The Minutes of the Ordinary Meeting of the Carterton District by 0klOu69

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									 The Minutes of the Ordinary Meeting of the Carterton District Council held in
the Council Chambers, Holloway Street, Carterton on Wednesday 24th November
                              2010 at 9.30am


Present               Mayor, R Mark (Presiding)
                      Crs. J Booth, E Brazendale, R Carter, B Durbin,
                      W Knowles, B Poulsen & G Smith

In Attendance         C Wright (Chief Executive)
                      M Hautler (Manager Planning & Regulatory)
                      S Zabell (Committee Secretary)
                      W Middelberg (Roading Consultant)


1.     Apologies

There were no apologies received.

2.     Leave of Absence

Cr. Knowles advised that he would be on leave from 08/12/2010 to 14/12/2010.
Cr. Poulsen advised that he would be on leave from 20/12/2010 to 09/01/2011.

3.     Declaration of Conflict of Interest

Cr. Durbin declared a conflict of interest with agenda item 8.12.

4.     Notification of General Business/Late Items

       4.1      Funding Concept for the Carterton Events Centre
       4.2      Safety Issue with Local Residents Fence
       4.3      Library Committee
       4.4      Governance Report on Wellington Region Councils
       4.5      Public Excluded Item – Borlase Road Access

5.     Public Forum

John Baker of 101 Lincoln Road addressed the meeting and advised that he had two
topics he wished to discuss.

He advised that he has been affected by the recent rate increase and that he would
like to have input in to the rates review process.

Mr Baker additionally advised that some rural residents had been issued with the new
red recycling bins that are intended for cardboard and paper products; he felt this
was unfair as they would not be charged for this against their rates. He further
stated that he was unhappy with rural residents taking advantage of the recycling
and rubbish removal service by bringing their refuse to town in Council rubbish bags
and depositing it at urban addresses. He felt that this was unfair as rural residents
are not charged for waste removal in their rates.

The Chief Executive advised that once background information regarding the rates
review had been collated the public would be given opportunity to participate in the
review process.

He further advised that Council would investigate his concerns regarding rural
ratepayers using the urban waste removal services.
6.        Destination Wairarapa – Annual Report 2009-10 & Quarterly Report
          September 2010

The Chair of Destination Wairarapa, Steve Blakemore, presented the reports for the
benefit of those present and gave background to marketing strategies, key
attractions, membership and their financial status.

An opportunity was given for questions and comments.

His Worship the Mayor thanked them for their attendance at the meeting and wished
them all the best for the future.

Moved:

That Destination Wairarapa meet with the representatives and architect of the
Carterton Events Centre to discuss promotion of the centre.

Cr. Durbin/Brazendale

Carried

Moved:

That the reports as tabled by Destination Wairarapa be received.

Cr. Knowles/Carter

Carried


7.        Confirmation of Minutes

          7.1   Ordinary Meeting dated 11th November 2010

Moved:

That the minutes of the Ordinary Meeting dated 11th November 2010 be confirmed.

Cr. Brazendale/Cr. Greathead

Carried


8.        Officer Reports & Correspondence Received

          8.1   Chief Executive’s Report

Moved:

That the report as tabled be received.

Cr. Carter/Knowles

Carried

Moved:
That two elected members be appointed to liaise with the Chamber of Commerce
regarding the grant from Council.
Cr. Carter/Greathead

Carried

Moved:

That His Worship the Mayor and the Deputy Mayor be appointed to liaise with the
Chamber of Commerce regarding the grant from Council.

Cr. Knowles/Smith

Carried

Moved:

That three representatives be appointed to the Joint Wairarapa Shared Services
Working Party.

Cr. Knowles/Brazendale

Carried

Moved:

That Crs. Brazendale, Greathead & Poulsen be appointed to the Joint Wairarapa
Shared Services Working Party.

Cr. Durbin/Carter

Carried

Moved:

That Council agree to the proposed two-tier system of portfolios and allocate
portfolios to individual councillors as per the Mayors recommendations and tabled
amendments.

Cr. Greathead/Carter

Carried

Moved:

That Council agree to an inspection of the district on a date in February 2011 that
the Chief Executive will set.

