Welcome Pack Sept12 by dT64XL6W

VIEWS: 4 PAGES: 82

									             Welcome Pack
Dokument ten można przetłumaczyć na język
可以将此文档翻译为乌尔都语
‫ی ہ اردو م یں ت رجمہ ک ر ہ و سک‬
                                                                      CONTENTS

JELLYTOTS PLAYGROUP PROSPECTUS ...................................................................................................... 6
    BROOK FIELD SCHOOL, CARTWRIGHT DRIVE, SWINDON SN5 5SB ....................................................................... 6
    THE CURRICULUM PROVIDED BY JELLYTOTS PLAYGROUP ..................................................................................... 6
    WORKING TOGETHER FOR YOUR CHILDREN ......................................................................................................... 11
    HOW PARENTS TAKE PART IN THE PLAYGROUP .................................................................................................... 14
    KEY WORKERS .................................................................................................................................................... 14
    RECORDS OF ACHIEVEMENT ................................................................................................................................ 15
    LEARNING OPPORTUNITIES FOR ADULTS .............................................................................................................. 15
    THE PLAYGROUP’S TIMETABLE AND ROUTINES ................................................................................................... 15
    SNACKS ............................................................................................................................................................... 16
    POLICIES .............................................................................................................................................................. 16
    SPECIAL NEEDS .................................................................................................................................................... 16
    THE MANAGEMENT OF JELLYTOTS PLAYGROUP ................................................................................................. 16
    FEES .................................................................................................................................................................... 17
    STARTING AT JELLYTOTS PLAYGROUP ................................................................................................................ 17
    THE FIRST DAYS................................................................................................................................................... 17
    CLOTHING ........................................................................................................................................................... 17
SETTLING IN PLAYGROUP POLICY ............................................................................................................. 18
    STATEMENT OF INTENT ........................................................................................................................................ 18
    AIM ..................................................................................................................................................................... 18
    METHODS ............................................................................................................................................................ 18
ADMISSIONS POLICY ....................................................................................................................................... 19
    STATEMENT OF INTENT ........................................................................................................................................ 19
    AIM ..................................................................................................................................................................... 19
BEHAVIOUR MANAGEMENT POLICY ......................................................................................................... 20
    STATEMENT OF INTENT ........................................................................................................................................ 20
    AIM ..................................................................................................................................................................... 20
    METHODS ............................................................................................................................................................ 20
    BULLYING ........................................................................................................................................................... 21
    RESTRAINT PROCEDURE                                                                                                                                                       23
CHILD PROTECTION POLICY ........................................................................................................................ 23
    STATEMENT OF INTENT ........................................................................................................................................ 23
    AIMS.................................................................................................................................................................... 23
    LIAISON WITH OTHER BODIES .............................................................................................................................. 23
    METHODS ............................................................................................................................................................ 24
    STAFFING AND VOLUNTEERING ........................................................................................................................... 24
    DISCIPLINARY ACTION ........................................................................................................................................ 24
    TRAINING ............................................................................................................................................................ 24
    PLANNING ........................................................................................................................................................... 25
    CURRICULUM ...................................................................................................................................................... 25
    COMPLAINTS ....................................................................................................................................................... 25
    RESPONDING TO SUSPICIONS OF ABUSE ............................................................................................................... 25
    DISCLOSURES ...................................................................................................................................................... 25
    RECORDING SUSPICIONS OF ABUSE AND DISCLOSURES ........................................................................................ 26
    INFORMING PARENTS .......................................................................................................................................... 26
    CONFIDENTIALITY ............................................................................................................................................... 26
    SUPPORT TO FAMILIES ......................................................................................................................................... 27
WHISTLEBLOWING POLICY .......................................................................................................................... 29

                                                                                     2
INTIMATE CARE PROCDEURE………………………………………………………………………………..30
COMPLAINTS PROCEDURE ............................................................................................................................ 31
   STATEMENT OF INTENT ........................................................................................................................................ 31
   AIM ..................................................................................................................................................................... 31
   METHODS ............................................................................................................................................................ 31
   THREATENING BEHAVIOR ................................................................................................................................... 32
   THE ROLE OF THE OFFICE FOR STANDARDS IN EDUCATION, EARLY YEARS DIRECTORATE (OFSTED) AND THE
   LOCAL SAFEGUARDING CHILDREN BOARD......................................................................................................... 33
   RECORDS ............................................................................................................................................................. 33
CONFIDENTIALITY POLICY........................................................................................................................... 35
   STATEMENT OF INTENT ........................................................................................................................................ 34
   AIM ..................................................................................................................................................................... 34
   METHODS ............................................................................................................................................................ 34
EQUALITY AND DIVERSITY POLICY ........................................................................................................... 35
   STATEMENT OF INTENT ........................................................................................................................................ 35
   AIM ..................................................................................................................................................................... 35
   METHODS ............................................................................................................................................................ 35
   ADMISSIONS ........................................................................................................................................................ 35
   EMPLOYMENT...................................................................................................................................................... 35
   TRAINING ............................................................................................................................................................ 36
   CURRICULUM ...................................................................................................................................................... 36
   VALUING DIVERSITY IN FAMILIES ....................................................................................................................... 36
   FOOD ................................................................................................................................................................... 36
   MEETINGS ........................................................................................................................................................... 37
EQUIPMENT AND RESOURCES POLICY ..................................................................................................... 38
   STATEMENT OF INTENT ........................................................................................................................................ 38
   AIM ..................................................................................................................................................................... 38
   METHODS ............................................................................................................................................................ 38
FOOD AND DRINK POLICY ............................................................................................................................. 39
   STATEMENT OF INTENT ........................................................................................................................................ 39
   AIM ..................................................................................................................................................................... 39
   METHODS ............................................................................................................................................................ 39
HEALTH AND SAFETY POLICY ..................................................................................................................... 41
   STATEMENT OF INTENT ........................................................................................................................................ 41
   AIM ..................................................................................................................................................................... 41
   METHODS ............................................................................................................................................................ 41
   RISK ASSESSMENT ............................................................................................................................................... 41
   INSURANCE COVER.............................................................................................................................................. 41
   AWARENESS RAISING .......................................................................................................................................... 41
   CHILDREN'S SAFETY ............................................................................................................................................ 42
   SECURITY ............................................................................................................................................................ 42
   WINDOWS ............................................................................................................................................................ 42
   FLOORS ............................................................................................................................................................... 42
   ELECTRICAL/GAS EQUIPMENT .............................................................................................................................. 43
   STORAGE ............................................................................................................................................................. 43
   OUTDOOR AREA................................................................................................................................................... 43
   HYGIENE ............................................................................................................................................................. 43
   ACTIVITIES .......................................................................................................................................................... 44
   FOOD AND DRINK ................................................................................................................................................ 44
   OUTINGS AND VISITS ........................................................................................................................................... 44
   ANIMALS ............................................................................................................................................................. 45
   FIRE SAFETY ........................................................................................................................................................ 45
  FIRST AID AND MEDICATION ................................................................................................................................ 45
  SICKNESS ............................................................................................................................................................. 46
  SAFETY OF ADULTS ............................................................................................................................................. 46
  RECORDS ............................................................................................................................................................. 47
  ADVERSE WEATHER PROCEDURE ………………………………………………………………………………………… 49
ASTHMA POLICY                                                                                                                                                            50
OUTINGS POLICY .............................................................................................................................................. 50
SICK CHILD POLICY ......................................................................................................................................... 51
    STATEMENT OF INTENT ........................................................................................................................................ 51
    AIM ..................................................................................................................................................................... 51
MANUAL HANDLING POLICY ........................................................................................................................ 53
PARENTAL INVOLVEMENT POLICY ........................................................................................................... 54
    OUR AIM .............................................................................................................................................................. 54
    METHOD .............................................................................................................................................................. 54
SPECIAL EDUCATIONAL NEEDS/DISABILITY POLICY .......................................................................... 55
    STATEMENT OF INTENT ........................................................................................................................................ 55
    AIMS.................................................................................................................................................................... 55
    METHODS ............................................................................................................................................................ 55
STAFFING AND EMPLOYMENT POLICY .................................................................................................... 57
    STATEMENT OF INTENT ........................................................................................................................................ 57
    AIMS.................................................................................................................................................................... 57
    METHODS ............................................................................................................................................................ 57
STAFF HOLIDAY ENTITLEMENT POLICY ................................................................................................. 59
    1.       GENERAL PRINCIPLES ................................................................................................................................ 59
    2.       HOLIDAY ENTITLEMENT ............................................................................................................................ 59
    3.       EXCEPTIONAL HOLIDAY LEAVE ................................................................................................................. 59
STAFF BEREAVEMENT AND COMPASSIONATE LEAVE POLICY ....................................................... 60
    1.       GENERAL PRINCIPLES ................................................................................................................................ 60
    2.       BEREAVEMENT LEAVE ............................................................................................................................... 60
    3.       COMPASSIONATE LEAVE ............................................................................................................................ 61
STUDENT PLACEMENT POLICY ................................................................................................................... 62
    STATEMENT OF INTENT ........................................................................................................................................ 62
    AIM ..................................................................................................................................................................... 62
    METHODS ............................................................................................................................................................ 62
NON-COLLECTION OF CHILDREN POLICY .............................................................................................. 63
    STATEMENT OF INTENT ........................................................................................................................................ 63
    AIM ..................................................................................................................................................................... 63
    PROCEDURES ....................................................................................................................................................... 63
LOST CHILD POLICY ........................................................................................................................................ 65
    PROCEDURE WILL BE FOLLOWED IF A CHILD GOES MISSING: ................................................................................ 65
FUNDING, BOUNCED CHEQUES AND NON-PAYMENT OF FEES POLICY ......................................... 66
    FEES .................................................................................................................................................................... 66
    COUNCIL FUNDING .............................................................................................................................................. 66
    SNACK FEE .......................................................................................................................................................... 66
    BOUNCED CHEQUES ............................................................................................................................................ 66
    NON-PAYMENT OF FEES ...................................................................................................................................... 66
PARKING POLICY .............................................................................................................................................. 67
ICT (INFORMATION, COMMUNICATION AND TECHNOLOGY) POLICY .......................................... 68
ENROLMENT PACK ........................................................................................................................................... 70
NOTE TO PARENTS ........................................................................................................................................... 71
ENROLMENT FORM .......................................................................................................................................... 72
    EXTRA EMERGENCY ..................................................................................................................................... 72
    CONTACT NAME………………………... TEL NO ………………….……... ....................................... 72
JELLYTOTS QUESTIONAIRE ....................................................... ERROR! BOOKMARK NOT DEFINED.78
PARKING FORM ................................................................................................................................................. 79
STATEMENT ON THE SETTING'S CHILD PROTECTION RESPONSIBILITIES…………………… 81
PRIVACY NOTICE - DATE PROTECTION ACT 1998…………………………………………………… 82



 Any information in this booklet can be translated into your home language. Please see a member
                                         of staff for details.
JELLYTOTS PLAYGROUP PROSPECTUS
Brook Field School, Cartwright Drive, Swindon SN5 5SB

Jellytots Playgroup aims to:

   provide high quality care and education for children primarily below statutory school age;
   work in partnership with parents to help children to learn and develop;
   add to the life and well-being of its local community; and
   Offer children and their parents a service which promotes equality and values diversity.

As a member of Jellytots Playgroup, your child:

   is in a safe and stimulating environment;
   is given generous care and attention, because of our high ratio of adults to children;
   has the chance to join with other children and adults to live, play, work and learn together;
   is helped to take forward her/his learning and development by being helped to build on what
    she/he already knows and can do;
   has a personal key person who makes sure your child makes satisfying progress;
   is in a playgroup which sees you as a partner in helping your child to learn and develop; and
   Is in a playgroup in which parents help to shape the service it offers.

The service offered by Jellytots Playgroup.

   The playgroup is open 38 weeks per year.
   The playgroup is open during school term times.
   We are closed during statutory school holidays.
   We are open 5 days each week, between 8.45am and 11.45am and between
    12.30pm and 3.30pm.
   We provide care and education for young children between the ages of 3 and 4/5.

      The curriculum provided by Jellytots Playgroup
Children are born ready, able and eager to learn. They actively reach out to interact with other
people and in the world around them. Development is not an automatic process, however. It
depends on each unique child having the opportunity to interact in positive relationships and
enabling environments. As a setting we offer a variety of resources that enable rich learning
opportunities through play and playful teaching, supporting children as they become engaged,
motivated and confident enabling them to take risks and explore

At Jellytots we ensure a sense of belonging built on key relationships with both children and their
parents/carers. Staff are sensitive and responsive to children’s needs, feelings and interests.
They are supportive of the children’s efforts and independence, setting consistent and clear
boundaries, keeping them safe.

Jellytots staff understand and observe each child’s development and learning, they assess
progress and plan for next steps of learning. They will identify children who may need extra
support to fulfil their potential highlighting other professionals for additional support.

Children who need extra support to fulfil their potential will receive special consideration
For children between the ages of 3 and 5 years, Jellytots provides a learning journey for the
foundation stage of education. This framework is set out in a document, published by the

                                                  6
Department for Education, called Statutory Framework for the Early Years Foundation Stage
(EYFS) Setting the standards for learning, development and care for children birth to five.
The Early Years Foundation Stage (EYFS) sets the standards for all early years’ providers,
supporting them to offer a high quality environment which ensures that children learn and
develop well and are kept healthy and safe. Teaching in the early years should be focused on
improving children’s ‘school readiness’, guiding the development of children’s (cognitive,
behavioural, physical and emotional) capabilities, so that children can take full advantage of the
learning opportunities presented to them.
Overarching principles – four guiding themes shape the requirements of the EYFS and
should shape practice in early years settings, the themes are:

 Every child is a Unique Child, who begins learning at birth and can become resilient,
capable , confident and self-assured.
 Children learn to be strong and independent through Positive relationships with their
parents and carers and with others, including the key person at their early years settings
 A positive environment in which children’s experiences are planned to reflect their needs
and help build their confidence and in which there is a strong partnership between the early
years practitioners, parents and other professionals – is crucial if children are to fulfil their
potential and learn and develop well.
 Children develop and learn in different ways and at different rates. All areas of learning
and development are important and are interconnected

At Jellytots we look carefully at the children in our care and consider their needs, their interests,
and their stages of development. We use all of this information to help plan a challenging and
enjoyable experience across all the areas of Learning and Development.

The EYFS learning and development requirements comprise;

     Educating programmes, which must cover the seven areas of learning and development
      described below.
     The early learning goals which summarise the knowledge, skills and understanding that
      all young children should have acquired by the end of the academic year in which they
      reach the age of 5 and
     The assessment requirements – when and how practitioners must assess children’s
      achievements and when and how they should report on progress to parents.

The areas of learning and development –There are seven areas of learning and
development that must shape educational programmes in early years settings. Three areas are
particularly important for igniting children’s curiosity and enthusiasm for learning and for building
their capacity to learn and to thrive. These three areas, known here as the prime areas are;

   Personal, Social and Emotional Development;
   Physical Development;
   Communication, Language

Providers must also support children in four specific areas of learning and development,
through which the three prime areas are strengthened and applied. The specific areas are;

   Literacy
   Mathematics
   Understanding the world; and
   Expressive arts and design

                                                  7
Personal, Social and Emotional Development
Educational programme

Involves helping children to develop a positive sense of themselves and others’ to form positive
relationships and develop respect for others’; to develop social skills and learn how to manage
their feelings; to understand appropriate behaviour in groups; and to have confidence in their
own abilities.

Self-confidence and self-awareness – Children are confident to try new activities and can
say why they like some activities more than others. They are confident to speak in a familiar
group, will talk about their ideas and will choose to resources they need to their chosen
activities. They can say when they do or do not need help.

