Myland Parish Council

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					                Myland Community Council
Minutes of the meeting of the Community Council held on Wednesday 29 th February 2012, 7.15 pm, at
Mile End Methodist Church Hall, Nayland Road, Colchester.

     Present:    Cllr Robert Johnstone (Chair)
                 Cllr Scott Greenhill (Vice-Chair)         Cllr Liz Gray
                 Cllr Richard Beauchamp                    Cllr Martin Goss
                 Cllr Elaine Boekhoudt                     Cllr Mark Harris
                 Cllr Catherine Clouston                   Cllr Peter Hewitt
                 Cllr David Clouston                       Cllr Patrick Mills
                 Cllr Jean Dickinson                       Cllr Magnus

           There were two members of the public present.

223-11/12 Apologies

           Cllr Carolyne Hurst, Cllr John Sutcliffe, and Cllr Anne Turrell

224-11/12 Declarations of Interest

           There were none.

225-11/12 Have your say

           Mrs White referred to the previous agenda and the references to Sustainability. She said
           she had concerns regarding Health and Safety as she felt there was no mention of this in the
           SPD. She said an example was the lack of pedestrian crossing at the Brinkley Grove
           roundabout, she said that she was unaware if the council had asked for one in the past. She
           said that Health and Safety should be used in specifics.

           Mrs White said that some issues had been brought to her attention by residents regarding
           the Severalls development. For example the suggestion regarding moving the facilities in
           Severalls to the West side from the East side would mean leaving the East without any
           amenities, including the existing residents and suggested MCC seek the views of residents
           prior to any agreement to move the community facilities.

           Mrs White then referred to item 231-11/12 and asked what exactly the £8,000 would be for.
           The chair explained that all the information would be made clear when they came to that
           item on the agenda.




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          Mrs White then referred to the Annual Report and she said she felt that it should have
          included the Auditors report and risk assessment. She also wished to see the remaining
          balance on the finance for the office loan, she said what is paid each month is evident but
          not what is still remaining.

226-11/12 Chairman’s Announcements

          The Chair thanked Cllr Greenhill for chairing the previous meeting and said he was glad to
          see the Clerk back from sick leave.

227-11/12 Minutes of the Community Council Meeting held on the 25th January 2012 to be approved
          as a true record and signed by the chairman.

          Following the insertion of “temporary” before “closure” in Item 215-11/12, 4th line, page 82
          the minutes of the Community Council Meeting held on the 25th January 2012 were
          approved as a true record and signed by the chairman.

          Proposed: Cllr Mills         Seconded: Cllr Beauchamp            (11 For – 2 Abstentions)

228-11/12 Matters arising from the Minutes

          Cllr Magnus said that her email divert was now working thanks to Cllr Johnstone and the
          Assistant Clerk who had been able to figure out what the issue had been and resolve it.

229-11/12 Finance

          To consider and possibly resolve to authorise invoices for payment, receive copy Bank
          statements and details of expenditure to date.

          It was resolved to authorise invoices for payment, copy Bank statements and details of
          expenditure to date were received.

          Proposed: Cllr Greenhill           Seconded: Cllr Mills          (11 for – 2 Abstentions)

          Income

           Date         Amount       Received from                  Reason
           23-Feb-12    237.50       Essex County Council           Grants
           27-Feb-12    20.00        Chapman Finance                Mylander




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            Expenses

            Date         Amount         Paid to                      Reason
            30-Jan-12    169.59         British Gas                  Gas
            13-Feb-12    70.71          BT                           Phone
            13-Feb-12    53.84          BT                           Broadband
            15-Feb-12    20.00          Contract Services            Cleaning
            20-Feb-12    203.27         Danwood Group                Office Equipment & Maintenance
            20-Feb-12    35.28          Danwood Group                Office Equipment & Maintenance
            21-Feb-12    24.92          British Gas                  Electricity
                                        Colchester Borough
            29-Feb-12    188.40         Council                      Benches inc mtce
            29-Feb-12    1,742.00       Palladian Press              Mylander
                                        Mile End Methodist
            29-Feb-12    31.50          Church                       Community Council Meeting
            29-Feb-12    150.00         Catten College               Professional fees
            29-Feb-12    4,626.00       Kompan                       Community funding
                         21.60          C Hurst                      Councillor expenses
                                        H Harris                     Clerk Salary
                                        Essex Pension Fund           Pension
                                        HMRC                         Tax & NI
                                        H Duin                       Street Officer Salary
                                        E Hennings                   Asst Clerk Salary