Cr. Brazendale/Durbin

Carried


          8.2   Roading Report

Purpose

To update elected members on matters of interest or matters requiring Council
input/resolution over the past month.

Moved:
That the report as circulated be received.

Cr. Knowles/Smith

Carried


          8.3   Operations Report – Special Projects Report

Purpose

To update elected members on matters of interest or matters requiring Council
input/resolution over the past month.

Moved:

That the report as circulated be received.

Cr. Brazendale/Greathead

Carried


          8.4   Operations – General Report

Purpose

To update elected members on matters of interest or matters requiring Council
input/resolution over the past month.

Moved:

That the report as circulated be received.

Cr. Knowles/Poulsen

Carried


          8.5   Library Report

Purpose

To update elected members on matters of interest or matters requiring Council
input/resolution over the past month.

Moved:

That the report as circulated be received.

Cr. Durbin/Greathead

Carried

          8.6   Community Facilities Report

Purpose
To update elected members on matters of interest or matters requiring Council
input/resolution over the past month.

Moved:

That the report as circulated be received.

Cr. Knowles/Brazendale

Carried

Moved:

That the working group of Councillors consisting of Crs. Booth, Brazendale, Carter,
Durbin & Knowles meet with the South End Bowling Club representatives regarding
their proposal for new or extended facilities.

Cr. Knowles/Durbin

Carried

Moved:

That B McWilliams provide a report to Council detailing the existing situation with
security cameras and recommendations for future management.

Cr. Durbin/Brazendale

Carried


          8.7   Planning & Regulatory Report

Purpose

To update elected members on matters of interest or matters requiring Council
input/resolution over the past month.

Moved:

That the report as circulated be received.

Cr. Brazendale/Poulsen

Carried


          8.8   Report on Dog Control Policies & Practices

Purpose

To outline the dog control activities and practices related to the Carterton District
Dog Control Policy.


Moved:

That the report as circulated be received.
Cr. Carter/Durbin

Carried


          8.9    Carterton District Council Wastewater Bylaw 2011

Purpose

For Council to adopt a draft wastewater bylaw for public consultation.

Moved:

That Council approve for consultation the draft Carterton District Council
Wastewater Bylaw 2011 pursuant to sections 146 and 148 of the Local Government
Act 2002.

Cr. Durbin/Greathead

Carried

That the draft bylaw be publicly notified for the calling for submissions, pursuant to
sections 86 and 156 of the Local Government Act 2002.

Cr. Durbin/Brazendale

Carried


          8.10   Exemption of Spa Pools from Requirements of the Fencing of
                 Swimming Pools Act 1987
Purpose

Council to consider granting an exemption in relation to spa pools and hot tubs from
such structures requiring a building consent and needing to be fenced.

Moved:

That the report as circulated be received.

Cr. Carter/Brazendale

Carried

Moved:

That Council resolve to grant an exemption under Section 6 of the Fencing of
Swimming Pools Act 1987 in relation to spa pools and hot tubs from such structures:
       a) requiring a building consent, and
       b) needing to be fenced, -
subject to the provisions of Appendix 2 clauses (a) to (k).
That Council adopts the recommendations of NZS8500:2006 Safety Barriers and
Fences around Swimming Pools, Spas and Hot Tubs in its entirety as replacing the
schedule of the Fencing of Swimming Pools Act 1987.

Cr. Carter/Brazendale

Carried
                                                 The meeting adjourned at 12.20pm
                                                The meeting reconvened at 12.50pm

          8.11   Financial Report August 2010

Purpose

To provide information on Council finances for July and August 2010.

Moved:

That the reports as circulated be received.

Cr. Brazendale/Carter

Carried


          8.12   Correspondence received from A Dittmer re Ambulance Service

A letter was received from Alex Dittmer requesting that Council investigate the
possibility of Carterton having its own first response ambulance.

A memorandum drafted by Cr. Durbin was circulated and she stated her conflict of
interest with regard to this matter.

In the memorandum, Cr. Durbin noted that the Wairarapa DHB was responsible for
the delivery of ambulance services throughout the Wairarapa community.
Furthermore the DHB ambulance service continues to meet its contracted response
times in Carterton.

