here The Diocese of Portsmouth by liaoqinmei

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									Training for New Parish
Treasurers: 27th June 2012 -
Isle of Wight



 Welcome
Training for New Parish
Treasurers: 27th June 2012 -
Isle of Wight
INTRODUCTION - 1- (RELAX!)
   A lot to get through – awareness is the
    immediate objective - but aimed also as
    a work of reference so no need for you
    to try and take it all in this evening!
   Contact me later if need be with any
    problems or for clarification
   Please no (deep) questions this evening
    if possible as a lot to get through – need
    to keep on track - but very welcome to e-
    mail me afterwards and obviously also in
    the future as need be
Training for New Parish
Treasurers: 27th June 2012 -
Isle of Wight
INTRODUCTION - 2 - people
   Diocesan Directory
    http://portsmouth.anglican.org/no_cache/
    information/online_directory/ available on
    line if you have access - invaluable
    source of people information including
    the Bishop, Archdeacons, Deans, PCC
    Incumbents, Church Wardens, Hon
    Secretaries, Hon Treasurers and PCC
    members. Also diocesan Heads of
    Section and diocesan staff
   Diocesan CEO Revd Wendy Kennedy
    (Diocesan Secretary)
Training for New Parish
Treasurers: 27th June 2012 -
Isle of Wight
INTRODUCTION - 3 - Mission 1

   http://www.churchofengland.org/
   Mission - The Five Marks of Mission
   The Mission of the Church is the
    mission of Christ
   http://www.anglicancommunion.org/minis
    try/mission/fivemarks.cfm
Training for New Parish
Treasurers: 27th June 2012 -
Isle of Wight
INTRODUCTION - 4 - Mission 2
   To proclaim the Good News of the
    Kingdom
    To teach, baptise and nurture new
    believers
    To respond to human need by loving
    service
    To seek to transform unjust structures of
    society
    To strive to safeguard the integrity of
    creation and sustain and renew the life
    of the earth
1 HANDOVER FROM
OUTGOING TREASURER

   RULE NUMBER ONE
   PREFERABLY OVER A REASONABLE
    PERIOD
   BUT NOT ALWAYS POSSIBLE –
    HOWEVER DEVELOP AWARENESS
    WITHIN PCC OF DESIRABILITY OF
    THIS (INCUMBENT, CHURCH
    WARDENS, SECRETARY – AND
    TREASURER) - TEAM WORK!
   ASSISTANT TREASURER IF
    POSSIBLE - CONTINUITY, BACKUP
    SUPPORTING RESOURCE, SHARE
2 Invaluable website link – 1
www.parishresources.org.uk

   Especially “Resources for Treasurers”
    section –Reporting and Accounting –
    Audit and Independent Examination –
    Treasurers Guide 1 = Roles etc, TG 2 =
    Financial Procedures
   Also “What type of Accounts”? > The
    Charities Act and the PCC – Statement
    of Recommended Practice - SORP 2005
    http://www.churchofengland.org/media/3
    7446/charitiesact.pdf > especially
    Chapter 14 Practical Examples (St.
    Emilion’s Barchester)
3 Invaluable website link –
continued – 2
www.parishresources.org.uk

   PLUS:
    http://www.churchofengland.org/media/3
    7446/charitiesact.pdf
    http://www.charity-
    commission.gov.uk/Charity_requirement
    s_guidance/Accounting_and_reporting/P
    reparing_charity_accounts/default.aspx
   Should include everything you could
    possibly need (probably!)
   However……..
4 The Legal Responsibilities
of PCCs and their Trustees - 1

   The Church of England has produced a
    summary booklet of the responsibilities
    of PCC’s, combining references to both
    the relevant measures governing PCC’s
    and the overall responsibilities of
    trustees. This may be accessed at:-
   http://www.parishresources.org.uk/charit
    y/Trusteeship%20leaflet%208pp.pdf
5 The Legal Responsibilities of
PCCs and Their Trustees - 2 - The
Measures in more detail - 1

   PCCs are governed by two pieces of
    CoE legislation – namely:
   1 The Parochial Church Councils
    (Powers) Measure 1956 as amended.
    This defines the principal function, or
    purpose, of the PCC as “promoting in the
    parish the whole mission of the Church”.
6 The Legal Responsibilities of
PCCs and Their Trustees - 3 - The
Measures in more detail - 2

   2 The Church Representation rules
    (contained in Schedule 3 to the
    Synodical Government Measure 1969
    as amended).

