As a child-focused organization, Save the Children in Myanmar seeks to protect all children we are in contact with". VACANCY ANNOUNCEMENT JOB PROFILE Job Title: Purchaser Place of Work: Yangon Grade: 5 Contract Duration: 3 months Reports to: Procurement Officer Budget Responsibility: None Child Protection Level: 1 (The responsibilities of the post do not require to work directly with children or young people) Job Purpose To process purchase requisitions for the Save the Children program in Myanmar in a transparent manner, following organizational procedures. To carry out related procurement activities such as market surveys and supplier evaluations. Key accountabilities • To complete all local purchases in Yangon as supplied in the form of authorized, correctly completed, & intelligible Requisition forms. • To apply Save the Children standard logistics procedures related to procurement. • Responsible for ensuring due consideration is given to delivery scheduling and conditions including guarantees, packing, transportation, quality, penalities and returns policies. • Responsible for ensuring due consideration is given to delivery scheduling and conditions including guarantees, packing, transportation, quality, penalities and returns policies. Obtain written quotes from suppliers and service providers as necessary. • To negotiate pricing on behalf of Save the Children in a transparent, ethical manner and without damaging supplier relationships. • Manage supplier relationships, maintaining transparency and working in Save the Children’s best interests at all times. Pressing the supplier to meet commitments while maintaining a courteous and professional approach. • Provide continuous updates to the Procurement Administrator on pricing and supplier information. • Receives invoices from suppliers, checking they are correct and complete, and passing payment requests together with all necessary supporting documentation to finance, tracking to ensure payment is made on time to the supplier.To carry out pricing surveys as requested by the Logistics Manager. • Respond flexibly to changing program needs, reprioritising tasks in a logical, sensible way and in coordination/consultation with the Procurement Officer. SKILLS AND BEHAVIOURS (our Values in Practice) Accountability: • Holds self accountable for making decisions, managing resources efficiently, achieving and role modeling Save the Children values • Holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved Ambition: • Sets ambitious and challenging goals for themselves (and their team), takes responsibility for their own personal development and encourages others to do the same • Widely shares their personal vision for Save the Children, engages and motivates others • Future orientated, thinks strategically Collaboration: • Builds and maintains effective relationships, with their team, colleagues, members and external partners and supporters • Values diversity, sees it as a source of competitive strength • Approachable, good listener, easy to talk to Creativity: • Develops and encourages new and innovative solutions • Willing to take disciplined risks Integrity: • Honest, encourages openness and transparency Person specification • A minimum of 6 months experience in a similar or cash handling role. • Appreciation of purchasing and financial control procedures. • Local knowledge, including familiarity with the local supply market. • Excellent communication skills – working courteously with suppliers whilst negotiating firmly in Save the Children’s interests. • A deep sense of honesty and a keen awareness of the inherent responsibility of the position. Willingness to declare conflicts of interest, bias or bribes in any form. • Excellent organizational skills including the ability to keep up to date and accurate records and to ensure deadlines are met. • Reporting skills – particularly the ability to quickly develop clear and concise delivery tracking, scheduling or pricing reports in Excel. • Excellent team-working skills & flexibility under pressure and in response to changing needs. • Excellent numeric accuracy. • Basic English language skills. • Experience in logistics, supply chain and/or humanitarian work. Interested and qualified candidates are requested to send an Application Letter, Curriculum Vitae and Clearance of Criminal Record (by resident township police station) to: Human Resources Department| Save the Children| Wizaya Plaza-First Floor| 226 U Wisara Road| Bahan Township| Yangon| Myanmar Email address: email@example.com not later than 5 P.M., 11 October 2012 (Thursday). Note: Candidates are also requested to mention in the applications if there is, blood/marriage relationships with the existing Save the Children employees. No requirement of photo or copy of certificates and only short-listed candidates will be contacted.
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