Council Meeting Minutes 9 19 12 by n8o0ei

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									                           MINUTE RECORD FOR CITY OF ALMA
                            REGULAR CITY COUNCIL MEETING
                                   September 19, 2012

        A meeting of the Mayor and City Council of the City of Alma, Nebraska was held at the Office
of the City Clerk in said city on the 19th day of September, 2012 at 5:30 p.m.
        Present were: Mayor Haeker, Council Members: Mike Clements, Jim Wickham, Jon Davis, and
Bill Boston. Absent was: None. Also present were: City Administrator Steve Waring, Clerk Emily
Anderson, Treasurer Lorri Bantam, Utility Superintendent Russ Pfeil, City Attorney Doug Walker, and
Rick Calkins. Notice of this meeting was given in advance by posting, a designated method for giving
notice. Advance notice of this meeting was given to the Mayor and all members of the Council.
Availability of the agenda was communicated in the advance notice and in the notice to the Mayor and
Council of this meeting. All proceedings hereinafter were taken while the convened meeting was open
to the attendance of the public.
        Mayor Haeker advised the public of the Open Meetings Act which is posted on the north wall of
the meeting room, and then proceeded to call the regular meeting of September 19, 2012 to order at 5:30
p.m. and the following business was transacted:
        Roll Call: Clements, Wickham, Davis, Boston, and Mayor Haeker. Absent: None. Motion made
by Clements seconded by Wickham to determine this meeting as previously publicized, duly convened
and in open session. There being no discussion upon the motion made and upon roll call vote, the
following voted yes: Davis, Boston, Clements, and Wickham. There were no votes against the motion.
Motion carried.
        Mayor opened the floor to the September 5, 2012 Regular Meeting Minutes. Motion made by
Wickham seconded by Davis to approve the September 5, 2012 Regular Meeting Minutes as written.
There being no discussion made and upon roll call vote, the following voted yes: Davis, Boston and
Wickham. Mike Clements abstained. There were no votes against the motion. Motion carried.
        Mayor opened the floor to discussion on the claims and invoices for the period of September 6,
2012 through September 19, 2012. Motion made by Clements seconded by Davis to approve the
September 6, 2012 through September 19, 2012 claims as presented. There being no discussion upon
the motion made and upon roll call vote, the following voted yes: Boston, Wickham, Clements, and
Davis. There were no votes against the motion. Motion carried.
        Mayor opened the floor to discussion on the Treasurer’s Report. Motion made by
Wickham seconded by Clements to approve the Treasurer’s Report as presented. There being no
discussion upon the motion made and upon roll call vote, the following voted yes: Davis, Boston,
Clements, and Wickham. There were no votes against the motion. Motion carried.
        Mayor opened the floor to the Budget hearing for Fiscal Year 2012-2013 at 5:33 p.m.
Discussion included: Mayor Haeker asked the public for any support, opposition, criticism,
suggestions, or observations relating to the proposed budget. There were no citizen comments.
Administrator Waring explained he reviewed the final budget documents and everything is the same as
discussed at the Budget Workshop held August 17, 2012. There was no further discussion. Mayor
Haeker closed the hearing at 5:35 p.m. Motion made by Davis seconded by Clements to adopt the
Fiscal Year 2012-2013 budget including the total expenditures for each fund as listed on the budget
forms as presented, and property tax requests in the following amounts: General Fund - $152,005.00
and Library Fund - $33,835.00 for a total of $185,840.00. There being no discussion upon the motion
made and upon roll call vote, the following voted yes: Davis, Boston, Wickham, and Clements. There
were no votes against the motion. Motion carried.
         Mayor opened the Special Hearing to Set the Final Tax Request at 5:35 p.m. Mayor asked the
public for any support, opposition, criticism, suggestions, or observations relating to the tax request in
the amount of $185,840.00 which is an increase of $6,060.00 over last fiscal year. The levy increased
from .459952 to .460353. There were no citizen comments. There was no further discussion. Mayor
closed the Special Hearing at 5:40 p.m. Motion made by Wickham seconded by Boston to set the tax
request in the amount of $185,840.00, to set the City of Alma’s levy for 2012-2013 at 0.460353, and to
increase the Total Restricted Funds Limit Subject to Limitation by an additional one percent (1%).
There being no discussion upon the motion made and upon roll call vote, the following voted yes:
Wickham, Boston, Davis, and Clements. There were no votes against the motion. Motion carried.