   Both documents may be accessed at:
    http://wwp.parishresources.org.uk/charity
    /gds.htm
7 The Legal Responsibilities of
PCCs and Their Trustees - 4 - The
Responsibilities of Trustees - 1

   Parochial church councils (PCCs) are
    charities and as such appoint trustees
    who are required to meet a range of
    legal responsibilities. Links to guidance
    notes on the most critical and relevant of
    these responsibilities follow.
8 The Legal Responsibilities of
PCCs and Their Trustees - 5 - The
Responsibilities of Trustees –
Links - 1
 Recruiting trustees: http://www.charity-
  commission.gov.uk/Publications/cc30.as
  px
 Trustees declaration form:
  http://www.charity-
  commission.gov.uk/library/guidance/sam
  pledeccc30.pdf
9 The Legal Responsibilities of
PCCs and Their Trustees - 6 - The
Responsibilities of Trustees –
Links - 2
   The responsibilities of a trustee:
    http://www.charity-
    commission.gov.uk/Publications/cc33.as
    px
   Trustees checklist: http://www.charity-
    commission.gov.uk/Publications/cc8chec
    k.aspx
10 The Legal Responsibilities of
PCCs and Their Trustees - 7 - The
Responsibilities of Trustees –
Links - 3
   Summary guide: http://www.charity-
    commission.gov.uk/library/guidance/cc3
    easy.pdf
11 Topics to be covered in
following slides - 1

   Charity status
   Which type of Accounts?
   SOFA – Statement of Financial Activities
    (per Fund)
   Independent Examiner
   Responsibilities
   Handling receipts & payments
   Reporting requirements
   Record keeping (Methods, Income,
    Expenditure, Agent, Funds, Bank Recs)
12 Topics to be covered in
following slides - 2

   Gift Aid
   “Acting as an Agent” (Non PCC) –
    examples
   Movements on Funds
   Balance Sheet (“triple entry”)
   Bank reconciliations
   Financial Management
   Be aware of, perhaps more for the future
   Year End Schedule
   Resources available to you
   KEEP IT ALL PROPORTIONATE
13 Charity Status (NB turnover
thresholds under review)

   Normal turnover (significantly) below
    £100,000 per annum = Excepted
   Turnover (“normal”) in excess of
    £100,000 per annum = required to
    register as a charity in own right with
    Charity Commission (2006 Act)
   Turnover includes all income –
    Unrestricted, Restricted, Endowment –
    but NOT endowments or loans received
    (or loans repaid to the PCC)
   Apply for Letter of Determination from
    CC if exceptionally exceed £100,000
14 Charity Status – Registered
(No.) Charity PCCs need to file
Annual Return and Accounts with
Charity Commission each year
 This must be lodged no later than 10
  months after the accounting year end –
  for PCCs this is 31st October following
  the previous 31st December year end.
 Link is: http://www.charity-
  commission.gov.uk/Charity_requirement
  s_guidance/Accounting_and_reporting/P
  reparing_annnual_returns/When_to_sen
  d_annual_return_index.aspx
 Must include Registered Number and
  refer to registered charity status in
  Annual Accounts and PCC Annual
  Report.
15 Charity Status – Excepted
Charity – just so you know

   Most PCCs (those with NORMAL
    income under £100,000) are legally
    excepted from having to register with the
    Charity Commission. In all other ways
    they are a full charity in their own right.
    The exception is now granted under the
    Charities Act 2011. No Annual Return.
   Precise new references relating to the
    Charities Act 2011 will be circulated in
    the near future
   PCC Annual Report and Accounts
    should refer to Excepted status
16 Which type of Accounts?