Managing feelings and behaviour – Children can talk about how they and others show
feelings, can talk about their own and others behaviour and its consequences and know that
some behaviours are unacceptable. They can work as part of a group or class and understand
and follow the rules. They can adjust their behaviour to different situations and take changes of
routine in their stride.

Making relationships - Children can play co-operatively, taking turns with others. They can
take account of one another’s ideas about how to organise their activity. They can show
sensitivity to others needs and feelings and form positive relationships with adults and other
children.



Physical Development
Educational programme

Involves providing opportunities for young children to be active and interactive and to develop
their coordination, control and movement. Children must also be helped to understand the
importance of physical activity and to make healthy choices in relation to food.

Moving and handling – Children show good control and co-ordination in large and small
movements. They move confidently in a range of ways, safely negotiating space. They handle
equipment and tools effectively, including pencils for writing.

Health and self-care – Children know the importance for good health of physical exercise and
a healthy diet and can talk about ways to keep healthy and safe. They can manage their own
basic hygiene and personal needs successfully, including dressing and going to the toilet
independently.




                                                8
Communication and Language Development
Educational programme

Involves giving children opportunities to speak and listen in a range of situations and to develop
their confidence and skills in expressing themselves.

Listening and attention – Children listen attentively in a range of situations. They listen to
stories, accurately anticipating key events and respond to what they hear with relevant
comments, questions or actions. They can give their attention to what is being said to them and
respond appropriately, while remaining involved in an activity.

Understanding – Children can follow instructions involving several ideas or actions. They
answer ‘how’ and’ why’ questions about their experiences and in response to stories or events.

Speaking – Children express themselves effectively, showing awareness of listeners needs.
They use past, present and future forms accurately when talking about events that have
happened or are to happen in the future They develop their own narratives and explanations by
connecting ideas or events




Literacy Development
Educational programme

Involves encouraging children to read and write, both through listening to others reading and
being encouraged to begin to read and write themselves. Children must be given access to a
wide range of reading materials – books, poems, and other written materials to ignite their
interest.

Reading – Children read and understand simple sentences in stories and information books,
using phonic knowledge to decode regular words and read them aloud accurately. They
demonstrate understanding when talking with others about what they have read, or what has
been read to them.

Writing – Children write their own labels, captions, messages and simple stories which can be
read by themselves and others. They use phonic knowledge to spell words in ways which match
their spoken sounds. They make use of letter patterns and sequences found in many words




                                                 9
Mathematics
Educational programme

Involves providing children with opportunities to practise and improve their skills in counting
numbers, calculating simple addition and subtraction problems and to describe shapes, spaces
and measures.

Numbers – Children use numbers up to 10 to do simple addition and subtraction to solve
practical problems. They can find a total by counting on and can calculate how many are left
from a larger number by counting back.

Shape, space and measures – Children use everyday language to describe and compare
size, weight, capacity, time, position and distance. They know and talk about patterns and the
properties of flat and solid shapes.



Understanding the world

Educational programme

Involves guiding children to make sense of their physical world and their community through
opportunities to explore, observe and find out about people, places, technology and the
environment.

People and communities – Children talk about past and present events in their own lives
and in the lives of family members. They know that other children do not always enjoy the same
things and are sensitive to this, They know about similarities and differences between
themselves and others and among families, communities and traditions.

The world - Children know about similarities and differences in relation to places, objects,
materials and living things. They can talk about the features of their own immediate environment
and how environments might vary from one another. They can make observations of animals
and plants and explain why some things occur and talk about changes including in simple
experiments.

Technology – Children recognise that a range of technology is used in place such as homes
and schools. They select and use technology for particular purposes.




                                               10
Expressive arts and design
Educational programme

Involves supporting children to explore and play with a wide range of media and materials, as
well as providing opportunities and encouragement for sharing their thoughts, ideas and
feelings through a variety of activities in art, music, movement, dance, role-play and design and
technology.

Exploring and using media and materials – Children sing songs, make music and dance
and experiment with different ways of doing these activities. They use and explore a variety of
materials, experimenting with colour, design , texture, shape and form.

Being imaginative - Children use what they have learned about media and materials in
purposeful and original ways. They represent their own ideas, thoughts and feelings through art
and design, music, dance, role-play and stories


None of these areas of Learning and Development can be delivered in isolation from the others.
They are equally important and depend on each other to support a rounded approach to child
development. All the areas must be delivered through planned, purposeful play, with a balance
of adult-led and child-initiated activities.

Play helps young children to learn and develop through doing and talking, which research has
shown to be the means by which young children think. Jellytots Playgroup uses the early
learning goals and regular observations to plan and provide a range of play activities which help
children to make progress in each of the areas of learning and development. At Jellytots children
decide how they will play as well as adults taking the lead in helping the children to take part in
the activity. In all activities information from the children has been used to decide what
resources/equipment to provide and how to provide it.

Characteristics of Effective Learning
The ways in which a child engages with other people and their environment –playing and
exploring, active learning and creating and thinking critically – underpin learning and
development across all areas prime and specific and support the child to remain an effective
and motivated learner.

The Unique Child reaches out to relate to people and things through the Characteristics of
Effective Learning
     Playing and exploring
     Active learning
     Creating and thinking critically


      Working together for your children

 Jellytots Playgroup has a high ratio of adults to children in the setting. This helps us to:
 give time and attention to each child;
 talk with the children about their interests and activities;
 help children to experience and benefit from the activities we provide; and
 allow the children to explore and be adventurous in safety.
                                                  11
Fair Processing Notice

DATA PROTECTION Act 1998

Early Years Settings, Schools, Local Authorities (Las), the Secretary of State for Children,
Schools and Families and the Department for Children, Schools and Families (DCSF) (the
government department which deals with education and children’s services), the Qualifications
and Curriculum Authority(QCA), Her Majesty’s Chief Inspector of Education, Children’s Services
and Skills (Ofsted), and the National Assessment Agency(NAA) all process information on
children and pupils in order to comply with the Data Protection Act 1998. This means, among
other things, that the data held about children, must only be used for specific purposes allowed
by law. We are therefore writing to tell you about the types of data held, why that data is held,
and to whom it may be passed on.

The Early Years Setting holds information on children in order to support their development, to
monitor their progress, to provide appropriate pastoral care, and to assess how well the Setting
as a whole is doing. This information includes contact details, attendance information,
characteristics such as ethnic group, special educational needs and any relevant medical
information. From time to time Early Years Settings are required to pass on some of this data to
Las, the DCSF and to agencies that are prescribed by law, such as QCA and Ofsted. In
particular, at age five an assessment is made of all children (the Foundation Stage Profile) and
this information is passed to the Local Authority and receiving maintained school.

The Local Authority (LA) uses information about children for whom it provides services to carry
out specific functions for which it is responsible. For example, the Local Authority will make an
assessment f any special educational needs the child may have. It also uses the information to
derive statistics to inform various decisions. The statistics are used in such a way that individual
children cannot be identified from them.
The Qualifications and Curriculum Authority (QCA) uses the information about children to
administer national assessments such as the Foundation Stage Profile. Any results passed on
to the DCSF are used to compile statistics on trends and patterns in levels of development. The
QCA can use the information to evaluate the effectiveness of the national curriculum and the
associated assessment arrangements, and to ensure that these are continually improved.

Her Majesty’s Chief Inspector of Education, Children’s Services and Skills and Ofsted do
not routinely process any information about individual children. However, whilst Ofsted holds no
records of individual children’s progress, it does use information about the achievement of
groups of children to help inform its judgements about the quality of education in Early Years
Settings.

The National Assessment Agency (NAA) uses information for those, relatively few, Settings
undertaking the Foundation Stage Profile. The resulting data is passed on to the NAA, which
also uses information in working with schools, the QCA, and Awarding Bodies, for ensuring an
efficient and effective assessment system covering all age ranges is delivered nationally.

The Secretary of State for Children, Schools and Families and the Department for
Children, Schools and Families (DCSF) use information about children and pupils for research
and statistical purposes, to allocate funds, to inform, influence and improve education policy and
to monitor the performance of the education and children’s services as a whole. The DCSF will
feed back to LAs information about children for a variety of purposes that will include data
checking exercise, and use in self-evaluation analyses.
                                                12
Information about children may be held to provide comprehensive information back to LAs to
support their day to day business. The DCSF may also use contact details from these sources
to obtain samples for statistical surveys: these surveys may be carried out by research agencies
working under contract to the Department and participation in such surveys is usually voluntary.
The Department may also match data from these sources to data obtained from statistical
surveys.

The DCSF may also disclose individual child and pupil information to independent researchers
into the education achievements of pupils who have a legitimate need for it for their research,
but each case will be determined on its merits and subject to the approval of the Department’s
Chief Statistician.

Children, as data subjects, have certain rights under the Data Protection Act 1998, including a
general right of access to personal data held on them. With parents exercising this right on their
behalf if they are too young to do so themselves. If you wish to access the personal data held
about your child then please contact the relevant organization in writing:

      The Early Years Setting at: Jellytots Playgroup
      The Local Authority at: Swindon Borough Council
      The QCA’s Data Protection Officer at: QCA, 83 Piccadilly, LONDON W1J 8QA
      Ofsted’s Data Protection Officer at: Alexandra House, 33 Kingsway, LONDON WC2B
       6SE
      The NNA Data Protection Officer at: NNA, 29 Bolton Street, LONDON W1J 8BT
      The DCSF’s Data Protection Officer at: DCSF, Caxton House, Tothill Street, LONDON,
       SW1H 9NA

In order to fulfill their responsibilities under the Act the organization may, before responding to
this request, seek proof of the requestor’s identity and any further information required to locate
the personal data requested.




                                                13
The staff who work at Jellytots Playgroup are:

Janice John                   Manager                Foundation Degree in Early Years

Rebecca Bartlett              Supervisor             NVQ 3 in Early Years Child Care Learning
                                                     and Development

Chris Hunt                    SENCO                  NVQ 3 in Child Care
                                                     Learning and Development

Jo Scott                      Play worker            NVQ 3 in Child Care Learning and
                                                     Development

Nikki Flay                    Play worker            Holds a Level 2 in
                                                     Child Care Learning and
                                                     Development – Currently undertaking a
                                                     Level 3

Telephone number in mobile (session time only)     07913 444096
Jellytots Web Page is www.jellytotsplaygroup.org.uk
E-mail address is jellytotsabc@hotmail.com


      How parents take part in the playgroup

Jellytots Playgroup recognises parents as the first and most important educators of their
children. All of the staff see themselves as co-workers with you in providing care and education
for your child, welcoming any communication regarding all aspects of the Playgroup. Although
we do not ask for parents to help during the sessions, there are many ways in which parents
take part in making the playgroup a welcoming and stimulating place for children and parents,
such as:

   Exchanging knowledge about their children's needs, activities, interests and progress with
    the staff and sharing information by recording in their child’s Achievement Diary at home.
   sharing their own special interests with the children;
   helping to provide, make and look after the equipment and materials used in the children's
    play activities;
   being part of the management of the playgroup;
   taking part in events and informal discussions
   joining in community activities in which the playgroup takes part;
   building friendships with other parents in the playgroup; and
   taking part in Parent/Volunteer Helper sessions and ‘Happy Hour’ which gives parents the
    opportunity to come and play with their children in the setting.

Key People
Each child must have a key person. Their role is to help ensure that your child’s care is tailored
to meet their individual needs. They will help them to become familiar with the setting and build a
thoughtful relationship with them, working in partnership with parents/carers.



                                                14
Records of achievement

Jellytots keeps a record of achievement in the form of observations for each child. Staff and
parents working together on their children's learning is one of the ways in which Jellytots
Playgroup and parents work in partnership. Your child's record of achievement at the setting and
at home with an achievement diary can be shared during Parent interviews. This helps us to
celebrate together his/her learning journey and to work together to provide what your child
needs for his/her well-being and to make progress.

      Learning opportunities for adults

As well as gaining qualifications in early years care and education, the playgroup staff take part
in further training to help them to keep up-to-date with thinking about early years care and
education.
The playgroup also keeps itself up-to-date with best practice in early years care and education
through the Pre-School Learning Alliance's magazine Under Five magazine, Early Years Update
Magazine and Nursery World. Copies can be made available if requested. From time to time
our local Saltway Children Center holds learning events for parents. Further details of these
events can be obtained by contacting Kay Kane at Saltway directly on 01793 465364 ……

      The Playgroup’s timetable and routines

Jellytots Playgroup believes that care and education are equally important in the experience
which we offer children. The routines and activities that make up the playgroup's session/day are
provided in ways that:

   help each child to feel that she/he is a valued member of the playgroup;
   ensure the safety of each child;
   help children to gain from the social experience of being part of a group; and
   provide children with opportunities to learn and help them to value learning.


The playgroup organises its sessions so that the children can choose from - and work at - a
range of activities and, in doing so, build up their ability to select and work through a task to its
completion. The children are also helped and encouraged to take part in adult-led small and
large group activities which introduce them to new experiences and help them to gain new skills,
as well as helping them to learn to work with others.
Outdoor activities contribute to children's health, their physical development and their knowledge
of the world around them. The children have the opportunity - and are encouraged - to take part
in outdoor child-chosen and adult-led activities, as well as those provided in the indoor
playroom/s.




                                                 15
Snacks

The playgroup makes snacks a social time when children share, prepare and eat together. We
plan the menus for snacks so that they provide the children with healthy and nutritious food. Do
tell us about your child's dietary needs and we will make sure that these are met.
Parents help towards funds by giving a contribution towards their child’s snack.

Policies

Copies of the playgroup's policies are enclosed with this prospectus.

The playgroup's policies help us to make sure that the service provided by the playgroup is a
high quality one and that being a member of the playgroup is an enjoyable and beneficial
experience for each child and her/his parents.

The staff and parents of the playgroup work together to adopt the policies and they all have the
opportunity to take part in the annual review of the policies.
This review helps us to make sure that the policies are enabling the playgroup to provide a
quality service for its members and the local community.


     Special needs

As part of the playgroup's policy to make sure that its provision meets the needs of each
individual child, we take account of any special needs which a child may have.
The playgroup adheres to the standards laid down in the Disability Discrimination Act 1995 and
the Education Act 1996, The Special Educational Needs and Disability Act (SENDA) 2001
supported by the 2002 Code of Practice. The setting’s Special Educational Needs
Co-coordinator (SENCO) is Chris Hunt.


     The Management of Jellytots Playgroup

A parent management committee - whose members are elected by the parents of the children
who attend the playgroup - manages the playgroup. The elections take place at the playgroup's
Annual General Meeting which is held in October each year. The committee is responsible for:
 managing the playgroup's finances;
 employing and managing the staff;
 making sure that the playgroup has - and works to - policies which help it to provide a high
   quality service; and
 making sure that the playgroup works in partnership with the children's parents.

The Annual General Meeting is open to the parents of all of the children who attend the
playgroup. It is their forum for looking back over the previous year's activities and shaping the
coming year's activities.




                                               16
Fees

All children are eligible for nursery funding for up to 15 hours a week, with any approved
providers, from the term after their third birthday. Any sessions not covered by funding are
payable half-termly in advance or termly if a deposit is held. Fees must still be paid if children
are absent for a short period of time. If a child will be absent for a long period of time, talk to
Rebecca Bartlett, Supervisor or Janice John, Manager. For your child to keep his/her place at
playgroup, you must pay the fees on time, or receive nursery education funding.

If your child is absent for 1 month or more without prior arrangement being made, your child’s
place will be forfeited and Jellytots reserve the right to offer your child’s place to someone on our
waiting list. This will apply to both funded and non-funded children.


