MEMORANDUM

Document Sample
MEMORANDUM Powered By Docstoc
					                                     MEMORANDUM

DATE:         March 12, 2010

TO:           All Staff/Faculty

FROM:         Vice-Presidents

SUBJECT: Limitations on Hiring, Travel, Equipment Purchases and Exempt Salary Increases

Hiring Limitations – ESHB 2921, section 601
From March 17, 2010 through June 30, 2011 the college is prohibited from establishing new staff
positions or filling vacant existing staff position (permanent or temporary) except for:
    1. Any positions not funded from state funds or tuition (Fund 14001)
    2. Any positions directly related to academic programs
    3. Any positions filled by currently enrolled students
    4. Any positions related to emergency management and response
    5. Any positions in campus police and security
    6. Any position related to student health care and counseling
    7. Any position related to tax and fee collections or for revenue generation
    8. Any positions responsible for receiving and maintaining federal stimulus funds
    9. Any critically necessary positions exempted by the Director of the Office of Financial
        Management

Personal Services Contracts – ESHB 2921, section 602
From March 17, 2010 through June 30, 2011 the college is prohibited from establishing any
contracts or other agreements for personal services except for:
   1. Contracts for interpreter services; interpreter brokerage services; client services
       agreements (e.g. guest lecturers, counseling, workshops, and mentor teachers.) (no
       exemption form required)
   2. Contracts necessary to protect life or public safety following an emergency or other
       catastrophic event
   3. Contracts not funded from by state funds or tuition (Fund 14001)
   4. Contracts that are funded exclusively from grants and/or contracts (no exemption form
       required)
   5. Contracts where the state Information Services Board has previously approved information
       technology projects
   6. Contracts that are required to carry out a court order
   7. Contracts necessary for tax and fee collections or for revenue generation
   8. Critically necessary and exempted by the Director of the Office of Financial Management

Equipment Purchases – ESHB 2921, section 603
From March 17, 2010 through June 30, 2011 the college is prohibited from acquiring equipment
except for:
   1. Equipment acquisitions that are less than $5,000 (no exemption form required)
   2. Equipment acquisition to protect life or public safety following an emergency
   3. Equipment acquisitions that are not funded by state funds or tuition (Fund 14001)
   4. Equipment acquisitions necessary for grants/contracts or capital projects (no exemption
       form required)
   5. Equipment related to the continuation, renewal, or establishment of maintenance of existing
       computer software licensing and existing computer hardware
   6. Equipment acquisitions necessary for tax and fee collections or for revenue generation
   7. Critically necessary and exempted by the Director of the Office of Financial Management

Out-of-State Travel and Training – ESHB 2921, section 604
From March 17, 2010 through June 30, 2011 college employees are prohibited from out-of-state
travel for any reasons other than:
    1. Travel outside the boundaries of Washington State, including Portland, Oregon and
        Vancouver, BC, is now considered out-of-state travel,
    2. Motor vehicle & parking costs for a single day travel to a contiguous state or B.C.
    3. Where the travel/training is in direct service delivery such as academic field trips and study
        abroad programs
    4. Where the travel/training is to project life or public safety following an emergency
    5. Where the costs are not paid from state funds or tuition (Fund 14001)
    6. Where costs are exclusively funded by grants/contracts (no exemption form required)
    7. Where the travel/training is for tax and fee collections or for revenue generation
    8. Where the travel/training is necessary to carry out a court order
    9. Where travel has already been collectively bargained
    10. Critically necessary and exempted by the Director of the Office of Financial Management

Exempt Salary Increases – ESSB 6382
In addition to the above-mentioned spending limitations, ESSB6382 prohibits any salary increases,
regardless of fund sources, for positions exempted from civil service (e.g., faculty, exempt
employees, temporary/hourly employees, student employees). This restriction became effective
February 18, 2009 and will remain in effect through June 30, 2011 except for:
     Faculty will continue to receive normal experience year adjustments and salary adjustments
        already collectively bargained.
     Positions where the President can show demonstrated difficulty in retaining qualified
        employees provided that:
            o The salary increase can be absorbed with existing funding levels
            o The salary increase will not adversely impact current operations
            o The justification for action and the size of the increases will be provided to the
                legislative fiscal committees no later than July 31, 2011 by the Office of Operational
                Planning and Budget

Suspension of Recognition Awards – ESHB 2998
From March 17, 2010 through June 30, 2011 no monetary performance-based awards or incentive
may be granted.

General Process for Deans Directors and Managers Requesting Exemptions Allowed under
                                  these new statutes.

   1. Managers are responsible for submitting exemption request forms to the Vice President or
      designee using the attached form. Any requests requiring OFM approval must be
      submitted at least 60 days in advance and by using the appropriate OFM form.
   2. For hiring requests, the divisional budget coordinator and Human Resource Services will
      ensure that all requested documents and Vice President’s response are documented and
      distributed for proper execution.
   3. Under delegated authority, Vice Presidents are responsible for approving or denying
      divisional requests for exemptions.
   4. A Vice President may ask the President to make a formal request to the Director of the
      Office of Financial Management OFM) or Department of Personnel (DOP) for further
      exemptions from the expenditure limitations that are “critically necessary” and not
      specifically exempted by law.
   5. If the request for an exemption is approved by the President for submittal to OFM or DOP,
      the Office of Operational Planning and Budget will ensure that all formal request
      documentation and resulting President/Vice President responses are properly documented
      and submitted to the Department of Personnel for position hires and to the Office of
      Financial management for all other exemptions for consideration.

       NOTE: If OFM approves the college request it will be forwarded to the legislature and
       cannot take effect until after five working days after their receipt.

Additional College Limitations
    Any hiring, out-of-state travel, equipment purchases over $5,000 or personal service
       agreements funded by other than state funds/tuition or grant funds (such as local and
       auxiliary funds) must still be approved by the appropriate vice-president.

Below is additional information concerning these spending limitations:
Implementation Instructions from OFM and the Department of Personnel:
http://www.ofm.wa.gov/exemptionrequests/2010_freeze_instructions.pdf
Here is a list of Question and Answers:
http://www.dop.wa.gov/hiringfreeze/Pages/default.aspx

If you have questions please contact your divisional budget coordinator or Human Resource
Services.

				
DOCUMENT INFO
Shared By:
Categories:
Tags:
Stats:
views:23
posted:10/3/2012
language:Latin
pages:3