ASHLAND BOARD OF EDUCATION August 22 2011 unofficial minutes by qvi49I

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									                                  ASHLAND BOARD OF EDUCATION
                                       REGULAR MEETING
                                    MONDAY, August 22, 2011
                                           5:30 P.M.

The Ashland Board of Education met in regular session on Monday, August 22, 2011 at 5:30 p.m. in
the board conference room located at 1820 Hickman Street. Chairperson Molly Webb called the
meeting to order. The invocation was given by Charlie Chatfield and Charlie Chatfield led the pledge
to the flag.

Present:               Charlie Chatfield, Frank DeMartino, Carol Jackson, Molly Webb
Absent:                Patricia Hall (joined the meeting at 6:15 p.m.)

Also attending:        Stephen E. Gilmore, Superintendent; Tim Walters, Treasurer; Kathy Cooke,
                       Board Assistant; Patsy Lindsey; Richard Oppenheimer; Cary Williams; Linda
                       Calhoun; Derek Runyon; Steve Salyers; Phillip Caudill; Bernice Henry; Jacqui
                       Thornburg; Kathy Hill; Dixie Johnson; John Burgess; Chuck Trimble; and
                       students of the Verity Academic Team

Order # 134            Upon the recommendation of the superintendent, it was moved by Carol
Minutes                Jackson and seconded by Charlie Chatfield to approve the minutes of the
                       regular meeting of July 25, 2011 and the special meetings of August 3, 2011
                       and August 15, 2011.

                       Ayes: Chatfield, DeMartino, Jackson, Webb

Steve Gilmore, Superintendent, recognized the Verity Academic Team along with coaches Dixie
Johnson, John Burgess and Kathy Hill. The team competed in Washington D.C. in June in a national
competition. They won 3 out of 4 matches to finish in the top 7 nationwide.

Richard Oppenheimer, Director of Student Achievement, discussed the TELL (Teaching, Empowering,
Leading and Learning) Survey. This statewide survey was utilized to determine teaching conditions at
the school, district and state levels. The main intent was to provide data to schools for making
improvements. Mr. Oppenheimer also reported on the spring 2011 scores for the Iowa Test of Basic
Skills and the ACT and reviewed graduation data for the class of 2010.

Mr. Gilmore reported that attendance figures for the 2011-2012 school year were up 50 students from
the end of the 2010-2011 school year and up 73 students from this time last year. It was noted that
there are 310 kindergarten students district-wide. Mr. Gilmore welcomed Phillip Caudill as Hager
Elementary School Principal.

Chuck Trimble, Murphy and Graves Architects, reported that the Verity roof project would begin
around the first of September. He also presented the Board with a timeline for the Alumni
Gymnasium renovation.

Order # 135            Upon the recommendation of the superintendent, it was moved by Frank
Project Scope/         DeMartino and seconded by Patricia Hall to approve the Project Scope and
Budget Form and        Budget Form and Resolution for the use of Coal Severance Funds in the
Resolution             amount of $50,000.00 to be applied to the cost of construction and renovation
                       of Alumni Gymnasium

                       Ayes: Chatfield, DeMartino, Hall, Jackson, Webb

Order #136             Upon the recommendation of the superintendent, it was moved by Patricia
Treasurer              Hall and seconded by Carol Jackson to approve, by consent, the listed items:
Consent
                          approve bills for August, 2011

                          approve bills for Head Start for August, 2011

                          approve salaries for August, 2011 in accordance with the 2011-2012
                           salary schedule.
                      approve Head Start salaries for August, 2011 in accordance with the
                       2011-2012 salary schedule.

                      approve the 2011-2012 athletic budgets for Verity Middle School and
                       Blazer High School

                   Ayes: Chatfield, DeMartino, Hall, Jackson, Webb

Order # 137        Upon the recommendation of the superintendent, it was moved by
2011-2012          Charlie Chatfield and seconded by Frank DeMartino to approve the
Extra Duty         2011-2012 extra duty increments for elementary, middle school and high
Increments         school positions.

                   Ayes: Chatfield, DeMartino, Hall, Jackson, Webb

Order #138         Upon the recommendation of the superintendent, it was moved by
Head Start         Patricia Hall and seconded by Frank DeMartino to approve the dedication
Playground         of the Head Start playground in memory of Larry Branham.
Dedication
                   Ayes: Chatfield, DeMartino, Hall, Jackson, Webb

Order # 139        Upon the recommendation of the superintendent, it was moved by
First Reading      Frank DeMartino and seconded by Charlie Chatfield to approve first
                   reading of policy 08.221 Grading.

                   Ayes: Chatfield, DeMartino, Hall, Jackson, Webb

Order # 140        Upon the recommendation of the superintendent, it was moved by
Policy Revisions   Charlie Chatfield and seconded by Carol Jackson to approve the policy
                   Revisions to the Classified Personnel Evaluation Instrument 03.28 AP.1
                   and 03.28 AP.2 and Food/School Nutrition Services 07.1.