       Starting at Jellytots Playgroup


       The first days

We want your child to feel happy and safe at the playgroup. To make sure that this is the case,
the staff will work with you to decide on how to help your child to settle into the playgroup. The
playgroup has a policy about helping children to settle into the playgroup: a copy is enclosed in
this prospectus.


       Clothing

The playgroup provides protective clothing for the children when they play with messy activities.

The playgroup encourages children to gain the skills which help them to be independent and
look after themselves. These include taking themselves to the toilet and taking off - and putting
on - outdoor clothes. Clothing which is easy for them to manage will help them to do this.

Jellytots Playgroup hopes that you and your child enjoy being members of the playgroup and
that you both find taking part in our activities interesting and stimulating. The staff are always
ready and willing to talk with you about your ideas, views or questions.

Jellytots t-shirts and jumpers are available and an order form can be found in the enrolment
pack.




                                                 17
    SETTLING IN PLAYGROUP POLICY
      Statement of intent
We want children to feel safe, stimulated and happy in the playgroup and to feel secure and
comfortable with staff. We also want parents to have confidence in both their children's well
being and their role as active partners with the playgroup.

      Aim
We aim to make the playgroup a welcome place where children settle quickly and easily
because consideration has been given to the individual needs and circumstances of children
and their families.

      Methods
   Before a child starts to attend the playgroup, we use a variety of ways to provide his/her
    parents with information. These include written information (including our prospectus and
    policies), displays about playgroup activities, Jellytots playgroup website, information days
    and evenings and individual meetings with parents.
   During the half-term before a child is enrolled, we provide opportunities for the child and
    his/her parents to visit the playgroup. At this induction session we provide parents with the
    opportunity to ask questions and provide relevant information about their child.
   When a child starts to attend, we work with his/her parents to decide on the best way to help
    the child to settle into the playgroup.
   We allocate a key person to each child and his/her family, before she/he starts to attend

This policy was adopted at the Jellytots Playgroup AGM
Held on 19th October 2011

Signed on behalf of Jellytots




Chairperson




                                               18
ADMISSIONS POLICY
      Statement of intent
It is our intention to make our playgroup accessible to children and families from all sections of
the local community.

      Aim
We aim to ensure that all sections of our community have access to the playgroup through open,
fair and clearly communicated procedures.
Methods

In order to achieve this aim, we operate the following admissions policy.
 We ensure that the existence of the playgroup is widely advertised in places accessible to all
    sections of the community.
 We ensure that information about our playgroup is accessible - in written and spoken form -
    and, where appropriate, in different languages. Where necessary, we will try to provide
    information in Braille, or through signing or an interpreter.
 Receipt of registration form will not guarantee you a place with Jellytots. Upon registration
    you will receive an email or letter to confirm whether you have a definite place or whether
    you are currently on our waiting list.
 Our waiting list is arranged in date order (for each school year), from when we receive the
    registration form, not the age of the child.
 We will make every effort to contact the parent of a child on the waiting list. After a number
    of attempts we will move on to the next child on the waiting list. It is the parent’s
    responsibility to update us on any changes to contact details.
 We describe our playgroup and its practices in terms which make it clear that it welcomes
    fathers and mothers, other relations and other carers, including childminders.
 We describe our playgroup and its practices in terms of how it treats individuals, regardless
    of their gender, special educational needs, disabilities, background, religion, ethnicity or
    competence in spoken English.
 We describe our playgroup and its practices in terms of how it enables children with
    disabilities to take part in the life of the playgroup.
 We monitor the gender and ethnic background of children joining the group to ensure that no
    accidental discrimination is taking place.
 We make our equal opportunities policy widely known.
 We consult with families about the opening times of the playgroup to avoid excluding
    anyone.
 We consider parents preferences when offering children’s sessions. We prefer to offer
    children a minimum of 2 sessions to gain more information on their progress, however in
    certain circumstances i.e. a child has no other placement then we will take them for one
    session only.
 We reserve the right to offer a child’s place to someone on our waiting list if the child is
    absent for 1 month or more without prior arrangement being made. The child’s place will
    then be forfeited; this will apply to both funded and non-funded children.
This policy was adopted at the Jellytots AGM.
Held on 19th October 2011
Signed on behalf of Jellytots



Chairperson
                                               19
    BEHAVIOUR MANAGEMENT POLICY
      Statement of intent
Our playgroup believes that children flourish best when they know how they are expected to
behave and should be free to play and learn without fear of being hurt or unfairly restricted by
anyone else.

      Aim
We aim to provide an environment in which there is acceptable behaviour and where children
learn to respect themselves, other people and their environment.


      Methods
   We require the Manager/Supervisor to:
         -       keep themselves up-to-date with legislation and research and thinking on
                 handling children's behaviour;
         -       access relevant sources of expertise on handling children's behaviour; and
         -       check that all staff have relevant in-service training on handling children's
                 behaviour. We keep a record of staff attendance at this training.
   We require all staff, volunteers and students to provide a positive model of behaviour by
    treating children, parents and one another with friendliness, care and courtesy.
   We require all staff, volunteers and students to use positive strategies for handling any
    conflict by helping children find solutions in ways which are appropriate for the children's
    ages and stages of development - for example distraction, praise and reward.
   We familiarise new staff, volunteers and students with the playgroup's behaviour policy and
    its rules for behaviour.
   We expect all members of the playgroup - children, parents, staff, volunteers and students -
    to keep to the rules, requiring these to be applied consistently.
   We praise and endorse desirable behaviour such as kindness and willingness to share.
   We avoid creating situations in which children receive adult attention only in return for
    undesirable behaviour.
   We recognise that codes for interacting with other people vary between cultures and require
    staff to be aware of - and respect - those used by members of the playgroup.
   When children behave in unacceptable ways, we help them to see what was wrong and how
    to cope more appropriately.
   We never send children out of the room by themselves.
   We never use physical punishment, such as smacking or shaking. Children are never
    threatened with these.
   We do not use techniques intended to single out and humiliate individual children.
   We only use physical restraint, such as holding, to prevent physical injury to children or
    adults and/or serious damage to property. Details of such an event (what happened, what
    action was taken and by whom, and the names of witnesses) are brought to the attention of
    our playgroup leader and are recorded in our Incident Book. A parent is informed on the
    same day and signs the Incident Book to indicate that he/she has been informed.
    (See Jellytots Restraint Procedures)
   In cases of serious misbehaviour, such as racial or other abuse, we make clear immediately
    the unacceptability of the behaviour and attitudes, by means of explanations rather than
    personal blame.
   We do not raise our voices in a threatening way to respond to children's behaviour.



                                               20
   We handle children's unacceptable behaviour in ways which are appropriate to their ages
    and stages of development - for example by distraction, discussion or by withdrawing the
    child from the situation.
   We work in partnership with children's parents. Parents are regularly informed about their
    children's behaviour by a staff member. We work with parents to address recurring
    unacceptable behaviour, using objective observation records to help us to understand the
    cause and to decide jointly how to respond appropriately.


      Bullying
Bullying involves the persistent physical or verbal abuse of another child or children. We take
bullying very seriously.

If a child bullies another child or children:
 we intervene to stop the child harming the other child or children;
 we explain to the child doing the bullying why her/his behaviour is inappropriate;
 we give reassurance to the child or children who have been bullied;
 we help the child who has done the bullying to say sorry for her/his actions;
 we make sure that children who bully receive praise when they display acceptable
     behaviour;
 we do not label children who bully;
 when children bully, we discuss what has happened with their parents and work out with
     them a plan for handling the child's behaviour; and
 When children have been bullied, we share what has happened with their parents, explaining
     that the child who did the bullying is being helped to adopt more acceptable ways of
     behaving.

This policy was adopted at the Jellytots AGM.
Held on 19th October 2011

Signed on behalf of Jellytots




Chairperson




                                                21
RESTRAINT PROCEDURE
Statement of intent
Our playgroup believes that the physical restraint of children should be avoided unless their
behaviour is likely to cause immediate risk of harm. In such circumstances it must be the last
course of action when all other attempts to diffuse the situation have failed.

Aim
We aim to provide an environment in which there is acceptable behaviour and where children
learn to respect themselves, other people and their environment.

Physical restraint should be an act of care and used with care, not an act of punishment,
discipline or reactive aggression, and should only be used to contain behaviours which are likely
to cause immediate risk to the child and/or other individuals.
In order to avoid having to use physical restraint the following procedure will be followed by all
the Jellytots staff team;
          Give the child the opportunity to remove him/herself to another area to regain control
          Move calmly and confidently
          Make simple clear statements
          Keep your voice quiet, firm and assured
          Lessen the threat of your presence by sitting down and allow the child some space
          Talk to the child all the time
          Offer comfort, re-assurance and security
          Maintain eye-contact
          When possible have help at hand
          Move other children away from the situation
          If possible hold on to the child’s clothes instead of skin
          Be sensitive and alert to the child’s verbal communication and body language during
           the restraint so that control can be given back to the child as soon as possible
          Offer sensitive support to the child following the restraint and ensure that someone
           explains to him/her why the restraint was necessary
          It is the responsibility of all staff members to follow the procedure and document the
           incident carefully within the incident book, getting the child’s parents/guardians to
           sign and date it.
This policy was adopted at the Jellytots AGM.
Held on 19th October 2011

Signed on behalf of Jellytots


Chairperson




                                                 22
CHILD PROTECTION POLICY

       Statement of intent
Our playgroup wants to work with children, parents and the community to ensure the safety of
children and to give them the very best start in life.

       Aims
Our aims are to:
    create an environment in our playgroup which encourages children to develop a
       positive self image, regardless of race, language, religion, culture or home
       background;
       help children to establish and sustain satisfying relationships within their
        families, with peers, and with other adults:
       encourage children to develop a sense of autonomy and independence:
       enable children to have the self confidence and vocabulary to resist
        inappropriate approaches: and
       work with parents to build their understanding of and commitment to the welfare
        of all our children

The legal framework for this work is:

       The Rehabilitation of offenders Act
       The Children Act 1989
       Human Rights Act 1998
       Data Protection Act 1998
       The Protection of Children Act 1999
       The Children (NI) Order
       The Children (Scotland) Order
       The Children Act 2006


       Liaison with other bodies
       We work within the Local Safeguarding Children Board guidelines.
       We have a copy of Local Safeguarding Children Board Guidelines available for
        staff and parents to see.
       We notify the registration authority (Ofsted) of any incident or accident and any
        changes in our arrangements which affect the wellbeing of children.
       We have procedures for contacting the local authority on child protection
        issues, including maintaining a list of names, addresses and telephone
        numbers of social workers, to ensure that it is easy, in any emergency, for the
        playgroup and social services to work well together.
       Records of the local NSPCC contacts are also kept.


                                              23
       If a report is to be made to the authorities, we act within the Local
        Safeguarding Children Board guidance in deciding whether we must inform
        the child's parents at the same time.

       Jellytots Playgroup has a responsibility to monitor attendance and to involve
        external agencies if poor attendance occurs. After a maximum of 5 days and
        before the 10 th day of non attendance if there has been no contact from the
        parent/carers the playgroup will complete an actions checklist and liaise with
        outside agencies to try and locate the child.

       Methods

       Staffing and volunteering
       Our named person (a member of staff or a committee member) who coordinates
        Child protection issues is JANICE JOHN.
       We provide adequate and appropriate staffing resources to meet the needs of
        children.
       Applicants for posts within the playgroup are clearly informed that the positions
        are exempt from the Rehabilitation of Offenders Act 1974. Candidates are
        informed of toe need to carry out checks before posts can be confirmed. Where
        applications are rejected because of information that has been disclosed,
        applicants have the right to know and to challenge incorrect information.
       We abide by Ofsted requirements in respect of references and police checks for
        staff and volunteers, to ensure that no disqualified person or unfit person works
        at the preschool or has access to the children.
       Volunteers do not work unsupervised.
       We abide by the Protection of Children Act requirements in respect of any
        person who is dismissed from our employment, or resigns in circumstances that
        would otherwise have lead to dismissal for reasons of child protection concern.
       We have procedures for recording the details of visitors to the playgroup.
       We take security steps to ensure that we have control over who comes into the
        preschool so that no unauthorized person has unsupervised access to the
        children.


       Disciplinary Action
Where a member of staff or a volunteer is dismissed from the playgroup or internally disciplined
because of misconduct relating to a child, we notify the Department of Health administrators so
that the name may be included on the List for the Protection of Children and Vulnerable Adults.

       Training
We seek out training opportunities for all adults involved in the playgroup to ensure that they are
able to recognise the signs and symptoms of possible physical abuse, emotional abuse, sexual
abuse and neglect and so that they are aware of the local authority guidelines for making
referrals. We ensure that all staff knows the procedures for reporting and recording their
concerns in the playgroup.




                                                24
       Planning
The layout of the room allows for constant supervision. Where children need to spend time away
from the rest of the group, the door is left ajar.

       Curriculum
       We introduce key elements of child protection into our foundation stage
        curriculum, that children can develop understanding of why and how to keep safe
       We create within the playgroup a culture of value and respect for the
       We ensure that this is carried out in a way that is appropriate for our children


       Complaints

       We ensure that all parents know how to complain about staff or volunteer action
        within the playgroup, which may include an allegation of abuse.
       We follow the guidance of the Local Safeguarding Children Board when
        investigating any complaint that a member of staff or volunteer has abused a
        child.
       We follow all the disclosure and recording procedures when investigating an
        allegation that a member of staff or volunteer has abused a child as if it were an
        allegation of abuse by any other person.


       Responding to suspicions of abuse

       We acknowledge that abuse of children can take different forms - physical,
        emotional, sexual and neglect.
       When children are suffering from physical, sexual or emotional abuse, this may
        be demonstrated through changes in their behaviour, or in their play. Where
        such changes in behaviour occur, or where children's play gives cause for
        concern, the playgroup investigates.
       We allow investigation to be carried out with sensitivity. Staff in the playgroup
        take care not to influence the outcome either through the way they speak to
        children or ask questions of children.
       Where a child shows signs and symptoms of 'failure to thr ive' or neglect, we
        make appropriate referrals.

       Disclosures

Where a child makes a disclosure to a member of staff, that member of staff:

       offers reassurance to the child;
       listens to the child; and
       gives reassurance that she or he will take action.
       The member of staff does not question the child


                                              25
       Recording suspicions of abuse and disclosures

Staff will make a record of:


       The child's name;
       The child's address;
       The age of the child;
       The date and time of the observation or the disclosure;
       An objective record of the observation or disclosure;
       The exact words spoken by the child;
       The name of the person to whom the concern was reported, with date and time:
        and
       The names of any other person present at the time.

These records are signed and dated and kept in a separate confidential file.
All members of staff know the procedures for recording and reporting.

       Informing Parents
Parents are normally the first point of contact. If a suspicion of abuse is recorded. Parents are
informed at the same time as the report is made, except where the guidance of the local
Safeguarding Children Board does not allow this. This will usually be the case where the parent
is the likely abuser. In these cases the investigating officers will inform parents.


       Confidentiality
All suspicions and investigations are kept confidential and shared only with those who need to
know. Any information is shared under the guidance of the Local Safeguarding Children Board.




                                               26
       Support to families

       The playgroup takes every step in its power to build up trusting and supportive
        among families, staff and volunteers in the group.
       The playgroup continues to welcome the child and the family whilst
        investigations being made in relation to abuse in the home situation.
       Confidential records kept on a child are shared with the child's parents or those
        who have parental responsibility for the child only if appropriate u nder the
        guidance of the Local Safeguarding Children Board.
       With the proviso that the care and safety of the child is paramount, we do all in
        our in our power to support and work with the child's family.