   Turnover below £250,000 per annum
    MAY prepare Receipts and Payments
    Accounts but all CAN prepare Accounts
    using Accruals Accounting (better
    option for good financial management
    and budgeting) - “proper” Balance Sheet
   Turnover above £250,000 MUST use
    Accruals Accounting
   Monthly Reporting should enable Annual
    Accounts to be prepared relatively
    “seamlessly” – try to tee up accordingly
17 Receipts & Payments
approach to Accounts –
STATEMENT OF ASSETS AND
LIABILITIES AT YEAR END
   NOT a Balance Sheet but can provide
    “illusion” of being a Balance Sheet
   Can be confusing!
   Include investments at Market Value
    (MV)
   “Proper” Accruals Accounts with
    complete “proper” Balance Sheet
    much better!
18 SOFA – Statement of
Financial Activities (per Fund)

   Incoming Resources
   Resources Used
   Excess of Incoming Resources over
    Resources Used (or vice versa)
19 “Real World” PCC Accounts
-1

   Format not prescriptive – but see
    model accounts (resources)
   Do please ensure all relevant details,
    provided, including as to type of fund
    and link to relevant bank account etc
    including whether or not current or
    deposit account – TRANSPARENCY
    and “business” management / best
    practice
   AVOID large sums held on current
    account!
20 “Real World” PCC Accounts
-2

   NB Accounts, Notes to Accounts,
    Accounting Policies and Independent
    Examiner’s Report – also PCC Annual
    Report – ALL 3 NEED TO BE SIGNED !
   Need to send a signed hard copy of
    Accounts including signed
    Independent Examiner’s Report and
    signed PCC Annual Report to the
    diocese, marked for my attention
    please – plus an electronic copy via e-
    mail if possible
21 Independent Examiner

   ALL PCC’s MUST obtain Independent
    Examiner’s Report – no de minimis –
    Church Accounting Regulations 2006
   Independent Examiner’s Report
    should be in prescribed format (see
    model Accounts) updated with
    references to Charities Act 2011
   If turnover greater than £250,000
    Independent Examiner must be member
    of an approved professional organisation
   Full audit required if turnover exceeds
    £500,000 per annum (more expensive)
22 INDEPENDENT EXAMINER
SHOULD TRY TO VERIFY
EXISTENCE OF ASSETS
   Independent Examination is NOT an
    audit but is a very responsible role –
    NOT a “rubber stamp” approach
   Independent Examiner should try to
    OBTAIN UNAMBIGUOUS
    INDEPENDENT VERIFICATION THAT
    SUBSTANTIAL (INVESTMENT)
    ASSETS EXIST
   Authority will need to be given to
    investment provider to provide such
    confirmation direct to Independent
    Examiner – BUT NB THERE WILL BE A
    CHARGE PER ITEM (perhaps £25)……
23 Hon Treasurer’s
Responsibilities

   Accountable to the PCC – “Navigator”
   Recording income and expenditure
   Looking after the funds
   Reporting the financial position
   Segregation/delegation of duties –
    ESSENTIAL FOR ALL PARTIES –
    COVER EVERYBODY’S BACK !!!!!
   Others
     eg arranging insurance cover, keeping
      an assets register, maintaining
      records for gift aid, paying staff…..
24 FRAUD PREVENTION –
VITAL - 1

   Scarcely believable but sadly it can
    sometimes happen
   ALL BE ALERT AT ALL TIMES –
    question!
   Signatories for cheques and investments
    – bank mandate should not only be
    updated but CHECKED PERIODICALLY
    TO ENSURE THE CURRENT
    SIGNATORIES ARE THOSE
    MANDATED BY THE PCC FOR THIS
   Copy Bank Statements to Incumbent or
    Churchwarden – query anything unusual
    especially large receipts and payments
25 FRAUD PREVENTION –
VITAL - 2

   Instructions to be clear with Investment
    provider that any encashment of
    investments MUST be signed off by
    Incumbent, Churchwarden and
    Treasurer with signed supporting
    PCC Minute (see below)
   PCC Minute for all movements of
    Investments – signed by Incumbent,
    Churchwarden and Treasurer
   Independent Examiner should try to
    verify existence of assets
26 FRAUD - THE “LITMUS”
TEST - 1

   Even where there is no “proper” Balance
    Sheet the assets should still reflect the
    surpluses or deficits shown by the
    Accounts
   So – if there is a deficit of let us say
    £10,000 then the assets should
    decrease by £10,000 (and of course
    vice versa)
   This is especially the case if several
    years are reviewed as a block
27 FRAUD - THE “LITMUS”
TEST - 2

   A “proper” Balance Sheet as per
    Accruals Accounts would reveal “asset
    imbalance” more accurately than a
    Statement of Assets and Liabilities
    however the principle holds good
   Where there are substantial deficits
    which are not “officially” reflected in
    asset outflows then it may be that the
    assets no longer in fact exist – NB!
      28 Handling Receipts &
      Payments - Receipts
   Receipts (Avoid “Netting Off”)
     2 independents to count and record
      cash
     Clear audit trail
     Bank promptly
     Issue receipts/acknowledgements
     Audit Trail
     Transparency
29 Handling Receipts &
Payments - Payments

