September 21, 2012
TO: A&S Fee Recipients
FROM: Gerald Law II, Budget Committee Chair
64th Student Senate Budget Committee
RE: Allocation of Funds for the 2013-2014 Fiscal Year
Thank you all for your time and hard work with your respective organizations over the
past year. It is time for SGA and the budget committee to have hearings for the 2013-
Our budget packet will be available September 21, 2012 in the SGA Accounting and
Advising Office, 209A Union, and also on the Student Government Association website.
They are due 12:00 pm on Friday, October 5, 2012. Hearings and deliberations will be
held the week of October 8-12, 2012. The hearings will be 15 minutes each followed by
five minutes of questions by the committee.
Please try to limit your requests to no more than 5-7 pages (except for Union and Campus
Recreation). If you have more information, please bring 10 copies of it with you to your
During these hearings the A&S requesting organization is expected to come prepared and
on time. Your organization is expected to be represented by a director, assistant director,
or financial officer. The option of a past executive member (and whoever else affiliated
with your organization that you feel is necessary) will be suitable as well. There is no
need to bring your whole organization just the appropriate amount to contribute to your
Please plan on $7.67 per hour for minimum wage.
In order to ensure a smooth and fair budget process, we ask that you use details when you
complete the packet, and come prepared to answer questions concerning funds. We look
forward to working with your organization; if you have any questions regarding the
upcoming budget process, feel free to contact me, Gerald Law II via e-mail at
email@example.com or phone (941) 374-1741. You may also contact Ms. Vicki
Dobiyanski Director of Student Affairs, at firstname.lastname@example.org or at (850) 644-
BUDGET REQUEST PACKET
Budget Packets for 2013-2014 are due NO
LATER than 12:00 pm, October 5, in room
209A of the Union, SGA Accounting.
Late or incomplete packets will not be accepted –
use this flyer to ensure completeness
Hearings will be held on the week of October
8-12, 2012. The sign-up sheet will be available
beginning October 1 in the SGA Accounting
The following should be included
with your Budget request Form:
Completed request form
Answers to the four questions
Also provide 10 copies of all supplemental
materials (i.e. flyers from your major
programming) AT THE TIME OF YOUR
Funding Request Form Checklist
Wages and benefits for any employees.
II. OPS WAGES
Wages; Minimum wage is estimated at $7.67/hr.
III. CONTRACTUAL SERVICES
Speaker Money you use to pay for a speaker. This would be the speaker’s cost to attend
your event. This includes honorarium, travel for the speaker and any required
aides, and any other costs included in the speaking contract.
Entertainer This includes concerts, bands, DJ, comedians, and any other entertainment that
is needed. This does not include venue rental.
Advertisement Please provide any quotes for events that you will need to advertise. Include all
possible details and financial figures.
Printing Estimation for printing costs for your events and/or printed materials needed.
Office Include what items are needed for your office and any items you might need
Supplies for your events that are in the category of office supplies.
Facility This includes any facilities that will be needed to hold events. Be specific
(include location and all individual costs associated).
Membership List membership fees that you have to pay to state and national organizations.
Travel Include travel information. State how many people are traveling costs per
person mode of transportation, and how you priced your figures.
Food Banquets open (and free) to ALL FSU students and cultural awareness
activities will be considered. SGA does not generally fund food for general
VI. CLOTHING & AWARDS
Clothing This is typically used to fund T-shirts that advertise your organization as a
whole. Costumes needed for plays and dance routines also fall into this
Awards Trophies, plaques and certificates that are given to students and advisors.
These items may not have any intrinsic value.
Student Government Association
Student Senate Budget Committee
Budget Request Form
Director____________________________________ Budget #____________________
Phone Number _______________________E-mail____________________________
Phone Number _______________________ E-mail ____________________________
BUDGET CATEGORIES AMOUNT REQUESTED COMMITTEE ACTION
1.) Salaries $ __________ __________
2.) OPS Wages $ __________ __________
3.) Contractual Services $ __________ __________
4.) Expense $ __________ __________
5.) Food $ __________ __________
6.) Clothing and Awards $ __________ __________
TOTAL BUDGET: $____________ $___________
2013-2014 A&S FEE EXPENSE SCHEDULE
CONTACT NAME & PHONE: _____________________________________________
ACCOUNT NUMBER: ___________________________________________________
2011-2012 2012-2013 2013-2014 BUDGET
CATEGORY EXPENSES PROJECTION REQUEST COMMITTEE
PRINTING & POSTAGE
ED, MED, AGR. SUPPLIES
OTHER MISC. ITEMS
FURNITURE & EQUIPMENT
CLOTHING & AWARDS
Please type the answers to the following questions, totaling no more than four pages
and include them with your packet.
1. Explain your organization’s purpose and mission.
2. If requesting funds in any category, please give a brief description of what the
funds will be used for. Be as detailed as possible.
3. If your organization receives less funding, what category should be cut?
4. Please ensure the email address and telephone number provided will be valid
up to the time of hearings (you may be contacted during hearings and
* If you have any questions, you may contact the budget chair, Gerald Law II at
email@example.com or the Director of Student Government, Ms. Vicki Dobiyanski at
firstname.lastname@example.org. Please note that the more detailed you are in your
requests, the more information the committee will have to work with. More details
will allow for us it to make a more fair and informed judgment when allocating funds.