230-11/12    To consider and possibly resolve to donate £100 to Local Works, a division of Unlock
             Democracy, towards their campaign fund to prevent changes to the Sustainable
             Communities Act, 2007 and The Sustainable Communities Amendment Act, 2010

             It was resolved to donate £100 to Local Works, a division of Unlock Democracy, towards
             their campaign fund to prevent changes to the Sustainable Communities Act, 2007 and The
             Sustainable Communities Amendment Act, 2010.

             Proposed: Cllr Hewitt        Seconded: Cllr Dickinson               (unanimous)


231-11/12    To consider and possibly resolve to allocate the sum of £8,000 from the allocated budget
             for professional fees to instruct the next stage of the appointment of URS to analyse and
             challenge the data, assumptions, methodology and design conclusions, prepared by
             Mouchel /ECC /CBC for the latest issue of the North Colchester Transport Strategy.

             It was resolved to allocate the sum of £8,000 from the allocated budget for professional
             fees to instruct the next stage of the appointment of URS to analyse and challenge the
             data, assumptions, methodology and design conclusions, prepared by Mouchel /ECC /CBC
             for the latest issue of the North Colchester Transport Strategy.

             Proposed: Cllr Dickinson          Seconded: Cllr Goss               (unanimous)



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232-11/12 To consider and possibly resolve to respond to the CBC Street Services Draft
          Supplementary Planning Document Consultation (closing date 12th March 2012)

           It was resolved to respond to the CBC Street Services Draft Supplementary Planning
           Document Consultation (closing date 12th March 2012).

           Proposed: Cllr Hewitt              Seconded: Cllr Mills               (unanimous)


233-11/12 If 232-11/12 is resolved, to consider and possibly resolve to delegate the response to the
          CBC Street Services Draft Supplementary Planning Document Consultation to the SC&L
          Working Group

           It was resolved to delegate the response to the CBC Street Services Draft Supplementary
           Planning Document Consultation to the SC&L Working Group.

           Proposed: Cllr Hewitt              Seconded: Cllr Goss                (unanimous)

234-11/12 Clerks Report

           As the Clerk had been off work unwell she had not been able to put together a report. She
           gave a brief report on the ECC Apprenticeship grant that had been obtained to help with the
           funding for the Assistant Clerk. She said that it was up and running and all done online. She
           then passed over to the Assistant Clerk to give an update on how she was getting on with
           her NVQ.

           The Assistant Clerk explained that she had been having regular meetings with her tutor,
           Louise Williamson, from Catten College and had that day had her first review which had
           gone very well and her tutor and the Clerk were both very pleased with how she is getting
           on. She explained that the next step in her course is for Louise to come to the office and
           observe her in the work place. She said she had been set various assignments and she had
           passed the first submissions successfully.

235-11/12 Items raised by Community Councillors

           Cllr C Clouston raised her concerns regarding the distribution of the last edition of the
           Mylander. She said that unfortunately the businesses at the bottom of Mile End Road had
           not received their copies. She said it is something that the Community Working Group will
           need to review. She said there had also been an issue regarding the inside cover ad and
           delays with artwork which had contributed to the delay in the printing.

           Cllr Greenhill said there had been a spate of cards being cloned at the Middleton garage on
           Bergholt road and said if anyone had been affected then they need to get in touch with the
           police.

           Cllr Johnstone said that he and some other councillors had visited Dr John Parker and said he
           was pleased to say that Dr Parker was marginally improved. His son had brought him an ipad
           and so they were able to communicate with him and Dr Parker had confirmed he wished to
           resign from the Council. Cllr Johnstone said Dr Parker’s son had agreed to write a letter on
           behalf of Dr Parker to confirm his resignation.