   Payments (Avoid “Netting Off”)
     AVOID CASH PAYMENTS
     2 signatures on cheques – review
      signatories regularly
     NO SIGNED BLANK CHEQUES
     Standing orders
     Online banking
     Written instructions
     Audit Trail
     Transparency
30 Reporting Requirements

   To PCC
      At least quarterly - written record
      Cash position
      Performance against budget
   To Parish
      APCM
      One-off appeals
   To Authorities
      Annual Report and Accounts
      Governed by Charities Commission
31 Record Keeping

   Recording Methods

   Recording Income

   Recording Expenditure

   Acting as an Agent

   Recording Movements on Funds

   Bank Reconciliations
32 Recording Methods

   Manual system
   Spreadsheets e.g. Excel
   General accounting packages
   Specialist packages – e.g. Finance Co-
    ordinator – Data Developments (see link
    later) – integrated and updated – but NB
    cost
   USE WHAT WORKS FOR YOU
   BACKUP BACKUP BACKUP !!!!!!!
    INCLUDING INDEPENDENT (REMOTE)
    BACKUP !!!!!!!
33 Recording Income - 1

   Voluntary Income
     Regular giving
       • Planned giving
       • Collections
       • Tax recovered
     Other
       • Grants
       • Legacies
34 Recording Income - 2

   Activities for generating funds
   Income from investments
   Church activities
   Other incoming resources
35 Recording Expenditure

   Cost of generating voluntary income

   Fund-raising trading costs

   Church activities

   Governance costs
36 Gift Aid - 1

   Currently 25p tax back for every £10
    NET donation (£10 x 100/80 = £12.50;
    £12.50 x 20% = £2.50)
   Vital source of additional income
   Likely to have Gift Aid Officer – good
    idea – natural delegated role
   Diocese can claim centrally on behalf of
    PCCs – BUT YOU NEED TO PROVIDE
    THE INFORMATION AND MAINTAIN
    HMRC AUDIT PROOF RECORDS –
    VITAL !
37 Gift Aid - 2

   If you prefer to reclaim direct from
    HMRC that is fine
   CAN use Donations Co-ordinator (but do
    not have to) – Data Developments –
    01962 824044 – initial cost normally
    £155 (plus training if required) but
    discount available by going via C of E
    website: www.parishbuying.org.uk
   sales@datadevelopments.co.uk
38 Gift Aid - 3

   www.datadevelopments.co.uk website
    has free pdf download of Gift Aid booklet
    which has much useful information
   HMRC charities helpline: 0845 3020203
   http://search2.hmrc.gov.uk/kb5/hmrc/con
    tactus/view.page?record=XqbRdlnT_mo
39 Gift Aid - 4 - time limits for
claims

   Now a four year cut-off limit for
    claiming ANY Gift Aid
   4-year rule: e.g. for 2008 = 1st January
    2008 to 31st December 2008 by 31st
    December 2012 (4 years from 1st
    January 2012, namely start of current
    2012 accounting year)
   Transitional Relief – 2 years only to
    reclaim TR (see next slide)
40 Gift Aid - 5 - Transitional
Relief (relates to former 22%
rate of tax)
   Only two years allowed to claim
    transitional relief – “rolling” basis
   Donations made to 5th April 2011
    (FINAL ELIGIBLE TR DATE) must be
    claimed by 31st December 2013
    (similar basis to 4 year claim rules)
   TR on donations to 5th April 2010
    must be claimed by 31st December
    2012 (any earlier now out of time)
   Claim sooner rather than later – don’t
    wait!
41 Gift Aid - 6

   BE AWARE OF NEW MORE
    GENEROUS TAX THRESHOLDS !!!
    MAKE SURE ALL GIFT AID DONORS
    STILL PAYING TAX ! OBTAIN NEW
    DECLARATIONS !
   KEEP UP TO DATE! DEVELOPMENTS
   HMRC PENALTIES…….
   Catherine Gray: 02392 899650 -
    catherine.gray@portsmouth.anglican.org
   NB NEWSLETTERS!
42 “Acting as an agent” (Non
PCC)

