Custer County Commissioner Meeting - DOC

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					                            Custer County Commissioner Meeting
                                    Date: June 20, 2012

-Chairman Bies called the meeting to order at 8:00 a.m. with the Pledge of Allegiance. David
Hazeltine, Jim Lintz, Phil Lampert, Mark Hartman, Tracy Kelley, State’s Attorney and the Auditor
were present.
-The Board moved to approve the agenda as presented. Motion carried. In the following
proceedings, all action taken was first duly moved and seconded, received a unanimous vote of
the Commissioners without dissenting vote or abstention, unless otherwise stated.
Minutes
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The Board moved to approve the minutes of the June 7 , 2012 commission meeting as
presented. Motion carried.
Declaration of Conflict of Interest-None declared
Gary Woodford, Highway Superintendent
-The Board moved to authorize the Chairman to sign the Modification #3 to the Cooperative
Forest Road Agreement #11-RO-11020300.025 between the Custer County Commissioners and
the Black Hills National Forest for cooperative road work. Motion carried. This project agreement
is for a Resource Advisory Committee approved project authorized by the Secure Rural Schools
and Community Self-Determination Act of 2000 to be used in the crushing and/or purchasing
gravel.
-The Board moved to authorize the Chairman to sign the Master Lease-Purchase Agreement with
Deere Credit, Inc. for the purchase of a 2012 John Deere motor grader with a ripper for a term of
8 annual payments of $33,975.22. Motion carried.
Cheyenne River Bridge Update-Gary attended a meeting in Pierre and was informed that
because of the height of the structure, Federal funding will participate in funding for grading.
Chip Seal progress-Sidney Park chip seal project has been completed except for the striping and
Playhouse Road will be chip sealed on Thursday and Friday.
Rick Wheeler, Sheriff
Executive Session/Personnel- Action was taken to go in and out of executive session for
personnel. The session began at 8:15 a.m. and adjourned at 8:29 a.m. No action taken.
Dan Trana, Harbach Lane Drainage
-Dan reported that they are still having problems with flowage of the creek and he asked if the
county could do something to resolve the problem. He asked if the county could dredge the silt
out of the creek to make the channel wider. Woodford said that dredging the creek will not solve
the problem because the silt will build up again. The City of Custer is in the process of applying
for a grant from FEMA for a project that could solve the problems in the Harbach Lane area but
an engineering study needs to be done by FEMA before the grant can proceed. The county does
not want to do anything that could jeopardize the grant. Before the county does anything the
Board asked Carter to find out what entities may be affected if the channel is changed and how
any changes could affect the grant application.
Bruce Hintz, Legislative Audit
Bruce presented the Board with an engagement letter for their review which outlines the
procedures used in conducting an audit for years 2010 and 2011. The Chairman will sign the
letter once it has been reviewed by the Board. The audit will take about 200 hours.
Liquor License Hearing
-The Board held, as advertised, a public hearing on application for a package (off sale) Malt
Beverage & SD Farm Wine license for Big Pine Campground. No public comment was received.
The Board moved to approve the license application for: LHB Inc. dba Big Pine Campground- Lot
2 of Tract B, which was formerly a portion of Tract Brown, located in the N1/2NE1/4 of Section
33, Township 3 South, Range 4 East of the Black Hills Meridian, Custer County SD, as more
particularly shown on Plat recorded in Book 6 of Plats, page 144, in the office of the Register of
Deeds. Motion carried.
Dennis Zellner, Register of Deeds
Dennis presented the Board with a resolution supporting the need for a fee policy for the Register
of Deeds office for those individuals or large companies that request all of the recorded
documents in the Register of Deeds for their own personal or company financial gain. Hazeltine