                   Ayes: Chatfield, DeMartino, Hall, Jackson, Webb

Order # 141        Upon the recommendation of the superintendent, it was moved by Patricia
Add Fundraiser     Hall and seconded by Frank DeMartino to add the fundraiser request from
Request Item       the Tomcat soccer team.

                   Ayes: Chatfield, DeMartino, Hall, Jackson, Webb

Order # 142        Upon the recommendation of the superintendent, it was moved by Charlie
New Business       Chatfield and seconded by Patricia Hall to approve, by consent, the listed
Consent            consent items.


                   Ayes: Chatfield, DeMartino, Hall, Jackson, Webb

                      Blazer Tomcat Booster Club Value Cards, Tomcat soccer team vinyl signs;
                       Verity cheerleading zumbathon, Rada knives, elementary cheer
                       competition, Journalism/Newspaper yard signs; Hager PTO spirit shop,
                       Little Caesar’s pizza kits, QSP cookie dough, gift wrap, Rada cutlery, Kids
                       Kreations.

                      Head Start annual program information report for 2010-2011

                      CASA of Northeast Kentucky to place “Pennies from Heaven” containers
                       at the elementary and middle schools during the month of October.
                          surplus equipment in accordance with KRS 45A.425:

ITEM                               SERIAL         CONTROL NUMBER           DISPOSAL/LOCATION DATE
                                   NUMBER         FROM ASSET STICKER
Dell GX270                         JPKHK31        12421                    Blazer-8/4/11
Dell GX270                         FMWWK51        12628                    Poage-8/4/11
Discarded/Damaged/Obsolete Books                                           Charles Russell-8/30/11
Dell GX150                         1YJ7621        12257                    Oakview-8/12/11
Dell Optiplex GX110                6J6F401        10357                    Hager-8/17/11

                       Ayes: Chatfield, DeMartino, Hall, Jackson, Webb

Order # 143            Upon the recommendation of the superintendent, it was moved by Frank
Revise Job             DeMartino and seconded by Charlie Chatfield to approve the revised job
Description            description for the Instructional Supervisor.

                       Ayes: Chatfield, DeMartino, Hall, Jackson, Webb
Order # 144            Upon the recommendation of the Superintendent, it was moved by Frank
Revise Verity          DeMartino and seconded by Carol Jackson to approve the revised job
Athletic Director      description for Athletic Director at Verity Middle School as follows:
Position               from 10% Athletic Director to 6% Head Athletic Director and 4% Site Manager.

                       Ayes: Chatfield, DeMartino, Hall, Jackson, Webb

Order # 145            Upon the recommendation of the Superintendent, it was moved by Patricia
Full Time              Hall and seconded by Frank DeMartino to approve the application for a Full
Emergency              Time Emergency teaching certificate for Emily Cooksey for the 2011-2012
Teaching               school year.
Certificate
                       Ayes: Chatfield, DeMartino, Hall, Jackson, Webb

Order # 146            Upon the recommendation of the Superintendent, it was moved by Patricia
Create Positions       Hall and seconded by Carol Jackson to create two positions of Food Service
                       Program Assistant and approve the corresponding job description.

                       Ayes: Chatfield, DeMartino, Hall, Jackson, Webb

Order # 147            Upon the recommendation of the superintendent, it was moved by Patricia
Emergency              Hall and seconded by Charlie Chatfield to approve emergency
Substitute             substitute certificates for Jessie Griffith, Suzanne Haberek, Adam LaLonde,
Certificates           Laureen Selby, and Lavenna Stambaugh.

                       Ayes: Chatfield, DeMartino, Hall, Jackson, Webb

Personnel for Board Information Only in accordance with KRS 160.390

Employed:
Name                        Position                      Site/School             Effective Date
Artrip, Jaye                Bus Driver                    Transportation          8/1/2011
Baldwin, Sarah              Teacher                       Hager                   8/16/2011
Bevins, Joe                 After School Site Manager     Crabbe                  8/16/2011
Bevis, Kimberly             Teacher                       Hager                   8/16/2011
Boyd, Alexandra             Teacher                       Crabbe                  8/16/2011
Carroll, Amanda             Teacher                       Head Start              8/16/2011
Clarke, Adrienne            Instructional Assistant       Head Start              8/16/2011
Cook, Cheryl                Instructional Assistant       Hager                   8/16/2011
Cooksey, Emily              Teacher                       Poage                   8/16/2011
Eldridge, Carl              Bus Driver                    Transportation          7/29/2011
Hall, Rebekah               Teacher                       Oakview                 8/16/2011
Hankins, Shannon            Teacher                       Crabbe                  8/16/2011
Hicks, Amanda               Teacher                       Blz/Ch. Russ.           8/16/2011
Howell, Jeremy              Teacher                       Poage                   8/16/2011
Jones, Rachel               Teacher                       Hager                   8/16/2011
Minton, Kristy               Teacher                      Charles Russell         8/16/2011
Moore, Janice                Reading Recovery Teacher     Charles Russell         8/16/2011
Neubeck-Hill, Gretchen       Teacher                      Crabbe/Hager            8/16/2011
Peerce, Jenny                Teacher                      Crabbe                  8/16/2011
Peerce, Joshua               Teacher                      Blazer                  8/16/2011
Rice, Nathan                 Teacher                      Blazer                  8/16/2011
Scalf, Karen                 Teacher                      Blazer                  8/16/2011
Scott, Tina                  Guidance Counselor           Head Start              9/6/2011
Stout, Heather               Teacher                      Hager                   8/16/2011
Thorarinsson, Frances        .4 Teacher                   Poage                   8/16/2011
Velazquez, Melissa           School Technician            Crabbe                  8/16/2011
Whelan, Jerry                Teacher                      Verity                  8/16/2011
Wireman, Marsha              Teacher                      Blazer                  8/16/2011
Williams, Rebekah            .5 Bus/.5 Tech. Int. Spec.   Verity/Cent Off         8/16/2011

