Lord Kitchener Elementary School Parent Advisory Council (PAC) Meeting September 6, 2011 1. PAC chair Heather Benna called the meeting to order at 7:04 2. June minutes were approved by Tina Wiebe and seconded by Jane Sydie. The intentions of the Executive PAC meeting on June 21st was to reach out to more cultural groups in our community. The Mandarin Community in particular. Lai Pheng has volunteered to translate our communications for all of the Kitchener Community. The second intention of that meeting was to encourage positive messages about the changes at our school. Approval of June Minutes by Joyce Cheung and seconded by Jane Sydie. 3. Reports A. Principal’s Report - Rosemary Love Rosemary introduced our new Vice Principal, Sean Marlyn. This is his first position as a Vice Principal. He previously taught at Henderson. Sean has been teaching in Vancouver since 1986. He likes Kitchener school and it’s community and is looking forward to working here. He will be teaching grades 3 and 4 along with Ms. Skarsgard this year. As we all know, the teachers are on Job action. They are in phase one of the job action. The teachers will withdraw from supervision before and after school. The children are being supervised by the SSA’s (Student Supervision Aids) before and after school. It is within the SSA’s job description and it also falls within their working hours. Teachers will not attend staff meetings or receive written information from the office. If this job action goes on for a while, there will be no report cards, parent conferences etc. The teachers are still required to keep track of grades. The students will likely not be affected by this job action. Parents will be affected by having less communication with the teachers. Parents will have to try and schedule some time to meet with the teachers during the school day. Sports are voluntary so will not likely be affected by the strike. Athletics will likely continue in most schools. Some of the other clubs may be affected depending on teacher involvement. The teachers can meet with Rosemary to discuss class placement until the end of Friday only. After Monday the teachers will not be discussing classroom placement with administration. There will not be a Meet the Teacher night this year due to the job action. Sean Marlyn is considered an administrator, even though he will be teaching this year as well. Content of the Professional development days may be affected. Often a principal organizes a speaker or a presenter and the teachers will not attend. School Planning Pro D's will focus on the whole school plan, including how the new school will be run and how it all will work. Rosemary will look into whether the library volunteers can keep the library open before and after school. The grade seven articulations have to be addressed since the students first term grades will be needed when applying to the mini schools. B. Treasurer's Report - Peggy Alca Peggy is working on setting up Pay Pal which will be completed by Monday. Our new Co-treasurer is Anna Nelson. The following 5 people have signing authorities for the Lord Kitchener Chequing account: Peggy Alca, Anna Nelson, Tracy Norman, Kathi McTaggart and Heather Benna. Margie Gray and Janet Mitchell will no longer have signing authority for this account. The following three people have signing authority for Lord Kitchener’s Gaming Account: Peggy Alca, Heather Benna and Kathi McTaggart Margie Gray will no longer have signing authority for this account. Our budget for 2010/11 was $20,995.00. We spent $20,000.00. Details are on the budget 2010/11 form. Wish list had $33,000.00 of which we spent $24,000.00. Two Smart boards will be purchased for $8,000.00 to make up the budget. Last page money in and money out. $164,000. Total out $151,000. If the $8000 had been spent on the smart board we would have spent closer to the total. Peggy will do a budget discussion next month so please forward any ideas to Peggy at that time for Wish List. The budget includes the allotment for classrooms on the budget. Teachers will plan to use the money for field trips etc. instead of collecting from the students. C. Seismic Committee Report - Kosta Chatzispiros We have a very active and large seismic committee here at our school. For example; General Gordon started out at the same time as us but do not have a set of approved drawings for their school. The parents here at Kitchener have really pushed it forward to make our construction get under way faster. The Heritage Frame Building was moved a few weeks ago. It was an exciting day with lots of onlookers. Some parents took photos of the move that they hope to show everyone in the near future. The frame building is not rotting and the concrete is in good condition as well. The foundation work for the new building has been started. The trees are making the construction slower since the tree roots are large and they have to