"RLD Wireless PCC project closeout report Final"
Closeout Request for Project Closeout Certification Form ALL CERTIFIED PROJECTS MUST FOLLOW NM STATE POLICIES AND PROCUREMENT CODE PROJECT GOVERNANCE PROJECT NAME Wireless Inspections DATE 5-6-2011 LEAD AGENCY Regulation and Licensing Department OTHER AGENCIES N/A EXECUTIVE SPONSOR J. Dee Dennis AGENCY HEAD J. Dee Dennis AGENCY CIO/IT LEAD Lori Hewig PROJECT MANAGER David Martinez PROJECT ABSTRACT (PROVIDE A BRIEF DESCRIPTION AND PURPOSE FOR THIS PROJECT) The Wireless Inspections process will purchase a license for the “mCheck” module, which is an add-on to the License2000/MyLicense software the State of NM currently owns. The module will allow inspectors, examiners, and investigators to connect remotely while performing an inspection anywhere in NM and fill out an electronic inspection form. These inspection forms can then be linked to license numbers within the licensing database. The software also allows the inspector to work in offline mode and synchronize their data to the database at a later time. The project will also purchase laptops and wireless cards and accounts for every inspector. Currently this process is performed entirely on paper and the data is stored in six different places. This project will streamline the business process and allow for consolidated data storage and retrieval. Pilot training and roll-out have been performed and were successful. Final training and roll- out will be performed in early May. Project was implemented in production on May18. Live wireless inspections are currently being done in the field. Schedule and Budget Revision: 9/1/10 Page 1 Closeout Request for Project Closeout Certification Form ALL CERTIFIED PROJECTS MUST FOLLOW NM STATE POLICIES AND PROCUREMENT CODE Planned Start Date July 2008 Actual Start Date July 2008 Planned End Date June 2010 Actual End Date May 2011 Planned Cost: (Budget) $184,700 Actual Cost: (Total) $184,700 Professional $46,700 Professional Services $46,700 Services Hardware $82,000 Hardware $82,000 Software $56,000 Software $56,000 Network 0 Network 0 Other 0 Other 0 CERTIFICATION HISTORY Date Amount Funding Source(s) (use specific citations to laws, grants, etc.) 6/25/2008 $50,000 Laws 2008, Chapter 3, Section 7, Subsection (21) Regulation and Licensing Department, Page 254, Line 16 -17 7/1/2008 $65,000 Laws 2008, Chapter 3, Section 7, Subsection (21) Regulation and Licensing Department, Page 254, Line 16 -17 11/21/2008 $69,700 Laws 2008, Chapter 3, Section 7, Subsection (21) Regulation and Licensing Department, Page 254, Line 16 -17 Scope Verification REQUIREMENTS REVIEW Yes No Explanation/Notes Were the project objectives (expected outcomes) X accomplished? Were all Deliverables submitted and accepted? X Did the IV&V vendor verify that all deliverables met the Final QA performed by DOIT X requirements? on May 5 2011 Have all contracts been closed? X Have all final payments been made (i.e., invoices paid) X Has adequate knowledge transfer been completed? X MAJOR PROJECT DELIVERABLES AND PERFORMANCE MEASURES MET Revision: 9/1/10 Page 2 Closeout Request for Project Closeout Certification Form ALL CERTIFIED PROJECTS MUST FOLLOW NM STATE POLICIES AND PROCUREMENT CODE (INCLUDE EXPLANATION IF A DELIVERABLE OR PERFORMANCE MEASURE WAS NOT MET.) Major Project Deliverable and Performance Budget Date Project Phase Measure (Include explanation if Deliverable or Performance Measure was not met.) Initiation: $50,000 6/25/2008 Project Charter Planning: $25,000 7/23/2008 Project Management Plan, IV&V Contract negotiated, Vendor Contract negotiated Implementation: $109,700 10/22/2008 Project Schedule, IV&V Contract signed, Vendor contract signed, IV&V report Final Training From: 4/3/2011 To: 4/15/2011 Rollout From: 5/02/2011 To: 5/20/2011 Closeout: $0 5/25/2011 IV&V Report (requested waiver of final report) $184,700 INDEPENDENT VERIFICATION & VALIDATION (INCLUDE SUMMARY OF THE LAST IV & V REPORT) Regulation and Licensing has been granted waiver of final Independent Verification & Validation. Revision: 9/1/10 Page 3 Closeout Request for Project Closeout Certification Form ALL CERTIFIED PROJECTS MUST FOLLOW NM STATE POLICIES AND PROCUREMENT CODE TRANSITION TO OPERATIONS: (DESCRIBE AGENCY PLAN TO SUPPORT PROJECT SOLUTION IN PRODUCTION. INCLUDE AGENCY PLANS TO FUND AND MAINTAIN THIS PROJECT. ) Yes No Explanation/Notes Are there recurring maintenance/operational costs for the product/service? X $17,260per Year Are there any recommended enhancements or updates? X N/A Funding source for maintenance/operational costs? Overhead from RLD divisions that utilize licensing suite. Summary: Revision: 9/1/10 Page 4