This policy was adopted at the Jellytots AGM.
Held on 19th October 2011

Signed on behalf of Jellytots




Chairperson……………………..




                                                27
                                WHISTLEBLOWING POLICY

Definition:
Whistleblowing is raising a concern about malpractice within an organisation.

Protection:
Jellytots Playgroup is an organisation committed to delivering a high quality pre-school service,
promoting organisational accountability and maintaining public confidence.
This policy provides individuals in the workplace with protection from victimisation or punishment
where they raise a genuine concern about misconduct or malpractice in the organisation. The
policy is underpinned by the Public Interest Disclosure Act 1998, which encourages people to
raise concerns about misconduct or malpractice in the workplace, in order to promote good
governance and accountability in the public interest. The Act covers behaviour, which amounts
to:
     A criminal offence
     Failure to comply with any legal obligation
     A miscarriage of justice
     Danger to health and safety of an individual and/or environment
     Deliberate concealment of information about any of the above.

It is not intended that this policy be a substitute for, or an alternative to the group’s formal
Grievance Procedure, but is designed to nurture a culture of openness and transparency within
the organisation, which makes it safe and acceptable for employees and volunteers to raise, in
good faith, a concern they may have about misconduct or malpractice.

An employee or volunteer who, acting in good faith, wishes to raise such a concern should
normally report the matter to the manager who will advise the employee or volunteer of the
action that will be taken in response to the concerns expressed. Concerns should be
investigated and resolved as quickly as possible.

If an employee or volunteer feels the matter cannot be discussed with the manager, he or she
should contact our Early Years Consultant on 01793 463205 or OFSTED on 0300 123 1231 for
advice on what steps to follow.

A disclosure in good faith to the manager will be protected. Confidentiality will be maintained
wherever possible and the employee or volunteer will not suffer any personal detriment as a
result of raising any genuine concern about misconduct or malpractice within the organisation.

This policy was adopted at the Jellytots AGM.
Held on 19th October 2011

Signed on behalf of Jellytots




Chairperson




                                                28
    INTIMATE CARE POLICY

When registering a child with Jellytots, the need for intimate care should
be identified. Wherever possible children are encouraged to perform their own intimate care and
given the necessary support and encouraged to enable them to do this.

The child's parent/carer and practitioner should meet to discuss intimate care requirements. It
will be important for Jellytots to let the child's parent/carer know of any limitations the setting
has, i.e.: there is no separate room to ensure privacy.
A procedure will be written down for each child and will be agreed and signed by all parties. All
procedures are reviewed, checked and recorded regularly and will be changed when necessary.

All information regarding children is confidential and is kept in a locked cupboard.
Intimate care will always be undertaken with tact, sensitivity and in an unhurried manner.

Communication may need consideration where:
      English is not a child's first language
      Communication difficulties in some disabled children. Remember it is a
        misconception that what some disabled children can express is as much as they can
        understand.
      Non-verbal communication - body language, facial expressions and touch are
        important.
      Children have either a hearing or visual impairment

Child Protection - The Intimate Care guidelines are part of a strategy to protect children. Jellytots
are aware of the procedures around Child Protection and have adopted a Child Protection
Policy.

This policy was adopted at the Jellytots AGM.
Held on 19th October 2011

Signed on behalf of Jellytots




Chairperson




                                                 29
    COMPLAINTS PROCEDURE

       Statement of intent
Our playgroup believes that children, parents and staff are entitled to expect courtesy and
prompt, careful attention to their needs and wishes. We welcome suggestions on how to
improve our preschool and will give prompt and serious attention to any concerns about the
running of the preschool. We anticipate that most concerns will be resolved quickly by an
informal approach to the appropriate member of staff. If this does not achieve the desired result,
we have a set of procedures for dealing with concerns.


       Aim
We aim to bring all concerns about the running of our playgroup to a satisfactory conclusion for
all of the parties involved.


       Methods
To achieve this we operate the following complaints procedure

Stage 1
      Any parent who is uneasy about an aspect of the playgroup's provision talks
       over, first of all, his/her worries and anxieties with the playgroups leader.
Stage 2
       If this does not have a satisfactory outcome, or if the problem recurs, the parent
        moves to Stage 2 of the procedure by putting the concerns or complaint in
        writing to the preschool leader and the owner/chair of the management
        committee.

Most complaints should be able to be resolved informally at Stage 1 or at Stage 2.

Stage 3
       The parent requests a meeting with the playgroup leader and the owner/chair of
        the management committee. Both the parent and the leader should have a friend
        or partner present if required. An agreed written record of the discussion is
        made. All of the parties present at the meeting sign the record and receive a
        copy of it,
        This signed record signifies that the procedure has concluded.




                                               30
Stage 4
       If at the Stage 3 meeting the parent and playgroup cannot reach agreement, an
        external mediator is invited to help to settle the complaint. This person should be
        acceptable to both parties, listen to both sides and offer advice. A mediator has
        no legal powers but can help to define the problem, review the action so far and
        suggest further ways in which it might be resolved.
       Staff or volunteers within the Pre-School Learning Alliance are appropriate
        persons to be invited to act as mediators.
       The mediator keeps all discussion confidential He/She can hold separate
        meetings with the pre- school personnel (playgroup leader and owner/chair of
        the management committee) and the parent if this is decided to be helpful. The
        mediator keeps an agreed written record of any meetings that are held and of
        any advice s/he gives.



   Stage 5
       When the mediator has concluded her/his investigations, a final meeting
        between the parent, the playgroup leader and the owner/chair of the
        management committee is held. The purpose of this meeting is to reach a
        decision on the action to be taken to deal with the complaint. The mediator's
        advice is used to reach this conclusion. The mediator is present at the meeting if
        all parties think this will help a decision to be reached.
      A record of this meeting, including the decision on the action to be taken, is
       made. Everyone present at the meeting signs the record and receives a copy of
       it. This signed record signifies that the procedure has concluded.
   In addition if
       Allegations of child abuse against a member of staff or volunteer will be dealt
        with the designated member of staff for Child Protection (see Child Protection
        Policy), and will be immediately escalated to the Chairperson. The process will
        require the following:
   1.   A written statement forms the person making the allegation.
   2.   Any witness statements regarding the allegation.
   3.   The staff member or volunteer may be required to be susp ended pending an
        investigation,
   4.   The local Safeguarding Children Board must be informed and will be by the
        Chairperson, or designated staff member, if so instructed. Advice will be taken
        as to the Playgroups next action.
   5.   If allegations are hence proven, the Disciplinary Policy will apply.
   6.   The staff member or volunteer may face criminal investigation.
   7.   Support from the Playgroup will be given primarily to the child involved, but will
        also be given to the parents/guardians, staff and volunteers whether they be
        involved or not.




                                             31
      Threatening Behavior

Our Playgroup believes that interactions between staff, parents and children are best conducted
in a positive and proactive manner. We believe Playgroup staff have a right to work in a non-
threatening environment and are empowered to take action deemed appropriate for their safety
and well being should an aggressive incident occur.

Such action will, in the first instance, be centred on drawing to a halt the interaction and/or using
withdrawal strategies deemed necessary for their protection. Any such incident will immediately
be reported to the Chairperson and the Group Manager. Staff are provided with emergency
contact numbers to request assistance if necessary.

The Chairperson and the Manager will make use of the staged complaints procedure policy
(page 31) to resolve the issue.

The aggressor will be required to provide an undertaking that such behaviour will not be
repeated in the future. If such an undertaking cannot be achieved or the behaviour is repeated,
the Playgroup reserves the right to immediately withdraw the offer of a place to the child/children
of the aggressor and any fees already paid will be forfeited.




                                                 32
     The role of the Office for Standards in Education, Early Years Directorate
(Ofsted) and the Local Safeguarding Children Board.

Parents may approach Ofsted directly at any stage of this complaints procedure. In addition,
where there seems to be a possible breach of our registration requirements, it is essential to
involve Ofsted as the registering and inspection body with a duty to ensure the National
Standards for Day Care are adhered to.
The address and telephone number of our Ofsted regional centre are:




                                    Early Years OFSTED
                                  The National Business Unit
                                            Ofsted
                                       Piccadilly Gate
                                         Store Street
                                         Manchester
                                           M1 2WD

                                       Tel 0300 123 1231

If a child appears to be at risk, our playgroup follows the procedures of the Local Safeguarding
Children Board in our local authority.

In these cases, both the parent and playgroup are informed and the playgroup leader works with
Ofsted or the Local Safeguarding Children Board to ensure a proper investigation of the
complaint followed by appropriate action.

      Records
A record of complaints against our playgroup and/or the children and/or the adults working in our
playgroup is kept, including the date, the circumstances of the complaint and how the complaint
was managed.

This policy was adopted at the Jellytots AGM.
Held on 19th October 2011

Signed on behalf of Jellytots




Chairperson




                                                33
CONFIDENTIALITY POLICY
      Statement of intent
It is our intention to respect the privacy of children and their parents and carers, while ensuring
that they access high quality playgroup care and education.
      Aim
We aim to ensure that all parents and carers can share their information in the confidence that it
will only be used to enhance the welfare of their children.
      Methods
To ensure that all those using - and working in - the playgroup can do so with confidence, we
respect confidentiality in the following ways.

   Parents have ready access to the files and records of their own children but do not have
    access to information about any other child.
   Photography or video footage that is taken during sponsored events, fun days or Christmas
    concerts, must only be used for parents personal use.
    This excludes any social networking sites, such as Myspace, Bebo, Twitter or Facebook.
   Staff will not discuss personal information given by parents with other members of staff,
    except where it affects planning for the child's needs. Staff induction includes an awareness
    of the importance of confidentiality in the role of the key person.
   Any concerns/evidence relating to a child's personal safety are kept in a secure, confidential
    file and are shared with as few people as possible on a "need-to-know" basis.
   Personal information about children, families and staff is kept securely in a lockable file
    whilst remaining as accessible as possible.
   Issues to do with the employment of staff, whether paid or unpaid, remain confidential to the
    people directly involved with making personnel decisions.
   Students undertaking recognised qualifications and training, when observing in the
    playgroup, are advised of our confidentiality policy and required to respect it.
   It is Jellytots policy NOT to disclose any private telephone numbers, unless we have been
    authorised to do so.
   With regard to Committee and Fundraiser members, then the people concerned will give us
    verbal permission to either forward on, or display their personal phone numbers.
   Anyone working within the setting is required to sign a confidentiality agreement. This would
    include Committee members, Students and Parent helpers.
   If however you have ticked the ‘Willing to serve on the committee’ or ‘Fundraising’ boxes,
    then your personal home numbers will be forwarded to the relevant people in the setting.

All the undertakings above are subject to the paramount commitment of the playgroup, which is
to the safety and well-being of the child. Please see also our policy on child protection.

This policy was adopted at the Jellytots AGM.
Held on 19th October 2011

Signed on behalf of Jellytots




Chairperson

                                                34
    EQUALITY AND DIVERSITY POLICY
      Statement of intent
Our playgroup is committed to providing equality of opportunity and anti-discriminatory practice
for all children and families.

      Aim
We aim to:
 provide a secure environment in which all our children can flourish and in which all
  contributions are valued;
 include and value the contribution of all families to our understanding of equality and
  diversity;
 provide positive non-stereotyping information about different ethnic groups and people with
  disabilities;
 improve our knowledge and understanding of issues of equality and diversity; and
 Make inclusion a thread which runs through all of the activities of the playgroup.

The legal framework for this policy is:
 Equalities Act 2010
 Race Relations Act 1976;
 Race Relations Amendment Act 2000;
 Sex Discrimination Act 1975;
 Age Discrimination Law 2006;
 Children Act 1989; and Children Act 2006
 Special Educational Needs and Disability Act 2001.

      Methods


      Admissions
Our playgroup is open to all members of the community.
 We advertise our service locally.
 We can provide information in clear, concise language, whether in spoken or written form.
 We can provide information in as many languages where necessary.
 We base our admissions policy on a fair system.
 We do not discriminate against a child with a disability or refuse a child entry to our
   playgroup because of any disability.
 We ensure that all parents are made aware of our equal opportunities policy.
 We develop an action plan to ensure that people with disabilities can participate successfully
   in the services offered by the playgroup and in the curriculum offered.

      Employment
   Posts are advertised and all applicants are judged against explicit and fair criteria.
   The applicant who best meets the criteria is offered the post, subject to references and
    checks by the Criminal Records Bureau. This ensures fairness in the selection process. All
    job descriptions include a commitment to equality and diversity as part of their specifications.
   We monitor our application process to ensure that it is fair and accessible.


                                                 35
      Training

   We seek out training opportunities for staff and volunteers to enable them to develop
    practices which enable all children to flourish.
   We review our practices to ensure that we are fully implementing our policy for equality and
    diversity.


      Curriculum

The curriculum offered in the playgroup encourages children to develop positive attitudes to
people who are different from themselves. It encourages children to empathize with others and
to begin to develop the skills of critical thinking.

We do this by:

   making children feel valued and good about themselves;
   ensuring that children have equality of access to learning;
   reflecting the widest possible range of communities in the choice of resources;
   avoiding stereotypes or derogatory images in the selection of materials;
   celebrating a wide range of festivals;
   creating an environment of mutual respect and tolerance;
   helping children to understand that discriminatory behaviour and remarks are unacceptable;
   ensuring that the curriculum offered is inclusive of children with special educational needs
    and children with disabilities; and
   Ensuring that children whose first language is not English have full access to the curriculum
    and are supported in their learning.


      Valuing Diversity in Families

   We welcome the diversity of family life and work with all families.
   We encourage children to contribute stories of their everyday life into the playgroup.
   We encourage parents/carers to take part in the life of the playgroup and to contribute fully.
   For families who have a first language other than English, we value the contribution their
    culture and language offer.
   We offer a flexible payment system for families of differing means.
   Any discriminatory remarks or behaviour, including harassment or bullying by parents or
    children, will be taken extremely seriously and will be regarded as grounds for
    disciplinary action, which may include expulsion or dismissal from the setting.

      Food

   We work in partnership with parents to ensure that the medical, cultural and dietary needs of
    children are met.
   We help children to learn about a range of food, cultural approaches to mealtimes and eating
    and to respect the differences among them.




                                                36
      Meetings

   Meetings are arranged to ensure that all families who wish to may be involved in the running
    of the playgroup.
   Information about meetings is communicated in a variety of ways - written, verbal and in
    translation - to ensure that all parents have information about access to the meetings.

This policy was adopted at the Jellytots AGM.
Held on 19th October 2011

Signed on behalf of Jellytots




Chairperson




                                                37
EQUIPMENT AND RESOURCES POLICY
        Statement of intent
We believe that high quality care and education is promoted by providing children with safe,
clean, attractive, age and stage appropriate resources, toys and equipment.

        Aim
We aim to provide children with resources and equipment which help to consolidate and extend
their knowledge, skills, interests and aptitudes.

        Methods
In order to achieve this aim:

         we provide play equipment and resources which are safe and - where applicable -
          conform to the BSEN safety standards or Toys (Safety) Regulation (1995);
         we provide a sufficient quantity of equipment and resources for the number of children;
         we provide resources which promote all areas of children's learning and development,
          which may be child- or adult-led;
         we select books, equipment and resources which promote positive images of people of
          all races, cultures and abilities, are non-discriminatory and avoid racial and gender
          stereotyping;
         we provide play equipment and resources which promote continuity and progression,
          provide sufficient challenge and meet the needs and interests of all children;
         we provide made, natural and recycled materials which are clean, in good condition and
          safe for the children to use;
         we provide furniture which is suitable for children and furniture which is suitable for
          adults;
         we store and display resources and equipment where children can independently
          choose and select them;
         We check all resources and equipment regularly as they are set out at the beginning of
          each session and put away at the end of each session. We repair and clean, or replace
          any unsafe, worn out, dirty or damaged equipment;
         We keep an inventory of resources and equipment. This will record the date on which
          each item was purchased and the price paid for it, if known.
         we provide adequate insurance cover for the playgroups resources and equipment;
         we use the local library and toy library to introduce new books and a variety of
          resources to support children's interests; and
         We plan the provision of activities and appropriate resources so that a balance of
          familiar equipment and resources and new exciting challenges is offered.