   NOT part of the parish income and
    expenditure
   Examples
      Clergy fees to be assigned
      Choir fees to be paid to choristers
      Retiring collections for a specific
       charity – where everyone donates with
       the clear understanding where their
       money will go
43 Examples of Non-PCC
receipts

   Contras
   Fees cancelled – wedding
   Flowers cancelled – wedding
   Non PCC fees cancelled wedding
   Non PCC Christian Aid
   Non PCC verger fees
   Non PCC DBF fees
44 Examples of Non-PCC
payments

   Contras
   Fees cancelled – wedding
   Flowers cancelled – wedding
   Non PCC fees cancelled wedding
   Non PCC Christian Aid
   Non PCC verger fees
   Non PCC DBF fees

     Yes they should be equal and
    opposite – subject to timing
    differences – (at year end) bring in
    debtor or creditor if need be
45 Movements on Funds - 1

   Endowment Funds – income can ONLY
    be used in accordance with terms of
    Endowment – CAPITAL MUST BE
    PRESERVED
   Restricted Funds – again can only be
    used in accordance with terms of
    bequest or origin of fund
46 Movements on Funds - 2

   Unrestricted Funds
      General fund
      Designated fund – in effect potentially
       Unrestricted
   SHOW TRACK OF THE FUNDS TO
    RELEVANT BANK ACCOUNTS AND
    INVESTMENTS REPRESENTED!
47 BALANCE SHEET –
“nominal triple entry – Funds
are equivalent to “Equity” and
represented by assets”
   ASSETS (e.g. Cash at Bank) = £x
   EQUITY (Total Balances as at 1st
    January + Excess or – Deficit = Total
    Balances as at 31st December) = £x
   REPRESENTED BY FUNDS –
    Unrestricted, Restricted, Endowment) =
    £x (show trail to Bank Accounts etc)
   Quite a neat approach, but if you prefer,
    ignore the “Equity” line!
   Important to show all necessary
    detail, possibly via Notes to the
    Accounts – e.g. cash on deposit etc.
48 Bank Reconciliations

   Every account
   Monthly
   Standard Procedure
     Tick back statement to your records
     Update your records where necessary
     Take bank statement balance and if in
      credit then = – unpresented cheques,
       + uncleared deposits (aka after date
         bankings) - (and obviously vice
         versa if overdrawn!)
       MUST = the balance in your books
49 Financial Management –
vital “Navigation”

   Accurate recording and reporting –
    TIMELY – stay in control !!!!!!!
    You are in control of the ship –
    not the ship in control of you!
   Analysing
   Budgeting
   Forecasting (and comparison of
    Forecast with Budget) (variances)
   Actual to Budget (variances) –
    ALERTS!
   REVIEW APPARENT
    FAVOURABLE VARIANCES
    EXTREMELY CAREFULLY !!!
50 Be “aware of…..” - 1

   Table of Parochial Fees
   Visiting clergy
   Retired clergy
   Weddings / funerals
   Clergy expenses
   Interregnum expenses
   Donated Expenses
   VAT (NB 5% on energy costs)
51 Be “aware of…..” - 2

   Year End and Annual Accounts (Hon
    Treasurer + Independent Examiner
    review and Report)
   Annual Report (Hon Secretary)
   Annual Stats for Mission
    (Churchwarden)
   ANNUAL FINANCE RETURN
   Gift Aid (make sure up to date and
    HMRC audit proof!)
   CoE Procurement Advice
52 VAT in brief - 1

   5% rate for energy costs for ALL
    churches INCLUDING Excepted status
   Listed Places of Worship Grants
    Scheme – VAT rebate for qualifying
    repairs – within one year NB - link:
    http://www.lpwscheme.org.uk/msg6.htm
   LPWGS - use experienced contractor
    familiar with scheme if possible
53 VAT in brief - 2

   Zero rate for qualifying charity
    advertising and some stationery –
    link:
    http://customs.hmrc.gov.uk/chann
    elsPortalWebApp/channelsPortal
    WebApp.portal?_nfpb=true&_page
    Label=pageExcise_ShowContent&
    id=HMCE_CL_000123&propertyT
    ype=document
54 VAT in brief - 3

