DHMH STREAMLINED SELECTION GUIDELINES
Effective July 1, 2010, under the provisions of State Personnel and Pensions Article §7-201(a)(2)
and Code of Maryland Regulations, Title 17, Subtitle 04, Chapter 03, DHMH is implementing a
Streamlined Selection process for hard to fill positions in health occupation classification titles.
We will apply the provisions of §7-201 as follows:
#1 – Health Occupations Classifications - The list of approved classifications for Streamlined
Selection is listed in Attachment A and includes those classifications where a State regulatory
Board or Commission already has verified applicants’ qualifications. These classifications are
primarily entry to full performance health occupations and require only a license and/or a license
and experience. DHMH independent personnel officers will be responsible for acting as
independent recruiters for these classifications.
#2 – Independent Commission Positions - The Streamlined Selection process is for positions that
were statutorily designated as Special Appointments on January 1, 2009 and converted to skilled
or professional service upon vacancy in accordance with House Bill 735 of 2009 and other
positions at our Commissions that previously enjoyed flexible recruiters for these positions.
At the beginning of the Streamlined Selection process, independent personnel officers must
ensure that a position is not marked for classification study and that a freeze exemption, if
required, has been obtained. The existing eligible list should be reviewed for the purpose of
considering separated employees for re-hire.
Otherwise, the Streamlined Selection process allows the independent personnel officer to recruit,
collect applications, rate applications as qualified or not qualified, interview, select, and appoint
candidates without regard to the current eligible list process. Hiring manager should interview a
minimum of 3 candidates, when available.
The following documentation must be retained in the agency’s files for three years:
1) Current position description (MS-22) for the position to be recruited.
2) Hiring Freeze approval, if required.
3) Copy of the job announcement, advertisement or other form of public solicitation used to
competitively recruit for the position.
4) Copy of the written or electronic contact to all qualified applicants to verify receipt of the
5) A copy of the KSA (knowledge, skills and abilities) sheet used to evaluate the applicant’s
submission and a copy of the interview questions if they were different from the KSA
sheet (Sample KSA sheet, Attachment C.)
6) Copy of all applications submitted for the recruitment.
7) A copy of the selected candidate’s completed application with appropriate verification of
licensure, verification of required experience, reference checks and criminal background
check, if necessary.
8) A copy of the EEO Applicant Data Form.
9) Completed and properly signed Appointment Certification Form (complete only the
following sections: Section I-A, F, G, H, I & J; Section III – K – check “other” and list
“Streamlined Selection”; and Section IV – Certification and Signatures
In order for the DHMH Central Office of Human Resources to track statistical data on hires,
completion of the EEO Applicant Data Form is required upon appointment to position and must
be forwarded to Director, Recruitment and Selection who will send an informational copy to
EEO (Sample Attachment D).
DHMH, Office of Human Resources, Recruitment and Selection Division will be auditing
facilities to ensure that they are complying with the above guidelines.
A - Streamlined Selection Approved Classifications
B - KSA example sheet
C - EEO Form
D - Streamlined Selection worksheet
In effect, all of the positions in these organizations were outside skilled and professional service
(unless they had been filled prior to the dates indicated and not vacated since.) We request a
Streamlined Selection process for ALL positions in these organizations in order to implement a
consistent recruitment process.
Health Services Cost Review Commission – Health-General 19-206
Staff hired after September 30, 1999 are in the ES, MS or are SA in the SPMS
Community Health Resources Commission – Health-General 19-2106
Staff hired after June 30, 2005 are in the ES, MS or are SA in the SPMS
Maryland Health Care Commission – Health General 19-107
Staff hired after September 30, 1999 are in the ES, MS, or are SA in the SPMS
House Bill 735 of 2009 repealed certain provisions of law including those listed above that
designate certain positions and employees as being in the ES, MS or as SA in the SPMS.