCC contact the Faculty Emergency Controller (the Administrative Officer). The Faculty
Controller will make sure that the Fire Service is informed (this also happens automatically but
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must be confirmed). The Administrative Officer will contact the relevant Fire Warden (Museum,
Admin or Library) as appropriate and the Chair of the Faculty Board. The Faculty emergency plan
will then be put into place.
Reviewed June 2012
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Update: August 2012
APPENDIX D
Faculty of Classics
Sidgwick Avenue
Cambridge
CB3 9DA
RISK ASSESSMENT ON HANDLING MONEY
Ref: 6D3/University Safety Audit
Who’s at risk
The Faculty
Assistant Staff handling the money
Hazards?
Incomplete record-keeping
Safety to Assistant Staff
Theft
Precautions
The Faculty follows the University Guidelines regarding petty cash circulated in January 2003.
Cash floats are kept in secure places. Income recorded and cashed at regular intervals.
Petty cash is collected and income cashed-in by various personnel at different times of the day and
day of the week. A maximum of £100 is carried at any one time. Risks associated with this are
not considered to be significant.
Reviewed June 2012
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Update: August 2012
APPENDIX E
Faculty of Classics
Sidgwick Avenue
Cambridge
CB3 9DA
RISK ASSESSMENT ON ‘SOCIAL’ EVENTS
Ref: 6D3/University Safety Audit
Who’s at risk?
Participants
Hazards?
Manual handling
Fall
Participant feeling unwell
Food safety
Precautions
The Faculty Custodian normally prepares the party location in advance.
Organisers receive an instruction sheet which includes H + S information.
Signs explaining steps to be taken out of office hours during an emergency are located at key
points throughout the building.
If food other than ‘nibbles’ is arranged for a social event, outside caterers are normally used and
deliver at a safe period before the event is due to begin. Any left-over food must be disposed of if
it has been out of a refrigerator for more than 3 hours.
Only caterers on the University approved list are considered.
Reviewed June 2012
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