   Possible exemption for some fund-raising
    events – link:
    http://www.hmrc.gov.uk/charities/fund-
    raising-events.htm#9
   IF IN DOUBT CONTACT HMRC BEFORE
    THE EVENT! CAREFULLY RETAIN
    WRITTEN “PROOF / EVIDENCE”
    INCLUDING RECEIVED FROM HMRC
   http://www.hmrc.gov.uk/ for ALL HMRC
    matters including charities and Gift Aid
55 Diocese of Portsmouth
Finance Team - 1

   Stephen Collyer is Finance Director (also
    for two other Dioceses)
   Mary Makin is Diocesan Accountant
    (again also for two other Dioceses)
   Yvette Hoyland is Finance Officer
    (yvette.hoyland@portsmouth.anglican.or
    g) Tel: 02392 899683 (Portsmouth) &
    01962 737341 (Winchester)
   Michelle Lord is Finance Assistant
    (michelle.lord@portsmouth.anglican.org)
    Tel: 02392 899667
56 Diocese of Portsmouth
Finance Team - 2 - all helping
each other - 1
   PLEASE clearly identify payments you
    make to the diocese using your unique
    number and prefixing it with a Q if
    paying Parish Share or AF if paying
    Assigned Fees – Yvette Hoyland and
    Michelle Lord can advise on use of
    Remittance Slips, advisory e-mails,
    identification of bank Standing Orders
    etc – this is really important – please!
57 Diocese of Portsmouth Finance
Team - 3 - all helping each other -
2

   PLEASE don’t issue cheques if there are
    insufficient funds in the account
   No use of direct debits to or from
    diocese – NB!
   NB information in Newsletters etc
   PDBF Template of Investment Guidance
    for Parishes – revised June 2011
58 Year End Schedule
     January
       • Treasurer works on accounts
       • Secretary works on annual report
     February
       • Accounts to examiner
       • Draft annual report to examiner
     March
       • PCC adopts the annual report
       • PCC adopts the audited accounts
     April
       • Audited accounts to be displayed for at
         least 7 days prior to the APCM
       • APCM (MUST be held by 30th April)
       • Send paperwork (all signed) to Diocese
         within 28 days of APCM – PLEASE !
59 BUDGET - 1

   In its simplest form, take previous year’s
    actual / projected and roll forward
   Then tweak as appropriate – any
    significant changes or developments?
   A GOOD BUDGET CAN BE MORE
    ACCURATE THAN SO-CALLED
    ACTUAL !!!!! NB !!!!!
   Accruals basis MUCH BETTER than
    Receipts and Payments
   Accruals not difficult – we can help
    you set up
60 BUDGET – 2 – outturn /
variances / forecast

   Spread on monthly basis
   Monthly comparisons – actual to budget,
    Year to date actual, forecast to year end
    plus YTD actual compared with annual
    budget
   Variances – adverse and favourable
   Variances – controllable / non-
    controllable
   Trends / run rate / outturn / FUTURE
61 BUDGET - 3 - BUDGETARY
CONTROL / FORECAST =
AWARENESS / CONTROL /
ANTICIPATION / ACTION
   In Year awareness of how going - similar
    to navigating
   No sudden shocks (avoid the rocks!)
   Financial management and control
   Exceptional items – e.g. capital works
    (special funding? – GRANTS:
    http://www.grantnet.com - free advisory
    service to charities)
   Budget > Actual > Forecast /
    Projection
   “Running the Business”
62 RISK

   SWOT analysis if appropriate
   Red / Amber / Green (“traffic lights”)
   Assess Likelihood / Impact if does occur
   Ongoing Risk Register with any planned
    mitigation
   Undertaken sensibly can be a very
    valuable tool / exercise
   Keep as simple as possible - primarily
    identify “real world” key risks
   Risk management as distinct from risk
    aversion
63 Annual Parish Finance
Returns and Annual Statistical
Returns
   Jane Dobbs is our lead on both
   PFR completed by Hon Treasurer
   ASR completed by PCC Hon Secretary
    or Churchwarden
   Returns now for electronic completion if
    possible on line – for the password and
    login details please contact Jane Dobbs
   jane.dobbs@portsmouth.anglican.org
   02392 899664
64 PARISH FINANCIAL
COMMITMENT FORM - 1

   Annual allocation of Parish Share –
    based on rolling 10-year AWA (Average
    Weekly Attendance) and SES (Socio
    Economic Score) (SES not changed
    recently)
   Public Notice for display at Church
65 PARISH FINANCIAL
COMMITMENT FORM - 2