This policy was adopted at the Jellytots AGM.
Held on 19th October 2011 and reviewed on 25th January 2012

Signed on behalf of Jellytots




                                                38
    FOOD AND DRINK POLICY
      Statement of intent

This playgroup regards snack times as an important part of the playgroup's session. It
represents a social time for children and adults and helps children to learn about healthy eating.

      Aim

At snack times, we aim to provide nutritious food, which meets the children's individual dietary
needs. We aim to meet the full requirements of The Welfare Standards on Food and Drink.

      Methods

   Before a child starts to attend the playgroup, we find out from parents their children's dietary
    needs, including any allergies.
   We record information about each child's dietary needs in her/his registration record and
    parents sign the record to signify that it is correct.
   We regularly consult with parents to ensure that our records of their children's dietary needs
    - including any allergies - are up-to-date.
   We display current information about individual children's dietary needs so that all staff and
    volunteers are fully informed about them.
   Those responsible for the preparation and handling of food must be competent to do so.
    Jellytots staff have completed food Hygiene courses and the certificates are on display in the
    kitchen area.
   We implement systems to ensure that children receive only food and drink which is
    consistent with their dietary needs and their parents' wishes.
   We display details of weekly snacks in the mobile and on our web site.
   We aim to provide nutritious food at snack time, avoiding large quantities of fat, sugar and
    salt and artificial additives, preservatives and colourings.
   We include foods from the diet of each of the children's cultural backgrounds, providing
    children with familiar foods and introducing them to new ones.
   Through discussion with parents and research reading by staff, we obtain information about
    the dietary rules of the religious groups, to which children and their parents belong, and of
    vegetarians and vegans, and about food allergies. We take account of this information in the
    provision of food and drinks.
   We require staff to show sensitivity in providing for children's diets and allergies. Staff do not
    use a child's diet or allergy as a label for the child or make a child feel singled out because of
    her/his diet or allergy.
   We organise snack times so that they are social occasions in which children and staff
    participate.
   We use snack times to help children to develop independence through making choices,
    serving food and drink and feeding themselves.
   We provide children with utensils which are appropriate for their ages and stages of
    development and which take account of the eating practices in their cultures.
   We ensure children have fresh drinking water, by means of their own water bottles. We
    inform the children about how to obtain the water and that they can ask for water at any time
    during the session.
   We inform parents who provide food for their children about the storage facilities available in
    the playgroup.

                                                 39
   We give parents who provide food for their children information about suitable containers for
    food.
   We discourage children from sharing and swapping their food with one another in order to
    protect children with food allergies.
   For children who drink milk, we provide semi-skimmed milk.

This policy was adopted at the Jellytots AGM.
Held on 19th October 2011 and reviewed on 25th January 2012

Signed on behalf of Jellytots




Chairperson




                                               40
    HEALTH AND SAFETY POLICY
      Statement of intent

This playgroup believes that the health and safety of children is of paramount importance. We
make our playgroup a safe and healthy place for children, parents, staff and volunteers.

      Aim

We aim to make children, parents and staff aware of health and safety issues and to minimize
the hazards and risks to enable the children to thrive in a healthy and safe environment.

      Methods

The member of staff responsible for health and safety is Rebecca Bartlett; she is competent to
carry out these responsibilities. She and the manager Janice John have completed health and
safety training and will regularly update their knowledge and understanding. We display the
necessary health and safety poster in the main room.

      Risk assessment

Our risk assessment process includes:

   Checking for hazards and risks indoors and outside, and in our activities and procedures.
    Our assessment covers adults and children;
   deciding which areas need attention; and
   Developing an action plan which specifies the action required the timescales for action, the
    person responsible for the action and any funding required.

We maintain lists of health and safety issues which are checked:

   daily before the session begins;
   weekly; and
   Termly - when a full risk assessment is carried out.

      Insurance Cover

We have public liability insurance and employers' liability insurance. The certificate is displayed
in the entrance lobby.

      Awareness raising

   Our induction training for staff and volunteers includes a clear explanation of health and
    safety issues so that all adults are able to adhere to our policy and understand their shared
    responsibility for health and safety. The induction training covers matters of employee well-
    being, including safe lifting and the storage of potentially dangerous substances.
   Health and safety issues are explained to the parents of new children so that they
    understand the part they play in the daily life of the playgroup.

                                                41
   As necessary, health and safety training is included in the annual training plans of staff and
    health and safety is discussed regularly at staff meetings.
   We have a no smoking policy.
   Children are made aware of health and safety issues through discussions, planned activities
    and routines.

      Children's safety

   Only persons who have been checked for criminal records by an enhanced disclosure from
    the Criminal Records Bureau and are registered with Ofsted as child carers have
    unsupervised access to the children, including helping them with toileting.
   Adults do not normally supervise children on their own.
   All children are supervised by adults at all times.
   Whenever children are on the premises at least two adults are present.

      Security
The gates into Brook Field school grounds will be open as usual in the mornings but will be
locked at 9.00am. If you are going to be late into session then you will have to go into the
school office to gain entry. They will be opened again at 11.30 for children to be collected and
then closed at 12.45pm. If you have to gain access in between those times you will have to go
to the school office. They will not be opened again until 3.00pm.

   Systems are in place for the safe arrival and departure of children.
    Children's arrivals and departures are recorded.
   The arrival and departure of adults, staff, volunteers and visitors - are recorded.
   Our systems prevent unauthorised access to our premises.
   Our systems prevent children from leaving our premises unnoticed.
   The personal possessions of staff and volunteers are securely stored during playgroup
    sessions.

      Windows

   Low level windows are made from materials which prevent accidental breakage or are made
    safe.
   Windows are protected from accidental breakage or vandalism from people outside the
    building.

      Floors

All surfaces are checked daily to ensure they are clean and not uneven or damaged.
Kitchen

   All surfaces are clean and non-porous.
   There are separate facilities for hand-washing and for washing up.
   Cleaning materials and other dangerous materials are stored out of children's reach.
   When children take part in cooking activities, they:
         -     are supervised at all times;
         -     are kept away from hot surfaces and hot water; and
         -     do not have unsupervised access to electrical equipment.


                                                42
    Electrical/gas equipment

   All electrical/gas equipment conforms to safety requirements and is checked regularly.
   Our boiler/electrical switchgear/meter cupboard is not accessible to the children.
   Fires, heaters, electric sockets, wires and leads are properly guarded and the children are
    taught not to touch them.
   Storage heaters are checked daily to make sure they are not covered.
   There are sufficient sockets to prevent overloading.
   The temperature of hot water is controlled to prevent scalds.
   Lighting and ventilation is adequate in all areas including storage areas.

      Storage

   All resources and materials which children select are stored safely.
   All equipment and resources are stored or stacked safely to prevent them accidentally falling
    or collapsing.

      Outdoor area

   Our outdoor area is checked for safety and cleared of rubbish before it is used.
   Adults and children are alerted to the dangers of poisonous plants, herbicides and
    pesticides.
   Where water can form a pool on equipment, it is emptied before children start playing
    outside.
   Our outdoor sand pit is covered when not in use.
   All outdoor activities are supervised at all times.

      Hygiene

   We regularly seek information from the Environmental Health Department and the Health
    Authority to ensure that we keep up-to-date with the latest recommendations.
   Our daily routines encourage the children to learn about personal hygiene.
   We have a daily cleaning routine for the playgroup which includes play room(s), kitchen, rest
    area and toilets.
   We have a schedule for cleaning resources and equipment, dressing up clothes and
    furnishings.
   The toilet area has a high standard of hygiene including hand washing and drying facilities
    and the disposal of nappies.
   Children should be out of nappies/pull ups. If a child is wearing pull-ups, it is Jellytots policy
    to ask the parents if they can come in to change it if it is soiled (not wet). This enables us to
    keep the staffing ratios at the legal requirement within the session. If this is not possible,
    please speak to the manager Janice John or the Supervisor, Rebecca Bartlett.




                                                  43
   We implement good hygiene practices by:
      -      cleaning tables between activities;
      -      checking toilets regularly;
      -      wearing protective clothing - such as aprons and disposable gloves - as
             appropriate;
      -      providing sets of clean clothes;
      -      providing tissues and wipes; and

      Activities

   Before purchase or loan, equipment and resources are checked to ensure that they are safe
    for the ages and stages of the children currently attending the playgroup.
   The layout of play equipment allows adults and children to move safely and freely between
    activities.
   All equipment is regularly checked for cleanliness and safety and any dangerous items are
    repaired or discarded.
   All materials - including paint and glue - are non-toxic.
   Sand is clean and suitable for children's play.
   Physical play is constantly supervised.
   Children are taught to handle and store tools safely.
   Children learn about health, safety and personal hygiene through the activities we provide
    and the routines we follow.

      Food and drink

   Staff who prepare and handle food receive appropriate training and understand - and comply
    with - food safety and hygiene regulations.
   All food and drink is stored appropriately.
   Adults do not carry hot drinks through the play area(s) and do not place hot drinks within
    reach of children.
   Snack and meal times are appropriately supervised and children do not walk about with
         food and drinks.
   Fresh drinking water is available to the children at all times.
   We operate systems to ensure that children do not have access to food/drinks to which they
    are allergic.

      Outings and visits

   We have agreed procedures for the safe conduct of outings.
   Procedures to be followed on outings are contained within our outings policy.
   A risk assessment is carried out before an outing takes place.
   Parents always sign consent forms before major outings.
   Our adult to child ratio is high, normally one adult to three children.
   The children are appropriately supervised to ensure no child gets lost and that there is no
    unauthorised access to children.
   Records are kept of the vehicles used to transport children, with named drivers and
    appropriate insurance cover.

For those children remaining at playgroup, the adult to child ratio conforms to the requirements
of the National Standards for Day Care.
                                                44
       Animals

   Animals visiting the playgroup are free from disease, safe to be with children and do not
    pose a health risk.
   Our playgroup pets are free from disease, safe to be with children and do not pose a health
    risk.

       Fire safety

   Fire doors are clearly marked, never obstructed and easily opened from inside.
   Smoke detectors/alarms and fire fighting appliances conform to BSEN standards, are fitted
        in appropriate high risk areas of the building and are checked as specified by the
    manufacturer.
   Our emergency evacuation procedures are approved by the Fire Safety Officer and are:
        -      Clearly displayed in the premises;
        -      explained to new members of staff, volunteers and parents; and
        -      practised regularly
        -      Records are kept of fire drills and the servicing of fire safety equipment.

        Smoking

Jellytots and Brook Field School is a non smoking environment. Smoking within the building and
school grounds is strictly forbidden.

          Terrorist Attack/Threat
In the event of a terrorist attack/threat staff will follow the procedure that is displayed with the fire
drill in the lobby area and this will be explained to staff, volunteers and parents.

        First aid and medication

At least one member of staff with a current first aid training certificate (relevant to infants and
young children) is on the premises or on an outing at any one time. The first aid qualification
includes first aid training for infants and young children.

Our first aid kit:

   complies with the Health and Safety (First Aid) Regulations 1981;
   is regularly checked by a designated member of staff and re-stocked as necessary;
   is easily accessible to adults; and
   Is kept out of the reach of children.

At the time of admission to the playgroup, parents' written permission for emergency medical
advice or treatment is sought. Parents sign and date their written approval.

Our Accident Book:

   is kept safely and accessibly;
   all staff and volunteers know where it is kept and how to complete it; and
   Is reviewed at least half termly to identify any potential or actual hazards.

                                                   45
Ofsted is notified of any injury requiring treatment by a General Practitioner or hospital, or the
death of a child or adult.

Any injury requiring General Practitioner or hospital treatment to a child, parent, volunteer or
visitor is reported to the local office of the Health and Safety Executive and Ofsted.
We meet our legal requirements for the safety of our employees by complying with RIDDOR (the
Reporting of Injury, Disease and Dangerous Occurrences Regulations). We report to the local
office of the Health and Safety Executive and Ofsted.

   any accident to a member of staff requiring treatment by a General Practitioner or hospital;
    and
   any dangerous occurrences (i.e. an event which does not cause an accident but could have
    done).

Children's prescribed drugs are stored in their original containers, are clearly labelled and are
inaccessible to the children. It is parent’s responsibility to ensure that all medication is in date
and replaced in the setting.
Parents give prior written permission for the administration of medication. The administration is
recorded accurately and parents sign the record book to acknowledge the administration of a
medicine.

If the administration of prescribed medication requires medical knowledge, individual training is
provided for the relevant member of staff by a health professional.


      Sickness

Our policy for the exclusion of ill or infectious children is in our sick child policy. This includes
procedures for contacting parents - or other authorised adults - if a child becomes ill at
playgroup.

Ofsted is notified of any infectious diseases which a qualified medical person considers
notifiable.

      Safety of adults

   Adults are provided with guidance about the safe storage, movement, lifting and erection of
    large pieces of equipment. Manual handling training is undertaken where needed. See also
    manual handling policy.
   When adults need to reach up to store equipment or to change light bulbs they are provided
    with safe equipment to do so.
   All warning signs are clear and in appropriate languages.
   The sickness of staff and their involvement in accidents is recorded.




                                                 46
      Records

In accordance with the Welfare Requirements we keep records of:
 adults authorised to collect children from playgroup;
 the names, addresses and telephone numbers of emergency contacts in case of children's
    illness or accident;
 the allergies, dietary requirements and illnesses of individual children;
 the times of attendance of children, staff, volunteers and visitors;
 accidents; and incidents.
 It is Jellytots policy NOT to disclose any private telephone numbers, unless we have been
    authorised to do so.
 With regard to Committee and Fundraiser members, then the people concerned will give us
    verbal permission to either forward on, or display their personal phone numbers.
 If however you have ticked the ‘Willing to serve on the committee’ or ‘Fundraising’ boxes,
    then your personal home numbers will be forwarded to the relevant people in the setting.

In addition, the following policies and documentation in relation to safeguarding and promoting
children’s welfare are in place.

   Risk assessment.
   Record of visitors.
   Fire safety procedures.
   Fire safety records and certificates.
   Operational procedures for outings.
   Vehicle records including insurance.
   List of named drivers.
   Administration of medication.
   Prior parental consent to administer medicine.
   Record of the administration of medicines.
   Prior parental consent for emergency treatment.
   Accident record.
   Sick children.
   No smoking.

This policy was adopted at the Jellytots AGM.
Held on 19th October 2011

Signed on behalf of Jellytots




Chairperson




                                                47
                                Adverse weather procedure

Heat wave

In the case of extremely hot weather children's access to outside will be limited. Shaded areas
will be provided as much as possible with constant reminders to drink water.

An acceptable temperature for most people is roughly between 13c/56f and 30c/86f. If due to
adverse weather, either hot or cold, the temperature falls outside of this range then staff will
make a decision whether to continue running the session.

Parents will be informed as soon as a decision is made by telephone. Updated details will be put
on the Jellytots website www.jellytotsplaygroup.org.uk.

Please ensure your children have sunblock on before they come to Jellytots.

Freezing weather

If due to heavy snow Brook Field school is closed then Jellytots will be closed. Parents will be
informed on the Brook Field school homepage, www.brookfield.swindon.sch.uk. The local
radio stations will also be informed and should broadcast details of school closures throughout
the day. These include Heart Radio (97.2 or 102.2), BBC Radio Wiltshire (103.5 or 104.9) and
Brunel Radio (107.7).