work around them. Steel contract has been awarded. Full building permit has now been approved; this happened about 10 days ago. Work and budget are the only things left. We are still on time as of this week. September 2012 occupancy is very aggressive. VSB are assuring us that they will do their best to keep the project on time. Rosemary will be attending a Project Site Meeting tomorrow. The good weather is an asset in keeping the project moving along. Some of the boarding will be moved a little bit closer to the school for a week or two. The estimated budget reduction (based on reduced industry construction costs today vs. 2009 when budget approved) was 30% and it appears that we will actually see only a 15% reduction. Some gives and takes have taken place from the original drawings of the school. For example, the glass on the front face of the gym was significantly reduced and exterior details were simplified to address feedback from the City of Vancouver’s Urban Design Panel. VSB has the most current line drawings on their website. 4. Business Items: a. Recruitment for 2011/2012 Parent Patrol needs lots of Volunteers; contact Jane Sydie Traffic Safety Walking Wheeling Wednesdays is open. We will not fill this position this year, but we will keep it on the list for the future. General Fundraising position is open. Sister School is open. Job Action may affect the communication with the sister school. Rosemary will check out with the principal of Thunderbird School regarding their needs. b. Sustainability Committee - Chris Shorthouse There is no committee thus far. There is a huge opportunity with a new school and working with a clean slate. There is a sustainability coordinator at the VSB with access to many resources that we can tap into for our new school. Could we work with the school planners now to make our school the greenest school in the city? Can we work in sustainability in our green space at our new school. Healthy living, what are kids are eating, and walking wheeling Wednesdays. Better commuter -ing. Emphasizing social opportunities through our sister school. Open our new school as an amazing example of a responsible school. Kevin Millsap will come in to talk at our next PAC meeting. He works at the VSB for Sustainability. He is a great link to the city's sustainability program. c. Hot Lunch Update - Tracy Norman Hot dogs, Pizza, Sushi and Pasta. My Tiffan is providing pasta to our school this year. Jane Sydie is the Pasta Coordinator. We are introducing On-line purchasing for their lunch days this year. There will be a drink and an entree only. No snacks through the lunch program. The lunch dates are posted on the latest Hot Sheet sent home by Laura Horne. Ordering info will be sent home in the PAC package soon. d. Spirit Wear - Tina Wiebe, Ashley Horlock and Colleen Hopwood Tina presented the new logo for Kitchener spirit wear to the PAC. There will be hoodies, track pants, shorts etc. The spirit wear team is working with Joanne Hunter with Sports wear. Joanne is a Kitchener mom that has also dressed the Dunbar Little League and our track pinnies. There will be an online store that you can order your spirit wear. You will have the option to have it delivered to the school or your home. Tina would like to set up something in the school for everyone to view the sizes and styles. Look for how and when you can order in the upcoming Hot sheets. The committee is still looking for ideas for a mascot. They will put it out to the kids and see what they could come up with for a logo probably in January. Laurie will link up on the PAC website for ordering of the spirit wear. 5. Other Business a. Math Club - Peggy Alca Peggy likes Math! The club will be for kids in grades 4 through 7 that like math and want a little enrichment. They will be working on Brain buster books, and work on the questions that the organization Mathematica Centrum focuses on. Every year there is a contest for grades 4 - 7 through Mathematica Centrum. Marina Choy used to run this, but her child is no longer at the school. ACTION: Add Peggy to the list for Math Club Committee. b. Grade 7 Fundraising Committee No one has come forward as of yet. Looking for a coordinator. Looking for a time and place for Chris Shorthouse to sell the Lunchskins this year. Is there going to be a bookfair this year? October 24th? Where could it be done? Job action may affect the ability to have the book fair at this time. Mad Science no longer comes here due to lack of space at the school. Direct Appeal will be on line as well. Laurie can do separate fundraising module on the PAC website. The package is not ready to go out as yet. There will be an Opt in for e-mail distribution on our school distribution list. Meeting adjourned at 8:14 p.m. Next meeting is Wednesday, October 5, 2011 at 7:00 pm. We welcome and encourage your participation!
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