   Diocesan Expenditure 2012 : £6,589,063
   To help us we receive from:-
     Church Commissioners £470,825,
    Diocesan Investment, rents and Glebe
    income £561,715, Grants & Trust
    income £409,376, Assigned Fees and
    other income £384,653, Reimbursement
    from other Dioceses £370,236, Diocesan
    Transition Fund for Clergy Pensions
    £38,850:
     TOTAL £2,235,385, Equal to 33p in
    every £1
66 PARISH FINANCIAL
COMMITMENT FORM - 3

   TOTAL CONTRIBUTIONS FROM
    PARISHES (PARISH SHARE)
    £4,623,678
   Equal to 67p in every £1
67 FUND RAISING &
STEWARDSHIP IN BRIEF

   See Newsletters
   Gift Aid !
   David Isaac / Kay Lancaster
    kay.lancaster@portsmouth.anglican.org
   Giving For Life
   Will Aid scheme / legacies
   Nick Ralph
    nick.ralph@portsmouth.anglican.org
   in particular Funding Central (NCVO):
    http://www.fundingcentral.org.uk/Default.
    aspx
68 Resources available to you
-1

   SORP 2005 – a guide – Church House
    Publishing:
    http://www.chpublishing.co.uk/product.as
    p?id=2393254 to purchase the guide (to
    download:
    http://www.churchofengland.org/media/3
    7446/charitiesact.pdf )
   http://www.charity-
    commission.gov.uk/Charity_requirement
    s_guidance/Accounting_and_reporting/P
    reparing_charity_accounts/sorpfront.asp
    x
69 Resources available to you
-2

   The Church Treasurer’s Handbook, a
    comprehensive companion and guide by
    Robert Leach, Canterbury Press
   Association of Church Accountants and
    Treasurers - ACAT: admin@acat.uk.com
   Buddy – experienced local Hon
    Treasurer via Deanery Finance Team
   Buddy - experienced user of Finance
    Co-ordinator (e.g. coding etc)
70 Resources available to you
-3

   “Pompey Chimes”
   Diocesan e-Bulletins (Caroline
    Challender): Caroline Challender
    Caroline.Challender@portsmouth.anglic
    an.org
   Our NEWSLETTERS:
    http://portsmouth.anglican.org/what_we_
    do/property_dac_finance/parish_finance
    _advice/finance_newsletters/
    http://www.grantnet.com
71 Resources available to you
-4


   LINKS included in Newsletters: e.g. for
    Grants: http://www.grantnet.com
   Heritage Lottery Fund:
    http://www.hlf.org.uk/Pages/Home.aspx
   Listed Places of Worship Grants
    Scheme (LPWGS) (VAT reclaim):
    http://www.lpwscheme.org.uk/
   Funding Central (NCVO):
    http://www.fundingcentral.org.uk/Defa
    ult.aspx
72 Resources available to you
-5

   Our WEBSITE (in Diocesan Directory)
    http://portsmouth.anglican.org/what_we_
    do/property_dac_finance/parish_finance
    _advice
73 Resources available to you
-6

   Invaluable:
    www.parishresources.org.uk,
    includes:Treasurer’s Guides 1 & 2
   http://www.churchofengland.org/medi
    a/37446/charitiesact.pdf
   http://search.charitycommission.gov.
    uk/search/?IW_FIELD_NATURAL_LA
    NGUAGE=PCC+Annual+Reports&IW_
    DATABASE=www.charity-
    commission.gov.uk
74 Resources available to you
-7

   christopher.malone@portsmouth.anglica
    n.org – Parish Finance Adviser – here to
    help - 02392 899655
   NB - normally work Tuesday and
    Wednesday each week
   Diocese of Portsmouth, First Floor,
    Peninsular House, Wharf Road,
    Portsmouth, PO2 8HB
   Reception: Catherine Gray, 02392
    899650
75 Keep it all proportionate

   Keep it simple
   Keep it straightforward
   Ensure transparency
   Avoid “building up problems” for the
    future – “keep on top of things”
   Don’t bury head in sand – ask for help if
    need be
   VITAL AND IMPORTANT ROLE -
    GOOD LUCK AND MANY THANKS
76 And Finally…………..


 SMOOTH AND
 COMPREHENSIVE
 HANDOVER TO NEXT
 INCOMING TREASURER
 !!!!!!!

								
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