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moved and Lampert seconded a motion to adopt the resolution. Hazeltine, Lampert, Hartman and
Lintz voted against. Motion did not carry. After some discussion Dennis suggested another
alternative would be to disable the flash drive on the public computer which would prevent
anyone from downloading information without the Register of Deeds permission. By blocking the
flash drive any documents requested would then be subject to the fee of $1.00 per page which is
set by codified law.
Mike Carter, Director of Emergency Services
-Carter attended a meeting regarding 2012 Homeland Security Grant options that are available.
The grant funding has been cut by 45% and will be issued on a competitive basis. 9 counties will
be competing for $277,000.00 in grant funds plus $56,000.00 allotted to law enforcement. Carter
and Wheeler will vie for grant funds for cameras. The Board moved to appoint Mike Carter to the
Regional Board for Homeland Security. Motion carried.
 Mail Call/General Business
-The Board acknowledged the following: A letter from Bureau of Land Management introducing
Diane Friez as the new BLM Eastern Montana-Dakotas district manager; Notice from SD DOT of
meetings being held for public input on the Tentative 2013-2017 Five Year Statewide
Transportation Improvement Program (STIP); Letter from DENR saying that the Board of
Minerals & Environment approved Powertech’s request to have Doyl Fritz, P.E. perform the
socioeconomic study for Powertech’s proposed large-scale mine permit application; Notice of a
EM-101 for Commissioners course being offered at the North Haines VFD in Rapid City on June
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27 from 6:00 p.m. to 9:00 p.m.
Meeting Schedule
-EM-101 for Commissioners course being offered at the North Haines VFD, 1290 Country Road
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in Rapid City on June 27 from 6:00 p.m. to 9:00 p.m.
-Black Hills Association of County Commissioners and Officials will hold a meeting on Friday, July
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20 at the Easy Rider Saloon in Sturgis.
Human Resources/Personnel
-Allison Jensen hired Darin Gonsor as an Appraiser 1 in the Equalization Office at $11.25 per
hour effective 6-25-12. The Board moved to approve the hire. Motion carried.
New Business
Executive Session/Personnel- Action was taken to go in and out of executive session for
personnel. The session began at 9:55 a.m. and adjourned at 10:21 a.m. The directive from the
session was to appoint a committee consisting of David Green, Planning Director; David
Hazeltine, Custer County Commissioner with alternate Commissioner Phil Lampert; and Mark
and Shannon Stites, Airport Managers to review the airport plans and to gather information to
report back to the commission meeting on 7-5-12 with recommendation of future plans for the
airport.
Cash Transfer
The Board moved to approve a cash transfer from the General Fund to the 911 Emergency
Management fund in the amount of $258,911.00. Motion carried.
Contingency Transfer
The Board moved to do a contingency transfer in the amount of $6,500.00 to the Poor Budget
101-411-429. Motion carried.
Vouchers
-The Board moved to approve the vouchers as presented. Motion carried.
ACTIVE DATA SYSTEMS, INC 4112.00 4/2/12 4-12111 FILE DIRECTOR, APEX TECHNOLOGY
SOLUTIONS GRP 14164.08 3/19-5/21/12 DP SUPPLIES&SERV, ARGYLE FIRE DEPARTMENT
4250.00 6/10/12 2ND QTR BUDGET PAYMENT, RAY ASEBROEK 70.00 5/31/12 REIMB
SPRAY 10 TREES, BEESLEY LAW OFFICE, P.C. 3527.10 5/16-6/5/12 CAA & MENTAL HLTH,
BERBERICH DESIGN, INC. 216.00 3/5/12 ADDRESS NUMBERS, BUFFALO GAP FIRE DEPT.
4250.00 6/10/12 2ND QTR BUDGET PAYMENT, BLACK HILLS POWER 2857.69 4/24-30/12
COUNTY ELECTRICITY, BLACK HILLS RECOVERY NETWORK 2750.00 6/7/12 1/2 FEE LOMR
APPLICATN, SOUTHERN HILLS PUBLISHING INC 3137.82 MAY 2012 COUNTY PUBLISHING,
CUSTER CO. SHERIFF'S OFFICE 42.45 4/30/12 SO REPLACE PETTY CASH, CENTURYLINK
26.54 6/3/12 1216304761 E CO LNG DIS, RANDAL CONNELLY 345.90 5/1/12 COURT APPT
ATTY C12-44, CROELL REDI-MIX, INC 3568.95 5/17-21/12 HWY FAS656 GRAVEL, CUSTER