If Brook Field school is open and our pipes have frozen we will try to remain open where
possible. Parents can check the Jellytots website www.jellytotsplaygroup.org.uk or contact us
on 07913444096 or the school on 874582.

If sessions are already running and weather conditions deteriorate then parents will be
contacted by telephone.

Please ensure that your children have warm waterproof coats which is labelled with their names.




This policy was adopted at the Jellytots AGM.
Held on 19th October 2011

Signed on behalf of Jellytots




Chairperson




                                                48
                                   ASTHMA POLICY
Statement of intent
Jellytots Playgroup recognises that asthma is an important condition affecting many pre-
school children and positively welcomes all children with asthma.
Jellytots Playgroup encourages children with asthma to achieve their potential in all
aspects of pre-school life by have a clear policy that is understood by all staff. New staff
are made aware of this policy. All staff that come into contact with children with asthma
are provided with training on asthma from a health visitor who has had asthma training.
Training is updated once a year.
Medication
Immediate access to reliever inhalers is vital. Parents are asked to ensure that the
playgroup is provided with a labelled reliever inhaler. The reliever inhalers for all children
requiring them are stored within the setting in an easily accessible place in compliance
with the safe storage of medication guidelines. Playgroup staff are not required to
administer medication to children except in an emergency, however all of the staff are
happy to do this. Jellytots staff who agree to do this are insured by the PSLA insurance,
Record Keeping
At the beginning of each intake or when a child joins Jellytots, parents are asked if their
child has asthma. From the information received from the parent the playgroup keeps a
medical register which is available for all staff. This is regularly updated. If a child’s
medication changes, parents are asked to inform staff and complete new
documentation.
Environment
Jellytots does all it can to ensure that the playgroup environment is favorable to children
with asthma. Jellytots does not keep furry or feathery pets and has a non smoking
policy. As far as possible to playgroup does not use chemicals that may be potential
triggers for children with asthma.
When a child is not reaching their full potential due to asthma
If a child is missing lots of sessions at Jellytots because of asthma or is tired at
playgroup because of disturbed sleep, the staff will initially talk to the parents. If
appropriate the staff will then talk to the Health Visitor and Special Educational Needs
Coordinator about the situation. The playgroup recognises that it is possible for children
with asthma to have educational needs because of this condition.
Asthma attacks
All staff that come into contact with children with asthma know what to do in the event of
an asthma attack and receive an update training session regularly.

This policy was provisionally adopted at the Jellytots committee meeting
Held on 19th January 2012




Chairperson - Signed on behalf of Jellytots



                                              49
    OUTINGS POLICY

At Jellytots we have agreed the procedures for the safe conduct of outings.

      A risk assessment is carried out before an outing takes place.
      Our adult ratio is high, normally one adult to two children.
      The children are appropriately supervised to ensure no child gets lost and that there is no
       unauthorised access to children.
      Parents sign within the Jellytots enrolment form giving consent to staff taking children to
       see things in the local area.
      Parents sign separate forms giving consent to Jellytots staff taking children on outings
       further a field.
      Contact details for callers to the Jellytots mobile will be posted on the entrance door.
      Records are kept on the vehicles use to transport children, with named drivers and
       appropriate insurance cover.
      Registers and emergency contact numbers for both children and staff are taken on every
       trip.
      First Aid Box
      Spare clothes
      Where not available refreshments will be taken.

This policy was adopted at the Jellytots AGM.
Held on 19th October 2011

Signed on behalf of Jellytots




Chairperson




                                                50
    SICK CHILD POLICY


      Statement of intent
Jellytots believes that the health and safety of children is of paramount importance. We make
our playgroup a safe and healthy place for children, parents, staff and volunteers.


      Aim
Jellytots does not aim to exclude children from playgroup unnecessarily. The decision of the
Manager/Supervisor is final when requesting the exclusion of a child for illness or infection.
Decisions will take into account the needs of the child and of the group.

Sick children cannot be admitted into playgroup.

All children are expected to be well on arrival. If a child becomes unwell during a
session, staff will contact parents or an emergency contact. While awaiting the
arrival of parents, the staff will ensure the comfort of the child, taking appropriate
action which would include seeking medical advice if necessary. If the child is in
danger, staff will seek medical advice immediately.

If we suspect that a child is suffering form an infectious disease then he/she will
be isolated with a member of staff until the parent/guardian can be contacted to
collect the child.

Jellytots will advertise the condition to other parents on the notice board.
Children should not attend Jellytots if they have a rash, discharge from the eyes
or nose, diarrhoea or any contagious/infectious illness - they should be kept at
home until he/she is fully recovered (see infections/periods of exclusion chart).

In the case of infestations such as head lice, staff will inform parents of the
problem and advise them how to proceed. Children will be excluded pending
treatment.


This policy was adopted at the Jellytots AGM.
Held on 19th October 2011 and reviewed on 8th March 2012


Signed on behalf of Jellytots




Chairperson




                                                  51
INFECTION                              INFECTIOUS PERIOD                           PERIOD OF EXCLUSION
Chicken Pox (Varicella)& Herpes        From 2 days before to 5 days after          5 days after scabs (crusted lesions)
Zoster (Shingles)                      appearance of the rash                      have formed and no new lesions are
                                                                                   appearing
Cold Sores                             While sores are present                     Not necessary
Conjunctivitis                         While active                                24 hours after treatment has started &
                                                                                   improvement seen
Diarrhea (viral gastroenteritis &      While there is diarrhea                     Until well & for 48 hours after diarrhea
other common causes of diarrhea)                                                   has stopped.
Fifth disease       (Slapped   Cheek   5 days before rash appears                  Until well
Syndrome)
Glandular Fever                        For several weeks                           Until well
Hand, Foot & Mouth disease             Whilst symptoms persist, could be           Until treatment has commenced &
                                       prolonged                                   improvement seen in child
Head Lice                              Whilst lice & eggs are present              2 days after treatment commenced
                                                                                   and head lice cleared
Hepatitis A infection                  For several days before until 7 days        8 days after onset of jaundice & feels
                                       after onset of jaundice                     well
Impetigo    (Streptococcal)       &    Until lesions have healed or 48 hours       2 days after treatment has started &
Staphylococcus Skin infections         after antibiotic treatment started          skin improvement noticeable.      All
                                                                                   open sores should be covered with
                                                                                   occlusive dressings
Influenza                              3-7 days from onset of symptoms             Until fully recovered
Measles                                1 day or so before rash & 5 days            Until 6 days after the appearance of
                                       afterwards                                  rash & if child is well enough
Mumps                                  From 7 days before onset & 9 days           10 days after the onset of swelling
                                       after the appearance of swelling
Pertussis (Whooping Cough)             From 7 days before onset & 9 days           7 days after starting antibiotics if
                                       after onset of paroxysmal cough             enough & child has improved
Ringworm (tinea)                       While lesions present                       2 days after treatment started
Athlete’s Foot                         While lesions present                       Until treatment started
Rubella infection                      7 days before & 5 days after onset of       6 days after onset of rash
                                       rash
Scabies                                While mites & eggs are present              2 days after treatment started
Streptococcal infections including     While organism          is   present   in   48 hours after treatment              with
sore throat and scarlet fever          nasopharynx                                 antibiotics has started
Upper      respiratory  infections     3 days before symptoms to 14 days           Until well
(including colds, bronchitis, sore     after onset
throats, etc)
Warts & Verrucaes                      As long as warts last                       No exclusion period
Vomiting/general sickness              Until clear                                 Until wellr 48 hours after vomiting has
                                                                                   stopped.




                                                       52
    MANUAL HANDLING POLICY

Jellytots recognizes it’s responsibility to ensure the health, safety and welfare of its employees
as far as is reasonably practicable. It is the policy of Jellytots Playgroup to conform to the
requirements of the Manual Handling Operations Regulation 1992.

To this end, Jellytots Playgroup aims:

   1. To avoid manual handling operations which are a risk to its employees as far as is
      reasonably practicable.

   2. To assess all operations involving manual handling procedures judged to be potentially
      hazardous, and reduce the risk to the lowest level which is reasonably practicable.


   3. To ensure that all potentially hazardous operations involving manual handling are
      assessed on an annual basis and reports of these Annual Risk Assessments are
      forwarded to the Senior Risk Assessment Panel.


   4. To provide all employees involved in manual handling of children with a thorough training
      covering all the key elements for safe handling processes.

This policy will be reviewed annually by the Senior Assessment Panel in order to keep it in line
with operational changes and any future legal obligations.


This policy was adopted at the Jellytots AGM.
Held on 19th October 2011

Signed on behalf of Jellytots




Chairperson




                                                53
PARENTAL INVOLVEMENT POLICY
We believe that children benefit most from playgroup education and care when parents and
playgroups work together in partnership.
      Our aim
   To support parents as their children's first and most important educators.
   To involve parents in the life of the playgroup and their children's education.
      Method
In order to fulfill these aims:
 we are committed to ongoing dialogue with parents to improve our knowledge of the needs
    of their children and to support their families;
 through access to written information and through regular informal communication, we inform
    all parents about how the group is run and its policies. We check to ensure parents
    understand the information which is given to them;
 we encourage and support parents to play an active part in the governance and
    management of the playgroup;
 we inform all parents on a regular basis about their children's progress;
 we involve parents in the shared record keeping about their children - either formally or
    informally - and ensure parents have access to their children's written records;
 we provide opportunities for parents to contribute their own skills, knowledge and interests to
    the activities of the group;
 we inform parents about relevant conferences, workshops and training;
 we consult with parents about the times of meetings to avoid excluding anyone;
 we provide information about opportunities for being involved in the playgroup in ways which
    are accessible to parents with basic skills needs, or those for whom English is an additional
    language;
 we hold meetings in venues which are accessible and appropriate for all;
 we welcome the contributions of parents, in whatever form these may take;
 we inform all parents of the systems for registering queries, complaints or suggestions and
    check to ensure these are understood. All parents have access to our written complaints
    procedure; and
 we provide opportunities for parents to learn about the playgroup curriculum and about
    young children's learning, in the playgroup and at home.
 We ask parents of children that attend our setting to be respectful, considerate and non
    judgmental. This includes but is not limited to, mentioning by name the setting, its children or
    members of staff on social networking sites such as Facebook or Twitter etc.

In compliance with the welfare standards, the following documentation is in place:
 admissions policy;
 complaints procedure;
 record of complaints; and
 activities provided for children.

This policy was adopted at the Jellytots AGM.
Held on 19th October 2011 amended on 8th March 2012

Signed on behalf of Jellytots



Chairperson
                                                 54
    SPECIAL EDUCATIONAL NEEDS/DISABILITY POLICY
      Statement of intent

We provide an environment in which all children are supported to reach their full potential.

      Aims

   We have regard for the DfES Special Educational Needs Code of Practice.
   We include all children in our provision.
   We provide practitioners to help support parents and children with special educational needs
    (SEN)/disabilities.
   We identify the specific needs of children with SEN/disabilities and meet those needs
    through a range of strategies.
   We work in partnership with parents and other agencies in meeting individual children's
    needs.
   We monitor and review our practice and provision and, if necessary, make adjustments.

      Methods

   We designate a member of staff to be Special Educational Needs Co-coordinator (SENCO)
    and give his/her name to parents.
   We provide a statement showing how we provide for children with SEN/disabilities.
   We ensure that the provision for children with SEN/disabilities is the responsibility of all
    members of the setting.
   We ensure that our inclusive admissions practice ensures equality of access and
    opportunity.
   We ensure that our physical environment is as far as possible suitable for children with
    disabilities.
   We work closely with parents of children with SEN/disabilities to create and maintain a
    positive partnership.
   We ensure that parents are informed at all stages of the assessment, planning, provision
    and review of their children's education.
   We provide parents with information on sources of independent advice and support.
   We liaise with other professionals involved with children with SEN/disabilities and their
    families, including transfer arrangements to other settings and schools.
   We use the graduated response system for identifying, assessing and responding to
    children's special educational needs.
   We provide a broad and balanced curriculum for all children with SEN/disabilities.
   We provide a differentiated curriculum to meet individual needs and abilities.
   We use a system of planning, implementing, monitoring, evaluating and reviewing individual
    educational plans (IEPs) for children with SEN/disabilities.
   We ensure that children with SEN/disabilities are appropriately involved at all stages of the
    graduated response, taking into account their levels of ability.
   We use a system for keeping records of the assessment, planning, provision and review for
    children with SEN/disabilities.
   We provide resources (human and financial) to implement our SEN/disability policy.
   We ensure the privacy of children with SEN/disabilities when intimate care is being provided.
    See Intimate Care Policy.
   We provide in-house training for practitioners and volunteers.
                                                55
   We ensure the effectiveness of our SEN/disability provision by collecting information from a
    range of sources e.g. IEP reviews, staff and management meetings, parental and external
    agencies views, inspections and complaints. This information is collated, evaluated and
    reviewed annually.
   We provide a complaints procedure.
   We monitor and review our policy annually.


This policy was adopted at the Jellytots AGM.
Held on 19th October 2011 reviewed on 10th May 2012

Signed on behalf of Jellytots




Chairperson




                                               56
    STAFFING AND EMPLOYMENT POLICY
      Statement of intent

We provide a high staffing ratio to ensure that children have sufficient individual attention and to
guarantee care and education of a high quality. Our staff are appropriately qualified and are
checked for criminal records through the Criminal Records Bureau in accordance with Ofsted's
requirements.

      Aims
To ensure that children and their parents are offered high quality playgroup care and education.

      Methods
   To meet this aim we use the following ratios of adult to child:

       -       children aged three - seven years of age:       1 adult : 8 children

   A minimum of two staff/adults are on duty at any one time.

   We use a key person system to ensure that each child and each family has a particular
    member of staff for discussion and consultation.

   We hold regular staff meetings to undertake curriculum planning and to discuss children's
    progress, their achievements and any difficulties which may arise from time to time.

   We work towards offering equality of opportunity by using non-discriminatory procedures for
    staff recruitment and selection.

   All staff have job descriptions which set out their roles and responsibilities.

   We welcome applications from all sections of the community. Applicants will be considered
    on the basis of their suitability for the post, regardless of marital status, age, gender, culture,
    religious belief, ethnic origin or sexual orientation. Applicants will not be placed at a
    disadvantage by us imposing conditions or requirements which are not justifiable.

   Our Manager has a Foundation Degree in Early Years and three other members of staff hold
    an NVQ 3/Level 3 in Child Care and Development.

   We provide regular in-service training to all staff - whether paid staff or volunteers - through
    the Swindon Sure Start Training Program and EYDCP.

   Our playgroup budget allocates resources to training.


   We provide staff induction training in the first week of employment. This induction includes
    our Health and Safety Policy and Procedures and Child Protection Policy and Procedures.
    Other policies and procedures will be introduced within an induction plan.

   We support the work of our staff by holding regular supervision meetings and appraisals.

                                                  57
   We are committed to recruiting, appointing and employing staff in accordance with the safer
    recruitment practice.

   We use Ofsted guidance on obtaining references and criminal record checks through the
    Criminal Records Bureau for staff and volunteers who will have substantial access to
    children.




This policy was adopted at the Jellytots AGM.
Held on 19th October 2011 - Revised 21st June 2012

Signed on behalf of Jellytots




Chairperson




                                               58
      STAFF HOLIDAY ENTITLEMENT POLICY


      1.       General Principles

1.1    This policy applies to all staff employed at the premises of Jellytots Playgroup.

1.2    This policy is designed to provide a framework for the entitlement to paid holiday time,
       and the treatment of UK Bank Holidays as additional holiday periods.



