GENERAL PURPOSES AND DEVELOPMENT COMM ITTEE MEETING HELD IN THE by QHRDSL7

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									GENERAL PURPOSES AND DEVELOPMENT COMMITTEE MEETING
HELD IN THE COUNCIL CHAMBER, TOWN HALL, SHERINGHAM, ON
TUESDAY 11th OCTOBER, 2011, AT 7.30PM.


     PRESENT: The Chairman – Cllr P D Cox
              Cllrs McGinn, Booth, Fields, Ashcroft, Gooch & Smith
              The Clerk and Deputy Clerk

1.   TO RECEIVE AND CONSIDER APOLOGIES: Cllrs Hill, Birtwell,
     Brooks and Burns.

2.   DECLARATIONS OF INTEREST RELATING TO ITEMS ON THE
     AGENDA: There were none on this occasion.

3.   TO ACCEPT THE MINUTES OF THE MEETING HELD ON 16th
     AUGUST, 2011: The Minutes having been previously circulated Cllr
     McGinn so PROPOSED acceptance of the Minutes of the Meeting held
     on 21 June, 2011, Cllr Fields seconded. IT WAS AGREED.

4.   MATTERS ARISING FROM THE ABOVE MINUTES:
     a) The Clerk had received a reply from NCC regarding the problematic
     bollard on Cromer Road opposite Brook Hall. NCC advised that the
     central refuge was installed following a pedestrian crossing
     assessment in 2006. Evidence underpins effectiveness of such refuges
     in assisting pedestrian movements and as such they are unable to
     justify removal especially in the current financial climate.
     b) The Clerk has received a response from the letter of proposed
     transfer of land at the Fisherman’s Heritage Centre from NNDC to the
     Town Council. The reply advised that NNDC is considering positively
     the request for transfer and will be investigating the title and any
     statutory requirements. Cllr Wyndham Northam will be advised about
     this matter and if the decision is for NNDC disposal the transaction will
     proceed quite quickly. NNDC will give a definitive answer as soon as
     they can.
     c) There is concern from members about bricking in the back windows
     at the Station Approach bus shelter. The main concerns raised were
     costs and the lack of light within the shelter. The Committee will make a
     recommendation to Full Council to reconsider and investigate the
     available options.

5.   UPDATE FROM MEETING WITH NNDC RELATING TO
     REFURBISHMENT WORKS AND LIGHTING SCHEME ON THE
     PROMENADE:           Cllr Booth apologised for being unable to attend a
     meeting at NNDC. Cllr McGinn who attended the meeting with Mr R
     Goodliffe of NNDC gave an update regarding the lighting scheme. He
     explained there will be 13 standard lights at the East End promenade
     with a new electric supply being installed which will spur electricity to
     connect up the light at the bottom of the ‘blue steps’ making the total up
     to 14 permanent lights. The Company manufacturing the lights have
     been modifying the lights to shadow downwards with a triangle spot
     light each side of the columns to spread the light. They are still reliant
                                                General Purposes & Development Committee
                                                                        11th October 2011


      on having to put the Phase 3 electricity supply in ‘The Tank’ and
      complete the area of wall, after which the new toilet block will be put
      into position.

6.    TO DISCUSS INSTLALATION OF FLAG POLE BRACKETS AT THE
      TOWN HALL:           The Clerk reminded the meeting that at the
      meeting of the Full Council on 4th October, 2011, it was formally agreed
      to accept the quotation to replace the flag pole brackets at the Town
      Hall – Min 7992 refers. The Contractors arrived on site to carry out the
      works when it became apparent the gel outer coating on one of the flag
      poles is cracked and broken, which has allowed the fibreglass to fray,
      subsequently damaging the integrity of the pole and will require
      replacement on Health and Safety grounds. The Clerk also reported
      the Contractor had stated the poles will also require replacing as they
      are too tall to accommodate the new angle brackets, as the poles will
      lean to far outwards which could cause obstruction to passing vehicles.
      The Clerk has obtained a further quotation in the sum of £400.00 exc
      vat to replace both flagpoles. A further discussion ensued when Cllr
      Fields PROPOSED recommending to the Full Council to accept the
      quotation to replace both flag poles; Cllr Ashcroft seconded. IT WAS
      AGREED.

Cllr Smith arrived.
7.     PROTECTION OF OPEN SPACES AND BUILDINGS OF INTEREST
       IN SHERINGGHAM:
       Cllr Cox spoke about open spaces and buildings of historical interest
       around Sheringham. A reply is still awaited from Jill Fisher, Asset
       Manager at NNDC, asking for a list of green open spaces in NNDC’s
       ownership, in order for the Town Council to consider the possibility
       taking over some of the responsibilities to maintain their upkeep. It was
       decided to wait for a response from NNDC before discussing further.

8.    HIGHWAYS RANGERS TO CARRY OUT MAINTENANCE WORKS:
      Highways Community Rangers will be visiting Sheringham to carry out
      maintenance work during the week of 31st October. Cllr Booth advised
      the sign on the Common needs to have the graffiti removed. Several
      other items of possible work were discussed and it was decided that
      Councillors identifying any works will inform the Clerk who will contact
      the Highway Rangers directly.

9.    FREE COMMUNITY NOTICEBOARDS:
      The Clerk reported she had received a communication from Talk Talk
      offering communities two free notice boards, which will include
      advertising material for the company. Cllr Smith PROPOSED
      recommending to Full Council that we ask for two free standing boards,
      seconded by Cllr Booth. IT WAS AGREED.

10.   BUDGET REQUIREMENTS FOR 2012/13:
      This item was discussed and it was decided to take into account the
      following items at the Finance Officer’s Budget meeting.
      a) Queens Diamond Jubilee Celebrations
      b) Town Hall Mullions
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                                              General Purposes & Development Committee
                                                                      11th October 2011


       c)   Town Hall Drains (Interceptor)
       d)   Town Hal CCTV system
       e)   Bus Shelter (Cromer Rd Opp: Play Area)
       f)   Dog Bins
       g)   East Promenade Lighting (£5,000)

11.    DATE OF NEXT MEETING: To be arranged


The meeting closed at 9.05pm.




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