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          Cllr Mills said that Dr Parker had been a part of the council since day one. Mrs White
          suggested that they should do an article on him for the Mylander.

          Cllr Magnus reported that the notice board on Maximus Drive Green had been vandalised
          again. She added that before it had been broken she had been updating it and had had a
          conversation with a group of girls aged about 8 or 10 who asked for her to help get them a
          play area, she said they were well informed and were aware that a meeting had taken place
          regarding the issue. Cllr Magnus felt that if there had been a play area for the children the
          notice board wouldn’t have been damaged. Cllr Goss said he had had a meeting with
          Croudace who insisted that the S106 money had to be spent on a play area. He said CBC
          were looking into options to provide a natural play / landscaping play area to suit all
          concerned. Cllr Johnstone thanked Cllr Goss for his continued work on this issue and asked
          for him to keep the council informed.

          Cllr Magnus also said there was a lot of litter in the wooded area by Gavin Way. The Clerk
          said she would get the Street Officer to deal with it.

          Cllr D Clouston gave a brief report on the Myland Development Committee meeting that had
          taken place on the 8th February 2012. He said it had been a success and they now had three
          residents on the committee. He said they will be discussing the next steps at the March SC&L
          meeting.

236-11/12 To receive reports from Working Groups – maximum two minutes each

          Community Working Group – Cllr Goss said he had managed to get at least half a dozen new
          volunteers for the fete including a possible volunteer to chair the group. He asked for
          Councillor’s views regarding moving the fete back to the August Bank Holiday at Fords Lane.
          Councillors agreed this would be the best course of action as there were numerous issues
          with holding the fete on the weekend of the Jubilee, two of the main issues being that the
          Scouts were busy that weekend and the fact that the air ambulance would not be able to
          land at the Community Stadium. Cllr Goss added that attendance at the last meeting had
          been low and he wished to see more people attending in the future. He said that at the next
          meeting they will be focusing on the Mylander.

          Footpaths Working Group – Cllr Johnstone reported that the Footpaths group had not held
          a full meeting, but he and Cllr R Beauchamp had competed a survey of the East side of the
          Parish and Cllr Mills and George Towns had completed the West side. He said they had been
          able to talk about the stadium greenway (Tower Lane) and the possible link to the town
          centre. He said he has been asked to chair a meeting with ECC, CBC, MCC and Eight Ash
          Green Parish Council regarding the permanent blocking of footpaths due to developments.
          He said he had spoken to Mary Moir regarding FP 231 (near St Pauls Hospital) and the fact
          that a temporary diversion notice had been displayed which had expired on 20 th February
          2012. He said ECC may be restricting the cutting back/clearing of footpaths this year and
          suggested the P3 group may be able to help. Cllr D Clouston said a lot of trees near the
          footpath by the golf club had been cut down. Cllr Johnstone said that they belonged to the
          golf club. Cllr Johnstone concluded by saying that there was a possibility of a European grant
          to provide a bridge over the A12 which was being investigated.




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          SC&L Working Group – Cllr Hewitt reported that as authorised at the last meeting the
          Group had responded to the CBC Chesterwell SPD consultation. There initial response
          consisted of comments on the SPD itself, the draft Travel Strategy and the CBC
          Sustainability Appraisal. He thanked everyone who helped in constructing and issuing
          that response. He said that subsequently they had issued further comments on the
          Sustainability Appraisal following some more in-depth work on the document by Cllr
          Dickinson. He said the Group had been deeply disappointed with the Travel Strategy
          and had basically declared it not fit for purpose. He said both analyses of the
          Sustainability Appraisal, using CBC’s own objectives and criteria for sustainability,
          conclude that the Chesterwell site is unsustainable.

          Cllr Hewitt said a reply from CBC to the paper A Stark Reality had been received. CBC
          regards the paper as having some interesting points but refuted the conclusions that
          had been made. He said a response was issued saying that nothing in the CBC reply
          changed the original views of MCC and explained why.