      2.       Holiday Entitlement

2.1    Regardless of service, Jellytots Playgroup staff employed directly in the teaching of
       children will be granted 4.6 weeks’ paid holiday per year, on a pro rata basis, to be taken
       wholly during the fourteen weeks that the playgroup is closed. In addition to the thirty-
       eight weeks that the playgroup is open, this totals 42.6 weeks of paid employment per
       year, to be paid across the full twelve months.

2.2    There is no statutory right to paid Bank holidays. However, where a UK Bank Holiday
       falls during term-time no reduction in pay will be made.


      3.       Exceptional Holiday Leave

3.1    If an individual chooses to take a period of holiday during the thirty-eight weeks of term-
       time, a request must first be made to the Manager. Should circumstances require it e.g.
       there is no staff cover available, the request will pass to the Committee for final
       consideration. If permission is granted, the leave will be unpaid, and the appropriate
       adjustments made to the individual’s pay.

This policy was adopted at the Jellytots AGM.
Held on 19th October 2011

Signed on behalf of Jellytots




Chairperson




                                                59
      STAFF BEREAVEMENT AND COMPASSIONATE LEAVE POLICY


      1.      General Principles

1.1    This policy applies to all full, part-time and temporary employees of Jellytots Playgroup.

1.2    This policy is designed to provide a framework for the utilization of bereavement and
       compassionate leave, which will normally be granted to individuals who may request
       additional leave that is not governed by the Holiday Entitlement Policy.

1.3    The individual must inform the Committee or Manager at the earliest opportunity,
       explaining the circumstances and the likely duration of the absence. This would normally
       be communicated via the telephone.

1.4    If the leave of absence is approved under this provision, the Committee will authorize
       either paid or unpaid leave, in accordance with the procedure and make any appropriate
       adjustments to the individual’s pay.

1.5    Where circumstances change in respect of the approved leave e.g. it is discontinued or
       varied, the individual must advise the Committee as soon as possible. In certain cases
       this may mean that the previous decision regarding the granting of the leave may require
       further consideration.


      2.      Bereavement Leave

2.1    Regardless of service, in the event of the death of a spouse, civil partner, partner, child,
       parent, sibling or other dependant relative, up to three working days paid bereavement
       leave, if requested will be granted. Leave will not be taken from the annual leave
       entitlement.

2.2    Where the individual is responsible for making the necessary arrangements, the
       Committee has the discretion to grant a further two working days paid bereavement
       leave.

2.3    In the event of the death of other relatives or dependants not outlined above (in 2.1) i.e.
       cousins, friends, requests to attend funerals will be granted but time off for these matters
       will result in unpaid leave from work.

2.4    An individual is required to advise the Committee as soon as possible of the
       circumstances requiring them to apply for bereavement leave – whether paid or unpaid.
       This request should be either in person or by telephone.

2.5    The bereavement leave granted, up to the maximum of five working days can be taken
       either in a block or over an appropriate period after the death and up to the funeral, as
       required by the individual. Rest days falling within this period, excluding weekends, will
       be counted as part of the leave but will not attract payment.



                                                60
           3.      Compassionate Leave

3.1         An individual, regardless of service, is eligible to apply for compassionate leave in the
            following circumstances:

           To deal with sudden or unavoidable events e.g. death (see Bereavement Leave),
            accident, fire, flood or burglary.
           To deal with arrangements to cover serious family illness or illness of a dependant.
           To deal with the distress of a serious ‘family’ or ‘dependant’ matter.
           To deal with arrangements to cover unexpected changes to a dependant’s care
            arrangements.
           To deal with unexpected problems at their children’s school.

3.2‘        Dependant’ is defined as a spouse, civil partner, partner, child, parent or anyone who
            relies on the individual for help on a daily basis. Furthermore, someone who reasonably
            relies on the individual for assistance during and illness or to make arrangement for such
            provision of care is also classified as being a dependant for that period of time.

3.3         An individual is required to advise the Committee as soon as possible of the
            circumstances requiring them to apply for compassionate leave. Such a request will
            usually be either in person or by telephone.

3.4         There is no statutory right to payment for the time off.


This policy was adopted at the Jellytots AGM.
Held on 19th October 2011

Signed on behalf of Jellytots




Chairperson




                                                     61
    STUDENT PLACEMENT POLICY
      Statement of intent

This playgroup recognises that qualifications and training make an important contribution to the
quality of the care and education provided by playgroup settings. As part of our commitment to
quality, we offer placements to students undertaking early years' qualifications and training,
including those studying for the CACHE level 2 Certificate in Playgroup Practice and CACHE
level 3 Diploma in Playgroup Practice.

      Aim
We aim to provide for students on placement with us, experiences which contribute to the
successful completion of their studies and which provide examples of quality practice in early
years care and education.

      Methods
   We require students to meet the 'suitable person' requirements of Ofsted.
   We require schools placing students under the age of 17 years with the playgroup to vouch
    for their good character.
   We supervise students under the age of 17 years at all times and do not allow them to have
    unsupervised access to children.
   Students who are placed in our playgroup on a short term basis are not counted in our
    staffing ratios. Students who are placed for longer periods - for example, a year - may be
    counted in our staffing ratios provided we consider them to be competent.
   We take out employers' liability insurance and public liability insurance which covers both
    trainees and voluntary helpers.
   We require students to keep to our confidentiality policy.
   Students are expected to familiarise themselves with, and adhere to Jellytots policies and
    procedures that are contained within our welcome pack.
   We co-operate with students' tutors in order to help students to fulfill the requirements of
    their course of study.
   We provide students, at the first session of their placement, with a short induction on how
    our playgroup is managed, how our sessions are organised and our policies and procedures.
   We communicate a positive message to students about the value of qualifications and
    training.
   We make the needs of the children paramount by not admitting students in numbers which
    hinder the essential work of the playgroup.
   We ensure that students placed with us are engaged in recognised early years' training
    which provides the necessary background understanding of children's development and
    activities.

This policy was adopted at the Jellytots AGM.
Held on 19th October 2011 - Revised 21st June 2012

Signed on behalf of Jellytots



Chairperson


                                               62
    NON-COLLECTION OF CHILDREN POLICY
      Statement of intent

In the event that a child is not collected by an authorised adult at the end of a playgroup session,
Jellytots Playgroup puts into practice agreed procedures. These ensure the child is cared for
safely by an experienced and qualified practitioner who is known to the child.

      Aim

In the event that a child is not collected by an authorised adult, we will ensure that the child
receives a high standard of care in order to cause as little distress as possible. We inform
parents/carers of our procedures so that, if they are unavoidably delayed, they will be reassured
that their children will be properly cared for.

      Procedures

1. Parents of children starting at the playgroup are asked to provide specific information which
   is recorded on our Registration Form, including:

   home address and telephone number - if the parents do not have a telephone, an alternative
    number must be given, perhaps a neighbour's;
   place of work, address and telephone number (if applicable);
   mobile telephone number (if applicable);
   names, addresses, telephone numbers and signatures of adults who are authorised by the
    parents to collect their child from playgroup, for example a child minder or grandparent; and
   information about any person who does not have legal access to the child.

2. On occasions when parents are aware that they will not be at home or in their usual place of
   work, they inform staff of how they may be contacted.

3. On occasions when parents or the persons normally authorised to collect the child are not
   able to collect the child, they record the name, address and telephone number of the person
   who will be collecting their child in our Collection Sheet. We agree with parents how the
   identification of the person who is to collect their child will be verified.

4. Parents are informed that if they are not able to collect the child as planned, they must
   inform us so that we can begin to take back-up procedures. We provide parents with our
   contact telephone number. We also inform parents that - in the event that their children are
   not collected from playgroup by an authorised adult and the staff can no longer supervise the
   child in our premises - we apply our child protection procedures as set out in our child
   protection policy.




                                                63
5. If a child is not collected at the end of the session/day, we follow the following procedures:

      the Collection Sheet is checked for any information about changes to the normal
       collection routines;
      if no information is available, parents/carers are contacted at home or at work;
      if this is unsuccessful, the adults who are authorised by the parents to collect their child
       from playgroup - and whose telephone numbers are recorded on the Registration Form -
       are contacted;
      all reasonable attempts are made to contact the parents/carers, for example a neighbour
       is contacted or another member of staff visits the child's home;
      the child stays at playgroup in the care of two fully-vetted workers until the child is safely
       collected;
      the child does not leave the premises with anyone other than those named on the
       Registration Form and in the Collection Sheet;
      If no-one collects the child and the premises are closing or staff are no longer available
       to care for the child, we apply the procedures set out in our Child Protection Policy. We
       contact our local authority social services department (01793 463000 ) and inform Ofsted
       (0300 1231231) and our local Early Years Safeguarding Consultant Kim Poulton on
       01793 466314 on a full written report of the incident is recorded; and
      depending on circumstances, we reserve the right to charge parents for the additional
       hours worked by our staff.



This policy was adopted at the Jellytots AGM.
Held on 19th October 2011

Signed on behalf of Jellytots




Chairperson




                                                64
    LOST CHILD POLICY
    Procedure will be followed if a child goes missing:

Check with all staff members to see if they have knowledge of the child’s
where abouts.
Make an immediate search of the area and surrounding school grounds.
Inform members of Brook Field School, in case the child has wandered into school.
If the child has not been found, contact and inform the police
(Westlea Police Station – 528111)

The Police will need to know the following information
         Time and Place the child was last seen
         Description of the child
         Description of what the child was wearing
         Any other factors that may be important (e.g. if the child suffers from asthma).

Inform Parent/Carers.

Inform the following:-

Registration and Inspection Unit
Social Services
Swindon Borough Council
Civic Offices
Euclid Street
Swindon SN1 2JH
Telephone: 01793 463000

Early Years OFSTED
The National Business Unit
Ofsted
Piccadilly Gate
Store Street
Manchester
M1 2WD

Tel 0300 123 1231

Complete an incident Form.

This policy was adopted at the Jellytots AGM.
Held on 19th October 2011

Signed on behalf of Jellytots




Chairperson
                                                65
FUNDING, BOUNCED CHEQUES AND NON-PAYMENT OF FEES
POLICY


      Fees

Fees are invoiced at the start of each half term, to be paid in full by the end of the second week.


      Council Funding

Council Funding is provided for all children from the start of the term following their third birthday
this is used as a subsidy to parents against fees charged by Jellytots, and is paid directly to the
playgroup.


      Snack Fee

This is charged on an annual basis once the child receives funding. No charge is made for
children who pay for sessions.



      Bounced Cheques

The invoice is re-issued, with any bank charge to Jellytots included. The full amount must be
paid in cash within 5 working days. If no payment is received within this time, the child will not be
accepted to further sessions. Should cash payment be received closely beyond this time, the
child may be re-admitted at the discretion of the Committee. Previous payment record will be
taken into consideration. The child will not be re-admitted in a later term, e.g. when Council
Funding is provided if no payment was received for previous terms.


      Non-payment of Fees

A reminder invoice will be issued, with an extension date of one week. If still no payment has
been received, and the Treasurer not contacted with an explanation, the Carer will be asked to
remove their child from playgroup. Should payment be received closely beyond this time, the
child may be re-admitted at the discretion of the Committee. Previous payment record will be
taken into consideration.

This policy was adopted at the Jellytots AGM.
Held on 19th October 2011

Signed on behalf of Jellytots


Chairperson

                                                 66
    PARKING POLICY

Within the Welcome Pack, there is a statement requesting that parents do not park in the school
grounds. This is accompanied by a letter, which requires the signature of all new parents to
indicate that they understand this rule. To date, these measures have been sufficient.

Should further action be required, the following steps will be taken:

      Verbal reminder to specific parents.

      Warning that their child will not be permitted to attend Jellytots if the rules are not
       adhered to.

      Insistence that their child does not attend Jellytots until the start of the following
        week.


This policy was adopted at the Jellytots AGM.
Held on 19th October 2011

Signed on behalf of Jellytots




Chairperson




                                                  67
ICT (INFORMATION, COMMUNICATION AND TECHNOLOGY) POLICY

Aim

At Jellytots we are aware that the introduction of ICT into the Foundation Stage Curriculum will
ensure that your children become more knowledgeable about information and increasingly
comfortable with new technologies.

Foundation Stage ICT is the use of resources such as phones, tape recorders, music
keyboards, remote control toys, calculators, digital tills, microwave, washing machine and metal
detectors. Digital cameras and desk top computers are also used with relevant software.

Jellytots principles are as follows:

To continue to develop good practice in the use of ICT we will;

      Make sue that resources are evaluated for curriculum and technical suitability.
      Keep up to date with ICT initiatives and software.

To reflect upon and promote equality and inclusive practice we will;

      Recognise, value and use children’s experience of ICT outside the early years setting as
       an important learning resource.
      Support and value cultural identities and diversity by appropriate use of the internet.
      Be aware of the range of resources that can be particularly effective in promoting
       inclusive practice.
      Maximise the potential for using ICT to support continuity in children’s learning.

To ensure that all children have access to and opportunities to learn about ICT we will;

      Ensure that every child has equal access to a wider range of ICT resources.
      Be aware of Health and Safety guidelines relating to the use of ICT.
      Include Jellytots on adjoining school intranets.
      Ensure that internet access is only available when supervised by an adult on the
       managerial laptop. The Internet is not accessible on the children’s computer.



To develop and support professional ICT development for all staff we will;

      Use existing skills, knowledge and expertise to develop ways of incorporating ICT across
       the curriculum.
      Consider how best to provide continuous professional development on the value and use
       of ICT.




                                               68
Data

      All members of staff are aware of the Data Protection act and data stored on any
       Jellytots computer will not breach the requirement of that legislation.
      Any personal data that is stored locally on a computer will be protected by a Password
       and/or Identification Code.
      Data and software will be maintained within secure user groups.
      No digital photographs will be put on or sent via the internet without prior written
       permission from parents. Images of children will be copied onto USB Sticks as part of a
       record of the child, that will then be printed as photographs for a child’s file.
      Copyright of materials and intellectual property rights must be respected. Sufficient
       licenses have been purchased and can be demonstrated to cover actual and possible
       usage.
      Any computer must have virus protection installed and operational. Disks containing
       data from an outside source should not be used without permission.


This policy was adopted at the Jellytots AGM.
Held on 19th October 2011


Signed on behalf of Jellytots




Chairperson




                                                69
   ENROLMENT PACK




           JELLYTOTS PLAYGROUP


                ENROLMENT PACK

     This pack should be filled in and signed by the
  parents/guardians and is to be returned to Jellytots
            prior to your child’s start date.

 You may wish to take a copy of the enrolment pack for
                   your own records.

Please be aware that Jellytots needs to see evidence of
 your child’s birth certificate before their start date.

        List of contents to be signed and returned to Jellytots.
            (PLEASE tick to show that these are signed/enclosed)

Enrolment Form
Questionnaire
Car Parking Regulations
Child Protection Statement
Birth Certificate (to be shown to staff before 1st session)


                                   70
 JELLYTOTS PLAYGROUP

                                  NOTE TO PARENTS


 We are an independent Playgroup and not the nursery for Brook
  Field School. We only rent a mobile classroom on the school
                           grounds.

  Please be aware that just because your child attends Jellytots
within Brook Field School it does not mean they will automatically
get a place at Brook Field, as it may not be your catchment area.

