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Assistant - Logistics Purchaser

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Assistant - Logistics  Purchaser Powered By Docstoc
					             As a child-focused organization, Save the Children in Myanmar
                   seeks to protect all children we are in contact with".

                             VACANCY ANNOUNCEMENT
                                  JOB PROFILE

Job Title:                        Purchaser
Place of Work:                    Yangon
Grade:                                   5
Contract Duration:                3 months
Reports to:                       Procurement Officer
Budget Responsibility:            None
Child Protection Level:           1 (The responsibilities of the post do not require to
                                  work directly with children or young people)

Job Purpose

To process purchase requisitions for the Save the Children program in Myanmar in a
transparent manner, following organizational procedures. To carry out related
procurement activities such as market surveys and supplier evaluations.

Key accountabilities
   • To complete all local purchases in Yangon as supplied in the form of authorized,
      correctly completed, & intelligible Requisition forms.
   • To apply Save the Children standard logistics procedures related to
       procurement.
   •    Responsible for ensuring due consideration is given to delivery scheduling and
       conditions       including guarantees, packing, transportation, quality, penalities
       and returns policies.
   •   Responsible for ensuring due consideration is given to delivery scheduling and
       conditions including guarantees, packing, transportation, quality, penalities and
       returns policies. Obtain written quotes from suppliers and service providers as
       necessary.
   •   To negotiate pricing on behalf of Save the Children in a transparent, ethical
       manner and without damaging supplier relationships.
   •   Manage supplier relationships, maintaining transparency and working in Save
       the Children’s best interests at all times. Pressing the supplier to meet
       commitments while maintaining a courteous and professional approach.
   •   Provide continuous updates to the Procurement Administrator on pricing and
       supplier information.
   •   Receives invoices from suppliers, checking they are correct and complete, and
       passing payment requests together with all necessary supporting documentation
       to finance, tracking to ensure payment is made on time to the supplier.To carry
       out pricing surveys as requested by the Logistics Manager.
   •   Respond flexibly to changing program needs, reprioritising tasks in a logical,
       sensible way and in coordination/consultation with the Procurement Officer.

SKILLS AND BEHAVIOURS (our Values in Practice)
Accountability:
   •   Holds self accountable for making decisions, managing resources efficiently,
       achieving and role modeling Save the Children values
   •   Holds the team and partners accountable to deliver on their responsibilities -
       giving them the freedom to deliver in the best way they see fit, providing the
       necessary development to improve performance and applying appropriate
       consequences when results are not achieved
Ambition:
   •   Sets ambitious and challenging goals for themselves (and their team), takes
       responsibility for their own personal development and encourages others to do
       the same
   •   Widely shares their personal vision for Save the Children, engages and motivates
       others
   •   Future orientated, thinks strategically
Collaboration:
   •   Builds and maintains effective relationships, with their team, colleagues,
       members and external partners and supporters
   •   Values diversity, sees it as a source of competitive strength
   •   Approachable, good listener, easy to talk to
Creativity:
   •   Develops and encourages new and innovative solutions
   •   Willing to take disciplined risks
Integrity:
   • Honest, encourages openness and transparency
Person specification
   • A minimum of 6 months experience in a similar or cash handling role.
   • Appreciation of purchasing and financial control procedures.
   • Local knowledge, including familiarity with the local supply market.
   • Excellent communication skills – working courteously with suppliers whilst
      negotiating firmly in Save the Children’s interests.
   • A deep sense of honesty and a keen awareness of the inherent responsibility of
      the position. Willingness to declare conflicts of interest, bias or bribes in any form.
   • Excellent organizational skills including the ability to keep up to date and
      accurate records and to ensure deadlines are met.
   • Reporting skills – particularly the ability to quickly develop clear and concise
      delivery tracking, scheduling or pricing reports in Excel.
   • Excellent team-working skills & flexibility under pressure and in response to
      changing needs.
   • Excellent numeric accuracy.
   • Basic English language skills.
   • Experience in logistics, supply chain and/or humanitarian work.

Interested and qualified candidates are requested to send an Application Letter,
Curriculum Vitae and Clearance of Criminal Record (by resident township police
station) to:
    Human Resources Department| Save the Children| Wizaya Plaza-First Floor|
   226 U Wisara Road| Bahan Township| Yangon| Myanmar
   Email address: recruitment.myanmar@savethechildren.org
   not later than 5 P.M., 11 October 2012 (Thursday).

Note: Candidates are also requested to mention in the applications if there is,
blood/marriage relationships with the existing Save the Children employees.

No requirement of photo or copy of certificates and only short-listed candidates will be
contacted.

				
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posted:10/3/2012
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