minutes 8th may 2012 by VxyC51

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									SELBY COLLEGE FURTHER EDUCATION CORPORATION

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MINUTES OF MEETING OF SEARCH COMMITTEE HELD ON TUESDAY 8        MAY 2012 AT
9.30 AM IN THE PRINCIPAL’S OFFICE

PRESENT:

Brian Hall                - Chair
Eileen Scothern           - Business Manager, Selby District Council
Allan Stewart
Vernon Wells

IN ATTENDANCE:

Janet Smales              - Clerk to Corporation



           1   TO RECEIVE APOLOGIES

Noted Apologies were received from Steve Davis and Ian White.

           2   TO RECEIVE DECLARATIONS OF INTEREST RELATING TO ANY ITEMS
               ON THE AGENDA

Noted There were no declarations of interest raised.

           3   TO RECEIVE AND APPROVE MINUTES OF PREVIOUS MEETING HELD ON
               31ST OCTOBER 2011

Received and considered The above unconfirmed minutes, circulated with
the agenda.

Resolved Unanimously that the minutes be approved as a true record and
signed by the Chair.

           4   TO TAKE MATTERS ARISING

Noted There were no matters arising.




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          5    TO RECEIVE AND CONSIDER LETTER FROM REVEREND FRANCIS
               LOFTUS, SEEKING RE-APPOINTMENT FOR A FURTHER TERM OF
               OFFICE FOLLOWING THE END OF HIS CURRENT TERM OF OFFICE IN
               JULY 2012

Received and considered Letter from Francis Loftus outlining his reasons
for seeking re-appointment for a further term of office. This had been
circulated with the agenda. It was confirmed by the Clerk that Francis had an
excellent attendance record at both committee and board meetings.

Noted Members discussed Francis’s reasons for seeking re-appointment and
agreed that he continued to add value to the business operations of the
Board. He had strong local community links which complemented his role
both at committee and board level. Members also acknowledged that it was
of benefit to the Board that Francis continued to maintain his educational links
both at local and county level.

Resolved Unanimously that a recommendation be taken to the Board
meeting to be held on 22nd May that Francis Loftus be re-appointed for a
further 4 year term of office from the end of July 2012.

          6    TO RECEIVE AND CONSIDER LETTER FROM PAM BUCKTON, SEEKING
               RE-APPOINTMENT FOR A FURTHER TERM OF OFFICE, FOLLOWING
               THE END OF HER CURRENT TERM OF OFFICE IN JULY 2012

Received and considered Letter from Pam Buckton outlining her reasons
for seeking re-appointment for a further term of office. This had been
circulated with the agenda. It was confirmed by the Clerk that Pam had an
excellent attendance record at both committee and board meetings and
frequently represented the board at college events and activities held during
the day-time at College.

Noted Members discussed Pam’s reasons for seeking re-appointment and
agreed that she continued to add value to the business operations of the
Board. She maintained strong links with the local community and retained a
strong interest in the further education sector, particularly in the current
economic climate.

Resolved Unanimously that a recommendation be taken to the Board
meeting to be held on 22nd May that Pam Buckton be re-appointed for a
further 4 year term of office from the end of July 2012.

          7    TO RECEIVE AND NOTE REGISTER OF INDIVIDUAL MEMBERS – MAY
               2012

Received and considered The above register of individual members,
circulated with the agenda.




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Noted The term of office for the current 2 student members will expire at the
end of June 2012. The term of office for the current staff member will expire
at the end of November 2012. In July 2013 there will be a further 4 members
whose term of office will expire.

Noted Some discussion took place about the changes in the composition of
the board, now made possible by the Education Act 2011. One area
discussed was student membership on the board. Members felt that the
commitment of students was lacking and that, in terms of student feedback,
other mechanisms were in place where students could have a voice. There
was a Student Union which represented all students, regular Student Surveys
and Student Forums. The Principal met with groups of students on a regular
basis throughout the academic year, providing an opportunity for feedback
and there were comment cards and a well publicised complaints’ procedure.

Noted At the end of the discussion, it was agreed by all members, that the
following recommendation should be put for consideration to the board at their
next meeting:

“That the number of Student Members serving on Selby College Corporation
Board should be reduced to one and that should be the Student Union
President”

It was also proposed that:

“On appointment, Student Union President should be given the option of
being accompanied by another student into board meetings. The second
student would not be a board member but would be a supporter of the
Student Member and, if appropriate, they could jointly bring any student
issues or views to the attention of the board. This need not necessarily be the
same student for every meeting and prior notification to the Clerk would be
required”

          8    TO AGREE NEXT STEPS WITH REGARD TO RECRUITMENT PROCESS

Noted There were currently no vacancies on the board but members of the
Search Committee were keen that, in the future, they should continue with
their efforts to increase the number of females on the board. They also felt
that as the strategic direction of the College very much involved work with the
Power Industry, that if the opportunity arose in the future to appoint a member
from that Sector it would be beneficial to the Board.

          9    ANY OTHER BUSINESS

Noted There was no other business raised with the Chair.

          10   TO AGREE ANY “PRIVATE BUSINESS” MATTERS

Noted There were no “private business” matters or papers agreed.


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         11   TO AGREE DATE OF NEXT MEETING

Noted A further meeting would be held during the autumn term of 2012
unless any urgent matters required a meeting prior to that time.

Meeting closed at 10.30 am.




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