                                                                                                2
DO IT BEST 39.75 4/20-5/20/12 COUNTY SUPPLIES, CUSTER VOLUNTEER FIRE DEPART.
35000.00 6/10/12 SEMI ANN BUDGET PMT, CUSTER STOREHOUSE 875.00 6/10/12 2ND
QTR BUDGET PAYMENT, CUSTER TRUE VALUE 340.06 MAY 2012 COUNTY SUPPLIES,
DALE'S TIRE & RETREADING, INC 2233.92 5/18-30/12 HWY/SO TIRES, DEB'S PRINTING
52.03 5/24/12 SO REPORT BOOKS, DEWEY FIRE DEPT. 1250.00 6/10/12 2ND QTR BUDGET
PAYMENT, EDDIE'S TRUCK SALES INC 1129.50 5-30-12 1221510043 HWY 0517 CL, EMERY
PRATT CO INC 16.24 5/25/12 494991 LIBRARY BOOK, EMPOWER COALITION 375.00
6/10/12 2ND QTR BUDGET PAYMENT, DEWEY J ERTZ, ED.D. 130.00 5/24/12 PREPARE
REPORT C11-161, STATE OF SOUTH DAKOTA 5.00 5/22/12 DP204205 AUD BIT BILL,
FASTENAL COMPANY INC 364.66 5-21-12 188304 HWY PARTS, FOLSOM FIRE DEPART-
MENT 3000.00 6/10/12 2ND QTR BUDGET PAYMENT, FORWARD DISTRIBUTING 37.72 5-24-
12 751328 HWY TIRE PARTS, FRENCH CREEK LOGGERS SUPPLY 36.47 5/19-22/12
COUNTY PARTS, GODFREY BRAKE 487.76 5/17-24/12 HWY PARTS, GOLDEN WEST TELE-
COMMUNICATIONS 1809.94 6/1/12 COUNTY PHONE BILL 1, GOLDEN WEST TELECOM-
MUNICATIONS 1911.76 6/1/12 COUNTY PHONE BILL 1, GOLDEN WEST TECHNOLOGIES
795.00 6/1/12 256037 INTERNET CIRCUIT, HIGHLANDS FIRE DEPARTMENT 2750.00 6/10/12
2ND QTR BUDGET PAYMENT, HILLYARD/SIOUX FALLS 210.70 5/23/12 600244325 MAINT
SUPPLY, JOANNE HOFFMAN 15.27 5/18/12 REIMB FOR HERBICIDES, INSURANCE BEN-
EFITS INC 3031.00 5/26/12 649 AIRPORT LIAB INS, INTERSTATE ALL BATTERY CENTER
306.90 5-23-12 21024043 HWY BATTERIES, LARRY JONES 90.50 6/5/12 REIMB FOR HERB-
ICIDES, CLARINNE KOEPPE 120.00 5/31/12 REIMB SPRAY 30 TREES, LEADS ONLINE
1428.00 6/1/12 221536 SO RENEWAL, PAUL A LEWIS 1299.70 5/30/12 COURT APPT ATTY
FEES, MANLOVE PSYCHIATRIC GROUP PC - 1350.00 5/14/12 FORENSIC INTERVIEW,
MCCOLLEY'S CHAPEL OF THE HILLS 2000.00 6/2/12 SC POOR FUNERAL, MERCHANTS
CAPITAL 77908.74 5-21-12 96911 HWY 0915/0916 PY, COLTON MERRITT 43.50 5/23/12
REIMB COURT FEES, M. G. OIL COMPANY 19578.13 5/22-6/4/12 HWY/SO FUEL, MT
RUSHMORE TELEPHONE COMPANY 245.31 6/1/12 E CO PHONE BILLS, NEVE'S UNI-
FORMS INC. 277.11 5/16-18/12 SO UNIFORMS, THE OVERHEAD DOOR CO. 1020.51 5/25/12
59111 AIRP REKEY GATE, AL PATRICK 28.00 5/22/12 1205011 LIBRARY BOOKS, PENNING-
TON CO. AUDITOR 82.00 6/4/12 COURT APPT ATTY M HLTH, PENNINGTON SO SHERIFF'S
