GALLATIN COUNTY BOARD OF EDUCATION by 0klOu69

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									          GALLATIN COUNTY BOARD OF EDUCATION
       RENTAL/USE OF FACILITIES APPLICATION PACKET


RULES AND REGULATIONS RELATING TO COMMUNITY USE OF SCHOOL
BUILDINGS:

COMMUINITY USE OF SCHOOL FACILITIES:

GENERAL

Responsible and organized community groups may be permitted to use or rent school
facilities, where such use will not interfere with the school program. All arrangements
shall be subject to the provisions which follow. School facilities shall not be used for
personal or commercial activities.


GRANTING APPROVAL

The Board will approve, schedule, and assign the use of school facilities by responsible
and organized groups. Applications shall be made on forms provided by the
Superintendent, and must be signed by a responsible member or sponsor of the group
making the application.

School facilities may be used by responsible and organized properly supervised groups
when classes and/or other school organized activities do not require the facilities and
when, in the judgment of the Superintendent or his/her designee, such use will not be
detrimental to the educational purpose for which the facilities were provided.

The Board reserves the right to require that any scheduled use of any school facilities be
surrendered in favor of another group or activity when, in the opinion of the
Superintendent and or his/her designee, the best interest of the school district will be
served by such change of usage.

The Superintendent or his/her designee, in order that maximum use may be made of all
facilities, shall assign areas to groups which in his/her judgment best suit the needs of the
group requesting use of the facility.

Applications may be made on an as needed basis. Applications must be renewed each
year. Application blanks will be available in the Superintendent’s office. Each
application will be considered on its individual merit. The date of filing will not
determine priority of use, if so approved.
CONDITIONS OF APPROVAL

Unless waived by the Board, a school custodian must be present during the activity and
shall determine security rules for the building. Unless waived by the Board the hourly
wage of the custodian(s) must be included in the contract along with social security and
retirement payments required by law. If such work activity causes the custodian to be
employed beyond a normal work week, the entity requesting use of the school facilities
shall pay such overtime wages.

Activities that are sponsored by approved student organizations, faculty groups, or school
related parent groups may use school facilities without charge when approved by the
Superintendent or his/her designee. Other groups will be charged the rental fee, as
approved by the Board, unless such fee is waived by the Board.

Only persons over 21 years of age may sign a request for use of school facilities. The
organization requesting the use of the facility is held directly responsible by the school
for the proper supervision of persons admitted to the building during this period. This
person, or adult designated in writing by him/her, must be directly in charge of the area
during the entire time it is in use.

Only those facilities assigned by the Superintendent or his/her designee and set forth in
the contract will be available to the group. In the case of youth groups, the responsible
adult must present him/herself to the employee in charge of the building before the group
will be admitted to the building, and he/she must be in attendance through out the
activity.


CONDITIONS FOR USE OF SCHOOL FACILITIES

Cost to repair damage to the building, grounds, furnishings, or equipment caused by or
permitted by the organization using the school facilities will be charged directly to the
organization named on the face of the contract at the cost of replacement or repair in the
case of building or ground damage. School equipment shall not be a part of any
agreement unless specifically enumerated in the contract.

In the use of facilities, the group is expected to leave the facility in the same condition as
it was upon arrival. A group granted use of the facility shall not sublease or reassign any
portion of the facility or any item of equipment enumerated in the contract. Failure to
comply with the above may result in future denial of the use of the facility.

These general rules and regulations will govern all uses of the school’s facilities:

       1. Smoking is not permitted in the school building(s) at any time (KRS 438.050)

       2. For all evening meetings the building must be cleared by 11:00 p.m.
       3. Use of intoxicating beverages in the building and/or on the grounds is
       forbidden. Refreshments are permitted only in approved areas..

       4. Gambling in any form is forbidden.

       5. The employee in charge of the buildings may open or make available only
       such space as specifically identified in the contract. The employee in charge is
       not permitted to open doors until the responsible person named on the face of the
       request is present.

       6. No immoral or illegal activity shall be allowed on the premises.

       7. The request must specify the use(s) to be made of the facility. Only such
       approved uses are permitted.

       8. A group which violates, or permits to be violated, these rules and regulations
       may be denied future use of school facilities.

       9. When active games are played in the gymnasium area, gym shoes must be
       worn by participants.


LIABILITY

Any organization granted use of the facility must, as a condition of being permitted to use
the facility, assume all liability for injury to individuals and that organization shall
indemnify and save harmless the Board from any loss and damage thereby. The
Superintendent or his/her designee may require such organization to furnish liability
insurance in amounts he/she deems appropriate for the benefit of and protection of the
Board.