Cr. Durbin advised that the housing of a St John Vehicle in Carterton does enable St
John to continue to deliver clinical services at events throughout the district.
Removal of that vehicle would create problems in this regard. However, should there
be a civil emergency such vehicles can easily be mobilised to assist in the
communities they are housed in.

There was discussion amongst the elected members and it was agreed that the
creation of a first response service based in Carterton was not warranted.

Moved:

That Council respond to Mr Dittmer in writing and advise him of their views
regarding this matter.

Cr. Knowles/Carter

Crs. Brazendale & Durbin abstained from voting on this resolution due to conflict of
interest.

Carried


          8.13   Correspondence received from G Birkett re Short Street

A letter was received from Mr Gary Birkett requesting that Short Street be renamed to
Short Road. The reasoning behind this request is that there is another street in
Masterton with the same name, consequently his mail constantly gets delivered to
the wrong address, and furthermore it creates confusion for trades-people,
emergency services and visitors as the term ‘street’ implies an urban location when
Short Street is actually in the rural zone of Carterton.
There was discussion amongst the elected members and it was agreed that this
request should be referred to the Roading Committee for further consideration.

Moved:

That Council refer this request to the Roading Committee for consideration.

Cr. Knowles/Brazendale

Carried


9.        Elected Member Reports to Council

Cr. Durbin advised that she had attended a function at Aratoi.

Cr. Poulsen attended a Balloon Festival meeting and was pleased to advise that the
there will now be two events held in Carterton during this event.

Cr. Brazendale attended meetings at the Carter Society, the Road Safety Council and
a Rural Fire Board meeting.

Cr. Smith attended the Rural Fire Board meeting.

Cr. Booth completed a Governance Course for new members in Wellington.

Cr Greathead attended the function at Aratoi, an Organic Waste Launch and the
Launch of the Clean Technology Centre.

Cr. Carter attended the opening of the Moana Exhibition at Aratoi.

Cr. Knowles attended the 120th Anniversary of the Carterton Railway Station and
attended a meeting with NZ Transport Agency regarding state highway matters.

His Worship the Mayor attended several events including sports awards, Destination
Wairarapa AGM, Zone 4 LGNZ, Rural & Provincial LGNZ meting, Wellington Regional
Mayor Forum, and the Lifetime Awards at the Carterton Memorial Club.


10.       General Business/Late Items

          10.1   Funding Concept for the Carterton Events Centre

The Chief Executive advised that he had met with Helen Dew regarding a concept
that could fund the Carterton Events Centre by forming co-operatives with members
that lend money to each other. The Chief Executive advised that whilst this concept
could be beneficial with individuals, it did not seem to be an appropriate concept for
funding the Carterton Events Centre especially when there was no existing co-
operative.

Moved:

That Council respond to Helen Dew and thank her for her presentation and the time
she spent researching this subject and advise that Council declines to be involved.

Cr. Durbin/Knowles

Carried
          10.2   Safety Issue with Local Residents Fence

Cr. Booth advised that he had had discussions with a local resident who had been
advised that his fence posed a safety problem. This occurred when a recent safety
audit was undertaken in the region.

Moved:

That Cr. Booth and Cr Knowles discuss this matter with the roading consultants.

Cr. Durbin/Greathead

Carried


          10.3   Library Committee

Cr. Carter advised she wished to withdraw from the Library Committee and
nominated Cr. Poulsen to take her position.

Moved:

That Cr. Poulsen be appointed to the Joint Wairarapa Library Committee.

Cr. Carter/Greathead

Carried


          10.4   Governance Report on Wellington Region Councils

A governance report on Wellington Region Councils that had been prepared by Price
Waterhouse Coopers was provided to the Elected Members. The Chief Executive
asked the members to read and make notes as Council needed to have a discussion
on the report prior to the Mayoral Forum in March 2011.

Moved:

That the report be received and the Chief Executive organise a discussion session on
the report in early 2011.

Cr. Knowles/Durbin

Carried

                            The public portion of the meeting Concluded at 2.20pm




                                                 ……………………………………………….
                                                         Minutes Confirmed


                                                           ........................................
                                                                                            Date

								
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