OFFICE 182.18 5/11/12 TRANSPORT CC TO SDHSC, MIKE PEASE 295.48 5/18/12 REIMB
FOR HERBICIDES, PITNEY BOWES INC 301.95 5/16/12 5501923816 POST-AGE SUP,
POWERPHONE, INC. 1194.00 6/8/12 MASTER SERVICE AGREEMNT, PRINGLE FIRE DEPT.
4250.00 6/10/12 2ND QTR BUDGET PAYMENT, QUILL CORPORATION 749.14 5/17-31/12
COUNTY OFFICE SUPPL, RICOH USA, INC 345.00 5/20/12 5022909075 COPIER MNT,
RICOH USA, INC 351.00 6/1/12 87089765 COPIER RENT, ROGER FRYE'S PAINT & SUPPLY
2647.83 5/29/12 224499 STAIR STRINGERS, RT COMMUNICATIONS 23.83 6/1/12 39313 W
CO E911 RELAY, RUSHMORE COMMUNICATIONS 2605.95 5/17-21/12 REPAIRS - RENT,
RUSHMORE EMBROIDERY & 63.00 6/1/12 10174063 MAINT EMB SHRT, S&B MOTOR
PARTS 1754.84 5/15-6/5/12 COUNTY PARTS, SANDER SANITATION SERVICE INC 338.40
6/1/12 387026 CO GARBAGE, SD DEPARTMENT OF REVENUE 1400.00 6/10/12 STATE
SHARE LIQUOR LIC, SD OFFICE OF HOMELAND SECURITY 450.00 6/4/12 HOMELAND SEC
CONF REGIS, SERVALL TOWEL & LINEN 32.20 5/28-6/4/12 MAINT MOP RENTALS, HAROLD
SNOW 1562.50 6/10/12 2ND QTR BUDGET PAYMENT, SPRINKLER GUYS, INC. 386.00
5/23/12 16924 SPRINKLER SERVIC, STEELE COLLISION 102.00 5/21-24/12 HWY & SO
REPAIRS, SUMMIT SIGN & SUPPLY INC 9.75 5/31/12 28984 BUILDING SIGNS, SUNSET
SURPLUS 400.00 2/13/12 20120213 SO FIREARMS, STAN SZEWCZYK 28.00 5/31/12 REIMB
SPRAY 4 TREES, TOWN OF BUFFALO GAP 45.00 6/4/12 E HWY SHOP WATER/GARB,
TOWN OF HERMOSA 99.04 6/1/12 E HWY SHOP WATER/SEWER, TOWN OF HERMOSA
350.00 6/10/12 JUNE RENT E SHERIFF OF, TRUENORTH STEEL 5787.24 5-31-12 7506034
HWY CULVERTS, VEHICLE LIGHTING SYSTEMS 168.85 5/18/12 43906 SO VEHICLE LENS,
VFW POST 3442 250.00 6/10/12 2ND QTR BUDGET PAYMENT, WARNE CHEMICAL & EQUIP
CO INC 307.01 5/1/12 74839 DISCOUNT CREDIT, WEAVE 145.00 6/10/12 2ND QTR BUDGET
PAYMENT, WEST RIVER INTERNATIONAL 82.15 5-30-12 202956 HWY 0517 VALVE, MARK &
SHANNON STITES 3000.00 6/10/12 AIRPORT MGMT CONRTRACT, YOUNG'S MOBIL-
PIERRE AMOCO 169.04 5/18-24/12 SO GAS.

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-Chairman Bies adjourned the meeting at 11:00 a.m. with the next meeting being held July 5 , at
8:00 a.m. in the Commissioner’s Room in the Custer County Courthouse.



Attest:                                      _________________________________________

Linda Nelson                                   Travis Bies, Chairman

Published once at the total approximate cost of__________.




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