Job Description � Project Coordinator by G2ED1p


									                           Job Description – Project Coordinator
Reporting to the Manager, Projects and Technical Support, you will be responsible for the tracking,
procurement, and logistic coordination of equipment and materials in the Technical Support and Project
Management group. In addition, you will be required to take all necessary steps to ensure correct equipment is
delivered on time. The key accountability is to provide accurate and timely deliveries of products to internal and
external customers, and to ensure customer satisfaction. The following list outlines some of the main
responsibilities for the Project Coordinator:

Project Administration and Coordination Deliverables

                   Liaise with sales staff, and ensure project files have all the background scope documents in
    place to start the project.
                   Set up all project information from the release in the company’s business system.
                   Maintain Project database of all orders with appropriate information for present and future
    reference, including tracking outstanding open orders.
                   Maintain project information in appropriate folders on the company server.
                   Calculate estimated lead time and lag time to enter estimated “Target Date” in the projects’
    database. Liaise with the customers to determine the final “Actual” equipment delivery schedule to update
    the database.
                   Order equipment and accessories from suppliers based on the determined target dates
    provided by customers and with consideration to lead times.
                   Review the equipment and materials inventory system before placing new orders.
                   Liaise with suppliers to ensure that the correct product is supplied with correct price and
    delivery schedule.
                   Ensure that the equipment and materials cost from suppliers commensurate with the project
                   Liaise with internal and external customers to proactively resolve projects issues.
                   Follow up with customers for approval of equipment drawings submittals.
                   Provide customers with order confirmations and delivery schedules for each new order, and
    obtain actual delivery date requirement.
                   Coordinate logistic / equipment transportation as per projects’ timing requirements, cost
    allocation, and customers’ confirmations.
                   Maintain ownership of each project through to completion, including coordinating with other
    team members in meeting customer deadlines.
                   Create bills of lading for shipments from shop.
                   Prepare invoice on company accounting system, and ensure all background documents are
    organized in the file.
                   Meet departmental performance targets as required.
                   Act as fill-in receptionist if required for lunch hours or holidays.


 Present a professional image to the Company’s customers and suppliers maintaining the highest ethical
  standard of conduct.
 Participate in company-sponsored training programs as provided.
 Participate in the Company’s initiatives for developing stronger relationships with our customers and
 Excellent interpersonal and communication skills to liaise with inter-company departments and external

August 29, 2012                                                                                           Page 1
                          Job Description – Project Coordinator
 Adhere to all Health and Safety rules and recommendations at all times.
 In the case of a power outage or declared State of Emergency by any level of Government, be available for
 Other tasks and responsibilities as may be required from time to time consistent with this position and the
   job description and duties set out herein.


   Minimum of 2 years college in related programs.
   Minimum of 5 years direct experience as a coordinator in a similar environment.
   Strong skills in Microsoft Office (Word, Excel), and database.
   Detail oriented.
   Mature, organized, and responsible individual with strong multi-tasking abilities.
   Willingness to learn new skills, and serve as support in number of different capacities.
   A self-starter and a team player who is able to work both in a team environment and independently.
   Analytical and problem solving skills.
   Strong ability to deal with competing priorities and time management.
   Experience in an engineering or project management environment is an asset.

Contact Information:

Please forward your resume and cover letter to Only candidates selected for interview
will be contacted.

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