PowerPoint Presentation

							Session # 24

        Cod Hands-on

        Barbara Davis
         Wood Mason
What Does a “Pro” Need to
Know
 • Research/Resolve edit code
   rejects
 • Access reports
 • FAA’s perspective on cash
   management
 • Create new awards


                                2
Research/Resolve Rejects
  • Why is it important to fix edit
    code rejects?
    –More efficient processing
    –Avoid hitting duplicate rejects
    –Better cash flow
    –Easier reconciliation
  • Where do I find a list of rejects
    and how to fix them?

                                        3
Two Reject Research Methods
 • Date range batch level rejects
   –Edit 97
 • Searching by specific student
   –Student history
   –Edit 24




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Filter For Rejects by Program




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COD Student History




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Repeated Rejects




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Let’s Look at the CPS Data




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Summary of Batch Level Edit
Reject Research
  • Select Batch Menu
  • Enter in date range search
  • Click on batch
  • Filter by program/status
  • Click on word reject
  • Refer to student record
  • Correct either award or
    disbursement

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Summary of Student level
Edit Reject Research
 • Select Batch Menu
 • Enter in SSN and award year or
   choose all
 • Review history to see when rejects
   first started occurring
 • Click on word reject
 • Correct either award,disbursement
   or identifiers

                                        14
“Pro” Practice Time
  • Log into COD
    –Choose batch menu
    –Perform SSN search
    –Research and resolve a specific
      reject code
  • Or…
  • Cod CBT

                                   15
Accessing COD Reports
 • Services tab
 • Same log in ID as COD
 • Separate database
   –Can have both COD and reports
     open at same time
   –Must log off each separately
 • Use the CBT Grants Reports
   –Accessing reports on the web

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“Pro” Practice Time
  • Practice by logging in and
    looking at a POP or verification
    report for your school
  • Or… continue with the Grants
    report CBT to explore all reports
    available: Pell, ACG and SMART



                                        17
Cash Management
 • What’s an FAA supposed to do??
 • Check Cash screens to see if
   funds have been drawn to
   support disbursements
 • Read only view in GAPS




                                    18
Funding Information




                      19
Cash Activity




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Gaps Award Activity Report




                             21
Yearly Totals




                22
Viewing Cash – No Drawdown




                         23
“Pro” Practice Time
  • Log on to COD and visit your
    schools cash screens
  • What was your initial CFL for
    0708 CFL?
  • Are you currently substantiated
    for all programs?
  • COD CBT lesson

                                      24
Creating New Awards
 • New awardee or already
   established on COD
 • Click create new award
 • Award ID and Award number
    –ACG and SMART grant
 • Creating Disbursements
 • What if I already have an award
   for that year on file?

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875968775A08001587001




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New Grant Functionality!
                      From the Create
                      Disbursement
                      screen, enter the
                      disbursement
                      information for
                      the first
                      disbursement
                      then click the
                      continue button
                      to create
                      additional
                      disbursements.
                      Finally click
                      submit.



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COD CBT Lesson

 • Updating and Creating Records
   –Pages 1-17




                                   30
“Pro” Practice time
  • Use your log in and password to
    access COD
  • Or….
  • COD CBT –Updating and
    creating records lesson
    –page 18-23
  • Or…
  • COD CBT

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Contact Information
 We appreciate your feedback and
  comments. We can be reached
  at:
         Barbara.davis@ed.gov

         Wood.mason@ed.gov




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