RENTAL FEES
    Gymnasium                                $20.00 per hour
    Cafeteria                                $10.00 per hour
    Kitchen                                  $15.00 per hour
    Baseball Field                           $10.00 per hour
    Classroom                                $ 5.00 per hour
                          GALLATIN COUNTY BOARD OF EDUCATION
                               600 MAIN STREET, P. O. BOX 147
                                      WARSAW, KY 41095
                             Phone (859) 567-2828, Fax (859) 567-4528

                 REQUEST FOR RENTAL/USE OF FACILITIES APPLICATION


_____________________________________                         ________________________________
NAME OF REQUESTING ORGANIZATION                               AREA OF THE FACILITY

_____________________________________                         ________________________________
PERSON WHO WILL BE PRESENT AND                                DATE(S) THE FACILITY IS REQUIRED
SUPERVISING THE ACTIVITY                                      FROM _____ a.m., p.m. TO _____ a.m.,       p.m.
                                                              (Please circle a.m. or p.m.)

IF THIS IS A CONTINUING REQUEST, INDICATE THE DURATION BELOW:

Beginning: __________________ and continuing through: __________________

THE REQUEST AREA(S) OF THE FACILITY WILL BE USED FOR THE FOLLOWING ACTIVITIES:
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________

SCHOOL EQUIPMENT TO BE USED:
______________________________________________________________________________________

APPROXIMATE # OF PERSONS: _______________________


__________ I request waiver of the rental fee.
__________ I request waiver of the charge for custodian.

I have read the Rules and Regulations for Community Use of School Facilities and agree on behalf of the
requesting organization to assume personal responsibility for the proper use of the above named areas of
the facility.

________________________________            _____________________________________________
SIGNATURE OF PERSON MAKING                  Address
REQUEST ON BEHALF OF THE                    ________________________________________________________
ORGANIZATION

__________________                          Home ________________ Work ________________
DATE                                        TELEPHONE

                                 AREA BELOW FOR OFFICIAL USE ONLY

______________________________ __________
BOARD CHAIRMAN                         DATE

_____________________________________ ______________ _______________________________         _____________
PRINCIPAL’S SIGNATURE                  DATE          SUPERINTENDENT’S SIGNATURE              DATE
__________ APPROVED                                  __________ APPROVED
__________DISAPPROVED                                __________ DISAPPROVED

STIPULATIONS: _________________________________________________________________________________________

                   RETURN TO THE OFFICE OF THE SUPERINTENDENT, ADDRESS ABOVE
                 KENTUCKY SCHOOL BOARDS INSURANCE TRUST

                      SPECIAL EVENTS OUTLINE OF COVERAGE
CARRIER:                            Transamerica Insurance Company

POLICY FORM:                        1986 Occurrence Form –Non-Audited Policy

POLICY TERM:                        Annual – Coverage Daily – Duration of Event

NAMED INSURED:                      School District
                                    Sponsor of Insured Special Event

COVERED ACTIVIES:                   Events endorsed onto the policy

LIMITS OF INSURANCE:
      General Aggregate Limit                          $1,000,000
                                                       Per event

         Products                                      $1,000,000

         Personal Advertising Injury Limit             $1,000,000

         Each Occurrence Limit                         $1,000,000

         Fire Damage Limit (any one fire)              $   50,000


NOTABLE EXCLUSIONS:

         Nuclear Energy; Asbestos; Pollution; Bodily Injury to Employees; Aircraft; Motor Sports Racing;
         Amusement Devices; Rodeos: Fireworks; Rap Music Concerts; Missiles; Property Damage to
         Animals; Premises Medical Payments; Athletic Participant.


DEFIENITION OF ATHLETIC PARTICIPANT;

         Includes players, coaches, managers, staff members, team workers, referees, officials,
         scorekeepers, and other personnel including but not limited to media personnel permitted to enter
         any restricted areas which are defined as those areas restricting access to general public spectators.


DEDUCTIBLE: $250.00 per occurrence, Property Damage.


LIABILITY PREMIUM: $115.00 per event/day

This is only a very general reference to what coverage(s) the insurance policy or policies provides and is
not intended to attempt to describe all of the various details pertaining to the insurance. Actual coverages
are detailed in the policy of insurance and are always subject to all terms, provisions, conditions, and
exclusions as contained therein. You should not rely upon this generalized summary, but should consult
the actual policy for a complete description and details regarding coverage.
                             Kentucky School Boards Insurance Trust



                                SPECIAL EVENTS APPLICATION



School District ___________________________________________________________

Sponsor of Event _________________________________________________________

Sponsor’s Address ________________________________________________________

                         ________________________________________________________

Sponsor’s Phone _________________________ Estimated Attendance ______________

Type of Event ___________________________________________________________

Location of Event ________________________________________________________
                                     a.m.                    a.m.
Date of Event: Beginning _______________ p.m.  Ending _______________ p.m.

Number of Days _____________________ @ $115.00 PER DAY =                                       $_____________

Attach check for the above amount, Payable to: KSBIT

UNDERWRITERS SAFETY & CLAIMS

Mail application with payment to:

Kentucky School Boards Insurance Trust
ATTEN: Merry Ann Lowery
260 Democrat Drive
Frankfort, KY 40603



                          Programs Administered by the Kentucky School Boards Association
 260 Democrat Drive ■ P.O ■ Box 3219 ■ Frankfort, Kentucky 40603 ■ (502) 695-8107, (800) 852-8912, FAX (502) 695-0231

								
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