If your child/children are due to attend Brook Field School or any
other within the West Swindon area, please inform that school as
    soon as possible. You will need to complete an Admissions
Document even if you already have siblings attending the school

 Further information may be obtained from the Admissions Team,
     Children’s Services by phone on 01793 445500 or email
               schooladmissions@swindon.gov.uk


                                    Many thanks

                               Jellytots Committee

Please note that Brook Field School have requested that we inform parents that they are
not permitted to park in the car park or walk across the school field or playground. Thank
                          you for your co-operation in this matter

   Any information in this booklet can be translated into your home language.
                            Please see a staff member.



                                           71
 JELLYTOTS PLAYGROUP
    ENROLMENT FORM

STRICTLY CONFIDENTIAL

Please return to Jellytots

CHILD’S NAME           ………………..…………                D.O.B.   ……………………...…….

ADDRESS                ………………………..…                TEL.No   ………………….…………

                       …………………………..              MOBILE. No. …………………………….…
                                                 (Please state whose mobile Mum or Dad)
                       ………………………….

E-MAIL ADDRESS         ……………………………………………………………………………..

PARENTAL RESPONSIBILITY                     …..…………………………………………….
I.e Parent(s), Grandparents, Foster Carer

PARENTS FULL NAMES         …………………………...........      ………………………………………….

EMERGENCY Name and No. ……..……………………………………………………………..

EXTRA EMERGENCY

CONTACT NAME………………………...........                   TeL No   ………………….……...


HEALTH VISITOR NAME………………………..                     TEL.No   ………………….….…..


DOCTOR NAME            ………………………..…..              TEL.No   ………………….….…..

ADDRESS                ……………………………

                       ..….….……………………

                       ……..……………………..

NAME AND CONTACT DETAILS OF CHILDMINDERS/CARER

                       ………………………………………………

                       ………………………………………………


                                            72
DOES YOUR CHILD HAVE ANY MEDICAL DIAGNOSIS, PHYSICAL IMPAIRMENT, SENSORY
IMPAIRMENT OR LEARNING DISABILITY?

IF SO PLEASE PROVIDE US WITH DETAILS SO THAT WE CAN FULLY SUPPORT YOUR
CHILD. ……………………………………………………………………………….
……………………………………………………………………………………………………
……………………………………………………………………………………………………

HAS YOUR CHILD HAD ALL OF HIS/HER INJECTIONS TO DATE? Please state YES/NO
 2 months                     Diphtheria, tetanus, pertussis, polio and Hib (DTaP/IPV/Hib)        One injection
                              Pneumococcal (PCV)                                                  One injection


 3 months                     (PCV)Diphtheria, tetanus, pertussis, polio and Hib (DTaP/IPV/Hib)   One injection
                              Meningitis C (Men C)                                                One injection


 4 months                     Diphtheria, tetanus, pertussis, polio and Hib (DTaP/IPV/Hib)        One injection
                              Pneumococcal(PCV)                                                   One injection
                                                                                                  One injection
                              Meningitis C (Men C)

 12/13 months
                                                                                                  One injection
                              Hib/meningitis C
                                                                                                  One injection
                              Measles Mumps and Rubella (MMR)                                     One injection
                              Pneumococcal (PCV

 3 years and 4 months to 5
 years old                   Diphtheria, tetanus, pertussis (whooping cough) and polio            One injection
                             (dTaP/IPV or DTaP/IPV)                                               One injection
                             Measles, Mumps and Rubella (MMR)



DOES YOUR CHILD HAVE AN ALLERGIC REACTION TO ANYTHING E.G FOOD, DRINK OR
PLASTERS?.................................................................................................

INFORMATION REGARDING OTHER SERVICES SUPPORTING YOUR CHILD:

DOES YOUR CHILD ATTEND ANOTHER SETTING            YES/NO
NAME AND CONTACT DETAILS ……………………………………………………………..
……………………………………………………………………………………………………...
………………………………………………………………………………………………………
PLEASE CAN YOU PROVIDE US WITH A COPY OF YOUR 2 YEAR OLD PROGRESS
SUMMARY

 Speech Therapist                                          Portage Service
 Name                                                      Name
 Tel                                                       Tel

 Consultant Pediatrician                                   Social Worker
 Name                                                      Name
 Tel                                                       Tel

 Occupational Therapist                                   Physiotherapist
 Name                                                     Name
 Tel                                                      Tel

 Child & Family Consultation Service                       Educational Support Services
 (Marlborough House)
 Name                                                      Name
 Tel                                                       Tel


                                                                  73
WHAT IS YOUR CHILDS FIRST LANGUAGE

…………………………………………………………..……………………..………….………………

WHAT IS YOUR CHILDS ETHNIC ORIGIN

If you wish to inform us about your child’s ethnicity please complete the following, this is not
compulsory.
 White – British
 Irish
 Traveller of Irish Heritage
 Gypsy/Roma
 Any Other white background
 Mixed – White and Black Caribbean
 White and Black African
 White and Asian
 Any other mixed background
 Asian or Asian British
 Indian
 Pakistani
 Bangladeshi
 Any other Asian background
 Black or Black British
 Caribbean
 African
 Any other Black background
 Chinese
 Any other ethnic background


RELIGIOUS REQUIREMENTS (e.g. Dietary needs etc.)

……………………………………………………………………………………………………………
PLEASE CAN WE ADMINISTER FIRST AID TO YOUR CHILD? YES/NO (please specify)

CAN WE PUT PLASTERS ON YOUR CHILD?                                YES/NO (please specify)

MILK IS PROVIDED FREE OF CHARGE.

WOULD YOU LIKE YOUR CHILD TO HAVE SQUASH INSTEAD? YES/NO (please specify)



                                              74
IF YOU ARE UNABLE TO COLLECT YOUR CHILD FROM PLAYGROUP, PLEASE LET THE
STAFF KNOW WHO WILL BE COLLECTING THEM.

PLEASE ADVISE HERE OF ANY PERSON THAT YOU DO NOT WISH TO COLLECT YOUR
CHILD.

……………………………………………………………..……………………………….

FROM TIME TO TIME IT MAY BE DESIRABLE TO TAKE CHILDREN OUTSIDE UNDER
SUPERVISION TO SEE THINGS IN THE LOCAL AREA. PLEASE SIGN BELOW TO GIVE
YOUR CONSENT TO THIS TYPE OF EXCURSION WITH THE PLAYGROUP.

SIGNATURE……………………………………


DURING YOUR CHILD’S TIME AT JELLYTOTS THEY WILL BE OBSERVED, ASSESSED AND
EVALUATED. SOME OF THE INFORMATION GAINED MAY BE USED IN STAFF/STUDENT
TRAINING. THIS MAY INCLUDE PHOTOGRAPHS/VIDEO OF YOUR CHILD WITH OTHER
CHILDREN DOING PARTICULAR ACTIVITES THAT WILL BE USED AS EVIDENCE OF
THEIR ACHIEVEMENTS. PLEASE SIGN BELOW TO CONSENT TO THIS.

SIGNATURE……………………………………

PHOTOGRAPHY OR VIDEO FOOTAGE THAT IS TAKEN DURING SPONSORED EVENTS,
FUN DAYS OR CHRISTMAS CONCERTS WILL INCLUDE OTHER CHILDREN IN THE
SETTING. THESE PICTURES MUST ONLY BE USED FOR PARENTS PERSONAL USE.
THIS EXCLUDES ANY SOCIAL NETWORKING SITES, SUCH AS MYSPACE, BEBO,
TWITTER OR FACEBOOK. PLEASE SIGN BELOW TO CONSENT TO THIS.

SIGNATURE……………………………………..


BEFORE GOING INTO SCHOOL YOUR CHILD’S PROGRESS/DEVELOPMENT/SENCO AND
SAFEGUARDING INFORMATION WILL BE SHARED WITH THE TEACHERS OF THE
SCHOOL THEY WILL ATTEND. PLEASE SIGN BELOW TO CONSENT TO THIS.

SIGNATURE…………………………………..



WE WILL ALWAYS ENDEVOUR TO CONTACT YOU SHOULD THERE BE AN EMERGENCY,
BUT IF THE EMERGENCY SERVICES NEED TO BE CONTACTED BEFORE YOUR ARRIVAL
COULD YOU PLEASE SIGN BELOW TO GIVE CONSENT TO THEM ADMINISTERING THE
NECESSARY TREATMENT.

NAME…………………………….. SIGNED…………………………….




                                   75
PLEASE GIVE DETAILS OF YOUR OWN SKILLS OR TALENTS WHICH WILL HELP WITH
RUNNING JELLYTOTS - TICK AS APPROPRIATE:

FUND RAISING                WILLING TO SERVE ON COMMITTEE

TYPING                     PHOTO COPYING

SEWING                     MUSCIAL

ARTISTIC                    OTHER (PLEASE SPECIFY)




PLEASE SIGN BELOW TO SHOW THAT YOU HAVE READ THE POLICIES AND ACCEPT
THE BASIC AIMS, GUIDELINES AND PARENTAL COMMITMENT UPON WHICH WE FEEL IT
IS NECESSARY TO BASE THE SUCCESS OF JELLYTOTS PLAYGROUP.



SIGNATURE………………………………………………                 DATE ………………………




    We need to see evidence of your child’s full birth
          certificate before your child starts.




                                   76
                                         ALL ABOUT MY CHILD

NAME                                                      DO.B
    1. Does your child have any particular play interests at the moment or toys that he/she likes
        to play with?
    ……………………………………………………………………………………………………………
    ……………………………………………………………………………………………………………
    2. What does your child like to do outside in the garden or park for example?
        ………………………………………………………………………………………………………
    3. Does he /she have a special toy or comforter?.................................................................
    4. What sort of things does your child show interest in or talk about?
    ……………………………………………………………………………………………………………
    ……………………………………………………………………………………………………………
    5. Do you think your child’s communication and language development is proceeding well?
        ………………………………………………………………………………………………………
    6   Do you feel his/her physical development is what you would expect for his/her age?
    …………………………………………………………………………………………………………..
.
    7   Do you have any concerns or worries about your child’s development?.......................


    8   Names of family members and other significant people close to them.
    ……………………………………………………………………………………………………………
    ……………………………………………………………………………………………………………
    9 Is your child used to being with other children and does he/she enjoy this?
    ……………………………………………………………………………………………………………
    ……………………………………………………………………………………………………………
    10 How would you describe your child's behavior?
    ……………………………………………………………………………………………………………
    ………………………………………………………………………………………………………
    11 What do you expect your child will get from Playgroup?
    ……………………………………………………………………………………………………………
    12 Is there any other information you would like us to be aware of to help your child settle
        and be happy?.
    ……………………………………………………………………………………………………………
    …………………………………………………………………………………………………………...
Thank you for taking time to fill in this questionnaire. It will give us a little bit of an insight about
your child as he/she starts at Jellytots.


                                                          77
                   JELLYTOTS PLAYGROUP
JELLYTOTS T-SHIRTS are available to order for your child.
Please complete and return this section if required:
Sizes available are 3-4 years and 5-6 years

I would like ……..….. T-shirts.         Size ……….. @ £5.50 each

I would like ………… Sweatshirts.         Size………… @ £8.00 each

Total: £……..……

Please make cheques payable to Jellytots or cash in a sealed envelope
marked T-shirt/Sweatshirt on the front.


Thank you




                                              78
                                                  PARKING FORM



                                                Jellytots Playgroup
                                                Brook Field School
                                                 Cartwright Drive
                                                      Swindon
                                                      SN5 5SB

Dear Parent / Guardian,

The issue of parking in the school car park has finally come to a head. Despite many polite
reminders to park outside the school grounds and walk in, some parents continue to ignore this
rule. The reasons behind this request are quite straightforward. Child safety is of the utmost
importance and reducing the amount of cars around when children are present is essential.
Also, school staff have every reason to expect to be able to park at their place of work.

Jellytots Playgroup has enjoyed a fruitful relationship with Brook Field School and it is one that
we value most highly. We are not prepared to jeopardize this relationship and our place at the
school. This, coupled with the fact that one of our staff recently received verbal abuse when she
politely asked a parent not to park in the school, has led the Committee to write this final warning
letter. We therefore ask you to read this letter and sign the slip at the bottom.

To those of you who are already following this rule, a big thank you. However, if after this final
warning there are still some who cannot adhere to the rules, then we will be forced to take
further action.

Thank you for your co-operation in this matter.




Susan Davies – Chairperson                                        Mrs Melanie Sancto – Head of Brook Field

          --------------------------------------------------------------------------------------------------------

I have read this letter and agree to abide by it’s content.

Signed: …………………………………………………

PARENTAL RESPONSIBILITY OF                          …..…………………………………………….
i.e Parent(s), Grandparents, Foster Carer




                                                            79
STATEMENT ON THE SETTING'S CHILD PROTECTION
RESPONSIBILITIES

Dear Parent/Carer

As a provider of day care registered with OFSTED, I am required to follow the Child Protection
Procedures agreed with the Local Safeguarding Children Board and OFSTED within my
responsibility to 'Safeguard Children'.

As a provider of day care involved in the care/education of your child, I will endeavour to share
with you any concerns I may have regarding injury or specific issues of concern at all times. I will
keep a record of such incidents and share this with you. I do have a duty to refer to Social
Services if I suspect your child is at risk of child abuse. I will inform you if I make a referral to
Social Services, unless to do so would place your child at increased risk of significant harm. My
first concern will always be the welfare of your child.

I have a copy of the Swindon Child Protection Procedures and Guidance for you to see if you
wish. Further information is available from the under 8’s officers at:


Social Services Dept.      Social Services Dept.           Early Years OFSTED
Clarence House             Manor House                     The National Business Unit
Clarence Street            Lime Kiln                       Piccadilly Gate
Swindon                    Wootton Bassett                 Store Street
                                                           Manchester
                                                           M1 2WD


Tel: 01793 531131         Tel: 01793 853434           Tel: 0300 123 1231


Yours faithfully


Signed on behalf of Jellytots




Chairperson


I …………………………….………………….. (name of person with parental responsibility) have
read and understand the above statement and agree with the procedures outlined to 'Safeguard'
my child.

Signature of person with parental responsibility …………………………………….

Date: …………………………………………………
           YOU ARE ADVISED TO KEEP A COPY OF THIS LETTER

                                                 80
PRIVACY NOTICE for children in early years settings
Privacy Notice – Data Protection Act 1998


We at Jellytots Playgroup are the Data Controller for the purposes of the Data Protection Act.
 We collect information from you, and may receive information about you from your previous
setting. We hold this personal data and use it to:-


      Support your teaching and learning;
      Monitor and report on your progress;
      Provide appropriate pastoral care;


This information includes your contact details, national curriculum assessment results,
attendance information, characteristics such as ethnic group, special educational needs and any
relevant medical information.


We will not give information about you to anyone outside the setting without your consent unless
the law and our rules permit it.
We are required by law to pass some of your information to the Local Authority (LA) and The
Department for Children, Schools and Families (DCSF).
If you want to see a copy of the information we hold and share about you then please contact
Janice John the Manager.
If you require more information about how the LA and/or DCSF store and use this data please
go to the following websites:


      www.swindon.gov.uk and
      http://www.teachernet.gov.uk/doc/13856/DCSF%20what%%20we%20do%20with%20chi
       ldren’s%20data%20v4%20final.doc




                                               81
If you are unable to access these websites, please contact the LA or the DCSF as follows


      Swindon Sure Start Partnership
       2nd Floor Wat Tyler West
       Beckhampton Street
       Swindon
       SN1 2JH




       Website:              www.earlyyearschildcare.org
       Email:                surestart@swindon.gov.uk
       Tel:                  01793 463127


      Public Communications Unit
       Department for Children, Schools and Families
       Sanctuary Buildings
       Great Smith Street
       London
       SW1P 3BT


       Website:              www.dcfs.gov.uk
       Email                 info@dcsf.gsi.gov.uk
       Tel                   0870 000 2288




                                               82

								
To top