         Mayor opened the floor to the Public Hearing to consider amending the principal permitted
uses and structures in C-1 General Commercial District (Section 5.62) and C-2 Highway Commercial
District (Section 5.72) to allow garages and storage buildings at 5:40 p.m. Discussion included: Clerk
Anderson supplied a copy of the minutes from the June 6, 2012 Planning Commission meeting where
they made a recommendation to the City Council to approve the amendment as proposed. Mayor
asked the public in attendance for their comments. Rick Calkins explained the reason behind this
request is that he currently owns a quonset behind Ehrke Seeds. Ehrkes have approached him about
buying the property so they can erect another seed storage building. Calkins purchased a lot south of
the old Polak Garage to build a new storage facility and then discovered after talking with Attorney
Walker that the C-1 and C-2 Districts do not include garages and storage buildings as permitted uses.
Councilman Boston expressed concern about approving garages and storage buildings as permitted
uses because he felt people might take the opportunity to erect large boat storage buildings along the
highway corridors. Mayor Haeker cautioned Council against approving this as he felt people would
begin using downtown commercial buildings for storage or installing garage doors on the buildings
and using them store large items such as boats. Attorney Walker explained that Council could ask the
Planning Commission to review the matter again and consider making property owners apply for a
“Special Use Permit” to erect a storage building. The property owner would be required to present
their plans to the Planning Commission who would then make a recommendation to the Council. This
would ensure that all plans to erect a storage building are approved on a case-by-case basis. Calkins
stated he would simply not sell to Ehrkes if the Council would not approve the Ordinance. He does
not want to give up his storage space unless he knows he can build a replacement. Calkins suggested
perhaps the “Special Use Permit” be used for Main Street properties only. Attorney Walker advised
Council to adopt the Ordinance, but to have the Planning Commission review the new policy in the
future and consider implementing the “Special Use Permit” system. There was no further discussion.
Mayor closed the Public Hearing at 6:03 p.m.
         Mayor opened the floor to Ordinance No. 09-1912-1, an ordinance to amend the principal
permitted uses and structures in C-1 General Commercial District (Section 5.62) and C-2 highway
Commercial District (Section 5.72) to allow garages and storage buildings. Councilman Wickham
introduced Ordinance No. 09-1912-1 entitled as follows: AN ORDINANCE OF THE CITY OF
ALMA, NEBRASKA TO AMEND THE PRINCIPAL PERMITTED USES AND STRUCTURES IN
C-1 GENERAL COMMERCIAL DISTRICT AND C-2 HIGHWAY COMMERCIAL DISTRICT TO
ALLOW GARAGE AND STORAGE BUILDINGS AS PRINCIPAL PERMITTED USES; TO
REPEAL ALL ORDINANCES OR PARTS OF ORDINANCES TO THE CONTRARY; AND TO
PROVIDE FOR AN EFFECTIVE DATE and moved that the statutory rule requiring reading on three
different dates be suspended. Councilman Davis seconded the motion to suspend the rules and upon
roll call vote, the following voted yes: Davis, Wickham, Boston, and Clements. There were no votes
against the motion. Motion carried. The motion to suspend the rules was adopted by three-fourths of
the Council and the statutory rule was declared suspended for consideration of this ordinance.
Ordinance No. 09-1912-1 was then read by title and thereafter Councilman Wickham moved for final
passage of the ordinance and Councilman Davis seconded said motion. The Mayor then stated the
question, “Shall Ordinance No. 09-1912-1 be passed and adopted?” Upon roll call vote, the following
voted yes: Davis, Boston, Wickham, and Clements. There were no votes against the motion. Motion
carried.
        Mayor opened the floor to Resolution No. 2012-0919-1 to execute a contract with Paulsen, inc.
for the Alma Municipal Airport paving and lighting projects in the sum of $1,623,175.86. Motion
made by Davis seconded by Wickham to adopt Resolution No. 2012-0919-1 as follows: WHEREAS;
the City of Alma, Nebraska is in the process of contracting for improvements to the Alma Municipal
Airport, including, but not limited to runway paving and lighting; and WHEREAS; the City of Alma
has previously advertised for bids for said airport improvements pursuant to State and Federal
requirements; and WHEREAS; Paulsen, Inc. of Cozad, Nebraska was the low bid for constructing the
improvements to the Alma Municipal Airport with a base bid of $1,467,217.41 and an alternate bid of
$155,958.45 for a total bid of $1,623,175.86; and WHEREAS; this bid is less than the estimate of cots
prepared by the engineers for the Cit of Alma and this bid is fair and reasonable for the work to be
done: NOW THEREFORE IT IS HEREBY RESOLVED BY THE MAYOR AND CITY COUNCIL
OF THE CITY OF ALMA, NEBRASKA AS FOLLOWS: 1) That the contract between Paulsen, Inc.
to pave the runway and for runway lighting and improvements in the total amount of $1,623,175.86 is
hereby approved. 2) That the Mayor and City of Alma is hereby authorized to sign all the necessary
documents to contract with Paulsen, Inc. to construct runway and lighting improvements at the Alma
Municipal Airport. There being no discussion upon the motion made and upon roll call vote, the
following voted yes: Boston, Clements, Wickham, and Davis. There were no votes against the motion.
