BORDENTOWN REGIONAL SCHOOL DISTRICT by 01YwCq

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									                               MEDFORD TOWNSHIP SCHOOL DISTRICT




                                             Kirby’s Mill Elementary School
                                                   151 Hartford Road
                                              Medford, New Jersey 08055

                                                 Mark E. Damon, Principal
                                                     (609) 953-7014



February 25, 2011

Dear Parents:

As mentioned in an e-mail dated February 7th, I have been paying closer attention to our front arrival and dismissal
procedures. I have received some e-mails regarding safety concerns with the existing procedures, including traffic
patterns, congestion and the blocking of pedestrian crosswalks. Since I have received those e-mails, I have observed
the procedures and have talked to other administrators in the district to acquire ideas on how we can refine our
procedures to be more efficient and safer for our students. Additionally, a task force was formed of teachers and
parents to look at our arrival and dismissal procedures and to brainstorm some guidelines to help with this system.

I am happy to be able to present to you detailed procedures and guidelines for arrival and dismissal. These guidelines
will go in effect starting Monday, March 7th. I have reallocated staff and purchased some traffic cones to help with
the flow of traffic. Basically, the following new points should be considered and can be seen on the attached
diagrams:

       There can be no parking, drop off or pickup where there is no sidewalk. This includes the area where Pre-
        School parents have been parking. The concern here is that without a sidewalk, children and parents are
        forced to walk into traffic that is driving around the “loop.”
       The area to the right of the main entrance (as you face the school) is to be reserved for bus traffic, only.
       The area to the left of the main entrance (as you face the school) up to the flagpole can be used for car traffic
        for drop off and pickup. Drop off traffic should be just that… drop off only. Please do not park your car or get
        out of your car if you are utilizing the “loop.” It is just to drop off your child. If you need to park, please use
        a parking spot in our lot.
       In the “loop,” please only use the side closest to the school. If cars park on both sides of the loop, bus traffic
        gets congested and pedestrian traffic safety is compromised.
       During pickup, you will be asked to sign a sheet indicating that you picked up your child. Please begin a line
        at the table just inside our main entrance. Two staff members will help keep the line moving, asking you to
        sign that you picked up your child and having your child come from the Media Center to meet you at the
        entrance. This will help us account for every child and make sure they are picked up by the correct person.
       Pickup begins with the “first call” at 3:08.

More details are on the attached maps. If you have any questions, please contact our Main Office. Please note that if
you are picking up your child, you need to send a note in or call the office in the morning. If you forget, or have last
minute changes in plan, please let us know before 2:55pm. After that, our dismissal process begins and we cannot
guarantee we can pull your child from the bus for you to take them home.

If anything is unclear in the map or the description, please contact me via e-mail or call our Main Office. While this
new system may cause a minimal amount of inconvenience, the students’ safety must drive our decisions and
procedures. Thank you all for your cooperation and understanding.

Sincerely,



Mark E. Damon,
Principal
                                                                                                                                                                                Arrival
                                                                                                                                                     After 9:10am, children are considered late to school. If your child is
                                                                                                                                                     late, please park your car and come into school to sign them in at
                                                                                                                                                     the Front Office.



                                                                                                                                    1.    Please do not park or drop off anywhere where there is no sidewalk. If there is
                                                                                                                                          no space to park, stop or stand where a sidewalk is present, please park your
(there is no sidewalk which forces you to walk into traffic)




                                                                                                                                          car in a parking spot.


                                                                                                                                    2.    During arrival, if children are going to be dropped off in the “loop,” drivers must
                                                                                                                                          stay in the car and drop off between the main entrance and the flagpole, pulling
                                                                                                                                          up as close to the flagpole as possible. Cars are not allowed to park in this
                                                                                                                                          area. The loop is only for quick drop offs. If drivers need to get out of the car,
                                                                                                                                          park, or carry something in, they must find a parking spot.