Increase in Time:
Name                  Position          Site/School       From/To                Effective Date
Green, Barb           Secretary         Charles Russell   7.5 hrs. to 8 hrs.     7/26/2011
Grubb, Penny          Instr. Asst.      Oakview           6 hrs. to 8 hrs.       8/16/2011
Highfield, Sharlene   Instr. Asst.      Oakview           6 hrs. to 8 hrs.       8/16/2011
Howard, Christy       Instr. Asst.      Oakview           6 hrs. to 7 hrs.       8/16/2011
Kelly, Vicki          Secretary         Oakview           7.5 hrs. to 8 hrs.     7/26/2011
McCoy, Tena           Secretary         Crabbe            7.5 hrs. to 8 hrs.     7/25/2011
Smith, Sue            Secretary         Ashland Central   185/7 to 195/8         8/10/2011
Zimmerman, Barb       Instr. Asst.      Charles Russell   6 hrs. to 6.5 hrs.     8/16/2011

Transfers:
Name                       Position                       Site/School          Effective Date
Calhoun, Linda             Instructional Supervisor       Central Office       7/21/2011
Campbell, Tonya            Instructional Coach            Oakview              8/16/2011
Caudill, Phillip           Principal                      Hager                8/9/2011
Gehringer, Angela          Food Service Manager           Blazer               8/10/2011
Handloser, Linda           Food Service Manager           Charles Russell      8/8/2011
May, Jennifer              Custodian                      Head Start           7/11/2011
Moore, Nichole             Instructional Coach            Charles Russell      8/16/2011
Osborne, Shelly            Instructional Coach            Hager                8/16/2011
Rice, Tim                  Teacher                        Verity               8/16/2011
Schirtzinger, Lisa         Primary Teacher                Charles Russell      8/16/2011
Scott, Christine           Instructional Coach            Crabbe               8/16/2011
Spears, Steve              Bus Mechanic                   Transportation       7/25/2011
Stout, Heather             Math Enhancement Teacher       Blazer               8/16/2011
Trent, Tiffany             Instructional Assistant        Crabbe               8/16/2011
Vance, Kim                 Instructional Coach            Poage                8/16/2011
Walter, Shelly             Instructional Coach            Verity/Blazer        8/16/2011
Wilcox, Kristy             Instructional Coach            Verity/Blazer        8/16/2011
Woods, Megan               Primary Teacher                Poage                8/16/2011

Resignations/Retirements/Terminations:
Name                 Position                                Site/School           Effective Date
Caron, Stacy         Instructional Assistant                 Oakview               7/26/2011
Foudray, Brian       School Technician                       Crabbe                7/29/2011
Groves, Linda        Food Service Manager                    Oakview               11/30/2011
Ledger, Katie        After School Site Manager               Crabbe                7/29/2011
McClelland, Jean     Teacher                                 Blazer                9/30/2011
Slater, Laura        Guidance Counselor                      Charles Russell       7/28/2011
Slone, Dana          Instructional Assistant                 Verity                8/17/2011
Stambough, Emory     Bus Driver                              Transportation        8/10/2011
Watts, Theresa       Health and Wellness Coordinator         District-wide         7/28/2011
Whitt, Cindy         Food Service Manager                    Blazer                7/29/2011
Wilcox, Kristy       Instructional Coach                     Verity/Blazer         8/9/2011
Extra Duty Assignments:
Name                Position                              Site/School       Effective Date
Dillow, Joe         8th Grade Assistant Football Coach    Verity            7/18/2011
Fraley, Richard     Tomcat Assistant Football Coach       Blazer            7/18/2011
Hale, Jay           Computer Team Coach                   Blazer            8/16/2011
Howell, Jeremy      Tomcat Assistant Basketball Coach     Blazer            8/16/2011
Velazquez, Melissa  STLP Coordinator                      Crabbe            8/16/2011
Williams, Rebekah   Yearbook Sponsor                      Verity            8/16/2011

Order # 148           There being no further business to bring before the board, it was moved
Adjourn               by Frank DeMartino and seconded by Carol Jackson to adjourn.

                      Ayes: Chatfield, DeMartino, Hall, Jackson, Webb

                                             _______________________________
                                             Molly Webb                 Chair


                                             ________________________________
                                             Stephen E. Gilmore  Superintendent

								
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