Motion carried.
        Mayor opened the floor to Resolution No. 2012-0919-2 to expand the Children’s Advisory
Committee from seven members to ten members. Discussion included: Councilman Davis stated the
members of the Committee recommended expanding the number of members from seven to ten at their
meeting held on September 12, 2012. Motion made by Clements seconded by Wickham to adopt
Resolution No. 2012-0919-2 as follows: WHEREAS; it is desirable to assess the needs of the children
and youth of the City of Alma to develop beneficial recreational facilities; and WHEREAS; the City of
Alma is in need of input from its residents in planning for the recreational needs of the community;
and WHEREAS; the City of Alma has in the past had a parks and recreation committee and a
children’s committee and it is appropriate to have a “Children’s Committee” composed of residents of
the City of Alma to advise the Mayor and City Council regarding the needed recreational facilities:
NOW THEREFORE BE IT HEREBY RESOLVED BY THE MAYOR AND THE CITY COUNCIL
OF THE CITY OF ALMA, NEBRASKA AS FOLLOWS: 1) That the Mayor appoint an advisory
committee of ten persons that shall be known as the “Children’s Committee”. 2) That this committee
shall study the needs and wishes of the children and youth of the City of Alma, and make
recommendations for the development of recreational facilities. 3) That in the process of studying the
needs of the children and youth, and developing proposals, the committee shall seek input from
community members. 4) That the committee shall meet at least quarterly and at the first meeting, shall
elect from its membership a chairperson to preside at such meetings and a secretary to keep minutes of
meetings. 5) That the committee shall report to the City Council at least quarterly; and 6) That this
committee shall be of an advisory nature only. Any contracts, agreements, or expenditures of funds
shall be entered into or made only by the City Council. There being no discussion upon the motion
made and upon roll call vote, the following voted yes: Boston, Clements, Wickham, and Davis. There
were no votes against the motion. Motion carried.
        Mayor opened the floor to consider authorization to waive the “Due From/Due To” transfer
from the Solid Waste Fund to the Gas Fund which transaction occurred in May, 2010 in the amount of
$13,352.00. Discussion included: Treasurer Bantam stated she did not realize this transfer should have
been reported on the Treasurer’s Report. The auditor recommended she either place the transfer back
on the report or ask that Council waive the transfer so she can remove it from future reports. Motion
made by Wickham seconded by Clements to authorize waiving the “Due From/Due To” transfer from
the Solid Waste Fund to the Gas Fund which transaction occurred in May, 2010 in the amount of
$13,352.00. There being no discussion upon the motion made and upon roll call vote, the following
voted yes: Boston, Clements, Wickham, and Davis. There were no votes against the motion. Motion
carried.
        Mayor opened the floor to review and consider approving the Sanitation Service brochure.
Discussion included: Clerk Anderson presented a tri-fold brochure with information regarding the new
service to educate the public. She plans to include the brochure with the October utility bills. Motion
made by Wickham seconded by Davis to approve the Sanitation Service brochure as presented. There
being no discussion upon the motion made and upon roll call vote, the following voted yes: Boston,
Clements, Wickham, and Davis. There were no votes against the motion. Motion carried.
        Mayor opened the floor to approve the work completed by Tom’s Grading Service for his work
grading the pad for the sanitation building, and to authorize payment of $1,575.50 for his services
performed. Discussion included: Superintendent Pfeil stated he inspected the work which appears to
be satisfactory. Gaburo will have another hour or two of finish work after the building is complete but
the payment of $1,575.00 covers that work. Motion made by Clements seconded by Wickham to
approve the work performed by Tom’s Grading Service for grading the pad for the sanitation building
and to authorize a payment to him of $1,575.50. There being no discussion upon the motion made and
upon roll call vote, the following voted yes: Boston, Clements, Wickham, and Davis. There were no
votes against the motion. Motion carried.