                                                                                                                                    3.    Please do not block crosswalks. The space to the left of the main entrance is
No Parking or Drop Off




                                                                                                                                          for bus only. Quick drop off for cars is between the main entrance and the
                                                                                                                                          flagpole only.


                                                                                                                                    4.    Drop off in the loop should be on the side of the loop closest to the school only.
                                                                                                                                          Cars on both sides of the loop cause difficulty with bus traffic and causes
                                                                                                                                          dangerous situations for people walking in crosswalks. If the car line extends
                                                                                                                                          from the flagpole to the entrance, please wait behind the bus only area for a
                                                                                                                                          spot to open for you to pull up into the drop off area.




                                                                                    No Parking / Stopping/
                                                                                  Standing this side of “loop”
                                                               Bu
                                                                                                                                         It is the hope that if we can all adhere to these drop off guidelines, we
                                                                 sO                                                                         will create a safer, more efficient system for students and parents
                                                                   nly
                                                                                    Drop off on this side of “loop” only                 during our morning arrival process. If you have any questions, please
                                                                                                                                             contact our Main Office. Thank you for your understanding and
                                                                         Main Entrance




                                                                                                                                                                        cooperation.
                                                                                                                      F la
                                                                                                                          gp
                                                                         to School




                                                                                                                             ol e
                                                                                                                                                                                   Dismissal
                                                                                                                                                         If you sent in a note and are picking your child up, please form a line
                                                                                                                                                         in front of the table in the main hallway. Two staff members will be
                                                                                                                                                         at this table at the start of dismissal. You will be asked to sign a
                                                                                                                                                         sheet of paper acknowledging you picked up your child. This is to
                                                                                                                                                         help us account for every child and make sure students are going
                                                                                                                                                         with the correct person. While it will minimally slow down dismissal,
                                                                                                                                                         it is a safer, more secure system.
(there is no sidewalk which forces you to walk into traffic)




                                                                                                                                          1.    Please do not park or drop off anywhere where there is no sidewalk. If there is
                                                                                                                                                no space to park, stop or stand where a sidewalk is present, please park your
                                                                                                                                                car in a parking spot.


                                                                                                                                          2.    During dismissal, if a parking area exists between the main entrance and the
                                                                                                                                                flagpole, please feel free to park on the side closest to the school and come in
                                                                                                                                                to pick up your child. If there is no area in that section, please find a spot in
                                                                                                                                                our parking lot.

                                                                                                                                          3.    Please do not block crosswalks. The space to the left of the main entrance is
No Parking or Pick up




                                                                                                                                                for bus only. Pick up is between the main entrance and the flagpole only.


                                                                                                                                          4.    Pick up parking in the loop should be on the side of the loop closest to the
                                                                                                                                                school only. Cars on both sides of the loop cause difficulty with bus traffic and
                                                                                                                                                causes dangerous situations for people walking in crosswalks. If the car line
                                                                                                                                                extends from the flagpole to the entrance, please park your car in an available
                                                                                                                                                spot.


                                                                                                                                          5.    If you did not send in a note that you will be picking your child up, please notify
                                                                                                                                                the office before 2:55pm with your pickup intentions. After that time, dismissal
                                                                                       No Parking / Stopping/                                   begins and we cannot guarantee that we will be able to pull your child from
                                                                                     Standing this side of “loop”                               their bus.
                                                               Bu
                                                                 sO
                                                                      nly                                                                       It is the hope that if we can all adhere to these dismissal guidelines,
                                                                                        Pick up on this side of “loop” only
                                                                                                                                               we will create a safer, more efficient system for students and parents
                                                                                                                                                 during our afternoon dismissal process. If you have any questions,
                                                                            Main Entrance




                                                                                                                          F la                 please contact our Main Office. Thank you for your understanding and
                                                                                                                              gp
                                                                            to School




                                                                                                                                   ol e                                      cooperation.

								
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