          Cllr Hewitt said that because the Group believes the Travel Strategy has repercussions on a
          wider scale than Myland they have entered into dialogue with surrounding Parishes and
          Wards. He said a meeting with West Bergholt, Langham and Great Horkesley was held and
          from it had been agreed to continue to coordinate with them when the Travel Strategy is re-
          launched for public consultation.

          Severalls Community Centre Working Group – Have been unable to meet yet due to Cllr
          Hurst being unwell.

          Strategy Working Group – Cllr Magnus said that most of the things the strategy group had
          discussed had already been covered in the meeting. She said they had received an update on
          how the Assistant Clerk was doing. They had spoken about Dr John Parker, the A12
          footbridge and the Mylander. She said they also spoke about the notice boards, keeping
          them up to date and getting MCC displayed instead of MPC.

237-11/12 Reports by Ward Councillors

          Cllr Goss reported that postal theft was a major issue across Colchester and the County. He
          said there had also been a number of burglaries from sheds Bergholt Road. He said that the
          next CBC LDF in March would aim to include the Chesterwell SPD.

          Cllr Greenhill said the Bergholt Road notice board was currently out of use as the shop sign
          above it had been declared dangerous and the whole area had been cordoned off. He said
          CBC would be issuing an order to the owner to have it repaired.

238-11/12 Relevant information from meetings attended by Councillors and Clerk

          Cllr Beauchamp said he had attended the last NAP meeting and reported that it was well
          attended including some Essex University students. He said a report was given regarding the
          changes to the police force in the area. The next meeting is 23 rd March, 6:30 at the St Johns
          Community Centre.




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                  Cllr Hewitt said he had met with the Ward Cllrs and Karen Syrett, CBC. He said they
                  had discussed, in overview terms, the public consultation responses to the Chesterwell
                  SPD consultation which were being summarised. He said other items discussed were:
                  Draft Travel Strategy - it is understood proposed bus lane(s) into Bergholt Road as have
                  been withdrawn; it is possible there is some Government funding, available via
                  Sustrans, that might be available towards the A12 footpath crossing. It was suggested
                  MCC might chip in to support this.

                  Cllr R Johnstone said he had attended a meeting with Crest Nicholson, Cllr Turrell and CBC
                  regarding street naming for Severalls Phase 1. He said it had been decided that the theme
                  for the names be the Water tower, some to be named after towers the others to have a
                  water theme. Mrs White said that for Phase 2 Dr Russell Barton and Dr fox should be
                  considered as names.

Cllr C Clouston and Cllr D Clouston left the meeting at 8:50pm

239-11/12 Correspondence

                  There were none.

240-11/12 To receive copies of Planning & Licensing Committee Minutes 18 th January 2012 and 1st
          February 2012

                  Copies of Planning & Licensing Committee Minutes 18th January 2012 and 1st February 2012
                  were received.

241-11/12 Date of next meeting:

                  Wednesday 28th March 2012, 7.15pm at Mile End Methodist Church Hall, Nayland Road

                  The meeting closed at 8.55pm



Cllr Robert Johnstone …………………………………………………..
Chairman
List of abbreviations

Cllr – Councillor                                     NAP – Neighbourhood Action Panel
CALC – Colchester Association of Local Councils       NGUAE – North Growth Urban Area Extension
CBC – Colchester Borough Council                      NP – Neighbourhood Plan
CIF – Community Initiatives Fund                      NWG – Neighbourhood Worker Group
CIL – Community Infrastructure Levy                   OHP – Overhead Projector
CiLCA – Certificate in Local Council Administration   PP – Parish Plan
ECC – Essex County Council                            P3 – Parish Paths Partnership
EEAF – East Essex Area Forum                          PRoW – Public Right of Way
EPO - Emergency Planning Officer                      RCCE – Rural Community Council of Essex
LDF – Local Development Framework                     S106 – Section 106 of Town & Country Planning Act ‘90
LHP – Local Highways Panel                            SC&L – Sustainable Communities & Localism
MCC – Myland Community Council                        SLCC – Society of Local Council Clerks
MDC – Myland Development Committee                    SPD – Supplementary Planning Document
MDS – Myland Design Statement                         VDS – Village Design Statement
NALC – National Association of Local Councils




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