        Mayor opened the floor to review the Utility Floater applications, make a selection and set the
wage. Discussion included: Councilman Wickham expressed concern over hiring another full-time
staff member to fill the Utility Floater position when he does not believe the sanitation position to be
full-time. Wickham stated he did not believe it was ever the Council’s intention to make the sanitation
position a full-time job. He would like to see how Warren Lingg handles the sanitation workload
before hiring another person to replace his position. Superintendent Pfeil interviewed several
applicants for the position and he would recommend an individual that has a CDL and a water operator
certificate for an hourly wage of $12.50-$13.00 per hour. Pfeil would like to hire someone full-time
who can eventually replace Dietz or himself. Councilman Davis was concerned about the wages that
were budgeted. Treasurer Bantam stated she only budgeted $11.00 per hour for the replacement Utility
Floater. Councilman Wickham stated he was not in favor of hiring anyone at the present time. Clerk
Anderson suggested keeping Nathan Ulrich employed for the foreseeable future, at least until such
time where the sanitation workload can be assessed and then Council can make a determination
whether another full-time employee is necessary. Currently, Ulrich is hired as the grounds
maintenance person and she has heard very positive comments about his work. Superintendent Pfeil
agreed that Ulrich is a very good worker and although he plans to eventually go to college in another
state, he has no immediate plans to leave. Pfeil suggests giving Ulrich a raise to $10.00 per hour to
compensate him for the additional responsibilities. Council would like to consider taking action on this
at the next regularly scheduled meeting.
        Mayor opened the floor to consider The Station’s request for a Special Designated Liquor
License for a “tailgate party” on October 6, 2012. Motion made by Wickham seconded by Clements to
approve the Special Designated Liquor License application by Kent A. Shaffer for The Station’s
outdoor “tailgate party” event being held on October 6, 2012 from 12:00 p.m. to 1:00 a.m. There
being no discussion upon the motion made and upon roll call vote, the following voted yes: Boston,
Clements, Wickham, and Davis. There were no votes against the motion. Motion carried.
        Mayor then opened the floor to Old Business.
        A) Update on the remedies for the drainage issue along the 600-700 blocks of Main Street:
Administrator Waring provided copies of an estimate from Travis Mason of Miller & Associates in the
amount of $83,550.00 to install new storm pipe, curb and inlets from Church Street to Jewell Street on
the south side of Main Street. Superintendent Pfeil stated he plans to purchase a new spreader this
budget year which can spread salt along the street to aide in alleviating some of the ice until repairs
can be made. The project could be divided into segments. Treasurer Bantam and Clerk Anderson will
ensure this is matter is revisited when preparing for the 2013/2014 budget.
        Mayor opened the floor to the City Administrator’s Report. Waring reported he has been busy
working on the Recycling grant. He needs to obtain competitive bids on the trailers to include with the
application. He plans to apply for enough grant funds for two trailers.
        Mayor opened the floor to the Open Comment Period. Councilman Davis gave a brief update
from the Children’s Advisory Committee meeting held on September 12, 2012 where the swimming
pool plans were discussed. The Committee has asked Larry Steele to eliminate some of the play
structures, decrease the size of the bathhouse, and attend their next meeting scheduled for October 10,
2012 with his revised estimates. Davis stated the Committee does not feel a bond issue above $1.3M
would be approved by the voters. Councilman Wickham inquired about the RV Park and whether the
City plans to install more camping pads. Davis would like the RV Park to use the money which has
accumulated in their fund to construct a new shower house which is ADA compliant and a new shop.
Councilman Clements reported that 32 tons of tires were collected from the recycling day held on
September 12, 2012. He thanked the City guys for their assistance with the project. Attorney Walker
attended the legislative session at the League of Municipalities meeting this morning in Kearney.
Clerk Anderson asked if she should continue to run the City Administrator advertisement in the
newspaper. Councilman Davis would like her to revise the ad to include the salary range of $45-60K.
Mayor Haeker would like the Council to think about what type of person they are looking for to fill the
position. Davis and Wickham would like Haeker to start setting up at least a few interviews to be
conducted during a Special Meeting so staff could be present to provide their opinions and input about
the candidates. Haeker will contact the top three or four candidates over the phone and advise them of
the salary range and schedule an interview if they are still interested. Treasurer Bantam asked Waring
whether he made arrangements to get the construction dumpster to the property at 814 East Street so
the boys who have community service hours to fulfill can start working. One of the boys’ mothers
asked Bantam to check into this for her as her son’s hours are due by mid-November.
        Motion made by Wickham seconded by Clements for adjournment at 6:52 p.m. There being no
discussion upon the motion made and upon roll call vote, the following voted yes: Boston, Clements,
Wickham, and Davis. There were no votes against the motion. Motion carried.


                                                                   ____________________________
                                                                   Hal Haeker, Mayor
____________________________
Emily J. Anderson, City Clerk

								
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